07-03-2018 - Regular Meeting - MinutesCITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
TUESDAY JULY 03, 2018, 6:00 PM
REGULAR MEETING - CLOSED SESSION
CITY MANAGER'S CONFERENCE ROOM
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
MINUTES
Mayor Johnson called to order the Closed Session Meeting of the West Covina City Council at
6:03 p.m. in the City Manager's Conference Room at City Hall, 1444 W. Garvey Avenue, West
Covina, California.
ROLL CALL
Present: Councilman Mike Spence, Councilmember James Toma, Councilmember Corey
Warshaw, Mayor Pro Tern Tony Wu, Mayor Lloyd Johnson
Other Present: City Manager Chris Freeland, Assistant City Attorney Ivy Tsai, Assistant City
Manager/Community Services Director Nikole Bresciani, Economic Development and Housing
Manager Paulina Morales, Deputy City Manager Laura Biery, Human Resources Director
Edward Macias
PUBLIC COMMENTS ON ITEMS ON THE AGENDA
None
Tuesday July 03, 2018
CLOSED SESSION
CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code § 54956.8
Property: APN's: 8735-001-933, 8735-002-934
Agency Negotiator: Freeland, Bresciani, Morales, Hall Barlow
Negotiating Parties: M&A Gabaee
Under Negotiation: Price and Terms of Payment
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Pursuant to Government Code § 54956.9(d)(2)
Number of Cases: One (I)
CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Freeland, Macias, Bresciani, Hall Barlow
Employee Organizations
- Confidential Employees - General Employees
- Maintenance & Crafts Employees - Mid-Management Employees
- Non-Sworn - W.C. Police Management Association
- W.C. Police Officers' Association
- W.C. Firefighters' Management Assoc.
- W.C. Firefighters' Association, I.A.F.F., Local 3226
Unrepresented Employee Group
- Department Heads
ADJOURNMENT
Mayor Johnson adjourned the meeting at 7:02 p.m.
Submitted by:
Rosalia A. Iluilek.,MMC
Assistant City lek
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CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
TUESDAY JULY 03, 2018, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
MINUTES
CALL TO ORDER — Mayor Lloyd Johnson called the meeting to order at 7:08 p.m.
INVOCATION — Led by Reverend Tracey C. Johnson from Murph-Chapel St. Paul A.M.E
Church
PLEDGE OF ALLEGIANCE — Led by Councilmember Corey Warshaw
ROLL CALL
Present: Councilman Mike Spence, Councilmember James Toma, Councilmember Corey
Warshaw, Mayor Pro Tem Tony Wu, Mayor Lloyd Johnson
Staff Present: City Manager Chris Freeland, Assistant City Manager/Community Services
Director Nikole Bresciani, Deputy City Manager Laura Biery, Assistant City Attorney Ivy Tsai,
City Attorney Kimberly Flail Barlow, Planning Director Jeff Anderson, Public Works
Superintendent Micah Martin, Assistant City Engineer ,Monica Heredia, Human Resources
Director Edward Macias, Police Chief Marc Taylor, Assistant City Clerk Rosalia Butler, Public
Works Project Supervisor Miguel Hernandez
Tuesday July 03, 2018
REPORTING OUT FROM CLOSED SESSION
Assistant City Attorney Tsai indicated that no reportable action was taken.
CHANGES TO THE AGENDA
City Manager Freeland indicated that there were additional attachments for Item No. 13 provided
by City staff.
PRESENTATIONS
Proclamation proclaiming the month of July 2018 as Parks & Recreation Month
Resolution of Commendation for Commissioner Luanne Arredondo
Recognition of Fire Captain Brian Scott Gilmore
Recognition of PD Computer Services Technician Bobby Korpos
Mayor Johnson made an adjournment motion in memory of West Covina resident George
Edward O'Brien.
ORAL COMMUNICATIONS - Five (5) minutes per speaker
John Shewmaker expressed concerns regarding the budget policy and the proposed tax rate
increase discussed at the Special Meeting on July 2, 2018.
