Resolution - 9574RESOLUTION NO. 9574
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, AMENDING RESOLUTION NO.
7223, RELATING TO CLASSIFICATION OF POSITIONS, AS AMENDED;
AND APPROVING THE CLASSIFICATIONS OF DIRECTOR OF
PERSONNEL AND RISK MANAGEMENT, AND SAFETY AND CLAIMS
COORDINATOR.
• WHEREAS, the Risk Management function is revising its organizational structure; and
WHEREAS, the redefinition of responsibilities of the Personnel Director classification shall
include management of the Risk Management function; and
WHEREAS, the functions of three Risk Management positions have been consolidated into
two new proposed positions, with the classification and salary of Safety and Claims Coordinator;
and
WHEREAS, the Personnel Commission has reviewed and recommends approval of the
proposed classification specifications for Director of Personnel and Risk Management, and Safety
and Claims Coordinator
NOW, THEREFORE, the City Council of the City of West Covina does resolve as follows:
SECTION 1. That the classifications for Director of Personnel and Risk Management, and
Safety and Claims Coordinator, attached and marked as "Exhibit A" and "Exhibit B", respectively,
are hereby adopted.
SECTION 2. That a salary range of $2227 - $3006 for Safety and Claims Coordinator is
hereby adopted; no change in compensation for Director of Personnel and Risk Management.
SECTION 3. That Resolution No. 7223, as amended, relating to classification and
compensation of positions, is hereby further amended by this Resolution.
SECTION 4. The effective date of this Resolution is May 19, 1998.
SECTION 5
The City Clerk shall certify to the nrinntinn nfthic RPcnlntlnn
APPROVED AND ADOPTED THIS 19th day
ATTEST:
City Clerk
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the City Council on the
19th day of May, 1998.
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
APPROVED AS TO FORM:
City ttorney
Howard, Wong, Melendez
None
Herfert, Touhey
None
J
City Clerk �!`
risk"c.dae
CITY OF WEST COVINA
EXHIBIT A
MANAGEMENT
CLASS SPECIFICATION
FEBRUARY, 1998
DIRECTOR OF PERSONNEL AND RISK MANAGEMENT .
Job Summary
Under general direction, plans, organizes, directs and
administers the City's personnel and risk management
programs and services; acts as chief spokesperson in the
meet and confer process with represented City employees;
develops goals, policies and procedures for human resource
and risk management related issues; is responsible for
insurance purchasing, claims and safety programs,
recruitment, classification, training, benefit
administration, records management and employee relations
activities; does related work as required.
Essential Functions
1. Plans, organizes, staffs, directs, coordinates,
prepares, and administers the budget for a centralized
personnel and risk management system; formulates and
recommends policies, regulations, and practices for
carrying out comprehensive programs.
2. Directs, coordinates, and'supervises the
administration of the City classification and salary
plan, recruitment, examination, selection, training,
affirmative action, performance evaluation, and
benefit programs.
3. May act as chief negotiator and participates in
negotiations during meet and confer sessions with
various employee organizations.
4. Develops, revises, integrates procedures and policies
to meet requirements of City departments, ordinances,
and state and federal laws.
Director of Personnel and Risk Management
Page 2
5. Consults with and advises City staff and Personnel
Commission on matters related to interpretation and
• implementation of personnel policies, rules,
practices, ordinances, and resolutions and on issues
which affect personnel and employee relations
programs.
6. Administers and coordinates the City's benefit plans
including health and dental insurances.
7. Supervises the analysis of City training needs and the
development and evaluation of training programs.
8. Assists and provides advice to City Management
regarding employee relations and personnel problems.
9. Reviews and analyzes reports, legislation, court
cases, and other information related to personnel
matters.
10. Schedules, develops reports, and maintains records of
proceedings for the City Personnel Commission.
11. Acts as coordinator for the City's safety management
and training programs.
12. Coordinates case handling by Third Party
Administrators, law firms, and physicians, acting on
behalf of the City.
13. Coordinates with consultants for the purchase of
insurance or retention of risk in all areas of
municipal liability, Workers' Compensation, property,
-and casualty.
14. Supervises the life insurance, State Disability
Insurance, and unemployment insurance programs.
Director of Personnel and Risk Management
Page 3
QUALIFICATIONS
Required Knowledges and Abilities
• Thorough knowledge of the principles and practices of
public personnel administration, risk management, benefit
administration, and employee relations. Ability to plan,
organize, assign, and coordinate the activities of
professional and clerical staff engaged in the
administration of a public personnel and risk management
system. Deal constructively with conflict and develop
effective resolutions.
Education and Experience:
A Bachelor's Degree from an accredited college or
university with a major in business administration, public
administration, or related field and four years' experience
in personnel/risk management, including at least two years
in a supervisory capacity or an equivalent combination of
education and experience of equal value.
C:pers/riskdir.jc rev 3/6/98
0
CITY OF WEST COVINA
t EXHIBIT B
CONFIDENTIAL EXEMPT
CLASS SPECIFICATION
FEBRUARY, 1998
SAFETY AND CLAIMS COORDINATOR
Job Summary
Under the direction of the Director of Personnel and Risk Management, performs a
variety of technical, administrative and professional work related to risk management
including safety, loss prevention,, claims handling, and related work as assigned.
Essential Functions
Assist in preparing, coordinating, implementing and monitoring the City's
Safety and Loss Control Programs.
2. Coordinate employee education and safety training programs.
Assist departments in implementing safety programs and loss control techniques.
4. Assists employees to ensure fair, courteous, and expedient processing of
workers' compensation claims.
Investigate work -related accidents/injuries to determine causes and recommend
preventative measures.
6. Maintain and analyze statistical records on losses and prepare related
recommendations.
7. Prepare a variety of written and oral reports on safety and risk management
issues.
Assist departments in ensuring compliance with.rules, regulations, requirements
and standards mandated by the California Occupational Safety and Health Act
(OSHA). Maintain and file OSHA 200 logs.
9. Coordinate liability and workers' compensation claims management activities
and act as liaison between the City departments and the Third Party
Administrator (TPA) to ensure accurate and complete departmental input on all
claims.
10. Monitor activities of the TPA to ensure compliance with City policy and
ICRMA guidelines.
r-
Safety and Claims Coordinator
Page 2
11. Compile information, documents, and data for the purchase of all types of
• insurance including, property, equipment, excess liability, and excess workers'
compensation.
Non -Essential Functions
Represent the City and/or department in the community and at professional
meetings.
2. May supervise clerical personnel.
Oualifications
Required Knowledees
Knowledge of principles, practices and methods of safety and loss prevention programs;
knowledge of State and Federal laws relating to occupational health and safety including
Cal/OSHA; knowledge of principles and techniques of employee safety training;
knowledge of property, casualty, liability, workers' compensation, insurance and
claims practices; knowledge of the concepts and application of risk management.
Ability to analyze insurance policy provisions; ability to analyze, classify, and rate risk
exposures, and loss expectancies; ability to collect, interpret, and evaluate data; ability
to investigate and analyze safety hazards and initiate corrective action; and ability to
establish and maintain effective and harmonious working relationships with personnel at
all organizational levels as well as with consultants and outside agencies.
Education and Experience: Associate of Arts Degree or equivalent or specialized
coursework in a risk management related field and three years of increasingly
responsible experience in safety and loss prevention, loss control, risk or claims
management, or an equivalent combination of education and experience of equal value.
Safetyclaimsc rdAmjc