Resolution - 2016-35RESOLUTION NO. 2016-35
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, AMENDING THE MEMORANDA OF IJNDERSTANDtNG
BETWEEN THE CITY OF WEST COVINA AND THE GENERAL
EMPLOYEES' ASSOCIATION, THE CONFIDENTIAL EMPLOYEES'
ASSOCIATION, THE MAINTENANCE AND CRAFTS EMPLOYEES'
ASSOCIATION AND THE MID -MANAGEMENT EMPLOYEES'
ASSOCIATION FOR THE PERIOD OF JULY 1, 2015 THROUGH JUNE 30,2016
The City Council of the City of West Covina does resolve as follows:
WHEREAS, the City of West Covina has met and conferred with representatives for the
General Employees' Association, the Confidential Employees' Association, the Maintenance and
Crafts Employees' Association and the Mid -Management Employees' Association; and,
WHEREAS, the City of West Covina and the General Employees' Association, the Confidential
Employees' Association, the Maintenance and Crafts Employees' Association and the Mid -
Management Employees' Association have agreed upon certain changes to the benefits and
terms and conditions of employment in the agreed upon Memoranda of Understanding for tile
period of July 1, 2015 through June 30, 2016.
NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE
CITY OF WEST COVINA AS FOLLOWS:
SECTION 1. The one (1) year agreement from July 1� 2015 through June 30, 2016,
between the City of West Covina and the General Employees'
Association, the Confidential Employees' Association, the Maintenance
and Crafts Employees' Association and the Mid -Management Employees'
Association are hereby approved and ratified and all applicable changes
are contained in the Amendments to the Memoranda of Understanding
(Exhibit 1) are hereby adopted. .
SECTION 2. That this resolution shall become effective immediately upon passage and
adoption.
SECTION 3. The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED AND ADOPTED on this 3 d day of May, 2016.
i6mels Toma
Nqay6r
APPROVED AS TO FORM:
Kir�berly I -lay, Barlow
City Attorney
ATTEST:
City Clerk
1, HEREBY CERTIFY that the foregoing resolution was duly adopted by the City Council of the
City of West Covina, California, at a regular meeting thereof on the 3 d day of May, 2016, by the
following vote of City Council:
AYES: Johnson, Spence, Warshaw, Wu, Toma
NOES: None
ABSENT: None
ABSTAIN: None
Nickolas S. Lewis -
City Clerk,
Exhibit I
AMENDMENT TO TI-IF
MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF WEST COVINA
AND
THE WEST COVINA GENERAL EMPLOYEES' ASSOCIATION
JULY 1, 2015 THROUGH JUNE 30, 2016
The parties agree to a one-year contract extension, for the period of July 1, 2015 through June 30, 2016.
In addition, the parties agree that the West Covina General Employees' Association Memorandum of
Understanding shall be amended as follows.
ARTICLE TWO — SALARIES AND COMPENSATION
SALARY SCHEDULE
Effective July 1, 2015, the base salary for the General Employees' Association members shall
increase two percent (2%).
To be eligible for a retroactive salary adjustment members of the General Employees'
Association must be employed by the City of West Covina on Apri 1 19, 2016.
In the event the City and another represented bargaining group agree to salary adjustments greater
than the two percent (2%) for the period of July 1, 2015 through June 30, 2016, the City and the
General Employees' Association agree to reopen salary negotiations. However, in no case shall
the salary adjustment be lower than 2%.
ARTICLE FIVE — LEAVE POLICIES
II. VACATION
B. Vacation Leave Earned and Accumulated
Eligible employees shall earn and accumulate to a maximum vacation leave as follows:
Months of
Service
Hours
Accumulated Per
Pay Period
Hours
Accumulated
Per Month
Maximum
Accruals
I - 60*
3.08
6.67
280
61-108
4.62
10.00
280
109-120
4.92
10.67
280
121-1 J2
5.23
11.11
JJ
280
133-144
5.54
12.00
280
145-156
5.85
1 2.67
280
157+
6.15
IJ.33
280
* At completion of 60 months add 40 hours
F. Payment of Unused Vacation Leave Time
Upon the employee's request he/she may be paid the straight time equivalent of his/her salary in
lieu of vacation time off. Such payment shall be for no more than forty (40) hours in any
calendar year.
