Resolution - 2005-68RESOLUTION NO.2005-68
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, AMENDING RESOLUTION NO. 7223
RELATING TO CLASSIFICATION AND COMPENSATION OF
POSITIONS; APPROVING THE NEW CLASSIFICATIONS AND
COMPENSATION FOR COMMUNITY TELEVISION PRODUCTION
ASSISTANT, TELECOMMUNICATIONS COORDINATOR, ASSISTANT
CDC DIRECTOR, HUMAN RESOURCES TECHNICIAN, POLICE
SERVICES MANAGER, STREET SECTION COORDINATOR AND
DEPUTY BUILDING OFFICIAL; AND AMENDING RESOLUTIONS 6639
AND 6482 CONCERNING THE ASSISTANT TO THE CITY MANAGER
CLASSIFICATION/COMPENSATION, AND ESTABLISHING A NEW
CLASSIFICATION AND COMPENSATION
WHEREAS, the City of West Covina maintains relevant job titles and classifications in
an effort to keep pace with comparable classification in the marketplace, making the City's
recruitment efforts more effective; and
WHEREAS, a salary survey was conducted of labor market cities that have comparable
positions to those listed in Section 1 of this resolution; and
WHEREAS, the City of West Covina establishes salary ranges deemed appropriate as a
means to remain competitive in the labor market for comparable positions; and
WHEREAS, the Human resources Commission has reviewed and approved the new class
specification for all positions listed in Section 1 of this resolution.
NOW, THEREFORE, the City Council of the City of West Covina does hereby resolve
as follows:
SECTION 1. That the new class specifications for Assistant to the City Manager
(Attachment la); Community TV Production Assistant (Attachment lb); Telecommunications
Coordinator (Attachment 2a); Assistant Community Development Commission Director
(Attachment 3a); Human Resources Technician (Attachment 4a); Police Administrative Services
Manager (Attachment 5a); Street Section Coordinator (Attachment 6b); and the Deputy Building
Official (6c) are hereby adopted.
SECTION 2. That the revised class specifications for Executive Assistant to the City
Manager (Attachment 7); Department Administrative Assistant (Attachment 8); Administrative
Assistant 1/11 (Attachment 9); Office Assistant II (Attachment 10); Office Assistant I
(Attachment 11); Office Aide I -III (Attachment 12); Management Analyst UII (Attachment 13);
Community Development Commission Director (Attachment 14) are hereby adopted.
SECTION 3. That the salary ranges for the following are hereby adopted:
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Assistant to the City Manager (Attachment 1 a)
$5,436 to $7,339
Community TV Production Assistant (attachment lb)
$2,758 to $3,352
k! ?A1tb'NF�^+flYM t3F e L x {bt 't a.@ t,+ t F,,,,artment; SeeAttachment2
Telecommunications Coordinator (attachment 2a)
$4,040 to $5,454
3" 4YY1Y Dem0 iHgp n
�:Communrt uelo mept;Commission.(GDC),(SeeE ,Attachment.,3 . ���,fNew�Sal Ran e;r;
Assistant CDC Director (attachment 3a) $6,535 to $8,823
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Duman.ResgureeswDeparhnenti(See Adtahment4, ,.,..;r6,,n�r0ta
... ,New Salary,Range,`,_
Human Resources Technician (attachment 4a) $2,924 to $3,947
Police,D,e artmenf SeeAttachmerib 5 li�� g t gaa'{St auG " '_
�, __ . __..... , ��e k. �_� . _�,,: a, ,r�, ._� ,! , i ..;New
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„Sal... Ran er,�,
Police Administrative Services Manager (attachment 5a)
$5,215 to $7,041
Resolution No. 2005-68
November 1, 2005
SECTION 3. That the salary ranges for the following are hereby adopted: (Continued)
yxw vrww avu� r s- xas �eawar F a o cncc a f m
kubltcrW�orksl.Se , tttahment 6 �y-_ � �11.__EMP " -a' 1 F
a xr a+pcud� 5a a-c,.
Nrew�Sal:.. tRau eat;
Construction Coordinator (Salary Change only) (attachment 6a)
$4,034 to $5,447
Street Section Coordinator (attachment 6b)
$3,936 to $4,784
Deputy Building Official* (attachment 6c)
$5,817 to $8,245
• SECTION 4. That resolution NO 7223, as amended, relating to classification and
compensation of positions, is hereby further amended by this Resolution.
SECTION 5. The effective date of this resolution is November 1. 2005.
SECTION 6. The City Clerk shall certify to the adoption of this Resolution.
APPROVED AND ADOPTED on this 15` day of November 2005.
Mayor Shelley Sanderson
ATTEST:
City Clerk Laurie
I, LAURIE CARRICO, CITY CLERK of the City of West Covina, California, do hereby certify
that the foregoing resolution was duly adopted by the City Council of the City of West Covina,
California, at a regular meeting thereof held on the I" day of November 2005, by the following
vote of the City Council:
AYES: Herfert, Hernandez, Miller, Wong, Sanderson
NOES: None
ABSENT: None
ABSTAIN: None z' 4a'j
City Clerk aurie Carrico
APPROVED AS TO FORM:
il I" PIT, E,
2
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Attachment 1a
CITY OF WEST COVINA MID -MANAGEMENT
CLASS SPECIFICATION
OCTOBER 2005
ASSISTANT TO THE CITY MANAGER
JOB SUMMARY
Under administrative direction, performs a variety of complex professional administrative and
analytical work in support of managerial functions; provides professional administrative
assistance and/or coordinates administrative activities for the City Manager and Assistant City
Manager; manages resolution of complaints; and manages special projects. May provide staff
support in a variety of areas to city departments; and performs related dirties as required.
Essential Functions
1. Develops and drafts a variety of City policies and procedures including: operational
procedures, administrative manuals, ordinances, and resolutions.
2. Develops and recommends appropriate alternatives and courses of policy action.
3. Provides assistance to City Manager, Assistant City Manager, and department directors,
as needed, regarding administrative, fiscal or operational issues, policies or procedures.
4. Provides administrative support to the City Council regarding various constituent issues.
5. Prepares or drafts related proposals, reports and records.
6. Administers and monitors various grants, including preparing grant applications and
modifications.
7. Serves as a City liaison to the community at -large, advisory committees, and other local,
county, State, and Federal agencies.
8. Serves on committees as assigned and represents the City in discussions regarding
municipal operations and programs.
• 9. Interprets, administers, and monitors contract agreements and related ordinances.
10. Receives and resolves City related complaints.
11. Manages specific programs and/or operations in the City Manager's office.
12. Responds to emergency and problem situations in an effective manner with tact and
diplomacy.
•
Assistant to the City Manager
Page 2
13. Collects, compiles, and analyzes information from various sources on a variety of
specialized legislative topics; prepares comprehensive records and reports to present and
interpret data, identify alternatives, and make and justify recommendations.
14. Coordinates assigned legislative programs, activities, and administrative support
functions with other city departments, the public and outside agencies.
15. Participates in the development and implementation of new or revised programs, systems,
procedures, and methods of operation.
16. Recommends and assists in the implementation of goals and objectives; implement
policies and procedures.
17. Monitors and maintains compliance with pertinent Federal, State and local laws, codes,
regulations and ordinances; assist in implementing procedures to ensure compliance with
applicable laws and regulations.
