08-21-2018 - Regular Meeting - MinutesCITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
TUESDAY AUGUST 21, 2018, 6:00 PM
REGULAR MEETING - CLOSED SESSION
CITY MANAGER'S CONFERENCE ROOM
1444 W. GA.RVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
MINUTES
Mayor Johnson called to order the Closed Session Meeting of the West Covina City Council at
6:03 p.m. in the City Manager's Conference Room at City Hall, 1444 W. Garvey Avenue, West
Covina, California.
ROLL CALL
Present: Councilman Mike Spence, Councilmember James Toma, Councilmember Corey
Warshaw, Mayor Pro Tern Tony Wu, Mayor Lloyd Johnson
Other Present: City Manager Chris Freeland, City Attorney Kimberly Hall Barlow, Economic
Development and Housing Manager Paulina Morales
PUBLIC COMMENTS ON ITEMS ON THE AGENDA
None
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY/
HOUSING AUTHORITY/PUBLIC FINANCING AUTHORITY
TUESDAY AUGUST 21, 2018, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
M INUTES
CALL TO ORDER — Mayor Lloyd Johnson called the meeting to order at 7:04 p.m.
INVOCATION — Led by Pastor at Christ's Church of the Valley & West Covina Police
Chaplain Dane Johnson
PLEDGE OF ALLEGIANCE — Led by Councilmember James Toma
ROLL CALL
Present: Councilman Mike Spence, Council member James Toma, Councilmember Corey
Warshaw, Mayor Pro Tem Tony Wu, Mayor Lloyd Johnson
Staff Present: City Manager Chris Freeland, Assistant City Manager/Community Services
Director Nikole Bresciani, City Attorney Kimberly Hall Barlow, Planning Director Jeff
Anderson, Police Chief Marc Taylor, Police Captain Doug Murray, Police Captain Richard Bell,
Assistant City Engineer Monica Hercdia, Fire Chief Larry Whithorn, Assistant City Clerk Rosalia
Butler
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
TUESDAY AUGUST 21, 2018, 6:00 PM
REGULAR MEETING - CLOSED SESSION
CITY MANAGER'S CONFERENCE ROOM
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
MINUTES
Mayor Johnson called to order the Closed Session Meeting of the West Covina City Council at
6:03 p.m. in the City Manager's Conference Room at City Hall, 1444 W. Garvey Avenue, West
Covina, California.
ROLL CALL
Present: Councilman Mike Spence, Councilmember James Tom, Councilmember Corey
Warshaw, Mayor Pro Tem Tony Wu, Mayor Lloyd Johnson
• Other Present: City Manager Chris Freeland, City Attorney Kimberly Hall Barlow, Economic
Development and Housing Manager Paulina Morales
PUBLIC COMMENTS ON ITEMS ON THE AGENDA
None
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
TUESDAY AUGUST 21, 2018, 6:00 PM
REGULAR MEETING - CLOSED SESSION
CITY MANAGER'S CONFERENCE ROOM
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
MINUTES
Mayor Johnson called to order the Closed Session Meeting of the West Covina City Council at
6:03 p.m. in the City Manager's Conference Room at City Hall, 1444 W. Garvey Avenue, West
Covina, California.
ROLL CALL
Present: Councilman Mike Spence, Councilmember James Toma, Councilmember Corey
Warshaw, Mayor Pro Tern Tony Wu, Mayor Lloyd Johnson
Other Present: City Manager Chris Freeland, City Attorney Kimberly Hall Barlow, Economic
Development and Housing Manager Paulina Morales
PUBLIC COMMENTS ON ITEMS ON THE AGENDA
None
Tuesday August 21, 2018
CLOSED SESSION
CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code § 54956.8
Property: APN's: 8474-011-942 & 943 (Lakes Parking Structures)
Agency Negotiator: Freeland, Bresciani, Morales, Hall Barlow
Negotiating Parties: CIP 2014-SG Covina Owner, LLC
Under Negotiation: Price and Terms of Payment
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Pursuant to Government Code § 54956.9(01M
Number of Cases: One (1)
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code § 54957
Title: City Manager
CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Freeland, Macias, Bresciani, Hall Barlow
Employee Organizations
- Confidential Employees - General Employees
- Maintenance & Crafts Employees - Mid-Management Employees
- Non-Sworn - W.C. Police Management Association
- W.C. Police Officers' Association
- W.C. Firefighters' Management Assoc.
- W.C. Firefighters' Association, I.A.F.F., Local 3226
Unrepresented Employee Group
- Department Heads
ADJOURNMENT
Mayor Johnson adjourned the meeting at 6:55 p.m.
2
Lloyd Johnso
Mayor
Tuesday August 21, 2018
Submitted by: \
Ri salia A.1)3iitlp:r; MMC
Assistant City Clerk
3
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY/
HOUSING AUTHORITY/PUBLIC FINANCING AUTHORITY
TUESDAY AUGUST 21, 2018, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
MINUTES
CALL TO ORDER — Mayor Lloyd Johnson called the meeting to order at 7:04 p.m.
INVOCATION — Led by Pastor at Christ's Church of the Valley & West Covina Police
Chaplain Dane Johnson
PLEDGE OF ALLEGIANCE —Led by Councilmember James Toma
ROLL CALL
Present: Councilman Mike Spence, Councilmember James Toma, Councilmember Corey
Warshaw, Mayor Pro Tern Tony Wu, Mayor Lloyd Johnson
Staff Present: City Manager Chris Freeland, Assistant City Manager/Community Services
Director Nikole Bresciani, City Attorney Kimberly I-Tall 'Barlow, Planning Director Jeff
Anderson, Police Chief Marc Taylor, Police Captain Doug Murray, Police Captain Richard Bell,
Assistant City Engineer Monica Heredia, Fire Chief Larry Whithorn, Assistant City Clerk Rosalia
Butler
Tuesday August 21, 2018
REPORTING OUT FROM CLOSED SESSION
City Attorney Hail Barlow indicated that no reportable action was taken, but that staff was given
direction by Council.
CHANGES TO THE AGENDA
City Manager Freeland indicated that there was a typo on the minutes for the Regular City
Council Meeting on July 3, 201 8 on Item No. 1. However, he clarified that this item did not need
to be pulled, as it would be amended as part of the motion. He also stated that staff had requested
to pull Item No. 13 off the agenda and that it would be brought back for Council consideration
and discussion at a future meeting in September.
PRESENTATIONS
Recognition of West Covina Police Officer David Reyes
Mayor Johnson made an adjournment motion in memory of Manuel Cervantes, father of West
Covina Resident Lola Finley.
ORAL COMMUNICATIONS - Five (5) minutes per speaker
Herb Redholtz spoke on term limits and expressed concerns regarding the lack of candidates for
Districts No. 4 and No. 5.
Jim Grivich expressed his approval regarding the proposed budget policy.