Bill Robinson discussed the City suggestion boxes and expressed concerns regarding privacy for
residents. Mr. Robinson also voiced his concerns regarding the City's budget and expressed his
disapproval pertaining to the proposed tax increase.
Herb Redholtz discussed the annual 4th of July Pancake Breakfast at Hurst Ranch which would
begin at 8:00 a.m. to 11:00 a.m. and expressed concerns regarding the illegal usage of fireworks
in the City.
Ray Edmonson expressed concerns regarding the outcome of the Budget Workshop Meeting on
July 2, 2018 and shared his approval on a short-term tax increase.
Jerri Potras shared her approval of the tree trimming project.
J.D. expressed concerns regarding the pot holes located by the intersection of Lark Ellen Avenue
and Cameron Avenue, and asked City staff to address this issue.
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Tuesday July 03, 2018
Bill Elliott expressed concerns regarding the City's budget and the number of consultants the City
employs.
Frederick Sykes thanked Luanne Arredondo for her service with the City and spoke on the Athens
franchise fee. He also asked City staff to provide further information regarding the total amount
residents pay for the aforementioned fee.
City Manager Freeland and Police Chief Taylor gave responses to speaker inquiries.
CONSENT CALENDAR
APPROVAL OF MINUTES
1) June 12, 2018 Special Meeting "How to Survive an Active Shooter" Community
Workshop Minutes
A motion was made by Councilmember Warshaw and seconded by Mayor Pro Tern Wu to
approve the aforementioned meeting minutes. Motion was carried by a vote of 5-0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
ORDINANCES FOR ADOPTION
2) Ordinance Regarding Disclosure of Independent Expenditures in Local Elections
It is recommended that the City Council adopt the following ordinance:
ORDINANCE NO. 2440 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, ADDING SECTION 2-402.5 ("INDEPENDENT
EXPENDITURES") TO ARTICLE VIII ("CAMPAIGN CONTRIBUTIONS") TO
CHAPTER 2 ("ADMINISTRATION") OF THE WEST COVINA MUNICIPAL CODE
RELATING TO DISCLOSURE REQUIREMENTS FOR INDEPENDENT
EXPENDITURES IN CITY ELECTIONS
Councilman Spence pulled Item No. 2 for further discussion and expressed his
disapproval regarding the aforementioned item.
City Attorney Hall Barlow clarified that state law would treat an individual's gifts or loans
to their own campaign the same as any other contribution, which would adhere to the
City's $500 limit. She also indicated that she would research the issue further to inform
Council whether or not a candidate's limit of personal loans would remain at the
aforementioned limit.
Councilman Spence expressed concerns regarding the limitation on personal loan amounts
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Tuesday July 03, 2018
for a candidate's contribution to their own campaign.
A motion was made by Councilmember Toma and seconded by Councilmember Warshaw
to adopt Ordinance No. 2440. Motion was carried by a vote of 3-2 with Councilman
Spence and Mayor Pro Tern Wu in opposition.
AYES: To ma, Warshaw, Johnson
NOES: Spence, Wu
ABSENT: None
CITY MANAGER'S OFFICE
3) Cancellation of August 7, 2018 City Council Meeting
It is recommended that the City Council cancel the August 7, 2018 City Council Meeting.
Councilman Spence pulled Item No. 3 for further discussion and expressed his
disapproval regarding the aforementioned item.
City Manager Freeland stated that the meeting could proceed as scheduled if the Council
wished. In addition, he also informed Council that a Special Meeting could be scheduled
to further discuss the City's budget.
A motion was made by Councilman Spence and seconded by Councilmember Toma to
hold over Item No. 3 until the next scheduled Regular City Council Meeting on July 17,
2018. Motion failed to be approved by a vote of 2-3, with Councilmember Warshaw,
Mayor Pro Tern Wu, and Mayor Johnson in opposition.
