Resolution - 2013-43RESOLUTION NO.2013-43
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA CONFIRMING THE ANNUAL REPORT FOR THE WEST
COVINA AUTO PLAZA BUSINESS IMPROVEMENT DISTRICT AREA
FOR FISCAL YEAR 2013-2014
The City Council of the City of West Covina resolves as follows:
SECTION 1: The City Council proposes to levy and collect assessments within the West
Covina Auto Plaza Business Improvement District Area ("Area") for Fiscal Year 2012-13.
SECTION 2: On June 1, 1993, the City Council adopted Ordinance No. 1923, which
established the West Covina Auto Plaza Business Improvement District ("District") for purposes
of levying an assessment within the designated Area. The .proposed use of the assessment
revenue collected is used for financing the construction, operation, and maintenance of an
electronic readerboard sign located in the West Covina Auto Plaza adjacent to the San
Bernardino Interstate 10 freeway as well as financing of the operation and maintenance costs for
the entry statement to the Auto Plaza, which includes the sign and landscaping located at the
southwest corner of Azusa Avenue and Garvey Avenue South.
SECTION 3: The boundaries are not proposed to change and are highlighted in Exhibit
A.
SECTION 4: The Advisory Board for the District filed with the City Clerk an Annual
Report pursuant to the Parking and Business Improvement Area Law of 1989 (Streets and
Highways Code Section 36500, et seq.) which describes the proposed improvements and
activities authorized by Ordinance No. 1923. The Annual Report is attached as Exhibit B and
incorporated herein by reference.
SECTION 5: On June 4, 2013, the City Council adopted a Resolution of Intention to
levy assessments within the District for Fiscal Year 2013-14, and set the date for a public hearing
to be held on June 18, 2013.
SECTION 6: The Annual Report recommends an assessment of $2,000.00 for each of
the six auto dealerships within the District for Fiscal Year 2013-14.
SECTION 7: The City Council confirms the Annual Report for the District for Fiscal
Year 2012-13.
SECTION 8: This resolution shall take effect immediately upon adoption.
SECTION 9: The City Clerk shall certify to the adoption of this resolution.
APPROVED AND ADOPTED on this 18`" day of June 2013
Mayor Shelley Sanderson
ATTEST:
ity C1erk.La irie Larri o
Resolution No. 2013-43
Page 2
I, LAURIE CARRICO, CITY CLERK of the City of West Covina, California, do hereby certify
that the foregoing resolution was duly adopted by the City Council of the City of West Covina,
California, at a regular meeting held thereof on the 18'" day of June 2013 by the following vote of
the City Council:
AYES: Herfert, McIntyre, Sotelo, Sykes, Sanderson
NOES: None
ABSENT: None �-
ABSTAIN: None
City Clerk, aurie Carrico a
APPROVED AS TO FORM:
City Attorney A old Alvarez-Glasman
Attachments:
-Exhibit A - West Covina Auto Plaza Business Improvement District Boundaries
-Exhibit B - West Covina Auto Plaza Business Improvement District Annual Report
1 2y,.m.h '^per" �`•. ,#- ".V�•r.
fir--.. �' •-. AUTO PLAZA
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EXHIBIT A
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AU iO PLAZA
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IMAGE NOT TO SCALE
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WEST COVINA AUTO PLAZA*
BUSINESS IMPROVEMENT DISTRICT BOUNDARIES
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49
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DEALERSHIPS
APN
LOT SIZE
1
West Covina Toyota
8478-007-025.31
3.06 acres
2
Norm Reeves Honda Super Store '
8478-007-028,30,34, 41 8478-008-015
6M acres
3
Hummer of West Covina
Cli pin er Chevrolet Oldsmobile
8478-007-039, 040
8478-004-047, 48
2.23 acres
2.27 acres
4
Cli in er Ford
8478-004-046, 49
3.42 acres,
5
Penske Mercedes
8478-004-042
4.16 acres
6
Penske Audi
8478-004-026
3.72 acres
'ParoW kLtmu m bawd en Lm Angeles [butdy OBRa ofdld Anessor.
PROPOSED DATE: 05111=0
REVISED DATE: 0110=011
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Resolution No. 2013-43
Page 4
Exhibit B
WEST COVINA AUTO PLAZA
BUSINESS IMPROVEMENT DISTRICT
ANNUAL REPORT
FOR
FISCAL YEAR 2013-2014
1. Any proposed changes in the boundaries of the business improvement district area.
None.
2. The improvements and activities to be provided for Fiscal Year 2013-2014.
Financing the operation and maintenance of an electronic readerboard located in the West
Covina Auto Plaza adjacent to the San Bernardino Interstate 10 Freeway as well as financing of
the operation and maintenance costs for the entry statement to the Auto Plaza, which includes the
sign and landscaping located at the southwest corner of Azusa Avenue and Garvey Avenue
South. Financing also includes landscape maintenance along Interstate 10 Freeway immediately
facing and parallel to the Auto Plaza Dealerships.
3. Estimate of the cost of providing the improvements and the activities for Fiscal Year 2013-
2014.
