Resolution - 6028RESOLUTION NO. 6028
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, ADOPTING THE CLASS
SPECIFICATION OF POLICE RECORDS CLERK I AND
• POLICE RECORDS CLERK II, AMENDING SECTION 3 OF
RESOLUTION NO. 5953 RELATING TO THE.CITY'S
BASIC PAY RANGE STRUCTURE, AND AMENDING SEC-
TION I, APPENDIX A, OF RESOLUTION NO. 5952
RELATING TO THE LIST OF AUTHORIZED POSITIONS.
The City Council of the City of West Covina does resolve
as follows:
SECTION 1. Pursuant to the recommendation of the Personnel
Board of the City of West Covina, the classification specifications
for:
a. Police Records Clerk I, and
b. Police Records Clerk II,
attached hereto and marked Exhibit A and Exhibit B, and by this
reference incorporated herein, are hereby adopted.
SECTION 2. Section 3 of Resolution No. 5953 relating to
the City's Basic Pay Range Structure of compensation for the
classified service is hereby amended to include the classification
of Police Records Clerk I at Salary Range G-3a, *800.08 to $962.32,
and the classification of Police Records Clerk II at salary range
• G-5, $857.00 to $1031.50.
L�
SECTION 3. Section I, Appendix A, of Resolution No. 5952
relating to the list of authorized positions is hereby amended by:
a. The deletion of four Account Clerk and one Clerk
Stenographer positions; and
b. The addition of five Police Records Clerk II positions;
and
C. The deletion of eight Police Records Clerk positions;
and
d. The addition of eight Police Records Clerk I posi-
tions.
SECTION 4. The City Clerk shall certify to the adoption
of this resolution.
ATTEST:
ZA4e_-��� az,107�_
City Clerk
Mayor
Page Two
I hereby certify that the foregoing resolution was duly
adopted by the City Council of the City of West Covina at a regular
meeting thereof held on the loth day of December , 1979, by
the following vote of the Council:
AYES: Councilmen: Miller, Tice, Shearer, Browne, Chappell
• NOES: Councilmen: None
ABSENT: Councilmen: None
APPROVED AS TO FORM:
4
City Attorney
•
0
City Clerk
• "EXHIBIT A"
CITY OF WEST COVINA R E V I S E D CLASS SPECIFICATION
DECEMBER 1979
SALARY RANGE G-3a
POLICE RECORDS CLERK I
Job Summary
.Under general supervision on a rotating shift basis, types a variety
of reports and other materials from cassette tapes or rough drafts;
maintains and searches records related to police activities; performs
matron duties; performs general clerical work; and does related work
as required.
Representative Duties
Types reports on police activities from cassette tapes and rough drafts
including the correction of minor errors in grammar, punctuation, and
spelling; files reports and makes up case folders; types, files and pulls
cards on police contacts and stolen property; provides information from
police files to law enforcement personnel, public and private agencies,
and citizens within established regulations; accepts bail bonds and is-
sues receipts; responds to questions and complaints from City residents
in accordance with departmental procedures; receives calls for police
services and relays pertinent information; types formats for forms,
memos, and letters; may compile data on police activities and prepare
related reports; searches female prisoners for contraband and weapons
and may temporarily take charge and care for juveniles; may be required
to appear in court to testify on work related matters; and may type in-
put record data using a computer remote terminal, retrieve data, and
operate printer as required in accordance with departmental policy and
procedure.
Organizational Relationship
•
C
es performance of shift
ass maintains respons
nd some computer input of po
is. The class provides the
or Police Records Clerk II.
ar
Training and Experience
t Services Division. The position re-
-and matron duties. Police Records
element of the Police Department as
ty for transcription and typing of all
lice Department phone and desk service
e data, all on an around the clock ba-
erience needed to successfullv compete
t as necessarv.
Qualifications Guide
Educational achievement equivalent to graduation from high school, pre-
ferably including or supplemented by courses in typing, office proce-
dures and English.
Some experience in general clerical work -vrhich included typing tasks
would be considered an asset.
(continued)
40
U
U
CITY OF WEST COVINA
POLICE RECORDS CLERK I
Knowledge and Abilities (continued)
Desirable Knowledge and Abilities
CLASS SPECIFICATION
DECEMBER 1979
Knowledge of business English and letter forms; working knowledge of
office procedures, methods and machines; some knowledge of the func-
tions of a police department.