18. Participates in the preparation and administration of assigned budgets; maintain and
monitor appropriate expenditure controls as assigned.
19. Participates in special projects including research of new programs and services, and
feasibility analyses.
20. Chairs or participates in standing and ad hoc committees of substantial importance to the
overall direction of city operations or relating to special problems facing the city.
21. Attends City Council and commission meetings as well as conferences to represent the
City/City Manager's Office and input on matters being considered.
22. Prepares press releases and other public information reports, as well as assisting members
of the public media, and speaks before members of civic, school, and community groups.
23. Performs other related duties as required.
QUALIFICATIONS
0 Knowledtie and Abilities
Thorough knowledge of modern principles, methods, and problems in municipal public
administration including organization, personnel and fiscal management systems and procedures;
knowledge of research methodology, including statistical and financial analysis, and report
preparation; knowledge of city government and intergovernmental relationships. Communicates
clearly and concisely, both orally and in writing,
•
Telecommunications Coordinator
Page 2
11. Research, collect, compile, and analyze information from various sources on a variety of
specialized telecommunications topics; prepare comprehensive technical records, reports,
and summaries to present and interpret data,.identify alternatives, and make and justify
recommendations.
12. Perform related duties and responsibilities as assigned.
QUALIFICATIONS
Knowledge and Abilities
Thorough knowledge of telecommunications systems and operations, including digital telephone
systems, cellular systems, pager systems, and the 9-1-1 Emergency Telephone System.
Organizational and management practices as applied to the analysis, evaluation, development,
and implementation of telecommunications programs, policies and procedures; pertinent federal,
state, and local laws, codes, and regulations; principles of lead supervision and training;
principles and practices related to telecommunications programs, research and reporting
methods, techniques, and procedures; general principles and practices of budget development,
preparation, and expenditure control; modern office practices, methods, and computer
equipment; principles and procedures of statistical and administrative record keeping; safe
driving principals and practices.
Experience and Training Guidelines
Any combination of training and/or experience that would provide the knowledge, skills, and
abilities necessary to perform the dirties of the position. A typical way to obtain the skills
necessary to perform is:
Education: Equivalent to a Bachelor's Degree from an accredited college or university
with major course work in business administration, public administration, or a related
field. Five years of experience performing the majority of the Essential Functions can be
substituted for a Bachelor's degree.
Experience: Three years experience in managing and operating a multi -PBX digital
telephone system, cellular telephones, and pager systems; and coordinating the 9-1-1
Emergency Telephone System's operation and the Master Street Address Guide
(MSAG).
Licenses: Possession of a valid California Class C Driver's License with a satisfactory driving
record is required.
Special Requirements: Ability to work in a standard office environment; ability to travel to
different sites and locations.
0
CITY OF WEST COVINA
Attachment 2a
MID -MANAGEMENT
CLASS SPECIFICATION
OCTOBER 2005
TELECOMMUNICATIONS COORDINATOR
JOB SUMMARY
Under the direction of the Department Head, provide professional advanced journey level staff
assistance and coordination for the development and implementation of new or revised
telecommunications programs, systems, procedures, and methods.
ESSENTIAL FUNCTIONS:
1. Assists City departments in planning, developing specifications, purchasing, installing,
and changing telephone, cellular and paging equipment.
2. Develops specifications and operating requirements for telephonic communications used
within the City and departments.
3. May authorize expenditures for contracted repairs of communications equipment beyond
the scope of fixed contract rates in emergencies.
4. Calculates telephone, data circuits and cellular operating costs; maintains spreadsheets
and data lists; processes invoices and purchase orders for equipment.
5. Negotiates telephone contracts with vendors for cellular phones and pagers; Serves as
City Coordinator with telephone service providers.
6. Serves as the 9-1-1 Emergency Telephone System Coordinator for the City; Maintains
West Covina 9-1-1 address data base file, updates Address Data Base file in the Los
Angeles County and Verizon Master Street Address Guide (MSAG). Updates the 9-1-1
Emergency Telephone System files for the Communications Center as changes occur.
7. Manages Computer Aided Dispatch (CAD) operating needs for Communications Center;
maintains liaison with the CAD provider (WCSG) for CAD upgrades and enhancements.
Updates Fire Department run files, the CAD Geographic Address File, and other files as
needed.
• 8. In Communication Director's absence, serves as Acting Communications Director,
including supervision of staff, and within authorized levels, approve and authenticate
purchase orders, payment of invoices, and payroll documents
9. May perform certain duties of the Senior Communications Technician in his/her absence.
10. Maintain database of telephone lines and data circuits; maintain inventory of all
telephones, peripherals, and other communication equipment; produce and maintain
various directories with the assistance of client departments.
Z: Class Specs: Teleconvn Coord
0
•
CITY OF WEST COVINA
Attachment 1b
CLASSIFIED
CLASS SPECIFICATION
NOVEMBER 2005
COMMUNITY TELEVISION PRODUCTION ASSISTANT
Job Summary
Under the general supervision of the Community Television Producer, assists with the
production of local -origination community television programs and other related duties as
required.
Essential Funetinns
1. Televise community television programming as required by the City on WCCT, to
include programs such as a weekly local news program, City Council and Commission
meetings, City news reports, City projects, various community events and any other
programming as may be required.
2. Set up cameras for multi -camera taping.
3. Assist in shooting, writing, editing, producing, directing, and post -production work for
broadcast.
4. Establish effective working relationships with other municipal agencies, private
organizations, community groups, and the cable operator, in the production and
cablecasting of local access programming.
5. Conduct pre -production meetings and site surveys.
6. Coordinate maintenance of video equipment to ensure it is in good working order
7. Make dubs of video productions.
8. Assist the Community Television Producer with weekly program logs, logging of tapes
and other related duties as required.
9. Drive City vehicles from one location to another in carryingout assignments.
z:comtvpro rev 5-4-00
9
0
COMMUNITY TELEVISION PRODUCTION ASSISTANT
Page 2
I 9►
Knowledge necessary to participate in complex multi -camera productions. Knowledge of
broadcast and/or cable television station operations, including news programming; television
production methods and procedures. Knowledge and ability of: script writing, production
shooting and post -production techniques. Knowledge and ability to edit, produce, and direct
programs for broadcasting. Knowledge of and ability to use or operate commonly used broadcast
equipment including non -linear -based editing systems, %" editing systems, and ENG and EFP
operations (electronic news gathering and electronic field production). Working knowledge of
digital cameras, audio set up, tripod, and lighting techniques is required. Knowledge of and
ability to use computer keyboard and computer software programs, including Word and Excel;
knowledge of Photoshop or equivalent software is desirable.
Ability to be technically proficient to trouble shoot. Ability to work both independently and
cooperatively with others, execute multiple tasks and projects, possess excellent communication
skills, and work variable hours.
Sophomore college status or above is highly desirable. College course work in radio/television,
teleproduction, communications, or related field is required. Associate's degree or certificate in
television production or a related field is highly desirable. Experience in lieu of course study will
be considered.
License: Valid California Driver's License required.
Incumbents must be able to stand and sit for long periods of time; perform functions that require
bending and stooping; work inside as well as outdoors; and lift and transport equipment related
to the position. Incumbents may be subject to. moderate exposure to dust, temperature, noise and
inclement weather. May work a varied schedule, including nights, weekends and holidays.
