Ordinance - 2276ORDINANCE NO. 2276
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA AMENDING CHAPTER 2, ARTICLE VII
(PURCHASES AND SALES) BY INCREASING THE DOLLAR
THRESHOLDS AS DEFINED IN SEC. 2-334 OF THE WEST COVINA
MUNICIPAL CODE.
WHEREAS, the purchasing bid limits as defined in the Municipal Code of the City of
West Covina were last modified March 4, 2008; and
WHEREAS, it is deemed to be in the City's best interest to purchase goods, services and
equipment more effectively.
NOW, THEREFORE, be it ordained by the City Council of the City of West Covina as
follows:
SECTION 1. That Section 2-334 (Purchases that do not exceed thirty thousand dollar
value) of Article VII (Purchases and Sales) of Ordinance No. 2060, also known as the Code of
the City of West Covina, is hereby amended to read as follows:
See. 2-334. Purchases that do not exceed a thirty thousand dollar value.
Purchases of supplies and equipment of an estimated value that do not exceed thirty
thousand dollars ($30,000.00) may be made by the purchasing officer in accordance with the
procedures set forth in this section without compliance with the formal contract procedure set
forth in section 2-333. The purchasing officer shall solicit competitive bids for all such
purchases pursuant to the procedure prescribed herein:
(a) Except where competitive bidding is not required, bids shall be solicited for purchases of
supplies or equipment and awarded to the lowest responsible bidder, as defined in
subsection (a) of section 2-333 as follows:
(1) For purchases of more than two thousand five hundred dollars ($2,500.00) that do not
exceed twenty thousand dollars ($20,000.00) a minimum of three (3) written quotes
shall be obtained and shall require the approval of the requesting Department Head
and Finance Director; and
(2) For purchases of more than twenty thousand dollars ($20,000.00) that do not exceed
thirty thousand dollars ($30,000.00) a minimum of three (3) written quotes shall be
obtained and require the approval of the requesting Department Head, Finance
Director, and City Manager.
(b) The purchasing officer shall keep a record of all open market orders and bids for a period
of one (I) year after the submission of bids or placing of orders. This record shall be open
to the public.
(c) The competitive bidding procedures set forth in this section may be waived in the
following circumstances:
(1) While striving to obtain the best pricing for the city, the purchase has an estimated
value of less than two thousand five hundred dollars ($2,500.00)
(2) In the case of a purchase that does not exceed thirty thousand dollars ($30,000.00) but
is more than twenty thousand dollars ($20,000.00), where the city manager finds that
it is in the public interest and necessity to make the purchase without competitive
bidding, or that there is only a single source of supply, or that it is impractical to do
so; and
(3) In the case of a purchase of twenty thousand dollars ($20,000.00) or less where the
purchasing officer finds that it is in the public interest and necessity to make the
purchase without competitive bidding, or that there is only a single source of supply,
or that it is impractical to do so.
SECTION 2. The City Clerk shall certify to the passage and adoption of this ordinance,
causing it to be posted as required by law, and it shall be effective thirty (30) days after its
adoption.
PASSED, APPROVED AND ADOPTED on this 16°i day of June, 2015.
Frederick Sykes
Mayor
AP P VED AS TO FORM:
Kimberly HA Barlow
City Attorney
ATTEST
Nickolas,S, Lewis i
City Clerk
I, NICKOLAS S. LEWIS, CITY CLERK of the City of West Covina, California, do hereby
certify that the foregoing Ordinance was regularly introduced and placed upon its first reading at
a regular meeting of the City Council on the 2"d day of June, 2015. That thereafter said
Ordinance was duly adopted and passed at a regular meeting of the City Council on the 161h day
of June, 2015, by the following vote:
AYES: Warshaw, Wong, Sykes
NOES: Spence, Toma
ABSENT: None
ABSTAIN: None
Nickulas S.-Lew'
City Clerk' `'