Loading...
Resolution - 2006-94RESOLUTION NO. 2006- 94 • • A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN DOCUMENTS AS PRESCRIBED BY LAW WHEREAS, Section 34090 of the Government Code provides for the destruction of governmental documents and records through specific provisions; and WHEREAS, the City of West Covina has accumulated numerous records no longer necessary or required for the maintenance of accepted record management techniques; and WHEREAS, all documents proposed for destruction have been screened for historical value and those considered to have historical merit have been removed from the boxes of documents proposed for destruction for safekeeping; and WHEREAS, a list of all documents proposed for destruction is attached and incorporated herein as EXHIBIT A; and WHEREAS, the City Attorney has determined that the documents proposed for destruction qualify under the provisions of the Government Code as appropriate records for destruction. NOW, THEREFORE, the City Council of the City of West Covina determines and resolves as follows: SECTION 1. All proposed documents for the destruction have been screened for historical value. SECTION 2. The documents listed EXHIBIT A have been authorized for destruction by the City Attorney. SECTION 3. The City Clerk shall provide for the destruction of all such documents listed in EXHIBIT A. Any document denied approval for destruction by the City Attorney as listed under "Comments" in EXHIBIT A shall be removed from its container and placed in archive storage boxes for safekeeping. SECTION 4. The City Clerk shall certify to the adoption of this resolution. APPROVED AND ADOPTED on this 21 s` day of November 2006. ATTEL City Clerk Laurie Carrico Ste Hei ert I, LAURIE CARRICO, CITY CLERK of the City of West Covina, California, do hereby certify that the foregoing resolution was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 21st day of November 2006, by the following vote of the City Council: AYES: Hernandez, Lane, Sanderson, Touhey, Herfert NOES: None ABSENT: None ABSTAIN: None APPROVED AS TO FORM: AA � City Attomey old Alvarez-Glasman (61 City Clerk Laurie Carrico OFFICE OF THE CITY CLERK C] Is DOCUMENTS FOR DESTRUCTION Resolution No.2006-94 EXHIBIT A NO. OF BOXES CONTENTS COMMENTS City Manager's Office 09 1999-04 Accounts Payable (copies) 02 2001 Cable complaints & 1986 cable survey 06 1995-01 City Council Agendas (copies) Community Services 05 1994-00 Careship Agreements 01 1998-94 Facility Use Agreement 03 1992-00 Miscellaneous Office Files 01 1989-91 Requisitions for Purchase Environmental Management 06 1982-95 Air Quality & Miscellaneous Files 02 1989-90 Cultural Center Office Files 02 1991-94 Waste Management Office Files 03 1990-95 Recycling Office Files Finance Department 01 Blank Checks (obsolete 02 1998 Payroll cancelled & voided checks 04 1989-98 General Checking Cancelled 04 1996-97 General ledgers 04 2001 Inactive Business Licenses 03 1997-99 Journal Vouchers 03 1996-01 Payroll Timesheets & 1998-02 W 2' 01 1997-98 Payroll System General Ledger 01 1997-02 Purchase Orders 02 1997-99 Revenue Files Fire 09 1982-89 Alarm Reports 01 1983 Budget Records 02 1988 Fire Incident Summary Print Outs 05 1984-88 Incident Reports 01 1997-98 Miscellaneous Cash Receipts 01 1989-99 Timeshects (copies) Human Resources 02 1999-02 Background Checks 01 1989-04 Commission Tapes 01 1987-03 Employment Development Files 01 1999-01 General Correspondence 01 1998-00 Meet & Conf 01 1988-02 Miscellaneous Files 01 1990 Negotiations Files 15 1997-02 Recruitment Files • Microfilm OFFICE OF THE CITY CLERK • • DOCUMENTS FOR DESTRUCTION Resolution No. 2006-94 EXHIBIT A NO. OF BOXES CONTENTS COMMENTS Planning Department 01 1958-95 Permit Clearance for Street Signs 01 1978-00 Miscellaneous Office Files Public Works Build ing/Engineering Community Enhancement & Maintenance 05 . 2004-05 Building Permits (filmed) 02 1989-00 Chorological Files, 2001 Correspondence 02 1999 Employees Timesheets (copies) 02 1993-96 Improvement Project Files (obsolete) 09 1999-02 Request for Service (closed files) 02 1993-00 Water Stubs & Binder 01 2000 Works Orders Risk Management 02 1999-02 Closed Uninsured Loss Files 01 2002 Basic Voluntary Premiums 01 1998-99 Closed Uninsured Loss Files 0 Microfilm RESOLUTION NO. 2006-94 EXHIBIT A AUTHORIZATION FOR DESTRUCTION I hereby authorize the destruction of the above listed City Hall records and documents in • accordance with the provisions of the Government Code. All of the above documents are authorized to be disposed of with the exceptions of those referenced under "Comments." i� i y Attorn y Arnold Alvarez-Glasman November 21, 2006 Date VERIFICATION OF DESTRUCTION Any documents, records, files or papers denied approval for destruction by the City Attorney have been removed and placed for safekeeping in archive storage boxes. All other materials have been destroyed. lt'� - Assistant City Cler Susan Rush December 28. 2006_i Date 0