Corn .TV.Prod.Asst.CS. 1.05
z:comtvpro rev 5-4-00
Assistant to the City Manager
Page 3
Experience and Training Guidelines
Any combination of training and/or experience that would provide the knowledge, skills, and
abilities necessary to perform the duties of the position. A typical way to obtain the knowledge
and abilities would be:
Education: A Bachelor's Degree in government, public administration, business
administration, or related field. A Master's Degree is desirable.
Experience: Five years of professional experience in administrative analysis,
administrative research or as an assistant to a top administrator having
budget, personnel, or program responsibilities.
Licenses
Possession of a valid California Class C Driver's License with a satisfactory driving record is
required.
0
•
CITY OF WEST COVINA
Attachment 3a
MID -MANAGEMENT
CLASS SPECIFICATION
OCTOBER 2005
ASSISTANT COMMUNITY DEVELOPMENT COMMISSION DIRECTOR
JOB SUMMARY
Assist the Community Development Commission (CDC) Director in the directing, managing
supervision, and coordination of redevelopment programs, projects, and activities; coordinates
assigned activities with other City departments, divisions, and outside agencies.
Essential Functions
1. Assists the Community Development Commission Director in the planning and
directing of all activities of the CDC.
2. Assumes management responsibility for redevelopment projects, assignments,
analyses, programs, and activities.
3. Manages and participates in the development and implementation of goals,
objectives, policies, and priorities for redevelopment programs, projects,
assignments, and analyses; recommends, within Redevelopment Agency policy,
appropriate service and staffing levels; recommend and administer policies and
procedures.
4. Continuously monitors and evaluates the efficiency and effectiveness of CDC
service delivery methods and procedures; assesses and monitors workload,
administrative and support staffing levels, and internal reporting relationships.
5. Selects, trains, motivates, supervises and evaluates assigned personnel; provides
or coordinates staff training; works with employees to correct deficiencies.
6. Plans, directs, coordinates, and reviews the work plans for redevelopment
programs, projects, assignments, and analyses; meets with staff to identify and
resolve problems; assigns work activities, projects, and programs; monitors work
flow; review and evaluates work products, methods and procedures.
7. Manages and participates in the development and administration of the CDC's
annual budget(s).
8. Assists in the development and evaluation of finding strategies to implement
redevelopment, economic development, and housing projects, including
governmental and debt service programs such as tax increments, bond revenues,
subventions, fees and other revenue generation methods.
ZAclass specs/ASST CDC DIRECTOR
•
Assistant Community Development Commission Director
Page 2
ESSENTIAL FUNCTIONS — Continued
9. Assists in negotiating on behalf of the Commission to acquire property for
redevelopment, economic development, and housing projects; assists in
developing and managing long-term capital plans for the expenditure of
Community Development Commission funds.
10. Serves as a liaison with other City departments, divisions, and outside agencies;
negotiates and resolves significant and controversial commission issues.
11. Prepares and presents staff reports and other necessary correspondence.
12. Conducts a variety of organizational studies, investigations, and operational
studies; recommends modifications to commission programs, policies, and
procedures as appropriate.
13. Attends related Community Development Commission, City Council, and Board
meetings.
14. Responds to and resolves difficult and sensitive inquiries and complaints.
15. Perform related duties and responsibilities as assigned.
QUALIFICATIONS
Knowledge Skills and Abilities
Knowledge of organizational and management practices as applied to the analysis and evaluation of
municipal economic and redevelopment programs, policies, and operational needs; operational
characteristics, services, and activities of comprehensive municipal economic and redevelopment
programs; modern and complex principles and practices of program development and administration;
advanced principles and practices of budget preparation and administration; principles of supervision,
training, and performance evaluation; pertinent Federal, State, and local laws, codes, and regulations.
Ability to manage, direct, and coordinate the work of supervisory, professional, technical, and
administrative support personnel; select, supervise, train, and evaluate staff; identify and respond to
municipal economic and redevelopment issues, concerns, and needs; analyze problems, identify
alternative solutions, project consequences of proposed actions, and implement recommendations in
support of municipal economic and redevelopment goals/ research, analyze, and evaluate new service
delivery methods, procedures, and techniques; prepares clear and concise administrative reports;
interprets and applies the policies, procedures, laws, codes, and regulations pertaining to municipal
economic and redevelopment programs and functions.
Must have the ability to conununicate clearly and concisely, both orally and in writing; establish,
maintain, and foster positive an harmonious working relationships with those contacted in the course of
work.
Z:Uass specs/ASST CDC DIRECTOR
•
•
Assistant Community Development Commission Director
Page 3
Experience and Training Guidelines
Any combination equivalent to experience and education that could likely provide the required skills,
knowledge and abilities would be qualifying. A typical way to obtain the skills, knowledge and abilities
would be:
Education: Equivalent to a Bachelor's degree from an accredited college or university with
major coursework in business administration, public administration, urban
planning, or a related field. A Master's degree is desirable.
Experience: Five years of responsible redevelopment experience including two years
of management and supervisory experience.
Licenses
Possession of a valid California Class C Driver's License with a satisfactory driving record is required.
Special Renuirements
Ability to work in a standard office environment, ability to travel to different sites and locations.
ZAclass specs/ASST CDC DIRECTOR
•
CITY OF WEST COVINA
Attachment 4a
CONFIDENTIAL
CLASS SPECIFICATION
OCTOBER 2005
HUMAN RESOURCES TECHNICIAN
JOB SUMMARY
Under general supervision, performs a variety of sensitive, confidential, technical and monitoring
tasks involved with employee recruitment and selection; performs new employee benefit
orientations; maintains the Human Resources Information System (HRIS) and personnel files
and performs related work as required.
Essential Functions
1. Prepares and updates job announcements and supplemental applications
2. Schedules applicant interviews and obtains and assists with briefing interview
raters.
3. Verifies interview rating form numbers, calculates interview and other scores and
prepares employment eligibility lists.
4. Inputs confidential personnel data into the HRIS as appropriate;
updates/maintains HRIS and other records, and maintains employee personnel
files.
5. Acts as systems administrator for the HRIS and develops, maintains and updates a
variety of personnel related on-line forms.
6. Responds to questions from employees and the public related to general personnel
and recruitment/selection matters.
7. Orients new employees as to applicable benefits, policies and rules.
8. Operates a personal computer and applicable software to produce a variety of
correspondence, reports, and other material independently.
9. Compiles, checks, assembles and records information related to collective
bargaining.
10. Tracks and monitors probationary review and step increase eligibility data.
11. Receives and checks a variety of forms, requests and enrollment documents for
accuracy, appropriate signatures and overall completion.
12. Responds to requests for information from other agencies and the public to
include employment verifications.
13. Provides a variety of assistance to other Human Resources staff members.
14. Assists with open enrollment periods, the processing of deduction changes and
survey responses/data gathering.
15. Assists in monitoring interview and testing processes to include on -site
ability/performance tests.
16. Conducts salary surveys for city positions.
17. Assists in staffing the Human Resources public counter.
18. Provides direction to clerical staff as needed.
19. Performs related work as required.
Z: class specs: IIR Technician 10.05
CJ
QUALIFICATIONS
Knowledge and Abilities
Knowledge of personnel office functions, methods and procedures; basic employee benefits and
insurance procedures and processes; business letter and report writing; methods and practices of
office and general record keeping/reporting to include filing and indexing methods; English
usage, spelling, grammar and punctuation; computer applications as they relate to area assigned;
customer service and telephone techniques and business math.
