Resolution - 9579•
•
RESOLUTION NO. 9579
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF
CERTAIN DOCUMENTS AS PRESCRIBED BY LAW
WHEREAS, Section 34090 of the Government Code provides for the destruction
of governmental documents and records through specific provisions; and
WHEREAS, the City of West Covina has accumulated numerous records no
longer necessary or required for the maintenance of accepted record management techniques;
and
WHEREAS, all documents proposed for destruction have been screened for
historical value and those considered to have historical merit have been removed from the
boxes of documents proposed for destruction for safekeeping; and
WHEREAS, a list of all documents proposed for destruction is attached and
incorporated herein as EXHIBIT A; and
WHEREAS, the City Attorney has determined that the documents proposed for
destruction qualify under the provisions of the Government Code as appropriate records for
destruction.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA
DETERMINES AND RESOLVES AS FOLLOWS:
SECTION 1. All proposed documents for destruction have been screened for
historical value.
SECTION 2. The documents listed on EXHIBIT A have been authorized for
destruction by the City Attorney.
SECTION 3. The City Clerk shall provide for the destruction of all such
documents listed in EXHIBIT A. Any document denied approval for destruction by the City
Attorney as listed under "Comments" in EXHIBIT A shall be removed from its container and
placed in archive storage boxes for safekeeping.
SECTION 4. The City Clerk shall certify to the adoptjon of this resolution.
APPROVED AND ADOPTED this 2ntl day of June, 1998.
i
ATTEST.'
ST
u A
City Clerk Janet Berry
I, JANET BERRY, hereby certify that the foregoing resolution was duly adopted
by the City Council of the City of West Covina at a regular meeting held on the 2ntl day of June,
1998 by the following vote:
AYES: Herfert, Howard, Touhey, Wong, Nelendez
NOES: None
ABSENT: None
ABSTAIN: None
(/Gli
City Clerk Janet Be—r/-
-
APPROVED AS TO FORM:
RESOLUTION NO.
EXHIBIT A
AUTHORIZATION FOR DESTRUCTION
• I hereby authorize the destruction of the above listed City Hall records and documents in
accordance with the provisions of the Government Code. All of the above documents are
authorized to be disposed of with the exception of those referenced under "Comments".
(0.2ta abet-&- MaAL rry
City Attorney T-
51a-71g
Date
VERIFICATION OF DESTRUCTION
Any documents, records, files or papers denied approval for destruction by the City Attorney
have been removed and placed for safekeeping in archive storage boxes. All other materials
have been destroyed.
City Clerk Janet Berry
Date
6
OFFICE OF THE CITY CLERK
DOCUMENTS FOR DESTRUCTION
Resolution No.
EXHIBIT A
NO. OF BOXES
CONTENTS
COMMENTS
Building & Engineering
3
1996-97 Building Permits
2
1993-94 Chronological Files*
City Clerk
1
4/14/92 Election Rosters
4
Election Materials: 4/14/92, 4/12/94, 3/4/97,
12/9/97*
City Manager
2
1984-89 Fire Authority Board*
1
1984-89 Commissions*
1
1988-90 Chronological Files*
1
1988-90 Council Calendars*
1
1986-89 News Clips*
2
1985-90 Steve Wylie DMG notes*
2
1977-82 Claims Against the City (copies)*
1
Citizen's Committee 1987-89*
City Treasurer
12
1987-92 Inactive Contractor Licenses*
1
1983-84 Chronological Files*
Finance
1
1981-82 Tax Cards*
1
1989 Parking Citations*
1
1986-87 Citizen's Committee, luncheons,
training, seminars for public services*
2
1986-90 Requisition for Purchase Sheets*
1
1994 City Haul Receipts, store ads, flyers,
1982-87 United Way file, Finance vacation
coverage*
1
1982-85 Community Information*
5
1982-89 Terminated Employees Payroll
Files
7
1994 Payroll Computer Runs
1
1981-82 Budget Presentations
Personnel
2
1993-95 Affirmative Action*
2
1995 Background Search*
2
1994-95 Chronological Files*
3
1995 Terminated Employees Files
*Not Microfilmed
•
0
OFFICE OF THE CITY CLERK
DOCUMENTS FOR DESTRUCTION
Resolution No.
EXHIBIT A
NO. OF BOXES CONTENTS COMMENTS
Redevelopment Agency
1 1986-87 Red Onion Chronological File*
1 1988 Eastland File and Incomplete DDA
Files*
1 1986 Economic Development, posters,
slides, Partner in Progress* (Jo Ann
Futter's Files)
Risk Management
1 1986-90 Disbursements/Recoveries
Expenses*
* Not Microfilmed