Ordinance - 459ORDINANCE NO.459
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, ESTABLISHING THE OFFICE OF CHIEF FINANCE.OFFICER
AND DZFINING THE.POWERS AND DUTIES THEREOF.
THE CITY COUNCIL OF THE CITY OF WEST COVINA DOES ORDAIN AS FOLLOWS:
SECTION 1. That pursuant to the provisions of Section 37209
of the Government Code of the State of California there is hereby
created and established the office of Chief Finance -officer, who
shall be the director of finance of the City of West Covina, and to
which office shall be -and is hereby transferred the duties imposed
upon -the -City Clerk by the provisions of Article 1, Chapter 29 Title
41 Division 3 of Part 3 of the Government Code and particularly
Sections 40802 to 40805 inclusive of said Article 1 relating to the
maintenance of records reflecting the financial condition of th e
City; that the powers and duties of such office shall include the
following:
(A) the administration -of -the financial affairs of the
City, under the direction of the City Manager;
(b) the compilation of the budget involving the estimated
income and expenses of the City;
(c) the maintenance of a general accounting system for
each of the offices, departments or agencies of the City;
(d) the supervision and responsibility for the disbursement
and control of the expenditures of all monies to the end
that budget appropriations are not exceeded, the audit of
all purchase orders before issuance, the audit of all
bills, invoices, payrolls, demands or charges and the deter-
mination, with the advice of the City Attorney when needed,
of the regularity, legality and correctness of all claims,
demands or charges;
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(e) the preparation and presentation to the City Council.,
through the City Manager, of a monthly statement of
receipts and disbursements of all funds-, in sufficient
detail to show the exact financial condition -of the City
and at the end of each fiscal year a summary statement of
• receipts and disbursements by departments and funds,
including opening and closing fund balances in the treasury;
(f) the supervision of the -maintenance of current inventories
of -all City property by all.departments of the City;
(g) the -maintenance -of an -internal audit of all City income
and -revenues -prescribing -such -'receipt forms, procedures and
methods as maybe necessary -to -determine that all receipts
are properly accounted for and transmitted to the City
Treasurer; and
(h) the preparation and maintenance of accurate current
records of all accounts receivable of the City of West Covina,
based on pertinent�'data received from the respective depart-
ments of the City and the making of timely billings of all
• such accounts receivable.
SECTION 2. That the Chief Finance Officer shall execute
forthwith A bond to the City, as required by the provisions.of the
Government.Code, the condition of such bond being that he shall well,
truly and faithfully perform all of the duties required of him by
the terms of this Ordinance and also all such additional duties as
- may be imposed on him subsequent to the execution of the bond. The
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The penal sum of the bond shall be the amount prescribed for the
official bond of the City Clerk and heretofore fixed by the City
Council upon the recommendation of the City Attorney,
SECTION 3. The City Clerk shall certify to the adoption
of this Ordinance, and prior to the expiration of.fifteen (15)
days from the passage thereof, shall cause the same to be published
.0 once in the West Covina Tribune, a newspaper of general circulation
published and circulated in the City of West Covina, and thirty
(30) days from and after -the final passage thereof, said Ordinance
shall take effect and be in force.
ATTBT:
city er
I HEREBY CERTIFY that the foregoing Ordinance was adopted
adjourned
at an/regular meeting of the City Council of the City of West --Covina,
held on the 19th day of March., 1956, by the affirmative vote of at
least three Councilmen, to,wit:
AYES: Councilmen ,BERT C.-VAN HORN J. CAL SPERLINE JOE HURST, MAYOR
NOES:
f
ABSEff JAY D. BROWN DAMES W. KAY
City er of the City of WestCovina