Resolution - 9736RESOLUTION NO. 9736
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF
CERTAIN DOCUMENTS AS PRESCRIBED BY LAW
• WHEREAS, Section 34090 of the Government Code provides for the destruction
of governmental documents and records through specific provisions; and
WHEREAS, the City of West Covina has accumulated numerous records no
longer necessary or required for the maintenance of accepted record management techniques;
and
WHEREAS, all documents proposed for destruction have been screened for
historical value and those considered to have historical merit have been removed from the
boxes of documents proposed for destruction for safekeeping; and
WHEREAS, a list of all documents proposed for destruction is attached and
incorporated herein as EXHIBIT A; and
WHEREAS, the City Attorney has determined that the documents proposed for
destruction qualify under the provisions of the Government Code as appropriate records for
destruction.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA
DETERMINES AND RESOLVES AS FOLLOWS:
SECTION 1. All proposed documents for destruction have been screened for
historical value.
SECTION 2. The documents listed on EXHIBIT A have been authorized for
destruction by the City Attorney
SECTION 3. The City Clerk shall provide for the destruction of all such
documents listed in EXHIBIT A. Any document denied approval for destruction by the City
Attorney as listed under "Comments" in EXHIBIT A shall be removed from its container and
placed in archive storage boxes for safekeeping.
SECTION 4. The City Clerk shall certify to the adoption of this resolution.
APPROVED AND ADOPTED this 19`" day of October, 1999.
ATTEST:
M yor Kat n Howard
-
City Clerk,Jwf6t Berry
I, JANET BERRY, hereby certify that the foregoing resolution was duly adopted
by the City Council of the City of West Covina at a regular meeting held on the 191" day of
October, 1999 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
• City Clerk Janet Be
APPROVED AS TO FORM:
€ rk aA/- A-G`
City Att6mey
is
Resolution No. 9736
EXHIBIT A
NO. OF BOXES
CONTENTS
COMMENTS
Building & Engineering
8
1997, 98, 99 Building Permits
All permits microfilmed
1
FY 97-98 Citywide Lighting & Maintenance
District Undeliverable Ballots*
1
1993, 94 Traffic (letters to residents)*
1991-94 Tidbits*
5
1993, 94 Lynn Williams Chronological Files*
1
1988 Demand Copies*
1
1989/90 Former employee time sheets &
vacation/sick leave*
1
1969-74 Civic Center construction
correspondence*
City Treasurer
1
1992 Inactive Contractor Business*
12
1989-92 Inactive Business Licenses*
2
1980-91 Former employees time sheets &
vacation/sick leave*
1
1979-83 East San Gabriel Valley
Consortium Deposit Slips*,
5/69-6/86 Treasurer's Trust Fund Bank
Statements*,
1973-76 Check Signer Log Book*
1
1986/87 Facility Usage & Liability
Information, Requisitions,
1986/87 RDA M Sheets*
Code Enforcement
12
1989-93 Service Requests*
Environmental Management
2
1989-90 Employees vacation, sick leave,
time sheets, and supply orders*
5
1989-92 Chronological Files*
Finance Department
1
1984-87 Marshall & Stevens Fixed Sheets*
1
7/86-8/89 Accounts Receivable T Sheets*
1
7/90-6/93 Parking Citations Transmittal*
1
1990-93 Purchase Order Requisitions*
1
Y/E 6/94 Cash Receipts*
1
1992-93 Employees Time Sheets*
2
1992-95 Chronological Files*
Personnel Department
1
1986 General Correspondence*
1
1994-96 Scan Test*
1
1991-92 Surveys (Meet & Confer)*
1
1996 Background Files*
City Clerk's Office
6
Election Materials (4/28/98 and 3/2/99)
and 55 sealed voted ballot boxes*
Not Micronimea
RESOLUTION NO. 9736
EXHIBIT A
AUTHORIZATION FOR DESTRUCTION
isI hereby authorize the destruction of the above listed City Hall records and documents in
accordance with the provisions of the Government Code. All of the above documents are
authorized to be disposed of with the exception of those referenced under "Comments".
C(i 2�% C i/ICZ�SYC�v��
City Atforney
iy/)gIg9
Date
VERIFICATION OF DESTRUCTION
Any documents, records, files or papers denied approval for destruction by the City Attorney
have been removed and placed for safekeeping in archive storage boxes. All other materials
have been destroyed.
City Clerk Janet Y rr r
&Oz ;�
Date
0