Ability to learn, apply and explain personnel related policies, rules and regulations; communicate
effectively orally and in writing; use independent judgment and initiative; establish and maintain
effective relationships with those contacted in the course of work; operate a personal computer
and use applicable software, maintain computerized and manual files and records; understand
and carry out oral and written instructions; deal effectively with prospective and current
employees and maintain the confidentiality of sensitive information; meet the public with
courtesy and tact; read and write at the level required for successful job performance; and make
accurate mathematical calculations.
Experience and Training Guidelines
Any combination of training and/or experience that would provide the knowledge, skills, and
abilities necessary to perform the duties of the position. A typical way to obtain the knowledge
and abilities would be:
Skills
Education: Graduation from high school supplemented by some completed course
work from an accredited college or university in human resources,
business administration, or a related field. Extensive experience in H.R.,
i.e., in excess of five years, may be substituted for completion of college
or university courses in H.R.
Experience: Five years of increasingly responsible clerical experience, including a
minimum of two years of responsible experience in a Human Resources
Department or performing the duties of a Human Resources Technician or
related position.
• Must type accurately at a speed of 55 words per minute.
Proven computer skills and ability to efficiently use standard office software.
Licenses
Possession of a valid California Class C Driver's License with a satisfactory driving record is
required.
Z: class specs: HR Technician 10.05
•
CITY OF WEST COVINA
Attachment 5a
MID -MANAGEMENT
CLASS SPECIFICATION
October 2005
POLICE ADMINISTRATIVE SERVICES MANAGER
Job Summary
Under general direction of the Police Chief, organizes and manages the Police budget,
including financial analyses, cost recovery programs, asset management, and grants
administration; designs and administers complex programs and organizational changes
from a variety of funding sources; coordinates activities with other city departments,
other government agencies and outside organizations; provides highly complex staff
assistance and managerial services.
Essential Functions
Direct the development, organization, and administration of the Police budget;
provide continuous and direct budget management and oversight, using
management information systems established to track progress of expenditures
and operations toward achieving established goals; perform budget projections
and other fiscal analyses for written reports; instruct other departmental personnel
in elements of the budget as well as the city's fiscal policies and procedures.
2. Provide highly complex staff assistance to the Police Chief in matters related to a
wide variety of department activities and programs, including but not limited to
budgeting, human resources, risk management, inspections, and audits; conduct
research and special studies. Perform independent research and special studies
involving data collection and analysis of departmental operations and structures;
perform or participate in comprehensive management analyses of Police
Department or city policies, organizational structures, procedures, and fiscal
issues; prepare staff reports and other written material as necessary; arrange for
professional outside analysis when appropriate, acting as a liaison with evaluators.
3. Serve as a member of the department management team in problem solving,
decision -making, strategic planning, and coordinating the administrative and
business management functions of the department.
4. Conduct a wide variety of duties and tasks related to the development and
administration of grants and other special funding sources, including planning,
preparation, execution, and compliance monitoring. Related duties include
researching funding opportunities, interpreting regulations, designing program
components, developing appropriate budgets, establishing and maintaining
relationships with funders, preparing reports to finding sources, making
presentations and representing the city at grant conferences, and working with
outside evaluators and auditors.
Z: Class Specs: Police Admin Mgr
•
POLICE ADMINISTRATIVE SERVICES MANAGER
Page 2
5. May represent the Police Chief at meetings or in administrative matters and
appear before the city council, commissions, or other boards/agencies upon
assignment by the Police Chief.
6. Coordinate interdepartmental activities and ensure implementation of financial
and organizational practices which comply with adopted policies, laws, and
regulations; review city rules, resolutions, and ordinances to ensure compliance.
7. Prepare a wide variety of written reports and projects, including special projects
for publication and/or submission to outside organizations.
8. Coordinates programs and activities
9. May supervise activities and personnel of an assigned administrative area.
10. Interfaces with other departments and outside agencies in exchanging information
and coordinating activities/projects.
11. May participate as a team leader or member of city task forces organized to
address problems or issues related to governmental activities or community
concerns.
12. Researches public requests/complaints and responds as appropriate.
13. Develops and coordinates training programs for employees, community groups,
and members of the public.
14. Participates in contract administration and monitoring.
15. Analyzes proposed legislation for impact on city operations/procedures and
develops alternative recommendations.
16. Studies statistical crime data and other reports; analyzes levels of criminal
• activity; determines trends and makes recommendations for changes in
organization and operating procedures.
17. Assumes command responsibility for major events and may act in the absence of
the Police Chief.
Z: Class Specs: Police Admin Mgr
0
POLICE ADMINISTRATIVE SERVICES MANAGER
Page 3
QUALIFICATIONS
Required Knowledge and Abilities
Knowledge of modern principles, methods, and problems in public administration
including organizational, operational, and fiscal management systems; ability to
effectively research, analyze, and evaluate complex department issues; knowledge of and
experience in intergovernmental relationships and management; successful experience in
obtaining and managing competitive grants from a variety of sources; ability to operate
within a municipal Police organization as a member of the management team; ability to
prepare, organize, and manage the Police budget; ability to analyze departmental
operations and activities and prepare comprehensive reports; knowledge of Police
administration and ability to handle confidential information with discretion; working
knowledge of supervision; knowledge of research methodology, including statistical and
financial analysis; ability to effectively communicate complex issues such as budget
management, research and evaluation, grants management, etc., in easily understood
written and oral language; skill in organization and prioritizing assignments, and making
independent judgments and decisions.
Education: Bachelor's degree from an accredited college or university in public
administration or related field. Master's degree in public administration or related field
desirable.
Experience: Five years of increasingly responsible professional experience in
administrative analysis and management operations in a municipal Police setting.
License:
Possession of a valid California Class C Driver's License and a satisfactory driving
record are required.
Z: Class Specs: Police Admin Mgr
0
r�
CITY OF WEST COVINA
Job Summary
Attachment 6a
CLASSIFIED
CLASS SPECIFICATION
MARCH 1996
Under general direction of the Senior Building Inspector,
performs contract administration and inspection work in all
phases of new construction as well as alterations and repair work
to existing structures for adherence to plans and specifications
and for compliance with codes of the City and applicable codes of
the State of California; and does related work as required.
Essential Functions
1. Prepares specifications and reports for construction
projects and monitors the projects' status through
completion.
2. Oversees the bidding process for various construction
projects.
3. Prepares cost estimates and reports for both proposed and
completed projects.
4. Reviews and interprets construction plans and specifications
for compliance.
5. Submits detailed reports on work progress and materials
installed.
6. Consults with contractors and private parties on issues
related to construction projects and work in progress.
7. Negotiates with contractor on change orders as needed.
8. Handles citizen and contractor complaints and inquiries and
provides information on departmental and City operations.
9. Makes field inspections of residential, commercial, and
other types of buildings and structures in all stages of
construction.
10. Makes field inspections of public works projects in all
stages of construction.
11. Enforces building, plumbing, mechanical and electrical
codes, Title 24, and related regulations.