AYES: Spence, Toma
NOES: Warshaw, Wu, Johnson
ABSENT: None
A motion was made by Councilmember Warshaw and seconded by Mayor Pro Tern Wu to
cancel the August 7, 2018 City Council Meeting. Motion was carried by a vote of 3-2,
with Councilman Spence and Councilmember Toma in opposition.
AYES: Warshaw, Wu, Johnson
NOES: Spence, Tonna
ABSENT: None
4) Revise City Council Summary of Benefits
It is recommended that City Council approve the revised schedule of benefits for City
Council Members active on or after certification of results from the November 6, 2018
Election, by adopting the following resolution:
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Tuesday July 03, 2018
RESOLUTION NO. 2018-94 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, REVISING THE SCHEDULE OF
BENEFITS FOR CITY COUNCIL MEMBERS AND REPLACING RESOLUTION NO.
2016-28
A motion was made by Councilmember Warshaw and seconded by Mayor Pro Tern Wu to
adopt Resolution No. 2018-94. Motion was carried by a vote of 5-0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
FINANCE DEPARTMENT
5) Award of Contract for Accounting Services
It is recommended that the City Council take the following actions:
1) In accordance with Municipal Code Chapter 2, Article VII, Division 2, Sec. 2-330 (b),
which states that the City Council can dispense with the bidding process when it will
prove impracticable or uneconomical, waive the bid process and authorize the award of
contract for accounting services to Vavrinek, Trine, Day and Co., LLP (VTD); and
2) Authorize the City Manager to execute a professional services agreement with VTD to
provide accounting services for an amount not to exceed $168,500, subject to City
Attorney approval.
A motion was made by Councilmember Warshaw and seconded by Mayor Pro Tern Wu to
approve the aforementioned actions. Motion was carried by a vote of 5-0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
PLANNING DEPARTMENT
6) Reduction of Improvement Agreement (Landscape Bond)
Administrative Use Permit No.'s 14-15 through 14-23, 14-31 through 14-38, 14-45
through 14-61, 15-03 through 15-07, and No.'s 15-16 through 15-27
Taylor Morrison Development
It is recommended that the City Council reduce the Improvement Agreement (Front Yard
Landscape Bond) by $166,787 for a new total of $99,031 for Administrative Use Permit
(AUP) 14-15 through AUP 14-23, 14-31 through 14-38, 14-45 through 14-61, 15-03
through 15-07, 15-16 through 15-27 for newly constructed houses on Inspiration Point,
Majestic Street, Rolling Hills Road, Hillside Drive, Mountain Ridge Road, and
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Tuesday July 03, 2018
Countrywood Lane.
A motion was made by Councilmember Warshaw and seconded by Mayor Pro Tern Wu to
reduce the Improvement Agreement (Front Yard Landscape Bond) by $166,787 for a new
total of $99,031 for Administrative Use Permit (AUP) 14-15 through AUP 14-23, 14-31
through 14-38, 14-45 through 14-61, 15-03 through 15-07, 15-16 through 15-27 for newly
constructed houses on Inspiration Point, Majestic Street, Rolling Hills Road, Hillside
Drive, Mountain Ridge Road, and Countrywood Lane. Motion was carried by a vote of 5-
0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
PUBLIC WORKS
7) Acceptance of Public Improvements for the Installation of Traffic Control Devices
on Shadow Oak Drive at Shadow Oak Park
It is recommended that the City Council take the following actions:
1) Accept the Traffic Control Improvements on Shadow Oak Drive at Shadow Oak Park;
and
2) Authorize recordation of Notice of Completion with the Los Angeles County Recorder;
and
3) Authorize the release of retention funds 35 days after recordation of the Notice of
Completion.
A motion was made by Councilmember Warshaw and seconded by Mayor Pro Tern Wu to
approve the aforementioned actions. Motion was carried by a vote of 5-0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
8) Acceptance of Public Improvements for the Installation of Traffic Control Devices
on Puente Avenue at Nora Avenue
It is recommended that the City Council take the following actions:
1) Accept the Traffic Control Improvements on Puente Avenue and Nora Avenue; and
2) Authorize recordation of Notice of Completion with the Los Angeles County Recorder;
and
3) Authorize the release of retention funds 35 days after recordation of the Notice of
Completion.