Beverly Bulthuis spoke on behalf of the West Covina Improvement Association and shared that
they would be hosting the District Candidate Forums in the Council Chambers. She also informed
the public that forums would occur on the following dates: District No. 2 would take place on
September 12, 2018, District No. 4 would occur on September 26, 2018, and District No. 5 would
occur on October 10, 2018. She also indicated that the event would begin at 6:30 p.m. for public
inquiries and a meet-and-greet followed by the forum beginning at 7:00 p.m.
Chris Miller spoke on Items No. 9 and 13 and expressed concerns regarding the financial
situation of the City. He also stated the City should adhere to the budget plan and limit
expenditures to ensure that they are not more than the allotted amount. In addition, he also
expressed his disapproval regarding the Active Transportation Plan and requested for the Council
to take action to support the repeal of Proposition 6.
Fredrick Sykes expressed concerns regarding the lack of security and safety at Shadow Oak Park
during the evening hours and discussed the issue of homelessness running rampant within the
City.
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Tuesday August 21, 2018
Bill Elliott expressed his approval regarding Item No. 23 and spoke on his disapproval regarding
the elimination of City Council stipends. He also discussed districting and expressed concerns
regarding the City Council candidates for the upcoming election.
City Manager Freeland gave responses to speaker inquiries.
CONSENT CALENDAR
APPROVAL OF MEETING MINUTES (receive & file)
1) -July 2, 2018 Special Closed Session Meeting Minutes
-July 2, 2018 Special City Council/Successor Agency/Public Finance Authority Fiscal
Year 2018-2019 3rd Preliminary Budget Workshop Meeting Minutes
-July 3, 2018 Regular Closed Session Meeting Minutes
-July 3, 2018 Regular City Council/Successor Agency Meeting Minutes
-July 12, 2018 Special Closed Session Meeting Minutes
-July 12, 2018 Special City Council/Successor Agency/Public Finance Authority
Fiscal Year 2018-2019 4th Preliminary Budget Workshop Meeting Minutes
-July 17, 2018 Regular Closed Session Meeting Minutes
-July 17, 2018 Regular City Council/Successor Agency Meeting Minutes
A motion was made by Councilman Spence and seconded by Councilmember Toma to
approve the aforementioned meeting minutes and amend the minutes for the July 3, 2018
Regular City Council Meeting. Motion was carried by a vote of 5-0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
COMMISSION SUMMARY OF ACTIONS (receive & file)
2) May 8, 2018 Community and Senior Services Commission Meeting Summary of
Actions
A motion was made by Councilman Spence and seconded by Councilmember Tema to
receive and file the May 8, 2018 Community and Senior Services Commission Meeting
Summary of Actions. Motion was carried by a vote of 5-0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
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Tuesday August 21, 2018
CLAIMS AGAINST THE CITY
3) Government Tort Claim Denials
It is recommended that the City Council deny the following Government Tort Claims and
the claimants be notified:
• Jose Coreas vs. The City of West Covina
• • Pacific Gateway Transportation, Inc. Retirement Plan Trust vs. The City of West
Covina
• Nancy Strauss vs. The City of West Covina
A motion was made by Councilman Spence and seconded by Councilmember Toma to
deny the aforementioned Government Tort Claims. Motion was carried by a vote of 5-0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
ORDINANCES FOR ADOPTION
4) Code Amendment No. 17-02
Downtown Plan and Code
General Exemption
It is recommended that the City Council adopt the following ordinance:
ORDINANCE NO. 2443 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, AMENDING THE DOWNTOWN PLAN AND
CODE
A motion was made by Councilman Spence and seconded by Councilmember Toma to
adopt Ordinance No. 2443. Motion was carried by a vote of 5-0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
TRAFFIC COMMITTEE MEETING MINUTES (accept & file)
5) July 18, 2018 Traffic Committee Meeting Minutes
A motion was made by Councilman Spence and seconded by Councilmember Toma to
accept and file the July 18, 2018 Traffic Committee Meeting Minutes. Motion was carried
by a vote of 5-0.
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Tuesday August 21, 2018
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
INVESTMENT REPORT (receive & file)
6) City Investment Report for the Month Ended June 30, 2018
It is recommended that the City Council receive and file the Investment Report for the
month ended June 30, 2018.
A motion was made by Councilman Spence and seconded by Councilmember Toma to
receive and file the City Investment Report fbr the month ended June 30, 2018. Motion
was carried by a vote of 5-0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
7) Successor Agency Investment Report for the Month Ended June 30, 2018
It is recommended that the Chair and Board Members of the Successor Agency to the
former West Covina Redevelopment Agency, receive and file the Investment Report for
the month ended June 30, 2018.
A motion was made by Councilman Spence and seconded by Councilmember Toma to
receive and file the Successor Agency Investment Report for the month ended June 30,
2018. Motion was carried by a vote of 5-0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
CITY ATTORNEY'S OFFICE
8) Amendment of Joint Exercise of Powers Agreement Relating to the West Covina
Public Financing Authority & Authorization to Move Forward with City Bond Debt
Refinancing and Bond Team
It is recommended that the City Council take the following actions:
1) Adopt the following resolution:
.RESOLUTION NO. 2018-111 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE EXECUTION AND
DELIVERY OF AN AMENDMENT TO THE JOINT EXERCISE OF POWERS
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Tuesday August 21, 2018
AGREEMENT AND TAKING CERTAIN OTHER ACTIONS IN CONNECTION
THEREWITH
2) Authorize City staff to move forward with the financing of City Bond Debt and the
Bond Team as presented in the staff report.
It is recommended that the Housing Authority Board of Directors take the following
action.
1) Adopt the following resolution:
RESOLUTION NO. 2018-112 - A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE WEST COVINA HOUSING AUTHORITY AUTHORIZING THE
EXECUTION AND DELIVERY OF AN AMENDMENT TO THE JOINT EXERCISE
OF POWERS AGREEMENT AND TAKING CERTAIN OTHER ACTIONS IN
CONNECTION THEREWITH
It is recommended that the City Council, acting as the Successor Agency to the West
Covina Redevelopment Agency, take the following action:
1) Adopt the following resolution:
RESOLUTION NO. 2018-113 - A RESOLUTION OF THE CITY COUNCIL OF WEST
COVINA, CALIFORNIA, ACTING AS THE SUCCESOOR AGENCY TO THE WEST
COVINA REDEVELOPMENT AGENCY, AUTHORIZING THE EXECUTION AND
DELIVERY OF AN AMENDMENT TO A JOINT EXERCISE OF POWERS
AGREEMENT AND TAKING CERTAIN OTHER ACTIONS IN CONNECTION
THEREWITH
A motion was made by Councilman Spence and seconded by Councilmember Toma to
adopt Resolution No. 2018-Ill, Resolution No. 2018-112, and Resolution No. 2018-113
and take all aforementioned actions. Motion was carried by a vote of 5-0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
CITY MANAGER'S OFFICE
9) Updated Job Classification Specification and Salary Range for Building Official and
Deputy Building Official
It is recommended that the City Council adopt the following resolution to revise the job
classification specification for Building Official and correct the salary ranges for both the
Building Official and Deputy Building Official:
RESOLUTION NO. 2018-100 - A RESOLUTION OF THE CITY COUNCIL OF THE
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Tuesday August 21, 2018
CITY OF WEST COVINA, CALIFORNIA, AMENDING THE CLASS
SPECIFICATION OF BUILDING OFFICIAL AND ADJUSTING THE SALARY
RANGES FOR THE BUILDING OFFICIAL AND DEPUTY BUILDING OFFICIAL
A motion was made by Councilman Spence and seconded by Councilmember Toma to
adopt Resolution No. 2018-100. Motion was carried by a vote of 5-0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
10) Appointment of City Commissioner
It is recommended that the City Council receive and file the informational report.
