Ordinance - 2337ORDINANCE NO.2337
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, TO AMEND CHAPTER 2, ARTICLE VII OF
THE WEST COVINA MUNICIPAL CODE RELATING TO
PURCHASES AND SALES
WHEREAS, it is deemed to be in the City's best interest to purchase goods, services and
equipment more effectively.
NOW, THEREFORE, be it ordained by the City Council of the City of West Covina as
follows:
SECTION 1. That Section 2-316 (Surplus supplies and equipment) of Article VII
(Purchases and Sales) of the West Covina Municipal Code, is hereby amended to read as
follows:
Sec. 2-316. — Surplus supplies and equipment.
All using agencies shall submit to the purchasing officer, at such times and in such
form as he shall prescribe, reports showing all supplies and equipment which are no longer
used or which have become obsolete or worn out. The purchasing officer shall have authority
to dispose of surplus supplies and equipment in accordance with the City of West Covina's
Purchasing Policy after receiving authorization from the city council as to any item of an
estimated value of two hundred fifty dollars ($250.00) or more.
SECTION 2. That Section 2-317 (Sale of surplus supplies and equipment) of Article VII
(Purchases and Sales) of the West Covina Municipal Code, is hereby amended to read as
follows:
Sec. 2-317. — Sale of surplus supplies and equipment.
Surplus supplies and equipment may be sold to the public in accordance with the City of
West Covina's Purchasing Policy. City employees, however, are ineligible to bid on and to
purchase such surplus items except as authorized by the City of West Covina Purchasing
Policy.
SECTION 3. That Section 2-318 (Surplus supplies and equipment acquired with federal
funds) of Article VII (Purchases and Sales) of the West Covina Municipal Code, is hereby
amended to read as follows:
Secs. 2-318 — Surplus supplies and equipment acquired with federal funds.
Notwithstanding Sections 2-316 and 2-317, any surplus supplies or equipment purchased
with federal funds shall be disposed of in accordance with the federal requirements for the
disposal of that particular supply or equipment. Additionally, the proceeds from the sale or
trade-in of surplus supplies or equipment purchased with federal funds shall be used to offset the
cost of replacing said supplies or equipment.
SECTION 4. That Section 2-330 (Bidding) of Article VII (Purchases and Sales) of the West
Covina Municipal Code, is hereby amended to read as follows:
Sec. 2-330. — Bidding
(a) Purchases of supplies, services, equipment, and the sale of personal property shall be
pursuant to the bid procedures set forth in sections 2-333 and 2-334 and the City of West
Covina Purchasing Policy.
(b) Bidding may be dispensed with when an emergency requires that an order be placed with
the nearest available source of supply, when the amount involved is less than two thousand
five -hundred dollars ($2,500.00) or when the commodity can be obtained from only one (1)
vendor. The city council, by majority vote of its entire membership, may dispense with such
bidding and other procedures required by this division in any individual instance upon finding
that it would be impracticable, useless or uneconomical in such instance to follow such
procedures and that the public welfare would be promoted by dispensing with the same.
(c) With respect to those bids relating to the purchase of items subject to state sales tax, the
term "lowest responsible bidder" shall be deemed to include a one (1) percent discount for
local vendors in the computation of bids in order to reflect the advantages that accrue to the
city by the award of bid to a local vendor.
SECTION 5. That Section 2-331 (Purchase orders) of Article VII (Purchases and Sales) of the
West Covina Municipal Code, is hereby amended to read as follows:
Sec. 2-331. — Purchase orders
Purchases of supplies, services and equipment of a value greater than two thousand five
hundred dollars ($2,500.00) shall be made only by purchase order according to the City of
West Covina Purchasing Policy.
SECTION 6. The City Clerk shall certify to the passage and adoption of this ordinance, causing
it to be posted as required by law, and it shall be effective thirty (30) days after its adoption.
PASSED, APPROVED AND ADOPTE on thi Yd day of April, 2018.
Mike Spence
Mayor
APPROVED AS TO FORM:
JAan 34 j
KirAberly Ha Barlow
City Attorney
TTEST:
I
ickolas S. Le 's
City Clerk
I, NICKOLAS S. LEWIS, City Clerk of the City of West Covina, California, do hereby certify that
the foregoing Ordinance No. 2337 was regularly introduced and placed upon its first reading at a
regular meeting of the City Council on the 20t' day of March, 2018. That thereafter said Ordinance
was duly adopted and passed at a regular meeting of the City Council on the 3t' day of April, 2018
by the following vote of the City Council:
AYES: Johnson, Toma, Warshaw, Wu
NOES: Spence
ABSENT: None
ABSTAIN: None
ickolas S. JU s
City Clerk