Resolution - 2013-50RESOLUTION NO.2013-50
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, APPROVING THE CLASS SPECIFICATION.
FOR ADMINISTRATIVE SERVICES MANAGER
WHEREAS, the Human Resources Commission has reviewed and . approved the class
specification for Administrative Services Manager.
NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE CITY'COUNCIL OF THE
CITY OF WEST COVINA AS FOLLOWS:
SECTION 1. That the class specification for Administrative Services Manager (attached
as Exhibit A) is hereby adopted. .
SECTION 2. That the .salary range for Administrative Services Manager of $6,763 -
$9,130 per month is hereby adopted.
SECTION 3. That this resolution shall become effective immediately upon passage and
adoption.
SECTION 4. The .City Clerk shall certify to the adoption of this Resolution.
APPROVED AND ADOPTED on'this 16"' day of July 2013.
Mayor She Sanderson
ATTEST:
City Clerk Laurie Carrico
I, LAURIE CARRICO, CITY CLERK of the City of West Covina, California, do hereby certify
that the foregoing resolution was duly adopted by the City Council of the City of West Covina,
California, at a regular meeting held thereof on the 16"' day of July 2013 by the following vote of
the City Council:
AYES:
Herfert, McIntyre, Sotelo, Sykes, Sa
NOES:
None
ABSENT:
None
ABSTAIN:
None
APPROVED AS TO FORM:
I � � . �
Cit torney Arnold Alvarez-Glasman
hk:
City Clerk Laurie -Carrico
Exhibit A
CITY OF WEST COVINA MID MANAGEMENT
CLASS SPECIFICATION
July 2013
ADMINISTRATIVE SERVICES MANAGER
Job Summary
The Administrative Services Manager directs the work of professional, administrative and
support staff, and exercises considerable independent judgment and discretion in the performance
of his/her job duties and responsibilities. Under general direction of the Finance and
Administrative Services Director, is responsible for the preparation of the budget; assists with the
administration of the City's Human Resources, risk management and Employee Relations
programs and services; develops, implements, administers, and coordinates risk management
programs designed to minimize losses and to ensure the efficient and economical operation of the
City's liability, workers' compensation, employee safety, life (state disability), long term
disability, and loss control programs; assists the Finance and Administrative Services Director in
administration of the Department, managing Human Resources programs including recruitment,
testing and. selection, position classification plans, employee benefits and compensation,
employee and labor relations programs, and employee training and development; assumes related
responsibilities and performs work as required.
Essential Functions
1. Reviews, develops and modifies budgetary and control methods to improve existing
procedures; ensures conformity to policy.
2. Assist in the planning, organization, preparation, implementation of the budget; identifies
and forecasts revenues; projects year-end balances; analyzes and evaluates
departmental budget requests.
3. Assist_in conducting financial review/internal control audits of all City departments.
4. Assist in preparation of financial statements and reports.
5. Develop, implement and maintain the Human Resources Department goals, objectives'
policies and priorities for appropriate service areas, and ensure that established goals
and priorities are achieved.
6. Supervise, train, develop and lead staff to provide effective delivery of services to the
public, managers within the City organization, employees and public officials.
7. Assist with the Citywide recruitment, testing and selection program to provide qualified
employees for City departments as required within guidelines and legal requirements
of related federal, state, city laws.and regulations.
8. Assist with the Citywide Classification and Compensation Plan for all City
classifications. Conduct classification .surveys as needed to ensure all job
classification'specifications are current as to the essential duties of each classification.
Analyze and recommend changes to classification specifications as needed.
9. Provides administrative and technical support to the City's Chief Negotiator during labor
contract negotiations with City employee organizations. Draft contract language and
administer labor contracts, including contract amendments as required. .
10. Serve as staff to the City's Human Resource Commission. Prepare agendas and reports.
Provide advice and interpretation of Human Resources policies, rules, guidelines,
practices, regulations and laws, which apply to the City's Human Resources, Risk
Management and Employee Relations Programs.
11. Administer Citywide employee benefits and retirement programs through contract
administration and outside provider'services. Conduct surveys of employee benefit
plans and prepare reports that reflect cost effectiveness and delivery of. benefits as
contracted.