A motion was made by Councilman Spence and seconded by Councilmember Toma to
receive and file the informational report. Motion was carried by a vote of 5-0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
FINANCE DEPARTMENT
11) Adoption of Budget Policy
It is recommended that the City Council approve the Budget Policy.
A motion was made by Councilman Spence and seconded by Councilmember Torna to
adopt the Budget Policy. Motion was carried by a vote of 5-0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
12) Adoption of Revised Debt Management Policy
It is recommended that the City Council approve the revised Debt Management Policy.
A motion was made by Councilman Spence and seconded by Councilmember Toma to
adopt the revised Debt Management Policy. Motion was carried by a vote of 5-0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
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Tuesday August 21, 2018
HUMAN RESOURCES
13) Approving the Salary and Benefit Schedule for Non-Represented Department Heads
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. 2018-98 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, APPROVING THE SALARY AND
BENEFIT SCHEDULE FOR NON-REPRESENTED DEPARTMENT HEADS FOR
THE PERIOD OF JULY 1,2017 THROUGH JUNE 30, 2019
Item No. 13 was pulled by staff and be brought back for further Council discussion during
an upcoming September City Council Meeting.
POLICE DEPARTMENT
14) Recommended Responses to the Annual Los Angeles County Civil Grand Jury
Report 2017-2018
It is recommended that the City Council authorize the City Manager to respond to the
Presiding Judge of the Superior Court concerning recommendations made by the 2017-
2018 Los Angeles County Civil Grand Jury.
Mayor Johnson pulled Item No. 14 for further discussion.
Captain Doug Murray gave an overview on Item No. 14 and provided information
regarding the Los Angeles County Civil Grand Jury and the City's interaction with this
group.
After a discussion between the City Council and city staff a motion was made by
Councilmernber Toma to make complaint forms available online, make complaint forms
available on the city's website in the required languages, make signs in the required
languages showing the locations of the complaint forms, make complaint forms printable
from city's website, and have staff check on the cost to have the public be able to submit
the complaint form through City's website.
After further City Council discussion, Councilmember Toma indicated that he would be
making separate motions for each of the items discussed.
A motion was made by Councilmember Torna and seconded by Councilmember Warshaw
to make complaint forms downloadable and printable from city's website. Motion was
carried by a vote of 5-0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
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Tuesday August 21, 2018
A motion was made by Councilmember Toma and seconded by Mayor Johnson to have
signs showing location of complaint forms available in the required languages. Motion
was carried by a vote of 4-1 with Councilman Spence in opposition.
AYES: Toma, Warshaw, Wu, Johnson
NOES: Spence
ABSENT: None
A motion was made by Councilman Spence and seconded by Mayor Pro Tern Wu to have
information for residents in required languages in reporting crimes that occur in their
neighborhoods. Motion was carried by a vote of 5-0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
A motion was made by Councilmember Warshaw and seconded by Councilmember Toma
to approve the overall response including amendments made by the City Council to the
Presiding Judge of the Superior Court concerning recommendations made by the 2017-
2018 Los Angeles County Civil Grand Jury. Motion was carried by a vote of 5-0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
15) 2018 Justice Assistance Grant from U.S. Department of Justice
It is recommended that the City Council take the following actions:
1) Approve the 2018 Justice Assistance Grant application, totaling $18,765, and authorize
the Mayor and City Manager (or his designee) to execute all grant related documents; and
2) Adopt the following resolution authorizing the necessary budget amendments:
RESOLUTION NO. 2018-102 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT
FOR THE FISCAL YEAR COMMENCING JULY 1, 2018, AND ENDING JUNE 30,
2019 (2018 BJA JAG GRANT)
A motion was made by Councilman Spence and seconded by Councilmember Toma to
take the aforementioned actions and adopt Resolution No. 2018-102. Motion was carried
by a vote of 5-0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
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Tuesday August 21, 2018
PUBLIC WORKS
16) Fiscal Year 2018-19 Budget Amendment for the Go Human Event
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. 2018-107 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT
FOR THE FISCAL YEAR COMMENCING JULY 1, 2018, AND ENDING JUNE 30,
2019 (Go Human Event)
A motion was made by Councilman Spence and seconded by Councilmember Toma to
adopt Resolution No. 2018-107. Motion was carried by a vote of 3-2.
AYES: Tama, Warshaw, Johnson
NOES: Spence, Wu
ABSENT: None
17) Fiscal Year 2018-19 Budget Amendment for the Active Transportation Cycle 4
Grant
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. 2018-108 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT
FOR THE FISCAL YEAR COMMENCING JULY 1, 2018, AND ENDING JUNE 30,
2019 (ATP Cycle 4 Grant)
Mayor Pro Tern Wu pulled Item No. 17 for further discussion.
Mayor Pro Tem Wu inquired on the safety of bicycle lanes around school areas.
After a discussion between the City Council and city staff, a motion was made by
Councilmember Warshaw and seconded by Councilmember Toma to adopt Resolution
No. 2018-108. Motion was carried by a vote of 3-2 with Councilman Spence and Mayor
Pro Tern Wu in opposition.
AYES: Toma, Warshaw, Johnson
NOES: Spence, Wu
ABSENT: None
18) Extension of Contract with RICA Consulting Group For "As-Needed' Building Plan
Check and Inspection Services
It is recommended that the City Council authorize the City Manager to execute a contract
amendment with RKA Consulting Group in the total amount not to exceed $225,000
(including not to exceed $75,000 annually) for three successive one-year extension terms
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Tuesday August 21, 2018
to provide 'as-needed' building plan check and inspection services.