Ability to maintain filing systems; ability to speak clearly and dis-
tinctly; ability to deal effectively with the public including people
who may be upset or irritated; ability to make simple arithmetical
computations quickly and accurately.
Desirable Skills
General Typing: 40 words per minute with accuracy -- should progress
to 50 words per minute prior to completion of probation.
NCR, Key Punch and Data Processing Equipment: Familiarity with/or
ability to learn.
0
•
CITY OF WEST COVINA
"EXHIBIT B"
POLICE RECORDS CLERK II
•
CLASS SPECIFICATION
DECEMBER 1979
Salary Range G-5
JOB SUMMARY
Under supervision, responsible for clerical duties relating to the
• processing, orderly compilation and computer input and retrieval
of all police transactions relating to traffic, warrants and
statistical records; acts as clerical aide to Detective Bureau;
performs matron duties; deals daily with public and other agencies;
and performs necessary clerical duties and records maintenance
functions as assigned. May be subject to shift assignment.
•
Representative Duties
Processes, compiles, maintains, inputs into computer and distributes
all police reports and notifications; records arrest warrants, crime
reports and traffic citations; compiles data on crime statistics,
arrests and traffic activities into monthly reports; forwards
warrant notices and traffic citations, and initiates
contact for payment; processes stolen vehicle, impound and collision
reports and contacts involved parties to report disposition; re-
ceives warrant payments and forwards to court; oversees and
coordinates computer files and checks data entry for accuracy;
composes letters of notification and develops standardized forms;
has daily contact with local and county jurisdictions in update
and validation of computerized statistics; performs matron duties;
may be required to appear in court to testify on work related matters;
answers phone inquiries related to police reports, department policy
and City policy; responds to public counter; schedules and monitors
Detective case load and maintains Detective Bureau filing system;
performs transcription of police reports from cassette tapes; files;
and performs other related tasks; operates typewriter, computer
terminal, telephone, adding machine and calculator daily, and other
office equipment as needed.
The Police Records Clerk II assignments are rotational and incumbents
must have knowledge of all areas of performance in order that proper
back-up may be maintained.
Organizational Relationship
The Police Records Clerk II assumes overall responsibility for know-
ledge and abilities in traffic, warrants processing and statistics and
may be assigned to the Detective Bureau, Administrative Office or
another division of the Police Department. The classification is
promotional from Police Records Clerk I and may involve occasional
supervisory and training/orientation functions. Police Records
Clerk II ranks below and provides a potential promotional opportunity
for movement into Technical Services Specialist or Police
Records Supervisor. The classification is generally assigned to
the Records Bureau of the Support Services Division of the Police
Department and is supervised by the Police Records,Supervisor.
C_
CITY OF WEST COVINA CLASS SPECIFICATION
POLICE RECORDS CLERK II DECEMBER 1979
Salary Range G-5
QUALIFICATIONS GUIDE
Training and Experience
• Graduation from high school or equivalent, including course work
in typing, office practice and english.
One year experience as City of West Covina Police Records Clerk I
or two years responsible clerical experience, at least some of which
must have been in a law enforcement -related position. Previous
experience or familiarity with data processing and editing and
transcribing reports from recorded tapes is desirable.
Note: Minimum qualifications are a guideline. Education and/or
experience may be substituted for one another in cases where a
candidate is exceptionally qualified.
Knowledges and Abilities
Knowledge of: Police procedures and terminology; court.policies
and procedures; records maintenance; computer input and retrieval
systems; English grammar, word usage and sentence structure; public
relations; and understanding of office management methods and pro-
cedures.
•
Ability to: Perform more complex and detailed clerical tasks; work
independently with minimal instruction; coordinate and organize
varied work responsibilities effectively; compile data quickly and
accurately; understand and explain Department and City policies;
compose correspondence and reports; deal tactfully with the public
including irate persons; deal responsibly and positively with co-
workers on all levels, other City employees and contact agencies;
utilize initiative in assignments; follow written and oral instruc-
tions; oversee the work of others; display flexibility in assign-
ments, and learn new procedures and methods quickly.
Skills
General Typing: 50 words per minute.
N.C.R. Key Punch and Data Processing: Familiarity or ability to learn.