Resolution - 3499RESOLUTION NO. 3499
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA ESTABLISHING THE CLASS SPECIFICATION
FOR ADMINISTRATIVE ASSISTANT ATTACHED HERETO AND
AMENDING RESOLUTION NO. 1277 TO ESTABLISH SAID
POSITION.
• The City Council of the City of West Covina does resolve as
follows:
SECTION 1. That portion of Section 7 of Resolution 1277,
adopted on the 28th day.of January, 1958, relating to City Manager is
hereby amended by the addition thereto of the following:
"Administrative Assistant 1
30"
SECTION 2. The class specification for Administrative
Assistant which is attached to and hereby made a part of this resolution
is hereby added to and made a part of said Resolution No. 1277.
SECTION 3. The City Clerk shall certify to the adoption of
this resolution.
Adopted and approved this _28tly day of November 1966.
I hereby certify that the foregoing resolution_ was duly
Isadopted by the City Council of the City of West Covina at a regular meeting
thereof held on the 28th day of November , 1966, by the following
vote of the Council:
AYES: Councilmen: Gillum, Nichols, Snyder, Gleckman, Mayor Krieger
NOES: Councilmen: None
ABSENT:Councilmen: None
City C erk
~ CITE'' OWEST COVINA 1/65
ADMINISTRATIVE ASSISTANT
7'ob Su.mmarL
Under direction of the City Manager, organizes and supervises a central personnel.
merit system including testing, classifi.cat:ion, and pay functions; assists the City
Manager in the analysis and. solution of special municipal problems with particular
emphasis on City-wide administrative methods; and does related work as required
• Representative, :Duties
Plans, organizes , and administers the personnel management program of the City;
supervises the open and promotional examination program utilizing written, performance,
agility, oral, and related testing techniques; utilizes contract or professional. service
in connection with these testing programs, and the use of medical, psychiatric, and
other screening services; plans and supervises a program of position classification and
salary administration, including fringe benefits, organizational, and related personnel
management functions„ assists in personnel management problems; conducts correspond-
ence with and visits governmental jurisdictions and other sources of information to se-
cure assistance in the solution of local administrative problems; arranges conferences;
relays interpretations and instructions on administrative policy; receives inquiries and
visitors and answers questions or refers to the appropriate person; designs forms;
prepares manuals and regulations, attends City Council and Personnel Board meetings,
and meetings of other Boards and Commissions as required.
Receives assignments for study or discussion of municipal problems from the City
Manager, discusses such assignments with the offices involved; secures information
from department: heads, officials, employees and other sources; developtentati.ve
proposals for the solution of problems or, the revision or institution of pr edures;
institutes such improvements; determines and suggests needs for improved admi.nis7
• trative methods; aids in installation of such improvements
-9 _LTAL FICATIO.NS GUIDE
Traini.nca and Experience
A Bachelor Degree in government, public administration, business administration, or
related fields, supplemented by some graduate courses in these fields; and
Three years of professional experience in administrative analysis, administrative
research, or as an assistant to a top administrator having budget, personnel, or pro-
gram responsibilities
A Masters Degree in government, public administration, business administration, or
related .fields may substitute for one year of experience
know .ged e and Abilities
Thorough knowledge of modern principles, methods, and problems in public adminis-
tration including organization and methods study, budgeting, personnel, administration
systems, and procedures; knowledge of the methods of: administrative analysis and
report preparation; knowledge of city government and inter -governmental relation -ships;
knowledge of public personnel administration, examination procedures, classi.fi.cation
methods, and salary management.
Ability to win and retain the respect and cooperation of other officials of the City and
representatives of other governmental and research organizations; ability to prepare
and present effective written and oral reports; ability to analyze major and minor
• adminiistrative problems, to consider alternative actions, and to recommend effective
procedures for improvement; ability to function effectively .in a staff capacity; inter-
est in and willingness to keep abreast of current developments in municipal
administration and governmental activities
CITY OF WEST COVINA
PERSONNEL DEPT.
by Council Action of f 3 _6 5
Res. # 3e7co