Loading...
Resolution - 5914RESOLUTION NO. 5914 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING THE CLASS SPECIFICATIONS FOR THE CLASSES OF SENIOR ACCOUNT CLERK, ACCOUNT CLERK AND POLICE RECORDS CLERK. The City Council of the City of West Covina does resolve as follows: SECTION,l. Pursuant to the recommendation of the Personnel Board: (a) The class specifications for the class of Senior Account Clerk are hereby repealed, and new class specifications for the class of Senior Account Clerk, as attached hereto marked Exhibit A, by this reference, incorporated herein, are hereby adopted; (b) The class specifications for the class of Account Clerk are hereby repealed,and new class specifications for the class of Account Clerk, as attached hereto marked Exhibit B, by this reference incorporated herein, are hereby adopted; and (c) The class specifications for the class of Police Records Clerk are hereby repealed, and new class specifications for the class of Records Clerk Typist, as attached hereto marked Exhibit C, by this reference incorpo- rated herein, are hereby adopted. SECTION 2. The City Clerk shall certify to the adoption of this resolution. ADOPTED AND APPROVED this 14th day of May 1979. ATTEST: c:7� City Clerk I hereby certify that the foregoing resolution was duly adopted by the City Council of the City of West Covina at a regular meeting thereof held on the 14th day of May , 1979, by the following vote of the Council. AYES: Councilmen: Miller, Tice, Shearer, Browne, Chappell NOES: Councilmen: None ABSENT: Councilmen: None City Clerk APPROVED AS TO FORM: ' ` A City Attorney "A—�\ CITY OF WEST COVINA "EXHIBIT A" CLASS SPECIFICATION MAY 1979 Salary Range G-5a SENIOR ACCOUNT CLERK JOB SUMMARY • Under general supervision - maintains account records for one or more major financial activities such as payroll or purchasing; compiles, checks, and types varied and specialized statistical reports dealing with financial records; and performs related duties as required. Representative Duties Checks and processes all purchase requisitions for purchase order or payment; pre- pares purchase orders and types specifications; obtains quotations and places buying orders for standard office supplies used by City departments, and assists as required on other buying activities; checks and processes all invoices for payment and charges proper departments and accounts; maintains central purchasing record files such as purchase order controls, bid folders, equipment service agreements, and vendor lists; follows up on late, damaged or improper deliveries; handles telephone and personal inquiries from vendors and departments. Processes payroll transactions on all regular and part-time City employees by preparing key-punch forms for salary changes and calculating retirement, tax, and other deductions; maintains payroll files; balances and reconciles payroll journals; distributes payroll to salary account; prepares retirement, federal employment, and other payroll reports; prepares attendance, sick leave, annual leave, and similar data for key punch; runs payroll warrants on data processing equipment. Checks, posts, and maintains record of daily cash balances in all City funds and accounts; reconciles City Clerk and City Treasurer reports of revenues received and deposits made; prepares journal vouchers for posting to general ledgers; assists in preparing cash flow projections. Posts, balances, and maintains 1911 Bond Act registers; processes bond coupons and makes out checks to bond holders; types payment notices; records and follows. up on delinquent payments. May perform a variety of financial record -keeping activities, such as maintaining project equipment or other cost records by allocating and posting time and charge from advice memos from other departments; prepares bank deposit forms and recon- ciles bank statements; acts as back-up to other account activities during leaves and absences. May type input record data using a computer remote terminal, retrieve data, and operate printer as required in accordance with departmental policy and procedure. Organizational Responsibilities A Senior Account Clerk assumes responsibility for maintaining account records for one or more of the important sub -activities of the City's financial operations such as those for payroll, purchasing, unit costs, cash balance, and improvement bonds. This class is promotional from Account Clerk and may invoke some 0 • CITY OF WEST COVINA CLASS SPECIFICATION MAY 1979 Salary Range G-5a SENIOR ACCOUNT CLERK (Continued) supervisory responsibilities over an Account Clerk or Clerk Typist position. This class ranks below and is promotional to the class of Junior Accountant, which is responsible for a major accounting activity, such as the primary ledgers of the City. Positions in the Senior Account Clerk class normally are supervised by a professional employee, such as an Administrative Analyst and are expected to accept training to become proficient in all account activities for purpose of back-up, relief or rotation. QUALIFICATIONS GUIDE Training and -Experience Graduation from high school, including or supplemented by courses in bookkeeping, accounting, and office management; and Four years of progressively responsible office clerical experience, involving bookkeeping of financial record -keeping in one or more of the activities covered by this class. Knowledges and Abilities Good knowledge; of arithmetic, record -keeping, files, and elementary statistic procedures; of general bookkeeping, including posting, verifying, and reconciling procedures; of terminology used in bookkeeping, accounting, and financial record - keeping work; of English, grammar, and composition; knowledge: of modern office appliances, methods, and procedures; of principles and practices of effective supervision. Ability to do difficult clerical and financial record -keeping work; to write letters and draft reports independently; to lay out and supervise the work of one or two other clerical personnel; to understand and carry out general or technical oral and written directions precisely; to interpret general policies and technical bookkeeping procedures and to apply them to specific situations; to make and check arithmetic calculations rapidly and accurately; to learn and adapt to new proce- dures and assignments rapidly. Skills General typing: 40 words per minute Statistical typing: 125 number strokes per minute NCR, Key Punch, and Data Processing equipment: Familiarity with/or ability to learn. 