A motion was made by Councilman Spence and seconded by Councilmember Toma to
authorize the City Manager to execute a contract amendment with RKA Consulting Group
in the total amount not to exceed $225,000 (including not to exceed $75,000 annually) for
three successive one-year extension terms to provide 'as-needed' building plan check and
inspection services. Motion was carried by a vote of 5-0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
END OF CONSENT CALENDAR
DEPARTMENTAL REGULAR MATTERS
CITY ATTORNEY'S OFFICE
19) Rebuttal Arguments Regarding Ballot Measures on Changing the Office of City
Treasurer and the Office of the City Clerk from Elected Positions to have them
Appointed by the City Manager
It is recommended that the City Council consider and approve a rebuttal argument
responding to any arguments against the ballot measures on changing the office of the
City Treasurer and the office of the City Clerk from elected positions to have them
appointed by the City Manager, or, alternatively act to authorize in writing any other
person or persons to prepare, submit, or sign the rebuttal arguments as provided in
California Elections Code 9285.
City Attorney Kimberly Hall Barlow gave the report on Item No. 19.
After a discussion between the City Council and city staff on the editing of the rebuttal
arguments for the offices of the City Clerk and City Treasurer, a motion was made by
Councilmember Warshaw and seconded by Mayor Johnson to approve the rebuttal
arguments as edited by the City Council. Motion was carried by a vote of 3-1-1 with
Mayor Pro Tern Wu in opposition and Couneilmember Toma abstaining.
AYES: Spence, Warshaw, Johnson
NOES: Wu
ABSENT: None
ABSTAIN: Toma
Item No. 19 was discussed and voted on by the City Council after Item No. 21.
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Tuesday August 21, 2018
20) Mayor Selection Ordinance Update
It is recommended that the City Council introduce and waive further reading of the
following ordinance related to the Mayor selection process:
ORDINANCE NO. 2444 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, AMENDING SECTION 2-21 OF ARTICLE IT OF
CHAPTER 2 OF THE WEST COVINA MUNICPAL CODE RELATED TO THE
MAYOR SELECTION PROCESS
City Manager Freeland gave report on Item No. 20.
After a discussion between the City Council and city staff, a motion was made by
Councilmember Warshaw and seconded by Councilman Spence to have future Mayors
selected by the rotation of districts up for election beginning with District 2, then District
4, followed by District 5 and then District's I & 3 and for this rotation not to be put into
effect until after the November 2020 election. Motion was carried by a vote of 3-2 with
Councilmember Toma and Mayor Pro Tern Wu in opposition.
AYES: Spence, Warshaw, Johnson
NOES: Toma, Wu
ABSENT: None
After a discussion between the City Council and city staff, a motion was made by
Councilmernber Warshaw and seconded by Mayor Johnson to introduce and waive further
reading of Ordinance No. 2444. Motion was carried by a vote of 4-1 with Mayor Pro Tem
Spence in opposition.
AYES: Toma, Warshaw, Wu, Johnson
NOES: Spence
ABSENT: None
21) Initiate a Proposition 218 Hearing Process for Proposed Adjustments to Residential
and Commercial Solid Waste Rates Due to State Mandated Organic Waste
Recycling Laws
It is recommended that the City Council take the following actions:
1) Direct staff to initiate a Proposition 218 Hearing Process for a solid waste rate increase
for organics waste disposal to be held on October 16, 2018; and
2) Authorize the City Attorney to draft an 11th Amendment to the Athens Services'
Agreement, with the deal points outlined in the staff report.
City Manager Freeland gave a brief report on Item No. 21.
Athens Services representatives, Executive Vice-President Gary Clifford and Vice-
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Tuesday August 21, 2018
President Christian Warner gave a more detailed report on the organics program.
A motion was made by Councilmember Warshaw and seconded by Mayor Johnson to
direct staff to initiate a Proposition 218 Hearing Process for a solid waste rate increase for
organics waste disposal to be held on October 16, 2018 and authorize the City Attorney to
draft an 1 I th Amendment to the Athens Services' Agreement, with the deal points outlined
in the staff report. Motion was carried by a vote of 3-2 with Councilmernber Toma and
Mayor Pro Tern Wu in opposition.
AYES: Spence, Warshaw, Johnson
NOES: Toma, Wu
ABSENT: None
Item No. 19 was discussed and voted on by the City Council after Item No. 21.
Mayor Johnson requested a recess at 9:21 p.m. Mayor Johnson reconvened the City Council
meeting at 9:28 p.m.
POLICE DEPARTMENT
22) Proposal to Amend and Extend the City's Towing Service Area Contracts
It is recommended that the City Council provide Staff direction on the proposal to amend
and extend the City's towing services contracts
Captain Richard Bell gave report on Item No. 22.
A representative from Royal Coaches spoke with the City Council regarding towing
services for the City.
After a discussion between the City Council and city staff, a motion was made by Mayor
Johnson and seconded by Councilman Spence to direct staff to amend and extend the
City's towing services contracts. Motion was carried by a vote of 5-0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
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Tuesday August 21, 2018
MAYOR/COUNCILMEMBERS REPORTS
COUNCILMAN MIKE SPENCE
23) Request from Councilman Mike Spence for City Council to Discuss Taking a Formal
Position Supporting the Prop 6 Gas Tax Repeal Initiative
It is recommended that the City Council discuss whether or not to take a formal position
supporting the Prop 6 Gas Tax Repeal initiative and direct staff to send a letter to the
campaign, as well as our local legislators, if a formal position is taken.
Councilman Spence gave a brief overview on Item No. 23.
A motion was made by Councilman Spence and seconded by Mayor Pro Tern Wu to
direct staff to send a letter to the campaign, as well as local legislators, supporting the
Prop 6 Gas Tax Repeal initiative. Motion carried by a vote of 3-0-2 with Councilmember
Toma and Councilmember Warshaw abstaining.
AYES: Spence, Wu, Johnson
NOES: None
ABSENT: None
ABSTAIN: Toma, Warshaw
COUNCILMAN JAMES TOMA
24) Request from Councilmember James Toma for City Council to Discuss Taking a
Formal Position Opposing U.S. Senate Bill 3157 (Thune and Schatz) Streamlining
Small Cell Deployment Act
It is recommended that the City Council discuss whether or not to take a formal position
opposing U.S. Senate Bill (S) 3157 and direct staff to send a letter to the authors, as well
as our local legislators, if a formal position is taken.
Councilmember Toma gave a brief overview on Item No. 24.
A motion was made by Councilmember Toma and seconded by Councilmember Warshaw
to direct staff to send a letter to the authors, as well as local legislators, opposing U.S.
Senate Bill (S) 3157. Motion carried by a vote of 5-0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
14
Mayor Johnson.Adjounted the meeting at 9:51 p.m.
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Tuesday August 21, 2018
CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION
(Per City of West Covina Standing Rules 4f - Requests for reports, studies, or investigations that are not readily
available must be placed on the City Council/Community Development Commission agenda as items of business and
must be approved by a majority of the City Council/Community Development Commission.)
COUNCILMAN MIKE SPENCE
25) Request from Councilman Mike Spence for City Council to Discuss Directing Staff
to Return with a Policy/Program for Naming City Streets
It is recommended that the City Council discuss whether or not to direct staff to return
with a policy/program for naming city streets as a potential revenue generator for the City.
Councilman Spence gave an overview on Item No. 25.
