Resolution - 3512w r
RESOLUTION N0. 3512
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA APPROVING THE DESTRUCTION OF CERTAIN
CITY RECORDS, DOCUMENTS, INSTRUMENTS, BOOKS AND
PAPERS IN THE FINANCE DEPARTMENT BY THE CITY
CONTROLLER.
The City Council of the City of West Covina does resolve as
follows:
SECTION 1. Subject to the written consent of the City
Attorney, the City Council does hereby approve the destruction by the
City Controller of the following City records, documents, instruments,
books and papers under his charge, without making any copy thereof, upon
the grounds that the same are no longer required, to wit:
1. Memo Working Records to be Destroyed:
A. Monthly Budget Reports prior to 7-1-59•
B. Reconciliation of bank statements prior to 7-1-59.
C. File copies of purchase orders issued prior to
7-1-59.
D. Triplicate copies of Demand Warrant/checks issued
prior to 7-1-59
E. Forms filed by employees authorizing deductions
from salaries for Community Fund and Group Medical
and similar purposes not in force since 7-1-59.
2. Office Records to Be Destroyed:
A. Demand Warrants (copies of the warrants that have
attached a copy of the purchase order, the original
invoice, and receiving ticket) issued prior to
7-1-59.
B. Cancelled payroll checks issued prior to 7-1-59.
C. Canceled Demand Checks issued prior to 7-1-59•
D. Bank Statements issued prior to 7-1-59•
E. Payroll Attendance Reports for work periods prior
to 7-1-59.
F. Receipts issued prior to 7-1-59.
SECTION 2. The City Clerk shall certify to the adoption of
this resolution and transmit a certified copy thereof to the City Controller.
Adopted and approved this 12th/ day of December 1966.
®147n
�Mavow P, I-,,/
I hereby certify that the foregoing resolution was duly
adopted by the City Council of the City of West Covina at a regular
meeting thereof held on the 12th day of December , 1966, by the
following vote of the Council:
AYES: Councilmen: Gillum, Nichols, Snyder, Gleckman, Mayor Krieger.
• NOES: Councilmen: None
ABSENT: Councilmen: None
City Clerk
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