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Resolution - 2017-83RESOLUTION NO. 201.7 - 83 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING NEW JOB CLASSIFICATION SPECIFICATION FLEET SERVICES COORDINATOR WHEREAS, the City Council has reviewed and approved the following job Classification Specification: Fleet Services Coordinator NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES RESOLVE AS FOLLOWS: SECTION 1. The attached job Classification Specification (Exhibit 1) shall be formally adopted. SECTION 2. Section 1 of this Resolution shall be effective upon adoption by the City Council of the City of West Covina. SECTION 3. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED this 15th day of August, 2017. APPROVED AS TO FORM ATTEST II, HEREBY CERTIFY that the foregoing resolution was duly adopted by the City Council of the City of West Covina, California ; at a regular meeting thereof on the 15 th day of August, 2017 by the following vote of the City Council: AYES: NOES: ABSENT: ABSTAIN: Johnson, Spence, Toma, Wu, Warshaw None None None ' Exhibit 1 CITY OF WEST COVINA CLASSIFICATION SPECIFICATION FLEET SERVICES COORDINATOR Bargain Unit: General Pay Grade: TBD FSLA: Exempt JOB SUMMARY Under general supervision of the Public Works Superintendent, the Fleet Services Coordinator assigns, evaluates, inspects and approves the work of contractors involved with the maintenance of City vehicles, equipment, and machinery to ensure that the work is conducted thoroughly, completed in a timely fashion, and meets acceptable standards. Assesses fleet maintenance needs, prioritizes repairs, coordinates repairs with outside vendors, compiles and assesses repair estimates, assigns and supervises repair work, reports work statuses, and approves repair work and payments; helps develop and implement a comprehensive fleet and equipment maintenance schedule, ensures the City's maintenance schedules are properly updated and followed, and performs related mechanical work, inspections, and assessments as needed. CLASS CHARACTERISTICS This is a single position class responsible for the daily operation of the City's Fleet and Equipment Maintenance Services. Incumbents in this class report directly to the Public Works Superintendent and/or a designated supervisor and perform administrative and technical tasks related to fleet/equipment maintenance in accordance with established procedures and requirements. Incumbents are expected to perform duties autonomously and with sufficient knowledge of departmental procedures and requirements. Employees in this class have extensive contact with contractors, vendors, general public, and City personnel and must ably answer technical questions, procedural questions, provide reliable information, and respond effectively to all inquiries related to fleet maintenance. ESSENTIAL FUNCTIONS Under general supervision and with minimal assistance, incumbents in this class must ably perform the following functions: 1. Assess fleet and equipment maintenance needs, determine types of maintenance and repairs to be completed, prioritize repair work, compile and review repair estimates, and assign repair work to appropriate contractors. 2. Effectively coordinate, oversee, monitor, inspect, and approve the work of outside contractors responsible for the maintenance of City vehicles, equipment, and machinery; make recommendations to the Public Works Superintendent as appropriate. 3. Respond to, investigate, diagnose and resolve staff inquiries and requests related to vehicle maintenance and repairs; recommend action pertaining to requests. weather conditions; (f) effectively respond to requests and inquiries from staff and contractors; (g) communicate clearly and concisely, both orally and in writing; (h) maintain courteous and effective communications with all personnel, customers, contractors, and general public; (i) establish and maintain cooperative and effective working relationships; (j) clearly explain and apply rules, regulations, policies, and procedures; (k) understand and follow verbal and written directions; (1) perform mathematical computations and reconcile invoices and billings; (m) operate a computer and use a variety of computer software necessary for the effective completion of duties; (n) read and understand manuals, directions, and bulletins related to duties; (o) keep accurate, decipherable, and logically organized files and records; (p) analyze data and draw logical conclusions; (q) effectively perform related administrative and technical work; (r) work independently with minimal supervision. MINIMUM QUALIFICATIONS Experience and Education Three years of increasingly responsible experience in vehicle maintenance and repair. Two years of experience as a journey level mechanic including diagnosis and repair of gasoline and diesel automobiles, light and heavy equipment. Knowledge and experience in the repair of fire engines, trucks and related specialized vehicles. Working knowledge of tests and procedures established by the National Board of Fire Underwriters in the inspection and maintenance of fire apparatus. Certifications California Fire Mechanic Level 11 Certification is required. Licenses A valid Class A and Class C California Driver's License, with a satisfactory driving record is required. Physical Requirements This position also requires extensive and repetitive physical activity involving the feet, legs, torso, arms, wrists, and hands. Repetitive activities include standing, walking, sitting, writing and using a mouse and computer keyboard. Position also requires physical abilities associated with the ability to read, write and communicate in a work environment. Must be able to perform heavy tasks related to the maintenance and repair of vehicles and equipment which includes lifting of objects weighing more than 50 pounds. Must be able to tolerate regular exposure to grease, machinery, and engine exhaust. Physical demands also require ability to regular bend, stoop, conduct work overhead, and climb apparatuses. SUPPLEMENTAL INFORMATION Working Conditions Office and field environment; sustained posture in a seated position at a desk or computer for prolonged periods of time; travel from site to site; exposure to dust, noise and traffic; work in inclement weather conditions; work on elevated levels or ladders; work on rough terrain and muddy conditions. When working job sites, will have to bend, stoop, squat, twist, stand, and walk for long periods of time. Operate motorized vehicles and equipment.