A motion was made by Councilman Spence and seconded by Mayor Johnson to direct
staff to return with a policy/program for naming city streets as a potential revenue
generator for the City. Motion carried by a vote of 5-0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
CITY COUNCIL COMMENTS
None.
AB1234 Conference and Meeting Report (verbal, if any)
Councilman Spence indicated that he had attended the San Gabriel Valley Public Affairs Network
regarding the Sacramento update report.
ADJOURNMENT
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
TUESDAY AUGUST 21, 2018, 6:00 PM
REGULAR MEETING - CLOSED SESSION
CITY MANAGER'S CONFERENCE ROOM
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
MINUTES
Mayor Johnson called to order the Closed Session Meeting of the West Covina City Council at
6:03 p.m. in the City Manager's Conference Room at City Hall, 1444 W. Garvey Avenue, West
Covina, California.
ROLL CALL
Present: Councilman Mike Spence, Councilmember James Toma, Councilmember Corey
Warshaw, Mayor Pro Tern Tony Wu, Mayor Lloyd Johnson
Other Present: City Manager Chris Freeland, City Attorney Kimberly Hall Barlow, Economic
Development and Housing Manager Paulina Morales
PUBLIC COMMENTS ON ITEMS ON THE AGENDA
None
Tuesday August 21, 2018
CLOSED SESSION
CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code § 54956.8
Property: APN's: 8474-011-942 & 943 (Lakes Parking Structures)
Agency Negotiator: Freeland, Bresciani, Morales, Hall Barlow
Negotiating Parties: CIP 2014-SG Covina Owner, LLC
Under Negotiation: Price and Terms of Payment
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Pursuant to Government Code § 54956.9(d)(21
Number of Cases: One (1)
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code § 54957
Title: City Manager
CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Freeland, Macias, Bresciani, Hall Barlow
Employee Organizations
- Confidential Employees - General Employees
- Maintenance & Crafts Employees - Mid-Management Employees
- Non-Sworn - W.C. Police Management Association
- W.C. Police Officers' Association
- WC. Firefighters' Management Assoc.
- W.C. Firefighters' Association, I.A.F.F., Local 3226
Unrepresented Employee Group
- Department Heads
ADJOURNMENT
Mayor Johnson adjourned the meeting at 6:55 p.m.
2
Lloyd Johnso
Mayor
Tuesday August 21, 2018
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CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
TUESDAY AUGUST 21, 2018, 6:00 PM
REGULAR MEETING — CLOSED SESSION
CITY MANAGER'S CONFERENCE ROOM
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
MINUTES
Mayor Johnson called to order the Closed Session Meeting of the West Covina City Council at
6:03 p.m. in the City Manager's Conference Room at City Hall, 1444 W. Garvey Avenue, West
Covina, California.
ROLL CALL
Present: Councilman Mike Spence, Councilmember James Toma, Councilmember Corey
Warshaw, Mayor Pro Tern Tony Wu, Mayor Lloyd Johnson
Other Present: City Manager Chris Freeland, City Attorney Kimberly Hall Barlow, Economic
Development and Housing Manager Paulina Morales
PUBLIC COMMENTS ON ITEMS ON THE AGENDA
None
Tuesday August 21, 2018
CLOSED SESSION
CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code § 54956.8
Property: APN's: 8474-011-942 & 943 (Lakes Parking Structures)
Agency Negotiator: Freeland, Bresciani, Morales, Hall Barlow
Negotiating Parties: CIP 2014-SG Covina Owner, LLC
Under Negotiation: Price and Terms of Payment
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
•Pursuant to Government Code § 54956.9(d)(2)
Number of Cases: One (1)
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code § 54957
Title: City Manager
CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Freeland, Macias, Bresciani, Hall Barlow
Employee Organizations
- Confidential Employees - General Employees
- Maintenance & Crafts Employees - Mid-Management Employees
- Non-Sworn - W.C. Police Management Association
- W.C. Police Officers' Association
- W.C. Firefighters' Management Assoc.
W.C. Firefighters' Association, I.A.F.F., Local 3226
Unrepresented Employee Group
- Department Heads
ADJOURNMENT
Mayor Johnson adjourned the meeting at 6:55 p.m.
2
Tuesday August 21, 2018
,3
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY/
HOUSING AUTHORITY/PUBLIC FINANCING AUTHORITY
TUESDAY AUGUST 21, 2018, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
MINUTES
CALL TO ORDER — Mayor Lloyd Johnson called the meeting to order at 7:04 p.m.
INVOCATION — Led by Pastor at Christ's Church of the Valley & West Covina Police
Chaplain Dane Johnson
PLEDGE OF ALLEGIANCE — Led by Councilmember James Toma
ROLL CALL
Present: Councilman Mike Spence, Councilmember James Toma, Councilmember Corey
Warshaw, Mayor Pro Tern Tony Wu, Mayor Lloyd Johnson
Staff Present: City Manager Chris Freeland, Assistant City Manager/Community Services
Director Nikole Bresciani, City Attorney Kimberly Hall Barlow, Planning Director Jeff
Anderson, Police Chief Marc Taylor, Police Captain Doug Murray, Police Captain Richard Bell,
Assistant City Engineer Monica Heredia, Fire Chief Larry Whithom, Assistant City Clerk Rosalia
Butler
Tuesday August 21, 2018
REPORTING OUT FROM CLOSED SESSION
City Attorney Hall Barlow indicated that no reportable action was taken, but that staff was given
direction by Council.
CHANGES TO THE AGENDA
City Manager Freeland indicated that there was a typo on the minutes for the Regular City
Council Meeting on July 3, 2018 on Item No. 1. However, he clarified that this item did not need
to be pulled, as it would be amended as part of the motion. He also stated that staff had requested
to pull Item No. 13 off the agenda and that it would be brought back for Council consideration
and discussion at a future meeting in September.
PRESENTATIONS
Recognition of West Covina Police Officer David Reyes
Mayor Johnson made an adjournment motion in memory of Manuel Cervantes, father of West
Covina Resident Lola. Finley.
ORAL COMMUNICATIONS - Five (5) minutes per speaker
Herb Redholtz spoke on term limits and expressed concerns regarding the lack of candidates for
Districts No. 4 and No. 5.
Jim Grivich expressed his approval regarding the proposed budget policy.
Beverly Bulthuis spoke on behalf of the West Covina Improvement Association and shared that
they would be hosting the District Candidate Forums in the Council Chambers. She also informed
the public that forums would occur on the following dates: District No. 2 would take place on
September 12, 2018, District No. 4 would occur on September 26, 2018, and District No. 5 would
occur on October 10, 2018. She also indicated that the event would begin at 6:30 p.m. for public
inquiries and a meet-and-greet followed by the forum beginning at 7:00 p.m.
