Resolution - 9406I
RESOLUTION NO. 9406
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF
CERTAIN DOCUMENTS AS PRESCRIBED BY LAW
WHEREAS, Section 34090 of.the Government Code provides for the
destruction of governmental documents and records through specific provisions; and
WHEREAS, the City of West Covina has accumulated numerous records no
longer necessary or required for the maintenance of accepted record management techniques;
and
WHEREAS, all documents proposed for destruction have been screened for
historical value and those considered to have historical merit have been removed from the
boxes od documents proposed for destruction for safekeeping; and
WHEREAS, a list of all documents proposed for destruction is attached and
incorporated herein as EXHIBIT A; and
WHEREAS, the City Attorney has determined that the documents proposed for
destruction qualify under the provisions of the Government Code as appropriate records for
destruction.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA
DETERMINES AND RESOLVES AS FOLLOWS:
SECTION 1. All proposed documents for destruction have been screened for
historical value.
SECTION 2. The documents listed on EXHIBIT A have been authorized for
destruction by the City Attorney.
SECTION 3. The City Clerk shall provide for the destruction of all such
documents listed in EXHIBIT A. Any document denied approval for destruction by the City
Attorney as listed under "Comments" in EXHIBIT A shall be removed from its container and
placed in archive storage boxes for safekeeping.
SECTION 4. The City Clerk shall certify to the adoption of this resolution.
APPROVED AND ADOPTED this 21st day of January, 1997.
ATTEST:
City Clerk Janet Berry
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IIM1I--ayor Michael R. Touhey
Resolution No. 9406
Page Two
I, JANET BERRY, hereby certify that the foregoing resolution was duly adopted
by the City Council of the City of West Covina at a regular meeting held on the 21 st day of
January, 1997 by the following vote:
AYES: Herfert, Manners, McFadden, Wong, Touhey
NOES: None
ABSENT: None
ABSTAIN: None
City Clerk Janet Berry.
APPROVED AS TO FORM:
0
RESOLUTION NO. 9406
EXHIBIT A
AUTHORIZATION FOR DESTRUCTION
` 1 hereby authorize the destruction of the above listed City Hall records and documents in
accordance with the provisions of the Government Code. All of the above documents are
authorized to be disposed of with the exception of those referenced under "Comments".
✓�. �7/>/99i
Date
VERIFICATION OF DESTRUCTION
Any documents, records, files or papers denied approval for destruction by the City Attorney
have been removed and placed for safekeeping in archive storage boxes. All other materials
have been destroyed.
-L4-4�� -
City Clerk Janet Ber
t y
Date
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OFFICE OF THE CITY CLERK
DOCUMENTS FOR DESTRUCTION
Resolution No. 9406
EXHIBIT A
NO. OF BOXES
CONTENTS
COMMENTS
Building & Engineering
3
1995-96 Building Permits
3
1994-95 Blue Prints
2
1995 thru 3/96 Traffic Committee Back -Up
Files
2
1993 Traffic Accident Reports
1
1992-94 Traffic Committee Minutes &
Correspondence
City Clerk
1
1991 Staff Reports
Finance Department
15
1991-93 Payroll Comoputer Runs
Personnel Services
5
1993-94 Terminated Employees Files
"1
1993 Background Files
'1
1992-93 Chronological Files
`1
1994 Affirmative Action
Planning Department
1
1992-94 Driveway Modifications
1
1991 Maximum Unit Size Exception
1
1990 Variance
1 File
1982 Unclassified Use Permit
2
1990-91 Slight Modification
1
1988-92 Temporary Use Permits
Materials Found in Telephone Room
(None Microfilmed)
Box #1
Property Files 1969-74
Abandoned Homes, Boundaries, Equip-
ment, Signs, Structures, Trees
Fiscal Matters Files 1974
Accounting, Audit, Budget, Capital, Insur-
ance, Inventory, Revenues, Reports
Box #2
1974-75
Blue Prints (Fire Station #4 & #5), West
Covina Village, Office Complex (666-672 S.
Sunset), 2411 Azusa Ave - Su Casa, 2420
Azusa Ave., 2000 Garvey
Box #3
Affidavits of Publication - 1954, Special
Account (1952-1955), Misc. Correspon-
dence (1954-55
Box #4
1969 - 1973
Air Pollution, Civil Defense, Flood Control,
Health, Nuisance, Protection, Safety, Sani-
tation
Not microfilmed
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OFFICE OF THE CITY CLERK
DOCUMENTS FOR DESTRUCTION
Resolution No. 9406
EXHIBIT A
NO. OF BOXES
CONTENTS
COMMENTS
Box #5
1969
Secretarial Skills Note Book, Office
Supervisor's Bulletins, Old Photos
Box #6
Planning Department:
City Council Minutes - Reg. mtgs. of 1974,
Correspondence 1973-74, Complaints 1971
Box #7
Liquor Study 1970, Budget Preparation
1970-71, Correspondence 1971, Request
for Service 1971, Property Exchange
Baldwin Park & West Covina 1964, Public
Relations Program 1968
Box #8
Property Areas
Landing 1971, Parks 1969, Central
Business District, Personnel Board Mtg.
1974, Communications Center 1959
Box #9
1974
Property Areas, Industrial Relations, Parks,
Woodside Village, Personnel Files(copies)
Box #10
Annexation Elections (1954, 1956),
Agendas (1957, 1959, 1962, 1963)
Box #11
Motor Vehicle License Fee Fund 1955,
Auditor 1954-55, Bank Deposits 1955,
Budget 1954-55, General Files 1955
Box #12
Fiscal Matters Revenue
Lease Purchase 1965, Revenue Sharing
1972, General Plan Status Report 1974,
Gas Tax 1974, State Compensation Ins.
