Resolution - 2006-100•
•
RESOLUTION NO. 2006-100
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, AMENDING RESOLUTION NO. 2005-68,
RELATING TO SALARY RANGES AND TITLE CHANGES FOR
VARIOUS CITY DEPARTMENTS APPROVING THE TITLE CHANGE
OF DEPARTMENT ADMINISTRATIVE ASSISTANT TO SENIOR
ADMINSTRATIVE ASSISTANT
WHEREAS, the City of West Covina maintains relevant job titles and classifications in
an effort to keep pace with comparable classifications in the marketplace, making the City's
recruitment efforts more effective, and
WHEREAS, a survey was conducted of labor market cities that have comparable job
titles.
NOW, THEREFORE, the City Council of the City of West Covina does hereby resolve as
follows:
SECTION 1. That the revised class specification for Senior Administrative Assistant
(Attachment 5) is hereby adopted.
SECTION 2. That resolution NO 2005-68 as amended, relating to salary ranges and title
changes for various City Departments, is hereby further amended by this Resolution.
SECTION 3. The City Clerk shall certify to the adoption of this Resolution.
APPROVED and ADOPTED on this 19`" day of December, 2006.
yor Michael Touhey
ATTEST:
City Clerk Lurie Carrico
I, LAURIE CARRICO, CITY CLERK of the City of West Covina, California, do hereby certify
that the foregoing resolution was duly adopted by the City Council of the City of West Covina,
California, at a regular meeting thereof held on the 19`h day of December 2006, by the following
vote of the City Council:
AYES: Herfert, Hernandez, Lane, Touhey
NOES: None
ABSENT: Sanderson
ABSTAIN: None
C4 Attome old Alvarez-Glasman
City Clerk Laurie Carrico
CITY OF WEST COVINA CONFIDENTIAL
CLASS SPECIFICATION
. DECEMBER 2006
SRN10R ADMINISTRATIVE ASSTSTANT
(Formerly Department Administrative Assistant)
Job Summary
Under general supervision, assists the administrative head of a major department or division by
relieving him/her of administrative detail and by supervising and coordinating office operations;
compiles data and information and drafts reports and letters; assists in coordinating
communications within the department or office, and with other departments and the public; and
does related work as required.
Organizes the flow of communications, paperwork, and activity through the particular
department, division, or office.
2. Maintains calendar and acts as secretary to the head of the office and principal assistants.
3. Directly supervises and trains office employees and indirectly supervises, coordinates, or
maintains liaison with other employees working in other units of the department, division,
or office.
4. Assists in compiling information for annual budgets and special projects.
5. Composes and types letters and memorandums after receiving general direction as to
content and purpose.
6. Establishes procedures to organize and maintain departmental files and records.
7. Records the proceedings of staff or citizen committee meetings.
8. Depending upon assignment, takes notes and creates memos, letters, minutes, etc.
9. Compiles, researches, and organizes data and information and drafts reports.
10. Maintains personnel, payroll, equipment, activity, and other official records.
Thorough knowledge of English grammar and spelling, filing and record maintenance systems;
basic math; modern office methods, procedures, and equipment; considerable knowledge of the
• principles of office management, supervision, and training; working knowledge of city
government and organization is highly desirable.
Z: Class Specs — Sr Admin Asst 12 06
SENIOR ADMINISTRATIVE ASSISTANT
Page 2
Ability to write memos, letters, etc., clearly and in a presentable format; perform a variety of
• difficult office and clerical work requiring independent judgment; plan work for other employees
and direct them in their activities; work effectively and diplomatically with the public and staff,
work independently in the absence of specific instructions; follow oral and written instructions.
•
Education and Experience Guidelines: Qualifying for consideration in the selection process
will be based on the description listed above under Knowledge and Ability, and a combination of
the Experience and Education requirements described below.
Education: Graduation from high school or possession of G.E.D. certificate from
an accredited institution.
Experience: Five years of increasingly responsible clerical experience, including a
minimum of two years highly responsible secretarial experience in
business or a public agency performing work that demonstrates
preparation to be a Department Secretary.
OR
1. Minimum of two (2) years' experience with the City in a full time capacity in the
classification of Secretary II.
2. Currently filling a position as Secretary II to a department or division head with the City.
3. Current work duties that significantly involve higher secretarial and basic administrative
functions. (Must be shown by Personnel Office analysis of job duties that duties involve
administrative, analytical, evaluative, and/or administrative policy -making assistance to
department head not generally associated with the Secretary job description).
4. Written rationale and recommendation of department or division head describing why the
training, experience, work duties, and high level of performance in current position
indicates the designation is necessary; and
5. Approval of the City Manager.
NOTE: Secretaries who are transferred shall neither obtain nor lose the Department
Secretary designation by virtue of the transfer.
Skills: Typing: 55 WPM
Dictation: 100 WPM (optional skill)
Proven computer skills and ability to efficiently use standard office
software.
Licenses/Certificates: Possession of or ability to obtain a valid California drivers' license prior
to hire.
* Title Change Only
Z: Class Specs — Sr Admin Ass[ 12 06