Chris Miller spoke on Items No. 9 and 13 and expressed concerns regarding the financial
situation of the City. He also stated the City should adhere to the budget plan and limit
expenditures to ensure that they are not more than the allotted amount. In addition, he also
expressed his disapproval regarding the Active Transportation Plan and requested for the Council
to take action to support the repeal of Proposition 6.
Fredrick Sykes expressed concerns regarding the lack of security and safety at Shadow Oak Park
during the evening hours and discussed the issue of homelessness running rampant within the
City.
2
Tuesday August 21, 2018
Bill Elliott expressed his approval regarding Item No. 23 and spoke on his disapproval regarding
the elimination of City Council stipends. He also discussed districting and expressed concerns
regarding the City Council candidates for the upcoming election.
City Manager Freeland gave responses to speaker inquiries.
CONSENT CALENDAR
APPROVAL OF MEETING MINUTES (receive & file)
1) -July 2, 2018 Special Closed Session Meeting Minutes
-July 2, 2018 Special City Council/Successor Agency/Public Finance Authority Fiscal
Year 2018-2019 3rd Preliminary Budget Workshop Meeting Minutes
-July 3, 2018 Regular Closed Session Meeting Minutes
-July 3, 2018 Regular City Council/Successor Agency Meeting Minutes
-July 12, 2018 Special Closed Session Meeting Minutes
-July 12, 2018 Special City Council/Successor Agency/Public Finance Authority
Fiscal Year 2018-2019 4th Preliminary Budget Workshop Meeting Minutes
-July 17, 2018 Regular Closed Session Meeting Minutes
-July 17, 2018 Regular City Council/Successor Agency Meeting Minutes
A motion was made by Councilman Spence and seconded by Councilmember Toma to
approve the aforementioned meeting minutes and amend the minutes for the July 3, 2018
Regular City Council Meeting. Motion was carried by a vote of 5-0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
COMMISSION SUMMARY OF ACTIONS (receive & file)
2) May 8, 2018 Community and Senior Services Commission Meeting Summary of
Actions
A motion was made by Councilman Spence and seconded by Councilmember Toma to
receive and file the May 8, 2018 Community and Senior Services Commission Meeting
Summary of Actions. Motion was carried by a vote of 5-0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
3
Tuesday August 21, 2018
CLAIMS AGAINST THE CITY
3) Government Tort Claim Denials
It is recommended that the City Council deny the following Government Tort Claims and
the claimants be notified:
• Jose Coreas vs. The City of West Covina
• Pacific Gateway Transportation, Inc. Retirement Plan Trust vs. The City of West
Covina
• Nancy Strauss vs. The City of West Covina
A motion was made by Councilman Spence and seconded by Councilmember Toma to
deny the aforementioned Government Tort Claims. Motion was carried by a vote of 5-0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
ORDINANCES FOR ADOPTION
4) Code Amendment No. 17-02
Downtown Plan and Code
General Exemption
It is recommended that the City Council adopt the following ordinance:
ORDINANCE NO. 2443 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, AMENDING THE DOWNTOWN PLAN AND
CODE
A motion was made by Councilman Spence and seconded by Councilmember Toma to
adopt Ordinance No. 2443. Motion was carried by a vote of 5-0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
TRAFFIC COMMITTEE MEETING MINUTES (accept & file)
5) July 18, 2018 Traffic Committee Meeting Minutes
A motion was made by Councilman Spence and seconded by Councilmember Toma to
accept and file the July 18, 2018 Traffic Committee Meeting Minutes. Motion was can-ied
by a vote of 5-0.
4
Tuesday August 21, 2018
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
INVESTMENT REPORT (receive & file)
6) City Investment Report for the Month Ended June 30, 2018
It is recommended that the City Council receive and file the Investment Report for the
month ended June 30, 2018.
A motion was made by Councilman Spence and seconded by Councilmember Toma to
receive and file the City Investment Report for the month ended June 30, 2018. Motion
was carried by a vote of 5-0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
7) Successor Agency Investment Report for the Month Ended June 30, 2018
It is recommended that the Chair and Board Members of the Successor Agency to the
former West Covina Redevelopment Agency, receive and file the Investment Report for
the month ended June 30, 2018.
A motion was made by Councilman Spence and seconded by Councilmember Toma to
receive and file the Successor Agency Investment Report for the month ended June 30,
2018. Motion was carried by a vote of 5-0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
CITY ATTORNEY'S OFFICE
8) Amendment of Joint Exercise of Powers Agreement Relating to the West Covina
Public Financing Authority & Authorization to Move Forward with City Bond Debt
Refinancing and Bond Team
It is recommended that the City Council take the following actions:
1) Adopt the following resolution:
RESOLUTION NO. 2018-111 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE EXECUTION AND
DELIVERY OF AN AMENDMENT TO THE JOINT EXERCISE OF POWERS
5
Tuesday August 21, 2018
AGREEMENT AND TAKING CERTAIN OTHER ACTIONS IN CONNECTION
THEREWITH
2) Authorize City staff to move forward with the financing of City Bond Debt and the
Bond Team as presented in the staff report.
It is recommended that the Housing Authority Board of Directors take the following
action:
1) Adopt the following resolution:
RESOLUTION NO. 2018-112 - A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE WEST COVINA HOUSING AUTHORITY AUTHORIZING THE
EXECUTION AND DELIVERY OF AN AMENDMENT TO THE JOINT EXERCISE
OF POWERS AGREEMENT AND TAKING CERTAIN OTHER ACTIONS IN
CONNECTION THEREWITH
It is recommended that the City Council, acting as the Successor Agency to the West
Covina Redevelopment Agency, take the following action:
1) Adopt the following resolution:
RESOLUTION NO. 2018-113 - A RESOLUTION OF THE CITY COUNCIL OF WEST
COVINA, CALIFORNIA, ACTING AS THE SUCCESOOR AGENCY TO THE WEST
COVINA REDEVELOPMENT AGENCY, AUTHORIZING THE EXECUTION AND
DELIVERY OF AN AMENDMENT TO A JOINT EXERCISE OF POWERS
AGREEMENT AND TAKING CERTAIN OTHER ACTIONS IN CONNECTION
THEREWITH
A motion was made by Councilman Spence and seconded by Councilmember Toma to
adopt Resolution No. 2018-111, Resolution No. 2018-112, and Resolution No. 2018-113
and take all aforementioned actions. Motion was carried by a vote of 5-0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
CITY MANAGER'S OFFICE
9) Updated Job Classification Specification and Salary Range for Building Official and
Deputy Building Official
It is recommended that the City Council adopt the following resolution to revise the job
classification specification for Building Official and correct the salary ranges for both the
Building Official and Deputy Building Official:
RESOLUTION NO. 2018-100 - A RESOLUTION OF THE CITY COUNCIL OF THE
6
Tuesday August 21, 2018
CITY OF WEST COVINA, CALIFORNIA, AMENDING THE CLASS
SPECIFICATION OF BUILDING OFFICIAL AND ADJUSTING THE SALARY
RANGES FOR THE BUILDING OFFICIAL AND DEPUTY BUILDING OFFICIAL
A motion was made by Councilman Spence and seconded by Councilmember Toma to
adopt Resolution No. 2018-100. Motion was carried by a vote of 5-0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
10) Appointment of City Commissioner
It is recommended that the City Council receive and file the informational report.