A motion was made by Councilmember Warshaw and seconded by Mayor Pro Tern Wu to
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Tuesday July 03, 2018
approve the aforementioned actions. Motion was carried by a vote of 5-0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
END OF CONSENT CALENDAR
HEARINGS
PUBLIC HEARINGS
9) West Covina Landscape Maintenance District No. 4 Public Hearing
a) Verification
b) Open hearing
c) Staff report
d) Open testimony
e) Council discussion
I) Recommendation: It is recommended that the City Council adopt the following
resolution, which provides for the assessment rates to be maintained at their current levels:
RESOLUTION NO. 2018-69 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, CONFIRMING AND ADOPTING THE
ENGINEER'S REPORT AND APPROVING THE ASSESSMENT CONTAINED IN
THAT REPORT FOR LANDSCAPE MAINTENANCE DISTRICT NO. 4; ORDERING
LANDSCAPING MAINTENANCE, RENOVATION, REPLACEMENT AND
APPURTENANCES TO BE MAINTAINED FOR FISCAL YEAR BEGINNING JULY
1,2018
Mayor Johnson opened the public hearing.
Public Works Superintendent Martin gave a brief overview regarding Landscape
Maintenance District No. 4 and stated that West Coast Arborists Representative Nick
Alago was available to address any Council inquiries regarding the tree trimming cycles.
Mr. Alago informed Council that there were 3400 trees located in Maintenance District
No. 4 and the average cost per tree was $190.
Councilman Spence inquired about the difference between Capital Improvement Program
(CEP) trees and regular maintenance trees.
Public Works Superintendent Martin addressed Councilman Spence's inquiry and stated
that while the Maintenance Districts are not included in the current Citywide tree-
trimming cycle, staff recommended that all Maintenance Districts should be placed on a
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Tuesday July 03, 2018
similar cycle. He also shared that City staff was currently trying to get all the tree
trimming for the aforementioned districts completed within a 7 years' timeframe. Mr.
Martin also specified that since the budget allocated for tree trimming was not sufficient
enough for the number of trees slated for trimming, CIP funds had to be utilized in order
to supplement the additional funds needed.
Councilman Spence asked if City staff could include this additional expenditure into the
future Maintenance District budget.
Public Works Superintendent Martin addressed Councilman Spence's inquiry and stated
that the City would add the additional expenditure to the future Maintenance District's
budget.
City Manager Freeland indicated that in the future, any ongoing maintenance that must be
completed within any Maintenance District would be classified as regular maintenance
and budgeted for within each district, whereas any new repairs or construction would be
budgeted for with CIP funds.
Councilmember Warshaw inquired about the supplemental funding for tree trimming and
brush control from the CIP budget and stated that the tree trimming should be completed
in 2 1/2 to 3 years' time.
Public Works Superintendent Martin agreed and stated that 50% of the budget was
allocated for tree trimming, while the other 50% was allotted for brush control.
Mayor Johnson opened the public testimony portion of the public hearing.
The following speaker was in opposition of the item:
Elsie Messman
After seeing no one else from the public wishing to speak, Mayor Johnson closed the
public testimony portion of the public hearing and asked Council if they had any
additional comments.
Councilmember Warshaw asked if there was a course of action available that would allow
residents to start a petition to form their own Home Owner's Association (110A) instead
of having Maintenance Districts.
City Attorney Hall Barlow stated that there was a procedure available for residents to
form their own HOA Districts, but it must comply with state law and the Department of
Real Estate. She also indicated that if the residents wished to form their own association,
they must adhere to all the necessary requirements.
Councilmember Warshaw asked City Attorney Hall Barlow for a time frame in which the
formation could take place.
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Tuesday July 03, 2018
City Attorney Hall Barlow specified that the process could take anywhere from 4 months
to never taking place.
Councilman Spence expressed his approval regarding the formation of a HOA by West
Covina residents instead of Maintenance Districts.
