10-02-2018 - Regular Meeting - MinutesCITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
OCTOBER 02, 2018, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
MINUTES
CALL TO ORDER
A Regular City Council Meeting was called to order by Mayor Johnson on Tuesday, October 02,
2018 at 7:06 p.m., in the Council Chambers, 1444 West Garvey Avenue South, West Covina,
California.
ROLL CALL
Councilmembers
Present: Councilmembers Mike Spence, James Toma, Corey Warshaw, Mayor Pro Tem
Tony Wu, Mayor Lloyd Johnson
Councilmembers
Absent: None
City Staff:
Present: Chris Freeland City Manager, Nikole Bresciani Assistant City
Manager/Community Services Director, Rosalia Butler Assistant City Clerk,
Kimberly Hall Barlow City Attorney; other city staff presented reports and
responded to questions as indicated in the minutes.
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PLEDGE OF ALLEGIANCE
Councilman Mike Spence led the Pledge of Allegiance.
REPORTING OUT FROM CLOSED SESSION
City Attorney Kimberly Hall Barlow reported that there was no reportable action taken during
the Closed Session meeting.
CHANGES TO THE AGENDA
City Manager Freeland announced there were no changes to the agenda.
PRESENTATIONS
Recognition of 2018 Lab World of Dance Champions
Presentation of American Cancer Society Relay for Life Certificates
Proclamation proclaiming October 5, 2018 as Manufacturing Day
Proclamation proclaiming October 7-13, 2018 as National Fire Prevention Week
ORAL COMMUNICATIONS
Speaker:
Norma Levario
Phil Kaufinan
Jerri Potras
John Shewmaker
Wen Wen Zhang
Gretchen M. Hillman
JD
--End of Oral Communications --
CONSENT CALENDAR
Ordinances for Adoption — Procedural Waiver.
ACTION: MOTION BY COUNCILMAN SPENCE, SECONDED BY
COUNCILMEMBER WARSHAW, CARRIED 5-0 to: approve Consent Calendar Item 1,
2,3,5,6 and 8.
ACTION: MOTION BY MAYOR PRO TEM WU, SECONDED BY
COUNCILMEMBER WARSHAW, CARRIED 5-0 to: approve Consent Calendar Item 4 as
recommended. (Item 4 was pulled from the Consent Calendar by Mayor Pro Tern Wu for
separate discussion.)
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ACTION: MOTION BY COUNCILMEMBER TOMA, SECONDED BY
COUNCILMEMBER WARSHAW, CARRIED, 5-0 to: approve Consent Calendar Item 7 as
amended to include notification to existing businesses with off sale alcohol licenses. (Item 7 was
pulled from the Consent Calendar by Councilmember Toma for separate discussion.)
APPROVAL OF MEETING MINUTES
1) CARRIED 5-0 to: approve the following meeting minutes:
August 21, 2018 Regular City Council/Successor Agency Closed Session Meeting
Minutes
August 21, 2018 Regular City Council/Successor Agency/Housing Authority Public
Financing Authority Meeting Minutes
September 11, 2018 Special City Council/Successor Agency Closed Session Meeting
Minutes
COMMISSION SUMMARY OF ACTIONS
2) CARRIED 5-0 to: approve the following Commission Summary of Actions:
July 10, 2018 Community and Senior Services Commission Meeting
CLAIMS AGAINST THE CITY
3) Government Tort Claim Denials
CARRIED 5-0 to: deny the following Government Tort Claims and the claimants be
notified:
Eileen Aquino vs. The City of West Covina
Christian Moreno vs. The City of West Covina
CITY MANAGER'S OFFICE
4) Reorganization of Community Services, Planning, Public Works, and Economic
Development into New City Department
(Item 4 was pulled from the Consent Calendar by Mayor Pro Tem Wu for separate
discussion.)
CARRIED 5-0 to: 1) Adopt RESOLUTION NO.2018-124 entitled "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, CREATING THE CLASS SPECIFICATION AND SALARY
RANGE OF COMMUNITY DEVELOPMENT DIRECTOR, PLANNING
MANAGER, PUBLIC SERVICES SUPERINTENDENT, MAINTENANCE
SERVICES SUPERVISOR, PUBLIC SERVICES MANAGER AND SENIOR
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ACCOUNTANT, AND ELIMINATING UNNECESSARY CLASS
SPECIFICATIONS;
2) Approve the various reclassifications as presented in the staff report.