12. Receives and reviews building plans.
13. Performs and assists in plan checking at the public counter.
14. Reviews permit applications and issues permits.
constcoord.cs 5-7-96
•
CONSTRUCTION COORDINATOR
Page 2
QUALIFICATIONNSS
Required Knowledge and Abilities
Working knowledge of electrical, heating, air conditioning, and
ventilating equipment and installations in all types of buildings
and structures; ability to read and interpret building, plumbing
and electrical blueprints; working knowledge of building,
plumbing and electrical codes, ordinances, and laws; knowledge of
principles and practices of building inspection, building
materials, accepted safety standards, and modern methods of
building construction.
Education: College level training in related subjects is
desirable.
Experience: Two years' experience as a Building Inspector or
three years' journey level experience in all types of building
construction, such as foreman, general contractor, maintenance
engineer, or related field.
Licenses: Possession of a valid Class C California Driver's
License. Must secure the International Conference of Building
Officials (ICBO) certification as a Building Inspector within one
year of appointment.
Working Conditions: Ability to climb, crawl, and lift moderately
heavy objects up to 40 pounds.
conatcoord.ca 5-1-96
•
•
CITY OF WEST COVINA
Attachment 6b
CLASSIFIED
CLASS SPECIFICATION
OCTOBER 2005
STREETS SECTION COORDINATOR
I161: `I/I l'ur Id
Under general supervision, assists the Street Maintenance Supervisor with the day-to-day
operations of the City's street maintenance program, assists with the planning and coordination
of street maintenance projects; and does related work as required.
Essential Functions
1. Oversees the street maintenance section in the absence of the Street Maintenance
Supervisor. Evaluates employee performance, develops procedures and makes
suggestions for improved operations and safety.
2. Conduct the planning, scheduling, and organizing of work projects for the crews
with the Street Maintenance Supervisor and the Maintenance Operations
Manager, i.e., developing crew assignments, project priorities, acquiring and
checking materials and equipment.
3. Issue work assignments, conduct field inspections, and acquire materials. Review
crew work activities and inspect completed projects. Assure that the daily work
orders are completed and processed into the Department's management system on
a timely basis.
4. Evaluate possible hazardous conditions. Investigate claims filed against the City
on sidewalk trip and fall, street pot holes, or any sink holes in the right of way.
Assist in the defense of the City in court cases, as the person most knowledgeable
on claims related to the street, right-of-ways, and other related areas.
5. Address and resolve work problems independently or in conjunction with the
Street Maintenance Supervisor related to the various work crews.
6. Work with other City departments, outside agencies, and the general public on
issues regarding the Maintenance Division.
7. Schedule and oversee progress on the various jobs, including inspections,
evaluations, and assigning repair work to city staff and contractors, and
processing appropriate paperwork.
Z: class specs: Streets Section Coordinator 10.05
STREETS SECTION COORDINATOR
Page 2
8. Monitor the budget as part of the coordination and oversight of the street
maintenance section.
9. Provide direction and training to field personnel.
10. Perform related work as required.
QUALIFICATIONS
Knowledge and Abilities
Knowledge of tools, materials, methods, and procedures employed in street maintenance work;
and principles of supervision and safety precautions observed in street maintenance and repair
work.
Experience and Training Guidelines
Any combination of training and/or experience that would provide the knowledge, skills, and
abilities necessary to perform the duties of the position. A typical way to obtain the knowledge
and abilities would be:
Education: Graduation from high school. Additional course work in public works
technology, including specialized courses in street, asphalt, sewer, and
traffic control maintenance are highly desirable.
Experience: Four years of increasingly responsible experience in the operation,
construction, and maintenance of street and sewer maintenance including
two years of lead or supervisory experience.
Certifications and Licenses
Possession of a valid California Class A Driver's License and a satisfactory driving record are
required.
•I
Z: class specs: Streets Section Coordinator 10.05
•
CITY OF WEST COVINA
Job Summary
Attachment 6c
MID -MANAGEMENT
CLASS SPECIFICATION
OCTOBER 2005
Under general direction of the Building Official and/or the Public Works Director, administers
the functions of the Building Division of the Public Works Department related to various City
regulations, including building and housing codes, zoning ordinances, and provisions of use
permits and public contact law relating to residential, business, and public building construction,
repair, alteration, use, or occupancy; serves as a member of the City's mid -management team;
may act as Division Manager in Public Works Department in the absence of the Building
Official; may be involved in administrative projects outside normal area of specialization; and
does related work as required.
1. Under the direction of the Building Official and or the Public Works Director, plans,
organizes, assigns, and supervises the work performed by field inspection and office
personnel who enforce codes, ordinances, and regulations relating to construction,
housing, mobile homes, unsafe buildings, zoning, grading, and electrical, plumbing,
ventilating, heating, and air conditioning installations.
2. Assists with checking and approving plans and specifications of proposed structures for
compliance with code and safety requirements, including earthquake and wind load stress
determinations, occupancy factors and types of construction.
3. Confers with subordinates in scheduling and assigning inspections and developing
priorities and standards of work.
4. Assists with the Coordination of activities of the division with other work units within the
City.
5. Assists with consulting with contractors, architects, engineers, and others concerning
.materials, specifications, and ratings.
6. Reviews and keeps informed on new methods of construction and new materials as
relating to existing ordinances; directs the review of building construction plans and
specifications to ensure compliance with current codes and ordinances.
7. Assists with supporting the Code Enforcement program and directing the investigation of
complaints regarding violations of City ordinances, codes, regulations, and requirements.
8. Assists with providing for the increased efficiency of the division by planning, training,
and organizing personnel to meet immediate and future needs; and is responsible for
ensuring that work practices are followed.
•
DEPUTY BUILDING OFFICIAL
Page 2
9. Attends various meetings that relate to activities, priorities, and operating problems of the
division.
10. Assists with answering questions and resolving complaints from the general public and
takes appropriate courses of action.
It. Assists the Public Works Director and/or Building Official in the preparation of the
annual budget and the control of expenditures that relate to division activities and
develops appropriate justification for requested changes in personnel, materials, and
equipment.
12. Serves as Acting Building Official as assigned.
Required Knowledge and Ahilities
Knowledge of building, plumbing, electrical, and related codes and ordinances enforceable by the
City; the principles and techniques of building inspection; building materials, building design,
accepted safety standards, modem methods of building construction, and public law; and the
principles of organization, supervision and employee training.
Ability to effectively plan, organize, and supervise the building inspection division program;
analyze, interpret, and check building plans and specifications related to building, mechanical,
and electrical construction projects; develops and implement improvements in organization and
work procedures; prepare clear and concise technical and other reports; and establish and
maintain effective relationships and those contacted in the course of work.
Any combination of training and/or experience that would provide the knowledge and abilities
necessary to perform the duties of the position. A typical way to obtain the knowledge and
abilities would be:
FrInvation
A Bachelor's degree from an accredited university in civil or structural engineering, architecture
or related field.
• Experience
Three years
of increasingly responsible experience in performing the essential functions of the
position, including one year of supervisory experience in a building department or plan check
section of a building department.
Licenses:
Licensed as a civil engineer or architect in the State of California. Certification as a plans
examiner by the International Conference of Building Officials (ICBO) is required or must be
obtained within one year. Certification as a building official by the ICBO is desirable.