A motion was made by Couneilmember Warshaw and seconded by Mayor Pro Tern Wu to
adopt Resolution No. 2018-69. Motion was carried by a vote of 5-0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
10) West Covina Landscape Maintenance District No. 6 Public Hearing
a) Verification
b) Open hearing
c) Staff report
d) Open testimony
e) Council discussion
0 Recommendation: It is recommended that the City Council adopt the following
resolution, which provides for the assessment rate to be maintained at its current level:
RESOLUTION NO. 2018-70 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, CONFIRMING AND ADOPTING THE
ENGINEER'S REPORT AND APPROVING THE ASSESSMENT CONTAINED IN
THAT REPORT FOR LANDSCAPE MAINTENANCE DISTRICT NO. 6; ORDERING
LANDSCAPING MAINTENANCE, RENOVATION, REPLACEMENT AND
APPURTENANCES TO BE MAINTAINED FOR FISCAL YEAR BEGINNING JULY
1,2018
Mayor Johnson opened the public hearing.
City Manager Freeland stated that the staff report for Item No. 10 remained the same as
the previously presented staff report in Item No. 9, however, staff was available to answer
any additional questions.
Mayor Pro Tern Wu asked what policy the City utilized to ensure the trees were not
overgrown and a potential fire hazard to the public.
Public Works Superintendent Martin addressed Mayor Pro Tern Wu's concerns and stated
that the brush clearing for overgrown trees and bushes was completed on an annual basis.
Mayor Pro Tern Wu expressed concerns regarding the frequency of the brush clearing.
Public Works Superintendent Martin clarified that the Maintenance Districts were
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Tuesday July 03, 2018
surveyed by staff on an annual basis to ensure all potential fire hazards were tended to and
guaranteed that trees and brush within 100 feet of a property were always trimmed to
ensure safety for the residents. He also stated that the areas not trimmed during that yearly
cycle, were completed the following year.
Mayor Johnson opened the public testimony portion of the public hearing. After seeing on
one from the public wishing to speak, Mayor Johnson closed the public testimony portion
of the public hearing and asked Council if they had any additional comments.
After no additional comments were made by Council, a motion was made by
Councilmember Warshaw and seconded by Mayor Pro Tern Wu to adopt Resolution No.
2018-70. Motion was carried by a vote of 5-0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
11) West Covina Landscape Maintenance District No. 7 Public Hearing
a) Verification
b) Open hearing
c) Staff report
d) Open testimony
e) Council discussion
0 Recommendation: It is recommended that the City Council adopt the following
resolution, which provides for the assessment rates in Landscape Maintenance District No.
7 to be maintained at their current levels:
RESOLUTION NO. 2018-71 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, CONFIRMING AND ADOPTING THE
ENGINEER'S REPORT AND APPROVING THE ASSESSMENT CONTAINED IN
THAT REPORT FOR LANDSCAPE MAINTENANCE DISTRICT NO. 7; ORDERING
LANDSCAPING MAINTENANCE, RENOVATION, AND REPLACEMENT AND
APPURTENANCES TO BE MAINTAINED FOR FISCAL YEAR BEGINNING JULY
1,2018
Mayor Johnson opened the public hearing.
City Manager Freeland stated that the staff report for Item No. 11 remained the same as
the previously presented staff report in Item No. 9, however, staff was available to answer
any additional questions.
Mayor Pro Tem Wu expressed concerns regarding the frequency of tree trimming in
Maintenance District No. 7.
Public Works Superintendent Martin shared that all Maintenance Districts were inspected
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Tuesday July 03, 2018
and surveyed for any fire hazards on an annual basis.
Mayor Johnson opened the public testimony portion of the public hearing. After seeing no
one wishing to speak, Mayor Johnson closed the public testimony portion of the public
hearing and asked Council if they had any additional comments.
Councilmember Warshaw asked for clarification regarding the tree trimming cycle
Maintenance District No. 7 is currently on.