COMMUNITY SERVICES DEPARTMENT
5) Cortez Park Community & Senior Center Kitchen Project
CARRIED 5-0 to: adopt the following resolution:
RESOLUTION NO.2018-118 entitled "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A
BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1,
2018 AND ENDING JUNE 30, 2019 (Senior Center Kitchen)"
HUMAN RESOURCES
6) Award of Contract to Carl Warren & Company for Third -Party General Liability
Claims Administration Support Services
CARRIED 5-0 to: authorize the City Manager to execute a three-year professional
services agreement with two (2) one-year renewal options with Carl Warren & Company
to provide third -party claims administration support services for the City's General
Liability Claims Program.
PLANNING DEPARTMENT
7) Courtesy Notification Standard for Code Amendment 18-04 (Alcohol Sales at
Service Stations)
(Item 7 was pulled from the Consent Calendar by Councilmember Toma for separate
discussion.)
CARRIED 5-0 to: as amended to include notification to existing business with off sale
alcohol licenses and instruct staff to complete the courtesy noticing as identified in the
staff report [a courtesy mailing list to be created through E- notification on the City
website and allow anyone that has an interest to sign up through that system].
PUBLIC WORKS
8) Acceptance of Public Improvements for Structured Cabling Systems (Project No.
BP-17034)
CARRIED 5-0 to: accept the Structured Cabling Systems Project as complete — Project
No. BP-17034; and Authorize recordation of Notice of Completion with the Los Angeles
County Recorder; and Authorize the release of retention funds 35 days after recordation
of the Notice of Completion.
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END OF CONSENT CALENDAR
HEARINGS
PUBLIC HEARINGS
9) Appeal of Precise Plan No. 15-07, Tentative Parcel Map No. 73652, Variance No. 15-
18, and Mitigated Negative Declaration of Environmental Impact to Subdivide an
Existing 0.62-Acre Multi -Family Residentially Zoned Parcel to Facilitate the
Construction of Seven (7) Condominiums
Mayor Johnson announced the Public Hearing matter, Assistant City Clerk Butler
verified that proper legal notice was given, and Mayor Johnson opened the Public
Hearing. Senior Planner Ron Garcia presented the staff report and PowerPoint
presentation. Staff responded to questions from Council.
Public Comments in Favor of Appeal (Opposition of the project)
Dae Han, Appellant
Peggy Hale
Gretchen M. Hillman
Richard Rodrigues
Cheryl Rodriquez
Robert Torres
Opposition of Appeal (Support of the project)
Clem Ziroli, property owner and developer
Rebuttal Comments
Dae Han, Appellant
---End of Public Comment ---
ACTION: MOTION BY COUNCILMAN SPENCE, SECONDED BY
COUNCILMEMBER WARSHAW, CARRIED 4-1 (JOHNSON NO) to: adopt the
following resolutions:
RESOLUTION NO.2018-119 entitled "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, UPHOLDING
THE DECISION OF THE PLANNING COMMISSION AND CERTIFYING THE
MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT
AND MITIGATION MONITORING AND REPORTING PROGRAM FOR
PRECISE PLAN NO. 15-07, TENTATIVE TRACT MAP NO.73652 AND
VARIANCE NO. 15-18 ON APPEAL OF PLANNING COMMISSION ACTION
PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT OF
1970, AS AMENDED
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RESOLUTION NO.2018-120 entitled "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, UPHOLDING
THE DECISION OF THE PLANNING COMMISSION AND APPROVING
PRECISE PLAN NO. 15-07 ON APPEAL OF PLANNING COMMISSION
ACTION, as amended to include the planting of trees along the easterly property line to
form a level of privacy and to relocate the trash enclosure to the western property line.
RESOLUTION NO.2018-121 entitled "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, UPHOLD THE
DECISION OF THE PLANNING COMMISSION AND APPROVING
TENTATIVE TRACT MAP NO.73652 ON APPEAL OF PLANNING
COMMISSION ACTION
RESOLUTION NO.2018-122 entitled "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, UPHOLDING
THE DECISION OF THE PLANNING COMMISSION AND APPROVING
VARIANCE NO.15-18 ON APPEAL OF PLANNING COMMISSION ACTION
THE CITY COUNCIL MEETING WAS RECESSED AT 10:00 P.M. AND
RECONVENED AT 10:12 P.M. WITH ALL MEMBERS PRESENT.