Ill. SICK LEAVE
E. Sick Leave Payoff Upon Retirement
Unit employees, who retire from the City other than by discharge, shall be paid at the employee's
hourly rate of pay for one-half (1/2) of all sick leave accrued to the time of such employee's
retirement to maximum of three hundred and sixty (360) hours. However, fifty percent (50%) of
those hours eligible for cash out (maximum 180 hours) must be put into the employee's RHS
account.
All other terms and conditions of the Memorandum of Understanding between the City of West Covina
and the General Employee's Association shall remain in full force and effect.
PARTIES TO THE AGREEMENT
West Cpvina Ge��ployees' Association City of West Covina
Sherry Si
President
Chris Freeland
City Manager
Tom Bokosky
Director of Human Resources
AMENDMENT TO THE
MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF WEST COVINA
AND
THE WEST COVINA CONFIDENTIAL EMPLOYFES'ASSOCIATION
JULY 1, 2015 THROUGH YUNE 30,2016
The parties agree to a one-year contract extension, for the period of July 1, 2015 through June 36, 2016.
In addition, the parties agree that the West Covina Confidential Employees' Association Memorandum of
Understanding shall be amended as follows.
ARTICLE TWO — SALARIES AND COMPENSATION
SALARYSCHEDULE
Effective July 1, 2015, the base salary for the Confidential Employees' Association members
shall increase two percent (2%).
To be eligible for a retroactive salary adjustment members of the Confidential Employees'
Association must be employed by the City of West Covina on April t9, 2016,
fn the event the City and another represented bargaining group agree to salary adjustments greater
than the two percent (2%) for the period of July 1, 2015 through June 30, 2016, the City and the
Confidential Employees' Association agree to reopen salary negotiations. However, in no case
shall the salary adjustment be lower than,2%.
ARTICLE FIVE — LEAVE POLICIES
IN. SICK LEAVE
E. Sick Leave Payoff Upon Retirement
Unit employees, who retire from the City other than by discharge, shall be paid at the employee's
hourly rate of pay for one-half (1/2) of all sick leave accrued to the time of such employee's
retirement to maximum of four hundred and forty (440) hours. However, fifty percent (50%) of
those hours eligible for cash out (maximum 220 hours) must be put into the employee's RHS
account.
OTHER
ONE TIME LEAVE CASH OUT
Confidential employees are eligible for a one-time additional cash out tip to ten (10) hours of
vacation and/or sick leave.
All other terms and conditions of the Memorandum of Understanding between the City of West Covina
and the Confidential Employee's Association shall remain in full force and effect.
PARTIES TO THE AGREEMENT
' Association City of West Covina
Chris Freeland
City Manager
Tom Bokosky
Director of Human Resources
AMENDMENTTOTHE
MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF WE, ST COVINA
AND
THE WEST COVINA MAINTENANCE AND CRAFTS EMPLOYEES'ASSOCIATION
JULY 1, 2015 THROUGH JUNE 30,2016
The parties agree to a one-year contract extension, for the period of July 1, 2015 through June 30, 2016.
In addition, the parties agree that the West Covina Maintenance and Crafts Employees' Association
Memorandum of Understanding shall be amended as follows.
ARTICLE TWO — SALARIES ANTID COMPENSATION
SALARYSCHEDULE
Effective July 1, 2015, the base salary for the Maintenance and Crafts Employees'Association
members shaJ1 increase two percent (2%).
To be eligible for a retroactive salary adjustment members of the Maintenance and Crafts
Employees'Association must be employed by the City of West Covina on April 19, 2016.
In the event the City and another represented bargaining group agree to salary adjustments greater
than the two percent (2%) for the period of July 1, 2015 through June 30, 2016, the City and the
Maintenance and Crafts Employees' Association agree to reopen salary negotiations. However,
in no case shall the salary adjustment be lower than 2%.