Public Works Superintendent Martin clarified that since District No. 7 is a smaller district,
with less trees, it would be on a 5-year cycle instead of a 7-year cycle like the larger
districts. He informed Council that once the tree trimming cycle had been completed, staff
would address additional maintenance issues that required attention.
A motion was made by Councilmember Warshaw and seconded by Mayor Pro Tern Wu to
adopt Resolution No. 2018-71. Motion was carried by a vote of 5-0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
12) West Covina Citywide Lighting and Maintenance District Public Hearing
a) Verification
b) Open hearing
c) Staff report
d) Open testimony
e) Council discussion
f) Recommendation: It is recommended that the City Council adopt the following
resolution, increasing the Citywide Landscape and Maintenance District assessment by
2%:
RESOLUTION NO. 2018-82 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, CONFIRMING AND ADOPTING THE
ENGINEER'S REPORT AND APPROVING THE PLANS, SPECIFICATIONS,
ESTIMATES, DIAGRAM AND ASSESSMENTS CONTAINED THEREIN;
ORDERING LIGHTING FIXTURES AND STREET TREES TO BE INSTALLED
AND MAINTAINED IN THE WEST COVINA CITYWIDE LIGHTING AND
MAINTENANCE DISTRICT FOR FISCAL YEAR BEGINNING JULY 1,2018
Mayor Johnson opened the public hearing.
City Manager Freeland stated that the staff report for Item No. 12 remained the same as
the previously presented staff report in Item No. 9, however, staff was available to answer
any additional questions.
Councilmember Warshaw inquired about the timeline for the completion of tree trimming
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Tuesday July 03, 2018
for all Citywide trees, excluding the ones located in the Maintenance Districts.
West Coast Arborists Representative Nick Alago stated that Citywide, excluding
Maintenance Districts, existed an average of 18,000 trees slated for maintenance and
trimming.
Councilmember Warshaw expressed concerns regarding the discrepancies between staff
and West Coast Arhorists reports pertaining to the total amount of trees in the City and the
total amount budgeted for tree maintenance.
Public Works Project Supervisor Hernandez stated that the original number of 29,000
trees was incorrect due to the unreliable and antiquated means of tracking inventory of
trees in the past.
West Coast Arborists Representative Nick Alago provided Council with a detailed report
itemizing the Citywide tree maintenance budget.
Councilmember Warshaw inquired on the tree trimming cycles of Citywide trees.
Public Works Superintendent Martin stated that the City was operating on a grid cycle and
was currently on year two of the tree trimming cycle.
Councilmember Warshaw asked how many trees would be trimmed this year and what
grid cycle would be completed this year.
Mayor Johnson requested for this item to be held over to the next Regular City Council
Meeting on July 17, 2018 in order for staff to compile more information.
Councilman Spence requested for staff to explain the difference between the full-time
salaries and benefits and administration and overhead expenditures.
City Manager Freeland indicated that certain employees were charged to the various
Maintenance Districts for their work in said districts. He also specified that staff would
provide Council with an itemized breakdown of the FY 2018-19 operating budget at the
next Regular City Council Meeting on July 17, 2018.
Councilman Spence requested for the previous FY 2017-18 operating budget to be
included on the staff report for the next meeting as well as additional information
pertaining to the decrease in amount of property and liability insurance.
A motion was made by Councilman Spence and seconded by Councilmember Warshaw to
hold over Item No. 12 and continue the public hearing at the next Regular City Council
Meeting on July 17, 2018. Motion was carried by a vote of 5-0.
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Tuesday July 03, 2018
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
DEPARTMENTAL REGULAR MATTERS
CITY MANAGER'S OFFICE
13) Alternative Transportation Model
It is recommended that the City Council provide staff direction.
Assistant City Manager/Community Services Director Bresciani provided a brief
overview regarding the City's fixed transportation services. She also stated that the
Community Services staff had met with MV Transit staff to discuss potential
modifications to the fixed route system and expressed concerns regarding the decreased
ridership of the dial-a-ride shuttle service. She also recommended alternative
transportation services, such as ride shares, to better accommodate senior citizens, and
weighed the pros and cons of each program which included: Uber Business Pilot, Lyft
Pilot, and Taxi and Cab Pilot (TNC).