12. Analyze, coordinate and direct training programs that are conducted by the City in order
to meet the significant on -going training needs of the City.
13. Manage and coordinate the Finance and Administrative Services Department budget.
Monitor and approve expenditures, and make budget adjustments as necessary.
14. Conduct investigations of complaints alleging violation of . Equal Employment
Opportunity (EEO) and Department of Fair Employment and Housing (DFEH) laws,
discrimination and harassment. Conduct other workplace administrative
investigations as required.
15. Review human resources and employee performance issues with managers, supervisors,
employee and labor representatives. Assist in determining specific violations and
recommend problem -solving strategies and resolutions. Review disciplinary actions
for consistency and compliance with policies.
16. Assist with special human resources programs including but not limited to employee
recognition programs, unemployment insurance programs, and tuition and education
assistance.
17. Review, analyze, advise and provide updates to `City staff on various reports, issues,
legislation, court cases and other topics related to Human Resources and Employee
Relations.
18. Establish and maintain positive working relationships with City staff, elected officials,
professionals, community and other government representatives, and the public.
19. Analyzes proposed City programs and projects for potential liabilities and makes related
recommendations.
20. Administers and coordinates the settlement of liability and workers' compensation claims
against the City.
21. Serves as Acting Finance and Administrative Services Director as,assigned.
22. Conducts special studies and projects as assigned.
Qualifications
Required Knowledge and Abilities
Principles, practices and theories of general fund accounting, financial administration, budgeting,
reporting, financial planning, revenue projection and management, internal and external auditing,
public organizational development, human resources and employee relations, administration,
organization, and operation; -Develop and administer a budget; knowledge of standard office
procedures, practices, and equipment including computers and applicable software applications
with automatic data processing to accounting and related practices including the use of related
software; working knowledge of the principles and practices of organizations,_ administration and
municipal government.
Concepts and practices of classification and compensation plan administration; Recruitment and
selection techniques and procedures; Benefit and retirement system administration; Principles
and practice of employer -employee relations; Equal Employment Opportunity programs and
legislation; Methods and techniques of supervision, training and motivation; Research methods
and report preparation and presentation; Methods - and techniques of scheduling work
assignments; Methods and techniques for record keeping and report preparation; Occupational
hazards and standard safety practices.
Plan, direct, organize, train, evaluate, manage, assign, and coordinate the work of the
Administrative Services Division and assigned staff, Develop and administer effective
department and program goals, objectives, policies, and methods for evaluating achievement and
performance levels; Properly interpret explain, and make decisions in accordance with applicable
federal, state and local laws, codes. and regulations; including labor laws, codes, regulations and
policies; Analyze complex administrative Human Resource benefits and Employee Relations
issues; Read, interpret and record data accurately; Organize, prioritize and follow-up on work
assignments;Work* independently and as a part of a team; Make sound decisions within
established guidelines; Follow written and oral directions; Observe safety principles and work in
a safe manner; Communicate clearly and concisely, both orally and in writing; and Establish and
maintain effective working relationships.
i
Education
A Bachelor's Degree from an accredited college or university with major coursework in Finance,
Business Administration, Human Resources, Personnel Management, Public Administration or
Industrial Relations or a related field is required. Certified Public Accountant designation, Master's
Degree or other accreditation in a related field is desirable.
Experience
Five years of professional experience with increasing responsibility in Finance, Public
Administration or Human Resources, including at least three years in supervision and/or
administration. Additional education may be substituted for the required supervision experience on
a year -for -year basis, to a maximum of two, years.
License and Certificate
Possession of 'a valid California Class C driver's license.
Physical Requirements
This position requires extensive and repetitive physical activity involving the arms, wrists, and
hands, including writing and using a keyboard. It also requires physical abilities associated with the
ability to see, read, write and communicate in a work environment requiring no extraordinary
physical strength or other special physical qualifications.
The City of West Covina is an Equal Opportunity Employer. In compliance with the Americans
with Disabilities Act, the City will provide reasonable accommodation to qualified individuals
with disabilities and encourages both prospective and current employees to discuss potential
accommodations with the employer.