Ordinance - 2172ORDINANCE NO.2172
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA AMENDING ARTICLE VII (PURCHASES AND
SALES) BY INCREASING THE DOLLAR LIMITS AS DEFINED IN SEC.
2-333 AND SEC. 2-334 OF THE WEST COVINA MUNICIPAL CODE
• WHEREAS, the purchasing bid limits as defined in the Municipal Code of the City of
West Covina were last modified August 3, 2001; and
WHEREAS, it is deemed to be in the City's best interest to purchase goods and service
more effectively.
NOW, THEREFORE, be it ordained by the Council of the City of West Covina as
follows:
SECTION 1. That Section 2-333 (Formal contract procedure) of Article VII (Purchases
and Sales) of Ordinance No. 2060, also known as the Code of the City of West Covina, is hereby
amended to read as follows:
Sec. 2-333. Formal contract procedure.
Except as otherwise provided herein, purchases and contracts for supplies, services and
equipment that exceed thirty thousand dollars ($30,000.00) shall be by written contract with
written purchase order to the lowest responsible bidder, pursuant to the procedure prescribed
herein:
[(a) through (i) remain as written]
SECTION 2. That Section 2-334 (Purchases that do not exceed thirty thousand dollar
value) of Article VII (Purchases and Sales) of Ordinance No. 2060, also known as the Code of
the City of West Covina, is hereby amended to read as follows:
Sec. 2-334. Purchases that do not exceed a thirty thousand dollar value.
Purchases of supplies and equipment of an estimated value that do not exceed thirty
thousand dollars ($30,000.00) maybe made by the purchasing officer in accordance with the
procedures set forth in this section without compliance with the formal contract procedure set
forth in section 2-333. The purchasing officer shall solicit competitive bids for all such
purchases pursuant to the procedure prescribed herein:
(a) Except where competitive bidding is not required, bids shall be solicited for purchases of
supplies or equipment and awarded to the lowest responsible bidder, as defined in
subsection (a) of section 2-333 as follows:
(1) For purchases that do not exceed thirty thousand dollars ($30,000.00), but are more
than ten thousand dollars ($10,000.00), at least three (3) verbal or written bids shall
be obtained and require the approval of the requesting Department Head, Finance
Director, and City Manager; and
(2) For purchases of ten thousand dollars ($10,000.00) or less, but more than one
thousand dollars ($1,000.00), a minimum of three (3) bids shall be obtained, verbal or
. written, and shall require the approval of the requesting Department Head and
Finance Director.
(b) The purchasing officer shall keep a record of all open market orders and bids for a period
of one (1) year after the submission of bids or placing of orders. This record shall be open
to the public.
(c) The competitive bidding procedures set forth in this section may be waived in the
following circumstances:
Ordinance No. 2172
Page 2
(1) While striving to obtain the best pricing for the city, the purchase has an estimated
value of less than one thousand dollars ($1,000.00)
(2) In the case of a purchase that does not exceed thirty thousand dollars ($30,000) but
more than ten thousand dollars ($10,000.00), where the city manager finds that it is in
• the public interest and necessity to make the purchase without competitive bidding, or
that there is only a single source of supply, or that it is impractical to do so; and
(3) In the case of a purchases of ten thousand dollars ($10,000.00) or less where the
purchasing officer finds that it is in the public interest and necessity to make the
purchase without competitive bidding, or that there is only a single source of supply,
or that it is impractical to do so.
SECTION 3. The City clerk shall certify to the passage and adoption of this ordinance,
causing it to be posted as required by law, and it shall be effective thirty (30) days after its
adoption.
PASSED AND APPROVED this 41h day of March 2008.
Mayor Sherri Lane
ATTEST:
City CICY
Laurie Carrico
I, LAURIE CARRICO, CITY CLERK of the City of West Covina, do hereby certify that the
foregoing Ordinance was regularly introduced and placed upon its first reading at a regular
meeting of the City Council on the 19°i day of February, 2008. That, thereafter, said Ordinance
was duly adopted and passed at a regular meeting of the City Council on the 4°i day of March
2008.
AYES: Herfert, Hernandez, Sanderson, Touhey, Lane
NOES: None
ABSTAIN: None
ABSENT: None
City C k Laurie Carrico
APPROVED AS TO FORM:
rty Attorney A old Alvarez-Glasman
I�
CERTIFICATION
0 I, Susan Rush, Assistant City Clerk of the City of West Covina, State of California, do
hereby certify that a true and accurate copy of Ordinance No. 2172 was duly enacted and passed
by the West Covina City Council, and caused to be posted pursuant to law (G.C. 36933), at the
following locations:
West Covina City Clerk's Office (3 d floor)
Los Angeles County Public Library (West Covina Branch)
West Covina Police Department (front lobby)
Margar t arcia, Deputy City Clerk
Posted: -3[ �D