Resolution - 2015-76RESOLUTION NO. 2015-76
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, APPROVING THE CLASS SPECIFICATION FOR ACCOUNTING
TECHNICIAN.
The City Council of the City of West Covina does resolve as follows:
WHEREAS, the Human Resources Commission has reviewed and approved the class
specification for Accounting Technician.
NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE
CITY OF WEST COVINA AS FOLLOWS:
SECTION 1. That the class specification for Accounting Technician (attached hereto) is
hereby adopted.
SECTION 2. That this resolution shall become effective immediately upon passage and
adoption.
SECTION 3. The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED AND ADOPTED this 17' day of November, 2015.
APPROVED AS TO FORM:
I * &"d-
Barlow
City Attorney
Fredric Sy0e's
Mayor
ATTEST:
11�71icko as Ulewis
city C, erK'--
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the City Council ofthe
City of West Covina, California, at a regular meeting thereof on the 17' day of November, 2015, by
the following vote of City Council:
AYES: Spence, Toma, Warshaw, Wong, Sykes
NOE'S: None
ABSENT: None
ABSTAIN: None
Nickolas&� e�visi
Ciiv Clerk
CITY OF WEST COVINA
CLASSIFICATION SPECIFICATION
Position Title: Accounting Technician
Bargain Unit: Confidential Employees
Pay Grade: CE 450
FSLA: November 2003
Job Summary
Under general supervision, performs a variety of complex accounting and firiancial work utilizing
an automated financial system. Operates a computer and related peripheral equipment; assists in
related complex clerical and technical accounting work-, and performs related duties as assigned.
Essential Functions
1. Coordinate and participate in accounting and clerical tasks related to the maintenance of
the City's financial record keeping, reporting, and control system.
2. Prepare accounting spreadsheets, journal entries, and month -end reconciliations.
Assist with annual audit by preparing various year end schedules and respondin-to-
auditor's inquiries and request for relevant materials and information.
Payroll
4. Review time sheets submitted by all departments to ensure conformance with appropriate
bargaining unit contracts and administrative policies and regulations.
5. Compile payroll data, enter timesheets and ensure that bi-weekly payroll is processed
accurately to comply with City's policies and procedures.
6. Prepare quarterly payroll reconciliations and W-2 forms; ensure payroll liabilities are paid
timely and possess thorough knowledge of PERS regulations and City -offered fringe
benefits.
Purchasing
7. Examines and processes departmental requisitions, petty cash and travel reimbursements
in accordance with City policies and procedures; checks expenditures against departmental
budgets to assure availability of funds.
8. Maintains vendor master file, central purchasing records and files.
9. Prepare fixed asset maintenance including logging and assigning numbers as assets are
purchased.
Accounting Technician
Page 2
Noti-Essential Functions
1. Provides clerical and technical support to other accounting activities when needed and
during leaves of absences.
2. Collects data for special studies and projects as assigned and assists in preparing annual
budget figures.
Qualifications
Required Knowledge
Knowledge of principles and practices of data processing; office procedures and methods;
computer operation and procedures; applicable Federal, State and local laws, rules, and regulations
pertaining to payroll and purchasing; principles, methods and practices of payroll, purchasing and
accounting; financial recordkeeping and data processing.
Ability to operate a computer and peripheral equipment; prepare accurate and complete financial
reports; compute and make calculations rapidly and accurately; conimunicate effectively, orally
and in writing; and plan, organize, and coordinate work to meet deadlines.
Education
Specialized courses in bookkeeping, accounting, and data processing desirable.
Experience
Three years of increasingly responsible experience in financial systems and functions, such as
complex payroll, purchasing, clerical, and technical accounting work.
Skills
Typing - 40 WPM; operation of a computer terminal in the processing of numerical data; 10 Key
by touch.
Physical Requirements
This position also requires extensive and repetitive physical activity involving the arms, wrists,
and hands, including writing and using a keyboard. It also requires physical abilities associated
with the ability to read, write and communicate in a work envirormient requiring no extraordinary
physical strength or other special physical qualifications.
The City of West Covina is an Equal Opportunity Employer. In compliance with the Americans
with Disabilities Act, the City will provide reasonable accommodation to qualified individuals
with disabilities and encourages both prospective and current employees to discuss potential
accommodations with the employer.