Gross estimated annual cost for programming, maintenance, electricity, and insurance for
readerboard sign, seasonal color (landscape materials), landscape maintenance, taxes and
preparation costs is $42,150: The association decided not to maintain a six month reserve and
will utilize their fund balance to offset their operating expenses. An assessment of $2,000 for
each of the six sites in the business improvement district will be placed on the tax rolls by the
County of Los Angeles Department of Auditor -Controller.
4. Method and basis of levying the assessment for Fiscal Year 2013-2014.
'The method and basis of levying the assessment will be pursuant to Ordinance No. 1923, which
was adopted by the City Council on June 1, 1993.
5. Amount of any surplus or deficit revenues to be carried over from Fiscal Year 2012-2013.
The total amount of surplus to be carried over from Fiscal Year 2012-2013 is $32,91 1.19
6. Amount of any contributions to be made from sources other than the assessments levied.
None.
West Covina Auto Plaza
Business Improvement District
2013 - 2014
Fund Balance
Beginning Balance as of July 1
Revenues
Revenues from Assessments
Interest Income / Other
Total Revenues
TOTAL OPERATING FUND AMOUNT
Expenditures
Professional Services (EMI -Programming)
Accounting and Auditing (LA Co, CPA, public notices, taxes)
Appraisals, Titles, Escrow
_ Electricity
Telephone
Other Services
Equipment M & R (EMI -Maintenance)
Insurance
Project Improvements (Landscape)
Admin and Overhead
Capital Improvement Projects (Sign Repayment)
TOTAL EXPENDITURE AMOUNT
RESERVE FUND (6 months operating expenses)
PROJECTED YEAR-END BALANCE
SURPLUS (over/under budget)
ASSESSMENT PER DEALER (6)
2008-2009
2009-2010
2010-2011
2011-2012
Actual
Actual
Actual
Budgeted
Actual
$ 66,308.00
$ 50,063.05
$ 37,284.03
$ 24,037.38
1 $ 38,933.41
$ 57,441.00
$
19,600.40
$
29,026.27
$
48,092.62
$
53,993.68
$ 2,161.92
$
296.42
$
7,079.73
$
200.00
$
163.71
$ 59,602.92
$
19,896.82
$
36,106.00
$
48,292.62
$
54,157.39
$ 125,910.92
$
69,959.87
$
73,390.03
$
72,330.00
$
93,090.80
$
3,120.00
$
2,860.00
$
3,983.60
$
3,120.00
$
3,173.50
$
5,855.00
$
3,057.69
. $
866.56
$
5,000.00
$
- 3,177.79
$
10,521.00
$
8,341.20
$
10,736.45
$
12,000.00
$
9,506.87
$
475.00
$
499.95
$
501.68
$
500.00
$
514.22
$
-
$
-
$
-
$
-
$
-
$
12,719.00
$
12,116.00
$
11,856.00
$
12,000.00
$
11,856.00
$
3,450.00
$
3,450.00
$
3,450.00
$
4,000.00
$
3,664.37
$
1,064.00
$
-
$
-
$
6,000.00
$
750.00
$
3,591.00
$
2,351.00
$
2,686.00
$
5,600.00
$
3,194.00
$
15,357.00
$
-
$
376.33
$
-
$
-
$
56,152.00
$
32,675.84
$
34,456.62
$
48,220.00
$
35,836.75
$
28,076.00
$
161,337.92
$
17,228.31
$
24,110.00
$
17,918.38
$ 69,758.92
$ 37,284.03
$ 38,933.41
$ 24,110.00
$ 57,254.05
$3,450.92
($12,779.02)
$1,649.38
$72.62
$18,320.64
$ 9,573.50 1 $ 4,912.67 1 $ 5,262.82 1 $ 8,015.44 1 $ 8,998.95
2012-2013 (83% of Year Complete)
Adopted Budget
Actual
%Budget
Projected
as of 5/2/13
$ 54,787.09
$ 39,995.28
1
1 $ 32,911.19
$
12,000.00
$
12,273.24
102.28%
$
12,273.24
$
100.00
$
81.14
81.14%
$
81.14
$
12,100.00
$
12,354.38
$
12,354.38
$
66,887.09
$
52,349.66
$
45,265.57
$
3,120.00
$
4,064.32
130%
$
4,200.00
$
4,000.00
$
693.22
17%
$
3,000.00
$
12,000.00
$
8,961.18
75%
$
11,000.00
$
550.00
$
413.32
75%
$
550.00
$
12,000.00
$
11,856.00
99%
$
12,000.00
$
4,000.00
$
3,804.00
95%
$
3,804.00
$
3,000.00
$
750.00
25%
$
3,000.00
$
3,000.00
$
2,927.87
98%
$
3,000.00
$
41,67:0:.:OOJ
$
33,469.91
r�.80%
$
40,554.00
$
20,835.00
$
20,277.00
$ 25,217.09 1 $ 18,879.75
($29,570.00) 1 ($21,115.53)
$ 2,000.00 1 $ 2,045.54
2013-2014
Proposed
$ 32,911.19
$ 12,000.00
$ 100.00
$ 12,100.00
$ 45,011.19
$ 32,911.19 $ 2,861.19
($28,199.62) ($30,050.00)
$ 2,000.00