Possession of a valid California Class C Driver's License and satisfactory driving record are
required.
htip://westcoy.oug/comcil/agenda/staftb51 I01 /DeputyBuildingOflicial I O.05.doc
•
Attachment 7
CITY OF WEST COVINA CONFIDENTIAL -EXEMPT
CLASS SPECIFICATION
NOVEMBER 2005
EXECUTIVE ASSISTANT TO CITY MANAGER
(Formerly Secretary to City Manager)
Job Summary
under general direction, serves as Secretary and general
administrative aide to the City Manager and administrative staff;
helps coordinate office operations; assists in coordinating
communications between the manager and departmental
administrators, City Council and the public; coordinates
arrangements for meetings; and does related work as required.
Essential Functions
1. Maintains City Manager's calendar; coordinates meetings,
appointments, and retreats.
2. Organizes the flow of communications, paperwork, and
activity through the City Manager's office.
3. Establishes procedures to organize and maintain departmental
files and records.
4. Responds to inquiries or refers them to appropriate office;
pursues and expedites decisions, answers, and information of
special management or public significance.
5. Independently drafts correspondence, and compiles
information from a variety of'sources.
6. Communicates information, advice, and instructions as an
agent of the City Manager.
7. Maintains departmental payroll, personnel, and other
official records.
8. Assembles City Council agenda materials and follow up on
agenda items emanating from other City departments.
9. Assists City Council members in various requests or
activities.
Nonessential Functions
1. Records meetings; transcribes correspondence.
2. Supervises and trains office employees.
* Title Change Only
Z: Class Specs - Exec Asst to CM 11 05
•
EXECUTIVE ASSISTANT TO CITY MANAGER
Page 2
QUALIFICATIONS
Reauired Knowledaes
Thorough knowledge of English, grammar, spelling, filing, and
arithmetic; of modern office methods, procedures, terms and
equipment; of the principles of public relations and
communication; knowledge of the principles of office management,
supervision, and training; basic knowledge of city government,
organization, and public administration.
Experience: Five years experience involving a significantly high
level of secretarial duties, including basic administrative,
analytical, and evaluative assignments.
Skills: Computer PC use; experience utilizing WordPerfect 5.1;
Microsoft Word 6.0 desirable. Dictation skills at 80 WPM.
Z: Class Specs - Exec Asst to CM 11 05
CITY OF WEST COVINA Attachment 8 CONFIDENTIAL
CLASS SPECIFICATION
NOVEMBER 2005
IIFPARTMFNT ADMINISTRATIVE ASSISTANT
(Formerly Department Secretary)
Job Summary
Under general supervision, assists the administrative head of a major department or division by
relieving him/her of administrative detail and by supervising and coordinating office operations;
compiles data and information and drafts reports and letters; assists in coordinating
communications within the department or office, and with other departments and the public; and
does related work as required.
Organizes the flow of communications, paperwork, and activity through the particular
department, division, or office.
2. Maintains calendar and acts as secretary to the head of the office and principal assistants.
3. Directly supervises and trains office employees and indirectly supervises, coordinates, or
maintains liaison with other employees working in other units of the department, division,
or office.
4. Assists in compiling information for annual budgets and special projects.
5. Composes and types letters and memorandums after receiving general direction as to
content and purpose.
6. Establishes procedures to organize and maintain departmental files and records.
7. Records the proceedings of staff or citizen committee meetings.
8. Depending upon assignment, takes notes and creates memos, letters, minutes, etc.
9. Compiles, researches, and organizes data and information and drafts reports.
10. Maintains personnel, payroll, equipment, activity, and other official records.
• QUALIFICATIONS
Knowledge and Ahility
Thorough knowledge of English grammar and spelling, filing and record maintenance systems;
basic math; modern office methods, procedures, and equipment; considerable knowledge of the
principles of office management, supervision, and training; working knowledge of city
government and organization is highly desirable.
* Title Change Only
Z: Class Specs - Dept Admin Aest 11 05
DEPARTMENT ADMINISTRATIVE ASSISTANT
Page 2
Ability to write memos, letters, etc., clearly and in a presentable format; perform a variety of
difficult office and clerical work requiring independent judgment; plan work for other employees
and direct them in their activities; work effectively and diplomatically with (lie public and staff;
work independently in the absence of specific instructions; follow oral and written instructions.
Eduentdmi and Experience. Guidelines: Qualifying for consideration in the selection process
will be based on the description listed above under Knowledge and Ability, and a combination of
the Experience and Education requirements described below.
Education: Graduation from high school or possession of G.E.D. certificate from
an accredited institution.
Experience: Five years of increasingly responsible clerical experience, including a
minimum of two years highly responsible secretarial experience in
business or a public agency performing work that demonstrates
preparation to be a Department Secretary.
OR
1. Minimum of two (2) years' experience with the City in a full time capacity in the
classification of Secretary II.
2. Currently filling a position as Secretary Il to a department or division head with the City.
3. Current work duties that significantly involve higher secretarial and basic administrative
functions. (Must be shown by Personnel Office analysis of job duties that duties involve
administrative, analytical, evaluative, and/or administrative policy -making assistance to
department head not generally associated with the Secretary job description).
4. Written rationale and recommendation of department or division head describing why the
training, experience, work duties, and high level of performance in current position
indicates the designation is necessary; and
5. Approval of the City Manager.
NOTE: Secretaries who are transferred shall neither obtain nor lose the Department
is
Secretary designation by virtue of the transfer.
Skills: Typing: 55 WPM
Dictation: 100 WPM (optional skill)
Proven computer skills and ability to efficiently use standard office
software.
Licenses/Certificates: Possession of or ability to obtain a valid California drivers' license prior
to hire.
Z: Class Specs - Dept Admin Asst 11 05
•
•
CITY OF WEST COVINA
CLASSIFIED
CLASS SPECIFICATION
NOVEMBER 2005 *
ADMINISTRATIVE ASSISTANT I
(Formerly Secretary I)
Job Summary
Under general supervision, performs a wide variety of moderately
difficult clerical, and secretarial duties in support of a
segment of departmental activity. Incumbents of the class
support higher level secretarial or management personnel and may
direct the work of lower level clerical positions; performs
related duties as required.
Essential Functions
1. Types documents using computer utilizing one or more
software programs; may utilize electronic typewriter for
some functions.
2. Assembles and distributes correspondence and other
materials.
3. Schedules meetings and appointments.
4. Prepares and distributes documents, such as agreements,
contracts, resolutions, agendas, and reports; prepares
mailings; prepares standard forms and related records
according to established procedures.
5. Composes correspondence and compiles reports from a variety
of sources; facilitates transmission to other offices and
agencies.
6. Assists in the performance of administrative tasks,
utilizing judgment in the interpretation of policy.
7. Receives visitors and answers telephone, responds to
inquiries, provides information requiring an understanding
of department policies and procedures.
8. Establishes and/or maintains filing and retrieval systems
for interrelated files and records.
Nonessential Functions
1. May take shorthand and/or transcribe recorded dictation.
2. May prepare departmental payroll records and work reports.
* Title Change Only
Z: Class Specs — Admin Asst I I 05
C,
•
ADMINISTRATIVE ASSISTANT I
Page 2
QUALIFICATIONS
Reauired Knowledge
Knowledge of secretarial and general office methods and
techniques including office equipment operation; records
processing and maintenance procedures and systems; preparation of
complicated documents requiring specialized typing. Skill in the
operation of a variety of office equipment, including the
operation of a computer keyboard and computer software; depending
upon assignment, shorthand at 80wpm. Knowledge of English
grammar, punctuation, spelling, and arithmetic.
