Resolution - 915540
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RESOLUTION NO. 9155
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, AUTHORIZING THE
DESTRUCTION OF CERTAIN DOCUMENTS AS PRESCRIBED
BY LAW
WHEREAS, Section 34090 of the Government Code provides
for the destruction of governmental documents and records through
specific provisions; and
WHEREAS, the City of West Covina has accumulated numerous
records no longer necessary or required for the maintenance of
accepted record management techniques; and
WHEREAS, all documents proposed for destruction have been
screened for historical value and those considered to have
historical merit have been removed from the boxes of documents
proposed for destruction for safekeeping; and
WHEREAS, a list of all documents proposed for destruction
is attached and incorporated herein as EXHIBIT A; and
WHEREAS, the City Attorney has determined that the
documents proposed for destruction qualify under the provisions of
the Government Code as appropriate records for destruction.
NOW, THEREFORE, THE CITY COUNCIL OF .THE CITY OF WEST
COVINA DETERMINES AND RESOLVES AS FOLLOWS:
SECTION 1. All proposed documents for destruction have
been screened for historical value.
SECTION 2. The documents listed on EXHIBIT A have been
authorized for destruction by the City Attorney.
SECTION 3. The City Clerk shall provide for the
destruction of all such documents listed in EXHIBIT A. Any
document denied approval for destruction by the City Attorney .as
listed under "Comments" in EXHIBIT A shall be removed from its
container and placed in archive storage boxes for safekeeping.
SECTION 4. The City Clerk shall certify to the adoption
of this resolution.
APPROVED AND ADOPTED this 15th day of November, 1994.
ATTEST:
City Clerk Janet B y
M � r Bradley J. �P'adr3en—
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Resolution No.9155
Page 2
I, JANET BERRY, hereby certify that the foregoing
resolution was duly adopted by the City Council of the City of West
Covina at a regular meeting held on the 15th day of November, 1994.
by the following vote:
AYES: Manners, Touhey, Wong, Nerfert, McFadden
NOES: None
ABSENT: None
ABSTAIN: None
APPROVED AS TO FORM:
V
City Clerk Janet B&try
RESOLUTION NO.
EXHIBIT A
9155
AUTHORIZATION FOR DESTRUCTION
I hereby authorize the destruction of the above listed City Hall
records and documents in accordance with the provisions of the
Government Code. All of the above documents are authorized to be
disposed of with the exception of those referenced under
"Comments".
VERIFICATION OF DESTRUCTION
ate
Any documents, records, files or papers denied approval for
destruction by the City Attorney have been removed and placed for
safekeeping in archive storage boxes. All other materials have
been destroyed.
V J
City Clerk Janet rry
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OFFICE OF THE CITY CLERK
DOCUMENTS FOR DESTRUCTION
Resolution No. 9156
EXHIBIT A
OF BOXES,:
CONTENTS::
COMMENTS:.:
Building/Engineering
Department
2
1970-90, old Building Dept.
records (prior to move in
1993)
5
Building Permits, 1993-94,
9
Blueprints 1989-93
City Clerk
I
Campaign Disclosure Reports
1968-84
2
Agenda Reports 1988
*1
1988-89 Pet License
Records, Licenses,
Applications, Logs
General Municipal Election
Rosters of 4/12/88
*1
General Municipal Election
Rosters of 3/7/89
*2
Election Materials of
4/12/94
City Treasurer
*1
Demands 1975-86, Deposit
Slips 1977-88
*1
Voided Checks 1981, and
various copies of voided
--checks
5/77 - 12/80
*3
Monthly Informational
materials, copies of
registers, T-Sheets, and
returned checks 10/89-9/91
Finance
*2
Chronological Files 1/85-
12/88
1
Terminated Employees 1978-
88
1
Final Warrant Register
5/88-6/89. Approved Demand
Register 7/86-6/89
9
1990 First Interstate
Demands (yellow)
I
Fire Department
3
Incident Reports 1/86-12/89
2
Part II Alarm Reports 1/90-
7/90, 1992-93
*Not Microfilmed
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OFFICE OF THE CITY CLERK
DOCUMENTS FOR DESTRUCTION
Resolution No. q/56
EXHIBIT A
4. OF,:BOXES :.:
CONTENTS::,
botiMENTS,
Fire Department
2
Time Sheets, IOD Reports,
Direct Billings 1989-90
1
CAD Printouts, Closing
Reports 11/88-12/88
1
MICU (Rescue Reorts) 6/82-
12/83
1
Employee Rosters 1992-93
1
Fire Investigation Reports
1970-80
1
Run Reports and Part II
Alarm Reports 1991
1
1987 Budget Items
Personnel Department
*1
Chronological & General
Correspondence 1988-89
*1
Personnel Correspondence,
Chronological File,
Background Files, Public
Safety 1990
*2
Backgrounds,- Public Safety
(E-Z) 1990
*2
1992 Firefighter Recruit-
ment Applications (Certi-
fied & Failed Written)
*2
1991 Backgrounds
*1
1990-91 Applications &
Chronological Files
*2
Two Year Old Recruitment
Files 1991-92
*2
Outdated Exams & Applica-
tions. Undated
*2
1988-89 Sick Leave Study,
Budget Files, Salary
Survey, EAP Proposals
Redevelopment Agency
Misc. Fertal-Compean Work
Files 1 11
0 11 *2 Expenditure Summary Detail
iPrintouts 1987-89
Recreation
*1 Chronological Files 1/85-
112/86
OFFICE OF THE CITY CLERK
DOCUMENTS FOR DESTRUCTION
Resolution No. 4155
EXHIBIT A
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Risk Management
*1
Workers' Compensation Loss
Runs 1974-84
*1
R.L. Kautz Workers' Compen-
sation Checking Account
1983-86
4
General & Auto Liability
Claim Files 2/77-10/86
1
Expense Recovery and
Disbursement Files 1977-85
3
Uninsured Loss Files 11/89-
8/90
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