DEPARTMENTAL REGULAR MATTERS
CITY MANAGER'S OFFICE
10) Mayoral Rotation Ordinance Revision
ACTION: MOTION BY MAYOR JOHNSON, SECONDED BY MAYOR PRO
TEM WU, CARRIED BY CONSENSUS to: receive and file the report, retain the
current ordinance, and not introduce, waive further reading and give first reading to
ORDINANCE NO.2446 entitled "AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, AMENDING SECTION 2-21 OF
ARTICLE II OF CHAPTER 2 OF THE WEST COVINA MUNICIPAL CODE
RELATED TO THE MAYOR SELECTION PROCESS."
FINANCE DEPARTMENT
11) Establishment of New Fees and Changes to Existing Fees and Fines
ACTION: MOTION BY COUNCILMEMBER TOMA, SECONDED BY
COUNCILMEMBER WARSHAW, CARRIED 3-2 (SPENCE NO, WU NO) to:
adopt RESOLUTION NO.2018-114 entitled "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A
NEW FEE SCHEDULE THAT ESTABLISHES NEW FEES AND CHANGES TO
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EXISTING FEES AND FINES," with the exception of the two Fire Department
proposed fees related to fire and life safety inspections.
FIRE DEPARTMENT
12) Agreement with Fire Recovery USA, LLC for Emergency Incident Billing and
Inspection Billing Services
ACTION: BY CONSENSUS to: hold this item over to the next City Council
meeting.
MAYOR/COUNCILMEMBERS REPORTS
COUNCILMAN MIKE SPENCE
13) Street Naming Policy
Councilman Spence provided report to Council.
ACTION: MOTION BY COUNCILMAN SPENCE, SECONDED BY
COUNCILMEMBER WARSHAW, CARRIED 5-0 to: incorporate into the
Community Service Foundation annual report, which will be presented at the next
meeting, a mechanism to allow a developer to donate to the Community Services
Foundation for the establishment of a street name within the development.
COUNCILMEMBER JAMES TOMA
14) Homeless Education & Solutions for Business/Commercial Property Owners
Assistant City Manager/Community Services Director Nikole Bresciani presented the
staff report and responded to questions from Council.
Following Council discussion, Council provided staff direction to:
• Research having Athens Services provide billing insert to business regarding link to
Toolkit for Businesses to address homelessness
• Provide a flyer to businesses applying for a business license a link to the Toolkit for
Businesses
• Develop best practices for new businesses regarding homelessness
• Discuss locking trash bins with Athens Services
• Involve Greater West Covina Business Association (GWC) to email businesses
regarding Toolkit for Businesses and Best Practices
• Maintain data of actions conducted with businesses
• Provide quarterly reports to the Council at public meetings with weekly report to
Council as needed
• Study a shopping cart retrieval program
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• Have businesses provide emergency contact information to the City
ACTION: BY CONSENSUS to: approve direction provided to staff.
AB1234 Conference and Meeting Report (verbal, ifany)
None
CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION
COUNCILMAN MIKE SPENCE
15) Request from Councilman Mike Spence Requesting the City Council's
Consideration to take a Position on Proposition 10 (Affordable Housing Act)
ACTION: MOTION BY COUNCILMAN SPENCE, SECONDED BY MAYOR
JOHNSON, CARRIED 5-0 to: have the City Council formally oppose Proposition 10
(Affordable Housing Act).
16) Request from Councilman Mike Spence Requesting the City Council's
Consideration to Review New Law on Sidewalk Vending
ACTION: BY CONSENSUS to: have the City Attorney review the new law on
sidewalk vending if needed, to bring back for Council's consideration a Code
Amendment.
CITY COUNCIL COMMENTS
Request by Councilmember Toma to adjourn tonight's meeting in memory of Anita Santarina,
wife of City of Carson Councilmember Elito Santarina.
ADJOURNMENT
The Regular Meeting was adjourned at 11:27 p.m. in memory of Anita Santarina, wife of City of
Carson Councilmember Elito Santarina, by Mayor Johnson. The next regularly scheduled
Regular City Council meeting will be held on October 16, 2018 at 7:00 p.m., in the Council
Chamber, 1444 West Garvey Avenue South, West Covina, California.
Submitted by:
Carrie Gallagher, .CMC
Assistant City Clerk
Lloyd Johnson
Mayor
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