Experience: Two years of office experience performing a wide
variety of clerical functions.
Training: Must be able to type a minimum of 50 wpm. Depending
upon assignment, take dictation at 80wpm.
Z: Class Specs — Admin Asst 1 11 05
•
CITY OF WEST COVINA CONFIDENTIAL
CLASS SPECIFICATION
NOVEMBER 2005 *
ADMINISTRATIVE. ASSISTANT 11
(Formerly Secretary I1)
Job Summary
Under general supervision, assists the administrative head of a major department or division by
relieving him/her of administrative detail and by supervising and coordinating office operations;
compiles data and information and drafts reports and letters; assists in coordinating
communications within the department or office, and with other departments and the public; and
does related work as required.
1. Organizes the flow of communications, paperwork, and activity through the particular
department, division, or office.
2. Maintains calendar and acts as secretary to the head of the office and principal assistants.
3. Directly supervises and trains office employees and indirectly supervises, coordinates, or
maintains liaison with other employees working in other units of the department, division,
or office.
4. Assists in compiling information for annual budgets and special projects.
5. Composes and types letters and memorandums after receiving general direction as to
content and purpose.
6. Establishes procedures to organize and maintain departmental files and records.
7. Records the proceedings of staff or citizen committee meetings.
. 8. Depending upon assignment, takes and transcribes dictation.
9. Compiles, researches, and organizes data and information and drafts reports.
10. Maintains personnel, payroll, equipment, activity, and other official records.
Z: Class Specs — Admin Asst 11 I 1 05
•
•
* Title Change Only
ADMINISTRATNE ASSISTANT II
Page 2
Requireduired KnnwtLdgc
Thorough knowledge of English, grammar, spelling, filing, and arithmetic; of modern office
methods, procedures, terms, and equipment; considerable knowledge of the principles of office
management, supervision, and training; working knowledge of city government and organization.
Ability to spell and to use correct English grammar; perform a variety of difficult office and
clerical work requiring independent judgment; plan work for other employees and direct them in
their activities; work effectively with the public; work independently in the absence of specific
instructions; follow oral and written instructions.
Experience: Three years of increasingly responsible clerical experience.
Skills: Dictation: 100 WPM
Typing: 55 WPM
WordPerfect 5.1; use of computers
Z: Class Specs — Admin Assl II It 05
•
CITY OF WEST COVINA
OFFICE ASSISTANT II
(Formerly Clerk Typist)
Job Summary
Attachment 10
CLASSIFIED
CLASS SPECIFICATION
NOVEMBER 2005 *
Under general supervision, performs a wide variety of general
clerical, typing, and record keeping duties. The Clerk Typist is
the journey level class in the clerical series performing a
variety of general clerical tasks; performs related duties as
required.
Essential Functions
1. Types a variety of documents using a computer; proofreads
documents for correct grammar, spelling, and punctuation.
2. Prepares, validates, processes, records, and/or checks a
variety of documents for completeness, accuracy, and
submission standards.
3. Prepares and distributes documents, such as agreements,
contracts, resolutions, and reports; prepares mailings;
prepares and explains standard forms and related records
according to established procedures.
4. Receives the public/work unit clients and answers calls;
determines how incoming calls should be routed; directs
people to appropriate offices; answers routine questions;
explains routine procedures, processes, or departmental
activities.
5. Establishes and/or maintains filing and retrieval systems
for interrelated files and records.
Nonessential Functions
1. Schedules meetings and appointments.
2. Compiles and records fiscal transactions according to
established procedures.
3. Receives fees and issues receipts.
4. Prepares departmental payroll records and work reports.
* Title Change Only
Z: Class Specs - Office Asst II 11 05
•
•
OFFICE ASSISTANT II
Page 2
QUALIFICATIONS
Reauired Knowledaes
Working knowledge of general office methods and techniques
including office equipment operation; records processing and
maintenance procedures and systems; preparation of complicated
documents requiring specialized typing. Skill in the operation
of a variety of office equipment, including the operation of a
computer keyboard and computer software. Knowledge of English
grammar, punctuation, spelling, and arithmetic.
Experience: One year of general office experience utilizing a
computer.
Training: Must be able to type a minimum of 50 WPM.
Z: Class Specs - Office Asst II 11 05
0
CITY OF WEST COVINA
OFFICE ASSISTANT I
(Formerly Clerk)
Job Summary
Attachment 11
CLASSIFIED
CLASS SPECIFICATION
NOVEMBER 2005 *
Under immediate supervision, performs routine clerical and
general office work of a repetitive nature and limited
difficulty. This class is distinguished from the higher level
Clerk Typist classification by the performance of less complex
duties which are performed according to detailed and established
procedures. Decisions are made under detailed guidelines and
procedures.
Essential Functions
1. Sorts and files materials and documents alphabetically,
numerically, and by other predetermined procedures and
methods.
2. Operates various office equipment and machines including
copier, ten -key adding machine, typewriter, and computer
terminal.
3. Checks and verifies accuracy of documents; compiles,
organizes, and distributes documents for specified projects.
4. Makes routine, simple arithmetic computations.
5. Enters information on cards, forms, or applications.
6. Receives the public/work unit clients and answers calls;
provides information on routine department policies and
procedures.
7. Types routine forms, reports, and records.
Non Essential Functions
1. Sorts, compiles, and routes incoming mail; prepares material
for mailing.
• 2. Prepares documents for microfilming
3. Gathers data and information from various departments as
needed for specific programs.
4.
Orders supplies for
specific
programs.
5.
Provides instruction
to part-time
clerical personnel.
* Title Change Only
Z: Class Specs - Office Asst I 11 05
•
0
OFFICE ASSISTANT I
Page 2
QUALIFICATIONS
Required Knowledge
General knowledge of English usage, spelling, grammar,
punctuation, simple arithmetic; and, modern office procedures,
methods, and equipment.
Experience: Six months of general office work including work on
a computer.
Skills: Typing or keyboarding at 35 w.p.m.
Z: Class Specs - Office Aest I 11 05
Attachment 12
CITY OF WEST COVINA LIMITED SERVICE
CLASS SPECIFICATION
NOVEMBER 2005
OFFICE AIDE I, II, III
(Formerly Clerk Aide I, II, III)
JOB SUMMARY
Under direct supervision, performs routine clerical and general office work of a repetitive nature
and limited difficulty; mast have ability to follow oral and written directions; should possess
good writing skills including the correct use of grammar, spelling and punctuation and be detail
oriented.
POSITIONS CAN BE FILLED AT EITHER CLERK AIDE LEVEL I, II AND III BASED
UPON THE DEPARTMENT'S NEEDS.
ESSENTIAL FUNCTIONS
1. Sorts and files materials and documents alphabetically, numerically, and by other
predetermined procedures and methods.
2. Sorts, prepares, and routes material for mailing.
3. Operates modern office equipment including calculator, fax, copier, and computer. May
perform tasks using various computer software programs, including Microsoft Office
applications (Word, Excel).
4. May perform data entry.
5. May type routine documents, forms and labels using a computer.
6. May assist the public over the phone and in person answering routine questions about
department programs and services.
7. May perform simple arithmetic calculations.
• 8. May run errands and perform special projects for the department.
