Resolution - 2013-49RESOLUTION NO.2013-49
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, APPROVING THE CLASS SPECIFICATION
FOR FINANCE AND ADMINISTRATIVE SERVICES DIRECTOR
WHEREAS, the Human Resources Commission has reviewed and approved the class
specification for Finance and Administrative Services Director.
NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE
CITY OF WEST COVINA AS FOLLOWS:
SECTION 1. That the class specification for Finance and Administrative Services
Director (attached as Exhibit A) is hereby adopted.
SECTION 2. That the salary range for Finance and Administrative Services Director of
$10,754 - $14,518 per month is hereby adopted. i
SECTION 3. That this resolution shall become effective immediately upon passage and
adoption.
SECTION 4. The City Clerk shall certify to the adoption of this Resolution.
APPROVED AND ADOPTED on this 16`" day of July 2013.
ATTEST:
A=
City Clerk aurie,Carrico
I, LAURIE CARRICO, 'CITY CLERK of the City of West Covina, California, do hereby certify
that the foregoing resolution was duly adopted by the City Council of the City of West Covina,
California, at a regular meeting held thereof on the 16"' day of July 2013 by the following vote of
the'City Council:
AYES: Herfert, McIntyre, Sotelo, Sykes, Sanderson
NOES: None
ABSENT: None ✓=F
ABSTAIN: None -
APPROVED AS TO FORM:
4citttomAeyAmold Alvarez-Glasman
ity Clerk Laurie Carrico,`
•
CITY OF WEST COVINA
Exhibit A
EXECUTIVE MANAGEMENT
CLASS SPECIFICATION
July 2013.
FINANCE AND ADMINISTRATIVE SERVICES DIRECTOR
Job Summary
Under administrative direction, plans, organizes, directs the finance activities, auditing, budget
preparation, cost accounting, purchasing activities, and administers the City's human resources
and risk management programs and services; oversees various City tax and other revenue -
producing programs; acts as chief spokesperson in the meet and confer process with represented
City employees; develops goals, policies and procedures for finance, human resources and risk
management related issues; is responsible for recruitment, classification, training, benefit
administration, records management and employee relations activities; 'participation in special
Citywide management functions and projects such as long-term capital budgeting, installation of
data processing programs; and performs related duties as required.
Essential Functions
1. Directs the preparation of the City budget; supervises the review of budget requests and.
the compilation of estimates and projections to reach a balanced budget. Assist the
City Manager in directing the development and administration of the City's budget,
which may include supervision of the preparation of the Executive Budget.
2. Provide direct oversight of the management of the City Budget .and City work program,
including.those management information systems established to track_ progress of the
City operations toward achieving established goals.
3. Preparation and use of long range financial planning, recommending solutions for long-
term fiscal sustainability.
4. Oversees financial review/internal control audits of all City departments and selected
community businesses.
5. Directs division managers to study financial management and accounting methods for
City functions to ensure a properly maintained budget and financial systeTn.
6. Oversees the review of revenue and expenditure reports in comparison with planned
budget and recommends control necessary to keep budget in balance. .
7. Directs the preparation of the Comprehensive Annual Financial Report (CAFR), special
financial reports and analyses, and reports required by State and other governmental
agencies.
8. Provides direction for the staff of the Finance and Administrative Services Department to
assist department heads on financial problems and maintaining cost records of
financial activities.
9. Oversees the general accounting system of the City.
10. Oversees and is responsible for the disbursement of all monies.
11. Directs the audit of all expenditures as to budget or Council authorization.
12. Directs Management to prepare and submit to the City Council periodically a register of
audited demands in conformance with State law.
13. Supervises the Computer Systems Administrator to plan; implement and maintain
appropriate technology solutions.
14. Evaluates policies, operating methods, and results of the program of motel -hotel tax, sales
tax, cashiering, and data processing, -including the preparation of regular. and special
reports covering the revision, improvement,. or adjustment of these programs and
related services, fees, or expenditures.
15. Supervises the operations of Reprographic Services.
16. Plans, organizes, staffs, directs, coordinates, prepares, and administers the budget for a
centralized human resources system; formulates and recommends policies,
regulations, and practices for carrying out comprehensive programs.