A motion was made by Councilman Spence and seconded by Councilmember Toma to
receive and file the informational report. Motion was carried by a vote of 5-0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
FINANCE DEPARTMENT
11) Adoption of Budget Policy
It is recommended that the City Council approve the Budget Policy.
A motion was made by Councilman Spence and seconded by Councilmember Toma to
adopt the Budget Policy. Motion was carried by a vote of 5-0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
12) Adoption of Revised Debt Management Policy
It is recommended that the City Council approve the revised Debt Management Policy.
A motion was made by Councilman Spence and seconded by Councilmember Toma to
adopt the revised Debt Management Policy. Motion was carried by a vote of 5-0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
7
Tuesday August 21, 2018
HUMAN RESOURCES
13) Approving the Salary and Benefit Schedule for Non-Represented Department Heads
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. 2018-98 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, APPROVING THE SALARY AND
BENEFIT SCHEDULE FOR NON-REPRESENTED DEPARTMENT HEADS FOR
THE PERIOD OF JULY 1.2017 THROUGH JUNE 30, 2019
Item No. 13 was pulled by staff and be brought back for further Council discussion during
an upcoming September City Council Meeting.
POLICE DEPARTMENT
14) Recommended Responses to the Annual Los Angeles County Civil Grand Jury
Report 2017-2018
It is recommended that the City Council authorize the City Manager to respond to the
Presiding Judge of the Superior Court concerning recommendations made by the 2017-
2018 Los Angeles County Civil Grand Jury.
Mayor Johnson pulled Item No. 14 for further discussion.
Captain Doug Murray gave an overview on Item No. 14 and provided information
regarding the Los Angeles County Civil Grand Jury and the City's interaction with this
group.
After a discussion between the City Council and city staff a motion was made by
Councilmember Toma to make complaint forms available online, make complaint forms
available on the city's website in the required languages, make signs in the required
languages showing the locations of the complaint forms, make complaint forms printable
from city's website, and have staff check on the cost to have the public be able to submit
the complaint form through City's website.
After further City Council discussion, Councilmember Toma indicated that he would be
making separate motions for each of the items discussed.
A motion was made by Councilmember Toma and seconded by Councilmember Warshaw
to make complaint forms downloadable and printable from city's website. Motion was
carried by a vote of 5-0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
8
Tuesday August 21, 2018
A motion was made by Councilmember Toma and seconded by Mayor Johnson to have
signs showing location of complaint forms available in the required languages. Motion
was carried by a vote of 4-1 with Councilman Spence in opposition.
AYES: Toma, Warshaw, Wu, Johnson
NOES: Spence
ABSENT: None
A motion was made by Councilman Spence and seconded by Mayor Pro Tem Wu to have
information for residents in required languages in reporting crimes that occur in their
neighborhoods. Motion was carried by a vote of 5-0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
A motion was made by Councilmember Warshaw and seconded by Councilmember Toma
to approve the overall response including amendments made by the City Council to the
Presiding Judge of the Superior Court concerning recommendations made by the 2017-
2018 Los Angeles County Civil Grand Jury. Motion was carried by a vote of 5-0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
15) 2018 Justice Assistance Grant from U.S. Department of Justice
It is recommended that the City Council take the following actions:
1) Approve the 2018 Justice Assistance Grant application, totaling $18,765, and authorize
the Mayor and City Manager (or his designee) to execute all grant related documents; and
2) Adopt the following resolution authorizing the necessary budget amendments:
RESOLUTION NO. 2018-102 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF wEsT COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT
FOR THE FISCAL YEAR COMMENCING JULY 1, 2018, AND ENDING JUNE 30,
2019(2018 BJA JAG GRANT)
A motion was made by Councilman Spence and seconded by Councilmember Toma to
take the aforementioned actions and adopt Resolution No. 2018-102. Motion was carried
by a vote of 5-0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
9
Tuesday August 21, 2018
PUBLIC WORKS
16) Fiscal Year 2018-19 Budget Amendment for the Go Human Event
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. 2018-107 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT
FOR THE FISCAL YEAR COMMENCING JULY 1, 2018, AND ENDING JUNE 30,
2019 (Go Human Event)
A motion was made by Councilman Spence and seconded by Councilmember Toma to
adopt Resolution No. 2018-107. Motion was carried by a vote of 3-2.
AYES: Toma, Warshaw, Johnson
NOES: Spence, Wu
ABSENT: None
17) Fiscal Year 2018-19 Budget Amendment for the Active Transportation Cycle 4
Grant
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. 2018-108 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT
FOR THE FISCAL YEAR COMMENCING JULY 1, 2018, AND ENDING JUNE 30,
2019 (ATP Cycle 4 Grant)
Mayor Pro Tern Wu pulled Item No. 17 for further discussion.
Mayor Pro Tern Wu inquired on the safety of bicycle lanes around school areas.
After a discussion between the City Council and city staff, a motion was made by
Councilmember Warshaw and seconded by Councilmember Toma to adopt Resolution
No. 2018-108. Motion was carried by a vote of 3-2 with Councilman Spence and Mayor
Pro Tern Wu in opposition.
AYES: Toma, Warshaw, Johnson
NOES: Spence, Wu
ABSENT: None
18) Extension of Contract with RKA Consulting Group For 'As-Needed' Building Plan
Check and Inspection Services
It is recommended that the City Council authorize the City Manager to execute a contract
amendment with RKA Consulting Group in the total amount not to exceed $225,000
(including not to exceed $75,000 annually) for three successive one-year extension terms
10
Tuesday August 21, 2018
to provide 'as-needed building plan check and inspection services.
A motion was made by Councilman Spence and seconded by Councilmember Toma to
authorize the City Manager to execute a contract amendment with RKA Consulting Group
in the total amount not to exceed $225,000 (including not to exceed $75,000 annually) for
three successive one-year extension terms to provide 'as-needed' building plan check and
inspection services. Motion was carried by a vote of 5-0.
AYES: Spence, Tema, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
END OF CONSENT CALENDAR
DEPARTMENTAL REGULAR MATTERS
CITY ATTORNEY'S OFFICE
19) Rebuttal Arguments Regarding Ballot Measures on Changing the Office of City
Treasurer and the Office of the City Clerk from Elected Positions to have them
Appointed by the City Manager
It is recommended that the City Council consider and approve a rebuttal argument
responding to any arguments against the ballot measures on changing the office of the
City Treasurer and the office of the City Clerk from elected positions to have them
appointed by the City Manager, or, alternatively act to authorize in writing any other
person or persons to prepare, submit, or sign the rebuttal arguments as provided in
California Elections Code 9285.