9. Performs other related duties as assigned.
Z: Class Specs — Office Aide I, 11, 111 11 05
Office Aide I, II, III
Page 2
QUALIFICATIONS
Knowledee, Skills, and Abilities
Knowledge of:
General office methods and techniques; Correct English usage, grammar, spelling, punctuation
and basic arithmetic.
Skills:
Keyboard (typing) at a minimum of 30 net words per minute. Proficiency with standard office
equipment and personal computer software programs as required.
Ability to:
Communicate effectively both verbally and in writing; read, interpret, and make routine
decisions in accordance with established policies and procedures. Ability to interface with other
departments, outside agencies, and the public. Ability to follow oral and written directions and
complete tasks with moderate supervision.
Education and Experience Guidelines
Qualifying for consideration in the selection process will be based on the description listed above
under Knowledge, Skills, and Abilities, and a combination of the education and experience
requirements described below. A typical way to obtain the skills, knowledge and abilities would
be:
Education: Graduation from high school or possession of a G.E.D. certificate from an
accredited institution.
Experience: Office Aide I: No experience required.
Office Aide IMU: At least six (6) months of general office work
including work using a computer program and interacting with the general
public.
Licenses/Certificates
isPossession of Class C California driver's license and a satisfactory driving record.
Special Requirements
Must be at least 18 years old.
Must possess the ability to work in a standard office environment and travel to different sites and
locations.
Z:Class Specs — Office Aide I, 11, 11 1105
•
Attachment 13
CITY OF WEST COVINA
MANAGEMENT
CLASS SPECIFICATION
NOVEMBER 2005 *
MANAGEMENT ANALYST I, II
(Formerly Administrative Analyst I/II)
Job Summary
Under administrative direction, performs general administrative work
in the City Manager's office or other City department; conducts
specialized and difficult studies and research projects; coordinates
programs and activities; may supervise activities of an assigned
administrative area; the Administrative Analyst I is the entry level;
and does related work as required.
Essential Functions
1. Directs and participates in the administration of departmental
programs or selected phases of such programs.
2. Analyzes program needs, conducts special studies, research, and
analysis, and prepares reports with recommendations for
appropriate action. Studies conducted deal with essentially any
issue or subject of concern to the department.
3. Prepares council reports and resolutions, commission reports,
procedure manuals, policies, forms, administrative directives,
budget requests, and a variety of correspondence for a superior
or as required in the conduct of assigned projects and devises
same as needed.
4. Participates in the preparation and administration of the City or
department budget by coordinating related activities and
compiling, reviewing, and analyzing requests and justifications.
5. Interfaces with other departments and outside agencies in
exchanging information and coordinating activities/projects.
6. May participate as a team leader or member of City task forces
organized to address problems or issues related to governmental
activities or community concerns.
7. Researches public requests/complaints and responds as
appropriate.
8. Attends City Council meetings and meetings of other boards and
commissions and may make presentations or respond to questions
regarding projects.
9. May supervise the personnel and activities of an assigned
administrative area.
* Title Change Only
Z: Class Specs - Mgmt Analyst I, II 11 05
•
•
MANAGEMENT ANALYST I, II
Page 2
10. Develops and conducts training programs for employees, community
groups and members of the public.
11. Participates in contract administration and monitoring.
12. Analyzes proposed legislation for impact on City
operations/procedures and develops alternative recommendations.
QUALIFICATIONS
Required Knowledges
Thorough knowledge of modern principles, methods and problems of
municipal public administration; knowledge of research methodology,
including statistical and financial analysis; report preparation;
knowledge of City governmental operations; working knowledge of
supervision; and knowledge of evaluation techniques and organizational
principles.
Education: Graduation from a four-year college or university with a
major in public
administration, political
science, business
administration, or a
related field. Graduate
work in subjects relevant
to the work assigned is
desirable.
Experience: Two years of responsible experience working for a
municipal or county government in the capacity equivalent to
administrative analyst. Promotion to the Administrative Analyst II
level is based upon satisfactory performance at the level of
Administrative Analyst I.
Z: Class Specs - Mgmt Analyst I, II 11 05
•
CITY OF WEST COVINA
Attachment 14
MANAGEMENT
CLASS SPECIFICATION
NOVEMBER 2005 *
COMMUNITY DEVELOPMENT COMMISSION (CDC) DIRECTOR
(Formerly Redevelopment Director)
Job Summary
Under general direction, administers the planning, organizing,
and administration of the City's redevelopment program; serves as
a member of the City's management team; may be involved in
administrative projects outside normal area of specialization;
makes recommendations regarding area of responsibility to
Executive Director and Agency.Board; supervises the day-to-day
activities involved in administration of the redevelopment
program; monitors performance and evaluates program
effectiveness; makes presentations to officials and community
representatives; and does related work as required.
Essential Functions
1. Directs and administers the City's residential., commercial
and industrial redevelopment and economic development
programs, including housing and commercial rehabilitation,
business retention and attraction, and related programs.
2. Coordinates land acquisition and clearing, financing, and
construction activities in accordance with program policies
and requirements.
3. Establishes, modifies, and evaluates program standards,
policies, and procedures.
4. Supervises preparation of requirements and specifications
for redevelopment projects.
5. Attends and makes presentations at various staff,
professional, and public hearings and meetings.
6. Supervises and organizes the work activities of assigned
personnel.
7. Participates in the selection of and directs consultants
engaged to perform a variety of special studies related to
redevelopment activities.
8. Supervises the designation and prioritization of
redevelopment project areas.
9. Provides information on redevelopment project areas and
projects to interested developers, businesses, and the
general public.
COMMUNITY DEVELOPMENT COMMISSION (CDC)DIRECTOR
* Title Change Only
Z: Class Specs - CDC Director 11 05
•
Page 2
10. Directs relocation operations in the event of resident
displacement due to redevelopment projects.
11. Evaluates multiple factors involving economics, community
needs, and land use in developing recommendations for the
types of development appropriate for a redevelopment project
area.
12. Directs the preparation and monitoring of the Agency's
budget, special financial reports and analyses, and reports
required by State and other governmental agencies.
13. Supervises assigned staff through subordinate managers;
conducts staff training and development.
14. Confers with Agency Board members, the Executive and
Assistant Executive Directors, other City department
managers, and City and Agency Boards and Commissions as
necessary to coordinate the Agency's efforts.
QUALIFICATIONS
Reouired Knowledaes and Abilities
Considerable knowledge of the principles and practices of City
planning and of the redevelopment process, economics, municipal
finance, and sociology as applied to City planning; principles of
public administration; current literature and recent developments
in the field of public planning and redevelopment; and practices
of civil engineering and physical design as applied to City
planning; Ability to carry planning assignments to completion
through the formulation of creative planning solutions; plan,
assign, and supervise the work of subordinate employees, and
participate in technical research on economic sociological,
engineering, and planning problems; develop and maintain
effective working relationships with officials, other government
agencies, and the general public; and communicate clearly and
concisely orally and in writing.
Education: Graduation from an accredited college or university,
with major course work in city planning, architecture, civil
engineering, public administration or related field. Graduate
work in city planning, engineering, public administration,
economics or finance desirable.
Experience: Five years of responsible professional experience in
local planning and redevelopment for a governmental agency, four
years of which have been at a supervisory or administrative
level.
* Title Change Only
Z: Class Specs - CDC Director 11 05