0 CITY OF WEST COVINA "EXHIBIT B" CLASS SPECIFICATION MAY 1979 Salary Range G-3 ACCOUNT CLERK Under supervision - assists in preparing and maintaining financial, accounting, • traffic warrant, and statistical records; performs general clerical work of average difficulty; and does related work as required. Representative Duties Posts, tabulates, and proofreads statistical and financial data; prepares, re- ceives, sorts, stamps, maintains, and verifies records; indexes and files such documents as bills, invoices, vouchers, requisitions, purchase orders, and ship" ment records; makes and checks arithmetic calculations, such as in computing extensions and discounts, applying standard quides and procedures; segregates, posts, and balances routine account records, such as summarizing data related to time, mileage, material, and equipment from work reports; assists in pre- paring payroll, in processing purchasing records, and in distributing accounts; takes first balances; performs recording, communication, and reporting tasks related to the functional desk to which assigned; may operate adding, calculating, key punch, and bookkeeping machines; may type input record data using a computer remote terminal, retrieve data, and operate printer as required in accordance with departmental policy and procedure. QUALIFICATIONS GUIDE Training and Experience Graduation from high school or equivalent supplemented by, or including, courses in bookkeeping, accounting, business practices, or related fields; and two years of experience in regularly maintaining bookkeeping, financial, and statistical records, and in clerical and typing work. Knowledge and Abilities Good knowledge of modern office methods, basic arithmetic functions, posting, record -keeping, and filing; knowledge of the methods, practices, and terminology used in elementary bookkeeping, financial, and statistical clerical work and record keeping; of office machines such as calculators, adding machines,,and billing machines. Ability to perform moderately difficult financial and statistical clerical work following prescribed routines; to make arithmetic computations rapidly.and accurately; to read, interpret, and make minor decisions in accordance with established policies, regulations, and ordinances; to prepare detailed reports, to keep records on specialized subjects, and to extract information for summaries and reports; to maintain good working relationships.with others; to follow written and oral directions explicitly and to learn new clerical procedures quickly. Skills General Typing 40 Words Per Minute Statistical Typing: 100 Number Strokes Per Minute NCR, Key Punch, and Data Processing equipment: Familiarity with/or ability to learn. • CITY OF WEST COVINA "EXHIBIT C" POLICE RECORDS CLERK JOB SUMMARY CLASS SPECIFICATION MAY 1979 Salary Range G-2a Under general supervision on a rotating shift basis, types a variety of reports • and other materials from cassette tapes or rough drafts; maintains and searches records related to police activities; performs general clerical work; and does related work as required. Representative Duties Types reports on police activities from cassette tapes and rough drafts includ- ing the correction of minor errors in grammar, punctuation, and spelling; files reports and makes up case folders; types, files and pulls cards on police con- tacts and stolen property; provides information from police files to law enforce- ment personnel, public and private agencies, and citizens within established regulations; accepts bail and bail bonds and issues receipts; responds to questions and complaints from City residents in accordance with departmental procedures; receives calls for police services and relays pertinent information; types formats for forms, memos, letters, and forms; may compile data on police activities and prepare related reports; searches female prisoners for contraband and weapons and may temporarily take charge and care for juveniles; may be re- quired to appear in court to testify on work related matters; and may type in- put record data using a computer remote terminal, retrieve data, and operate printer as required in accordance with departmental policy and procedure. QUALIFICATIONS GUIDE Training and Experience Educational achievement equivalent to graduation from high school preferably including or supplemented by courses in typing and office procedures; and Some experience in general clerical work which included typing tasks is required. Knowledge and Abilities Considerable knowledge of business English and letter forms; working knowledge of office procedures, methods and machines; some knowledge of the functions of a police department. Ability to maintain filing systems; ability to speak clearly and distinctly; ability to deal effectively with the public including people who may be upset or irritated; ability to make simple arithmetical computations quickly and accurately. Skills General Typing: 50 words per minute NCR, Key Punch and Data Processing equipment: Familiarity with/or ability to learn.