1967, Federal Aid 1972, Business Licenses
1967
Box #13
Administrative Files 1972-73
Building, Engineering, Fire, Mail Room,
Personnel, Recreation, Street,
Administrative Legal 1973-74
Box #14
Administrative Files 1972-74
Agreements, Boards, Committees,
Consultants
Box #15
Public Relations Files 1968-74
Complaints, Cooperations, Organizations,
Publicity, Publications, Special Requests
Box #16
Gas Reports 1953, Auditor 1958, Alcohol
Beverage 1958, Bids 1953, Election
Correspondence 1953, LA Co Lease 1953
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OFFICE OF THE CITY CLERK
DOCUMENTS FOR DESTRUCTION
Resolution No. 9406
EXHIBIT A
NO. OF BOXES
CONTENTS
COMMENTS
Box #17
Petitions 1943, Project Contracts 1930, List
of checks drawn 7/1/39 to 6/30/40, Matters
Before the PUC 1949
Box #18
Administrative General Files 1974
City Council, Redevelopment, Planning
Commission, Bulletin, Building Department,
City Attorney, City Clerk, City Manager,
Finance
Box #19
Blue Ribbon Committee Files 1967-68
Box #20
Traffic 1967-1974
Traffic Ways Freeways Reports, San
Bernardino Freeway, Huntington Beach
Freeway, Traffic Control Files 1976
Box #21
Utilities Files 1970-71
Box #22
Minutes & Agendas 1968-69, Utilities Files
1972, Administrative Files 1960, Public
Relations 1965, Organizations 1965-69
Box #23
Duplicate Resolutions:
1308-1570, 1751-1959, 1960-2149, 2150-
2397
Box #24
Property Boundaries 1967, Annexation File
#167, Security Health Refuse Disposal
1.963-67, Traffic Ways Files 1965
Any materials relating to
BKK has been removed.
Box #25
City Manager
Chronological Files 1969-73
Box #26
Demand Files 1932-39
Box #27
Affidavit of Publication 1940-51, Misc.
Resolutions, Bids 1940, LA Co. Misc. 1948-
50, Petitions 1951, Bonds File 1951
Box #28
Improvement Funds 1946-47
Box #29
City Name Change 1948, Agreements
1955-58
Box #30
Audit 1936-39
Box #31
Planning Department: Gen. Files 1967-73
Payroll Records, Work Reports, City
Council Memos and Follow Up Actions,
Box #32
General Files, A-E 1969-70
Aerial Surveys, Budget Monthly Reports,
Business News, Blue Ribbon Committee
Reports, Economic Base Study Reports
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OFFICE OF THE CITY CLERK
DOCUMENTS FOR DESTRUCTION
Resolution No. 9406
EXHIBIT A
NO. OF BOXES
CONTENTS
COMMENTS
Box #33
Administrative & Miscellaneous 1973
Payroll Records, Work Reports, City
Council Memos & Follow Up Actions, City
Council Agendas, Planning Commission
Agendas
Box #34
Administrative Files 1972
Budget, Correspondence, City Council
Agendas & Follow Up Actions, City Council
Memo, Dept. Head Staff Meetings,
Planning Commission Agendas
Box #35
General Files 1973
American Institute of Planners Newsletter,
Animal Regulation, Apartments, Budget
Work Sheets, Fee Surveys, High Rise
Building
Box #36
1969-1970
Administrative Files, Appointments,
Planning Commissioners, Staff Meetings,
City Council Agendas,Staff Reports,
Notices of Public Hearings
Box #37
Correspondence Files 1958-63
Box #38
1971-1975 Released to Planning Dept.
Box #39
1974
Payroll Records, Chronological Files
Box #40
1971-74
Administrative Files, Redevelopment
Minutes, Planning Commission Decisions,
City Council Minutes, Central Business
District Committee
Box #41
General Files F-Z 1966-1970
Planning Commission Miscellaneous,
Planning Commission Historical, High Rise
Report, Request for Service, Radio
Antennas, Street Name Change, Trailer
Park Studies, Requisitions for Purchase
Box #42
Administrative Files 1975-77
Correspondence, Work Reports, Payroll
Records, Summary of Council Action,
Notices of Completions, Notices of
Determination, Notices of Exemption
Box #43
General Files 1973
Sr. Citizens Housing, Signs, Sign Advisory
Committee, Sign Ordinance Review
Committee, Special Concern Zone, Street
& Highways General Information, Street
Vacations, Vehicle Parking District,
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OFFICE OF THE CITY CLERK
DOCUMENTS FOR DESTRUCTION
Resolution No. 9406
EXHIBIT A
NO. OF BOXES
CONTENTS
COMMENTS
Planning Department
Box #43
General Files 1973 (continued)
West Covina Parkway Alignment, Zoning
Enforcement
Box #44
1967-69
Staff Reports, Notices of Public Hearings,
Correspondence
Box #45
1966-70
Administrative Files, Building Department,
City Attorney, City Clerk, City Council
Memos, Civil Defense, Engineering,
Finance, Fire, Planning Commission,
Personnel, Public Service, City Manager,
Cities and Schools
X
Box #46
Air Pollution 1955-57, Annexation 1956-57,
Chronological Files 1955-57, Proclamation
File 1957