Councilman Spence expressed concerns regarding the cost of the taxi service and shared
his approval of the Lyft Pilot program partnering with the City.
Assistant City Manager/Community Services Director Bresciani clarified that the
alternative transportation model would not fully replace the current dial-a-ride shuttle but
would be a secondary alternative for seniors in need of a transportation service. In
addition, she explained that since these ride-share programs cannot always guarantee an
American with Disabilities Act (ADA) compliant vehicle, the dial-a-ride shuttle would
still be fully operational for use for all seniors. She also indicated that the funds utilized
for the proposed aforementioned model would originate from Measure M or Measure R
funding.
City Manager Freeland indicated that Measure M and Measure R funds were also utilized
to finance multiple street projects, and if Council were to decide to approve the proposed
alternative transportation model, it would impact the funding for said projects.
Councilmember Tonaa expressed concerns regarding the cost of the proposed alternative
transportation models and asked for an overall itemized cost report on each model.
Mayor Pro Tern Wu expressed concerns regarding the alternative transportation services
and asked if they were necessary.
Assistant City Manager/Community Services Director Bresciani specified that these
transportation models would provide seniors with a ride on demand instead of having to
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Tuesday July 03, 2018
make an appointment for the dial-a-ride shuttle. She also stated that the ride share
programs were much more cost-effective for individuals aged 55 and over who may be on
fixed incomes.
Mayor Pro Tern Wu asked if there was a limit on how many rides the resident could
receive per week.
Assistant City Manager/Community Services Director Bresciani stated that the City could
set the parameters and limits for the alternative transportation service of the Council's
choosing to determine how many rides a resident is allowed.
Councilmember Warshaw stated that City staff should confer with Kaiser and other
nearby manage care companies for assistance in implementing this program to ensure
residents are able to attend medical appointments. He also requested for additional
information pertaining to the proposed service to be compiled by staff in order to make a
more informed decision.
Councilmember Toma asked if the dial-a-ride service limits residents from transporting
them to particular destinations.
Assistant City Manager/Community Services Director Bresciani indicated that the dial-a-
ride shuttle travels to any location within the City and up to 3 miles outside of city limits.
She also informed the Council that they could set any parameters or additional regulations
to the dial-a-ride shuttle service if they prefer to do so.
A motion was made by Councilman Spence and seconded by Mayor Johnson for staff to
compile additional information pertaining to the Lyft Pilot program and to hold over Item
No. 13 until the next scheduled Regular City Council Meeting on July 17, 2018. Motion
was carried by a vote of 5-0.
AYES: Spence, Toma, Warshaw, Wu, Johnson
NOES: None
ABSENT: None
Councilman Spence expressed concerns regarding the lack of efficiency and ridership
related to the dial-a-ride shuttle service.
