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Resolution - 2017-89RESOLUTION NO. 2017-89 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE SIDE LETTER OF AGREEMENT TO THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF WEST COVINA AND THE GENERAL EMPLOYEES ASSOCIATION ADDING THE FLEET SERVICES COORDINATOR POSITION TO THE BARGAINING UNIT WHEREAS, the City of West Covina has met and conferred with representatives for the West Covina General Employees' Association; and WHEREAS, the City of West Covina and the West Covina General Employees' Association have agreed upon certain changes, relating to fleet services, to the benefits and terms and conditions of employment to the existing Memorandum of Understanding (MOU) which expired on June 30, 2017, but the terms of which remain in effect pending negotiations for fiscal year 2017-18; and WHEREAS, this agreement has been referred to the City Council for their consideration of the terms. NOW, THEREFORE, THE CITY COUNCIL OF TILE CITY OF WEST COVINA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. The Side Letter Agreement between the City of West Covina and the West Covina General Employees' Association attached hereto as Exhibit "A" is hereby approved and ratified. SECTION 2. That the Mayor is authorized to sign and the City Clerk shall certify to the adoption of this resolution and thereafter the same shall be in full force and effect. PASSED, APPROVED, AND ADOPTED this 5 th day of September, 2047. iL APPROVED AS TO FORM Kimberly Hall Barlow City Attorney ATTEST I, HEREBY CERTIFY that the foregoing resolution was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof on the 5th day of September, 2017, by the following vote of the City Council: AYES: Johnson, Toma, Spence NOES: None ABSENT: Wu, Warshaw ABSTAIN: None EXHIBIT A SIDE LETTER AGREEMENT TO THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF WEST COVINA AND THE GENERAL EMPLOYEES' ASSOCIATION WHEREAS the City of West Covina ("City") and the General Employees' Association ("Association") have entered into a Memorandum of Understanding ("MOU") effective until June 30, 2017; WHEREAS, the City and the Association have engaged in meet and confer negotiations regarding a new MOU for the fiscal year 2017-2018, but have not yet reached agreement; WHEREAS the MOU provides that there shall be no changes in wages, hours and working conditions during its term without the mutual consent of the parties; WHEREAS the City has elected to contract out the servicing of its fleet of vehicles and heavy equipment, in conjunction with a lease of a portion of the City Yard, to promote efficiency and efficacy within the City, and to provide greater utilization of an under-utilized asset and to raise revenue. As a result, a new position will be added to the Association entitled Fleet Services Coordinator; WHEREAS the parties have met and conferred and reached agreement regarding and agree that this shall be treated as an amendment to the MOU to be effective September 6, 2017. NOW, THEREFORE, THE PARTIES do hereby agree as follows: 1. This side letter shall amend the wages, hours and other terms and conditions of employment set forth in the current MOU between the parties only to the extent specifically set forth herein. All other wages, hours and other terms and conditions of employment shall remain in full force and effect, and unaffected by this agreement, unless specifically modified in a subsequent written agreement by the parties; 2. The new structure for servicing the City's fleet will require an employee to fill a "Fleet Services Coordinator" position, which will be a position within the Association; 3. The Association has approved the job description and salary range for the Fleet Services Coordinator position which was approved by the West Covina City Council on August 15, 2017. This agreement is subject to ratification by the membership of the General Employees' Association and adoption by the City Council of the City of West Covina. PARTIES TO THE AGREEMENT CITY OF WEST COVINA GENERAL EMPLOYEES' ASSC. Chris Freeland Date Sherry Sinclair Date City Manager GEA President Edward M. Macias Date Human Resources Director SIDE LETTER AGREEMENT TO THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF WEST COVINA AND THE GENERAL EMPLOYEES' ASSOCIATION WHEREAS the City of West Covina ("City") and the General Employees' Association ("Association") have entered into a Memorandum of Understanding ("MOU") effective until June 30, 2017; WHEREAS, the City and the Association have engaged in meet and confer negotiations regarding a new MOU for the fiscal year 2017-2018, but have not yet reached agreement; WHEREAS the MOU provides that there shall be no changes in wages, hours and working conditions during its term without the mutual consent of the parties; WHEREAS the City has elected to contract out the servicing of its fleet of vehicles and heavy equipment, in conjunction with a lease of a portion of the City Yard, to promote efficiency and efficacy within the City, and to provide greater utilization of an under-utilized asset and to raise revenue. As a result, a new position will be added to the Association entitled Fleet Services Coordinator; WHEREAS the parties have met and conferred and reached agreement regarding and agree that this shall be treated as an amendment to the MOU to be effective September 6, 2017. NOW, THEREFORE, THE PARTIES do hereby agree as follows: 1. This side letter shall amend the wages, hours and other .terms and conditions of employment set forth in the current MOU between the parties only to the extent specifically set forth herein. All other wages, hours and other terms and conditions of employment shall remain in full force and effect, and unaffected by this agreement, unless specifically modified in a subsequent written agreement by the parties; 2. The new structure for servicing the City's fleet will require an employee to fill a "Fleet Services Coordinator" position, which will be a position within the Association; 3. The Association has approved the job description and salary range for the Fleet Services Coordinator position which was approved by the West Covina City Council on August 15, 2017. This agreement is subject to ratification by the membership of the General Employees' Association and adoption by the City Council of the City of West Covina. PARTIES TO THE AGREEMENT CITY OF WEST COVINA GENERAL EMPLOYEES' ASSC. C?/111/1 7 herry Sinclair Date A President ct7f// ate Edward M. Macias Date Human Resources Director