City Attorney Kimberly Hall Barlow gave the report on Item No. 19.
After a discussion between the City Council and city staff on the editing of the rebuttal
arguments for the offices of the City Clerk and City Treasurer, a motion was made by
Councilmember Warshaw and seconded by Mayor Johnson to approve the rebuttal
arguments as edited by the City Council. Motion was carried by a vote of 3-1-1 with
Mayor Pro Tern Wu in opposition and Councilmember Toma abstaining.
AYES: Spence, Warshaw, Johnson
NOES: Wu
ABSENT: None
ABSTAIN: Toma
Item No. 19 was discussed and voted on by the City Council after Item No. 21.
11
Tuesday August 21, 2018
20) Mayor Selection Ordinance Update
It is recommended that the City Council introduce and waive further reading of the
following ordinance related to the Mayor selection process:
ORDINANCE NO. 2444 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, AMENDING SECTION 2-21 OF ARTICLE II OF
CHAPTER 2 OF THE WEST COVINA MUNICPAL CODE RELATED TO THE
MAYOR SELECTION PROCESS
City Manager Freeland gave report on Item No. 20.
After a discussion between the City Council and city staff, a motion was made by
Councilmember Warshaw and seconded by Councilman Spence to have future Mayors
selected by the rotation of districts up for election beginning with District 2, then District
4, followed by District 5 and then District's 1 & 3 and for this rotation not to be put into
effect until after the November 2020 election. Motion was carried by a vote of 3-2 with
Councilmember Toma and Mayor Pro Tern Wu in opposition.
AYES: Spence, Warshaw, Johnson
NOES: Tom, Wu
ABSENT: None
After a discussion between the City Council and city staff, a motion was made by
Councilmember Warshaw and seconded by Mayor Johnson to introduce and waive further
reading of Ordinance No. 2444. Motion was carried by a vote of 4-1 with Mayor Pro Tern
Spence in opposition.
AYES: Tom, Warshaw, Wu, Johnson
NOES: Spence
ABSENT: None
21) Initiate a Proposition 218 Hearing Process for Proposed Adjustments to Residential
and Commercial Solid Waste Rates Due to State Mandated Organic Waste
Recycling Laws
It is recommended that the City Council take the following actions:
1) Direct staff to initiate a Proposition 218 Hearing Process for a solid waste rate increase
for organics waste disposal to be held on October 16, 2018; and
2) Authorize the City Attorney to draft an 1 1 th Amendment to the Athens Services'
Agreement, with the deal points outlined in the staff report.
City Manager Freeland gave a brief report on Item No. 21. '
Athens Services representatives, Executive Vice-President Gary Clifford and Vice-
12
Tuesday August 21, 2018
President Christian Warner gave a more detailed report on the organics program.
A motion was made by Counciln-iember Warshaw and seconded by Mayor Johnson to
direct staff to initiate a Proposition 218 Hearing Process for a solid waste rate increase for
organics waste disposal to be held on October 16, 2018 and authorize the City Attorney to
draft an 11th Amendment to the Athens Services' Agreement, with the deal points outlined
in the staff report. Motion was carried by a vote of 3-2 with Couneilmember Toma and
Mayor Pro Tem Wu in opposition.
AYES: Spence, Warshaw, Johnson
NOES: Toma, Wu
ABSENT: None
Item No. 19 was discussed and voted on by the City Council after Item No. 21.
Mayor Johnson requested a recess at 9:21 p.m. Mayor Johnson reconvened the City Council
meeting at 9:28 p.m.
POLICE DEPARTMENT
22) Proposal to Amend and Extend the City's Towing Service Area Contracts
It is recommended that the City Council provide Staff direction on the proposal to amend
and extend the City's towing services contracts
Captain Richard Bell gave report on Item No. 22.
A representative from Royal Coaches spoke with the City Council regarding towing
services for the City.
After a discussion between the City Council and city staff, a motion was made by Mayor
Johnson and seconded by Councilman Spence to direct staff to amend and extend the
City's towing services contracts. Motion was carried by a vote of 5-0.
AYES: Spence, Tom, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
13
Tuesday August 21, 2018
MAYOR/COUNCILMEMBERS REPORTS
COUNCILMAN MIKE SPENCE
23) Request from Councilman Mike Spence for City Council to Discuss Taking a Formal
Position Supporting the Prop 6 Gas Tax Repeal Initiative
It is recommended that the City Council discuss whether or not to take a formal position
supporting the Prop 6 Gas Tax Repeal initiative and direct staff to send a letter to the
campaign, as well as our local legislators, if a formal position is taken.
Councilman Spence gave a brief overview on Item No. 23.
A motion was made by Councilman Spence and seconded by Mayor Pro Tern Wu to
direct staff to send a letter to the campaign, as well as local legislators, supporting the
Prop 6 Gas Tax Repeal initiative. Motion carried by a vote of 3-0-2 with Councilmember
Toma and Councilinember Warshaw abstaining.
AYES: Spence, Wu, Johnson
NOES: None
ABSENT: None
ABSTAIN: To ma. Warshaw
COUNCILMAN JAMES TOMA
24) Request from Councilmember James Toma for City Council to Discuss Taking a
Formal Position Opposing U.S. Senate Bill 3157 (Thune and Schatz) Streamlining
Small Cell Deployment Act
It is recommended that the City Council discuss whether or not to take a formal position
opposing U.S. Senate Bill (S) 3157 and direct staff to send a letter to the authors, as well
as our local legislators, if a formal position is taken.
Councilmember Toma gave a brief overview on Item No. 24.
A motion was made by Councilmember Toma and seconded by Councilmember Warshaw
to direct staff to send a letter to the authors, as well as local legislators, opposing U.S.
Senate Bill (S) 3157. Motion carried by a vote of 5-0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
14
Mayor Johnson adjourned the meeting at 9:51 p.m.
15
Tuesday August 21, 2018
CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION
(Per City of West Covina Standing Rules 4.f- Requests for reports, studies, or investigations that are not readily
available must be placed on the City Council/Community Development Commission agenda as items of business and
must be approved by a majority of the City Council/Community Development Commission.)
COUNCILMAN MIKE SPENCE
25) Request from Councilman Mike Spence for City Council to Discuss Directing Staff
to Return with a Policy/Program for Naming City Streets
It is recommended that the City Council discuss whether or not to direct staff to return
with a policy/program for naming city streets as a potential revenue generator for the City.
Councilman Spence gave an overview on Item No. 25.
A motion was made by Councilman Spence and seconded by Mayor Johnson to direct
staff to return with a policy/program for naming city streets as a potential revenue
generator for the City. Motion carried by a vote of 5-0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
CITY COUNCIL COMMENTS
None.
AB1234 Conference and Meeting Report (verbal, if any)
Councilman Spence indicated that he had attended the San Gabriel Valley Public Affairs Network
regarding the Sacramento update report.
ADJOURNMENT