MAYOR/COUNCILMEMBERS REPORTS
MAYOR PRO TEM TONY WU
14) Ballot Measures Regarding the Elimination of the Elected City Clerk and Elected
City Treasurer Offices
It is recommended that the City Council adopt the following resolution:
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Tuesday July 03, 2018
RESOLUTION NO. 2018-74 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ORDERING THE SUBMISSION TO THE
QUALIFIED ELECTORS OF THE CITY OF A CERTAIN MEASURE RELATING TO
THE CITY CLERK'S POSITION AT THE GENERAL MUNICIPAL ELECTION TO
BE HELD ON NOVEMBER 6, 2018
RESOLUTION NO. 2028-75 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ORDERING THE SUBMISSION TO THE
QUALIFIED ELECTORS OF THE CITY OF A CERTAIN MEASURE RELATING TO
THE CITY TREASURER POSITION AT THE GENERAL MUNICIPAL ELECTION
TO BE HELD ON NOVEMBER 6, 2018
RESOLUTION NO. 2018-76 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORINIA, AUTHORIZING COUNCIL MEMBERS
TO SUBMIT ARGUMENTS, SETTING PRIORITIES FOR SELECTING
ARGUMENTS TO PRINT, AND DIRECTING THE CITY ATTORNEY TO PREPARE
AN IMPARTIAL ANALYSIS RELATING TO A CITY MEASURE REGARDING THE
CITY CLERK
RESOLUTION NO. 2018-77 - A RESOLUTION OF THE CITY COUNCIL OF THE
- CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING COUNCIL MEMBERS
TO SUBMIT ARGUMENTS, SETTING PRIORITIES FOR SELECTING
ARGUMENTS TO PRINT, AND DIRECTING THE CITY ATTORNEY TO PREPARE
AN IMPARTIAL ANALYSIS RELATING TO A CITY MEASURE REGARDING THE
CITY TREASURER
RESOLUTION NO. 2018-78 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVfNA, CALIFORNIA, PROVIDING FOR THE FILING OF
REBUTTAL ARGUMENTS FOR CITY MEASURES SUBMITTED AT MUNICIPAL
ELECTIONS
City Attorney Hall Barlow indicated that since Item No. 14 was agendized for
reconsideration, the appropriate motion would be to move said item for reconsideration
without having to rescind the previous resolutions. She also specified that Council could
determine whether or not they would like to amend the current resolutions regarding the
elimination of the elected City Clerk and City Treasurer positions.
Mayor Pro Tern Wu stated that with the current budget issue, it would not be prudent to
place the aforementioned measure on the November ballot.
Mayor Johnson asked for clarification regarding what the reconsideration of the item
would entail.
City Attorney Hall Barlow clarified that the Resolutions regarding the elimination of the
elected City Clerk and City Treasurer were separate but was moved as one item. However,
if the Council wished to address each Resolution as a separate item, they were permitted
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Tuesday July 03, 2018
to do so.
A motion was made by Mayor Pro Tern Wu and seconded by Mayor Johnson to
reconsider Item No. 14. Motion was carried by a vote of 3-2 with Councilman Spence and
Councilmember Warshaw in opposition„
AYES: Toma, Wu, Johnson
NOES: Spence, Warshaw
ABSENT: None
A motion was made by Councilman Spence and seconded by Councilmember Warshaw to
uphold Resolution No. 2018-74, Resolution No. 2018-75, Resolution No. 2018-76,
Resolution No. 2018-77, and Resolution No. 2018-78. Motion was carried by a vote of 3-
2, with Councilmember Toma and Mayor Pro Tern Wu in opposition.
AYES: Spence, Warshaw, Johnson
NOES: Toma, Wu
ABSENT: None
Mayor Johnson stated that Councilman Spence should be appointed to draft the argument
in support of the elimination of the elected City Clerk and City Treasurer positions.
City Attorney Hall Barlow indicated that due to time constraints regarding the deadline for
ballot measures, the issue of which Councilmember would be appointed to draft the
aforementioned argument would be agendized for the Regular City Council Meeting on
July 17, 2018. She also addressed the issue regarding contribution limits and clarified that
there was no limit on personal loans from a candidate to their own committee but must be
reported.
AB1234 Conference and Meeting Report (verbal, if any)
(In accordance with AS 1234, Colincilmembers shall make a brief report or file a written report on any
meeting/event/conference attended at City expense,)
None
CITY COUNCIL COMMENTS
Councilman Spence spoke on celebrating Manufacturing Day on October 5, 2018 within the City.
City Manager Freeland indicated that if residents desired to convert from Maintenance Districts to
a HOA, this would incur additional fees for the City to assign an attorney to perform the legal
work necessary to complete this procedure.
Mayor Pro Tern Wu and Cotmcilmember Toma both expressed their disapproval regarding the
elimination of Maintenance Districts so that residents may form their own HOA.
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Ro'salia A. BUtler:
Assistant City Clerk
Tuesday July 03, 2018
ADJOURNMENT
A motion was made by Mayor Johnson to adjourn the meeting at 10:03 p.m.
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