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Resolution - 5368RESOLUTION NO. 5368 A RESOLUTION OF THE CITY COUNCIL OF THE CITY.OF WEST COVINA, CALIFORNIA, AMENDING RESOLUTION NO. 1276 BY THE ADDITION OF PERSONNEL RULE XX, GOVERNING THE HIRING OF RELATIVES, TO THE PERSONNEL RULES. n The City Council of the City of West Covina does resolve as follows : SECTION 1. Pursuant to the recommendation of the Personnel Board, Resolution No. 1276 is amended by the addition of Personnel Rule XX, governing the hiring of relatives, to the Personnel Rules, as attached hereto marked Exhibit A, by this reference, incorporated herein, are hereby adopted. resolution. Attest C] SECTION 2. The City Clerk shall certify to the adoption of this Adopted and approved this 13.th_day of December, 1976. City Clerk Mayor I hereby certify that the foregoing resolution was duly adopted by the City Council of the City of West Covina at a regular meeting thereof held on the 13th day of December , 1976, by the following vote of the Council: AYES: NOES: ABSENT: Councilmen: Miller, Chappell, Shearer, Tice, Browne Councilmen: None Councilmen: None APPROVED AS TO FORM: a. W i ty Attorney 0 �. ✓LLB 'J City Clerk Resolution No. 5368 EXHIBIT A RULE'XX. HIRING OF RELATIVES XX.1 Definition of Relative or Relationship. For the purposes of this rule the definition of "relative" or."relationship" shall include persons related in the following contexts by blood or marriage, including step and half relationships: spouse, child, sibling, parent, grandparent, grandchild, in-laws. XX.2 Full Time Employment. (a) No person shall be hired in a full time position who is related to the City Manager/Personnel Officer or a member of the City Council. (b) No person shall be hired in a full time position who is related to any department head, or to any elected official other than City Council members. In cases where no conflict is evident the City Manager shall have the authority to approve exceptions to this subparagraph (b) . • (c) No person shall be hired in a full time position in a department where a relative is employed or in a department which is closely related - Police, Fire, Communications - to a department in which a relative is employed. (d) When the positions involved are sufficiently unrelated so as not to cause, require or readily permit a super - relationship, direct or indirect contact, or otherwise in any way detrimentally affect departmental or City operations: the City Manager upon recommendation of the department head may authorize an exemption from paragraph (c) . XX.3 Part Time Employment. No person shall be hired in a part time position, in a department, who is related to that department's director. EXHIBIT A Page 2 xX.4 Creation of Relationship - Current Employees. ' Upon the marriage or other creation of relationships due to marriage or adoption of two City employees, the Personnel Office shall be notified in writing by the employees involved and the department head(s). Notification of new or impending relationships shall include the anticipated effect of relationship and recommendation as to possible action to be taken in assuring continued efficient departmental operation(s). The Personnel Officer and/or designated representative shall be responsible to consult with the department head(s) and/or specific employees in reaching a recom- mendation in accordance with previously stated guidelines and the following suggested options. The City Manager shall be the final determining authority in such matters. (a) The employment relationship is acceptable if no adverse impact is anticipated; related employees are not in a supervisorial relationship or in direct contact in the same or related departments; the relationship will in no way detrimentally affect departmental operations. (b) Transferring one relative to an unrelated department may be approved where problems occur or are anticipated. • (c) Adjustment of shifts may be approved if it is believed the relationship will interfere with the work.environ- ment. (d) Termination of one of the related employees may be recommended if the department.head(s) find the problems involved in the employment relationship are irresolvable. (e) A relationship (as defined in paragraph 1) created between a full time employee and a department head, the City Manager or an elected City official will be evaluated on the same basis as the creation of a rela- tionship between classified City employees. XX.5 Effect on Current Employees. 1. Relatives currently employed by the City on the date of the passage of this rule shall not be affected by the provisions of this rule except: (a). if continued employment in specific area has or is proven to be detrimental to departmental or City operations, in which case the provisions of para- graph 4 shall apply; (b) in the case of a potential promotion or transfer of 40 related employees, should -such action prove detrimental to departmental or City operations, all provisions of this rule shall apply.