ARTICLE FIVE — LEAVE POLICIES
III. VACATION
B. Vacation Leave Earned and Accumulated
Eligible employees shall earn and accumulate to a maximum vacation leave as follows:
Months of
Service
Hours
Accumulated Per
Pay Period
Hours
Accumulated
Per Month
Maximum
Accruals
I - 60*
3.08
6.67
280
61-108
4.62
10.00
280
109-120
4.92
10.67
280
12 1 -132
5.21
11.33
280
133-144
5.54
12.00
280
145-156
5.85
12.67
280
157+
6.15
11.11
.).)1
280
* At completion of 60 months add 40 hours
F. Payment of Unused Vacation Leave Time
Upon the employee's request he/she may be paid the straight time equivalent of his/her salary in
lieu of vacation time off. Such payment shall be for no more than forty (40) hours in any
calendar year.
IV. SICK LEAVE
E. Sick Leave Payoff Upon Retirement
Urnt employees, who retire from the City other than by discharge, shall be paid at the employee's
hourly rate of pay for one-half (1/2) of all sick leave accrued to the time of such employee's
retirement to maximum of three hundred and sixty (3 )60) hours, However, fifty percent (50%) of
those hours elicible for cash out (maximum 180 hours) must be put into the employee's RHS
account.
XII. SAFETY BOOT ALLOWANCE
The City shall establish a voucher program with a mutually acceptable local safety boot provider.
Unit employees shall be eligible to redeem up to $400 per calendar year (January I — December
3 1) for purchase of safety boots. The Vendor agreed upon by the parties shall by Red Wing. The
Vendor may only be chan2ed bv mutually agreement of the oarties. For Calendar Year 2016. uie
employees shall receive a voucher of $200 (which is the S400 annual voucher mmus the S200
stipend alreadv received this fiscal vear.
All other terms and conditions of the Memorandum of Understanding between the City of West Covina
and the Maintenance and Crafts Employee's Association shall remain in full force and effect.
PARTIES TO THE AGREEMENT
West Covina Maintenance and Crafts
Employees'Association
City of West Covina
Chris Freeland
City Manager
Tom Bokosky
Director of Human Resources
AMENDMENT TO THE
MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF WEST COVINA
AND
THE WEST COVINA MID -MANAGEMENT EMPLOYEES' ASSOCIATION
JULY 1, 2015 THROUGH JUNE 30,2016
The parties agree to a one-year contract extension, for the period of July 1, 2015 through June 30, 2016.
In addition, the parties agree that the West Covina Mid-Mana.pment Employees' Association
Memorandum of Understanding shall be amended as follows.
ARTICLE TWO — SALARIES AND COMPENSATION
SALARY SCHEDULE
Effective July 1, 2015, the base salary for the Mid-Manaoement Employees' Association
members shall increase two percent (2%).
To be eligible for a retroactive salary adjustment members of the Mid-Manapment Employees'
Association must be employed by the City of West Covina on April 19, 2016.
In the event the City and another represented bar.pining group agree to salary adjustments greater
than the two percent (2%) for the period of July 1, 2015 through June 30, 2016, the City and the
Mid -Management Employees' Association agree to reopen salary negotiations. However, in no
case shafl the salary adjustment be lower than two percent (2%).
ARTICLE FIVE — LEAVE POLICIES
Ill. ADMINISTRATIVE LEAVE — MID MANAGMENT
D. Administrative Leave Policy
Employees may submit a request to the City Manager to carry over a maximum of forty
(40) hours of unused Administrative Leave to the next calendar year; which must be used
within six (6) months. Approval of requests are the sole discretion of the City Manager.
OTHER
ONE TIME LEAVE CASH OUT
Mid-lvlana.�ement employees are eligible for a one-time additional cash out up to ten (10) hours
of vacation and/or sick leave.
SALARY SURVEY
In the July 1, 2014 through June 30, 2015 amendment to the Mid-Mana.gement memorandum of
understanding, the City agreed to conduct a salary survey as part of the Fiscal Year 2014-2015
budget discussions; however, the survey was not completed.
The City agrees to conduct a salary survey of those positions identified in the Mid -Management
Employee Association for the upcoming Fiscal Year 2016-2017 budget discussion. Conducting
the salary survey does not commit the City to implementing any increases or decreases in salary,
benefits, or other items at that time.
All other terms and conditions of the Memorandum of Understanding between the City of West Covina
and the Mid -Management Employee's Association shall remain in full force and effect.
PARTIES TO THE AGREEMENT
Mid -Management Employees' Association City of West Covina
17
Kelly MG'Donald
President
Chris Freeland
City Manager
Tom Bokosky
Director of Human Resources