17. Directs, coordinates, and supervises the administration- of the City classification and
salary plan, recruitment, examination, selection, . training, affirmative action,
performance evaluation, and benefit programs.
18. Serves as chief negotiator and participates in negotiations during meet and confer
sessions with various employee organizations.
19. Develops, revises, and implements procedures and policies to meet requirements of City
departments, ordinances and state and federal laws.
20. Administer special human resource programs including but not limited to employee
recognition programs, unemployment insurance program, and tuition and education
assistance.
21. Consults with and advises City staff and Human Resources Commission on matters
related to interpretation and implementation of human resources policies, rules,
practices, ordinances, and resolutions on issues which affect human resources and
employee relations programs.
22. Counsel managers and employees on confidential and sensitive human resources issues
and subjects.
23. Develops, administers and coordinates the City's benefit plans, including health and
dental insurance and the City's safety management and safety training programs.
24. Supervises the analysis of City training needs and the development and evaluation of
training programs.
25. Reviews and analyzes reports, legislation, court cases, and other information relating to
human resources matters.
26. Schedules, develops reports, and maintains records of proceedings for the City Human
Resources Commission.
27. Provides administrative direction over the City's self-insurance programs. for the
identification, evaluation, and elimination or reduction of risks and liabilities..
28. Coordinates case handling by consultants, law firms, and physicians, acting on behalf of
the City.
29. Makes recommendations based on negotiations. with insurance companies for purchase of
insurance or retention . of risk in all, areas of municipal liability, workers'
compensation, property,.and casualty.
30. Analyzes, recommends, and monitors monetary reserves for claims adjudication.
31. Supervises the life insurance, state disability insurance, long-term disability insurance and
other related programs.
Qualifications
Required Knowledge and Abilities
Thorough knowledge of the principles, methods, and practices of municipal. finance
administration, public human resources administration, benefit administration, and employee
relations, property, casualty, liability, workers' compensation, insurance, claims practices, and
related California law; use of long-range financial planning, recommending solutions for long-
term fiscal sustainability; working knowledge of the principles and practices of public
administration; ability to plan, organize, and direct work involved in finance and human resource
administration; ability to deal effectively with superiors and subordinates; assign,. and coordinate
the. activities of professional and clerical staff engaged in the administration of finance and
human resources systems; communicate effectively, both in written and oral form.
Thorough knowledge of the approved principles and standard practices of centralized accounting,
auditing, payroll, and revenue projection and management; working knowledge of purchasing,
data processing and duplicating services and the laws affecting municipal finance administration;
ability to prepare and present oral and written reports; knowledge of research methodology,
including statistical and financial analysis, and report preparation.
Knowledge of safety practices. and procedures and insurance contracts; operations of
municipalities, elements of public relations and supervision; ability to deal effectively and
constructively with the general public, City staff, and representatives of various public and
private agencies, including developing effective resolutions for human resources issues and
employee concerns;, ability to analyze, interpret and apply insurance policy provisions to
determine the existence and extent of liability; analyze, classify, and rate risks, exposure and loss
expectancies; make presentations .before legal agencies; collect, interpret, and evaluate data;
interact with personnel at all organizational levels; ability to implement and evaluate long-range
plans for reducing City losses and costs associated with general liability, workers' compensation,
property, health, and casualty exposures; maintain harmonious working relations with employees,
management, and all segments of the insurance industry'and the public.
Education
A Bachelor's Degree from an accredited college or university with major coursework in accounting,
finance, business administration, human resources, personnel management, public administration or
a closely related field is required. Certified Public Accountant designation, Master's Degree or
other accreditation in a related field is desirable.
Experience
Six years of professional and progressively responsible municipal .administration experience in
governmental accounting, Finance or Human Resources, including at least three years in a
management or supervisory capacity.
Physical Requirements
This ,position requires extensive and repetitive physical activity involving the .arms, wrists, and
hands, including writing and using a keyboard. It also requires physical abilities associated with the
ability to see, read, write and communicate in 'a work environment requiring no extraordinary
physical strength or other special physical qualifications.
The City of West Covina is an Equal Opportunity Employer. In compliance with the Americans
with Disabilities Act, the City will provide reasonable accommodation to qualified individuals
with 'disabilities and encourages both prospective and current employees to discuss potential
accommodations with the employer.