03-20-2018 - Regular Meeting - MinutesCITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
TUESDAY MARCH 20, 2018, 5:30 PM
REGULAR MEETING - CLOSED SESSION
CITY MANAGER'S CONFERENCE ROOM
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
MINUTES
Mayor Spence called to order the regular closed session meeting of the West Covina City
Council at 5:39 p.m. in the City Manager's Conference Room at City Hall, 1444 W. Garvey
Avenue, West Covina, California.
ROLL CALL
Present: Mayor Spence, Mayor Pro Tern Johnson, Councilmember Tom, Councilman Wu
Other Present: City Manager Chris Freeland, City Attorney Kimberly Hall Barlow, Assistant
City Manager/Community Services Director Nikole Bresciani, Deputy City Manager Laura
Biery, Human Resources Director Edward Macias, Fire Chief Larry Whithorn, Community and
Economic Development Manager Paulina Morales
PUBLIC COMMENTS ON ITEMS ON THE AGENDA
Presentation made by representatives from JLL and Starwood Capital.
Tuesday March 20, 2018
CLOSED SESSION
CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code S 54956.8
Property: APN's: 8474-003-915, 8474-003-918, 8474-003-940, 8474-007-928,
8474-007-931, 8474-007-932, 8474-007-933, 8474-007-934,
8474-007-935, 8474-007-939, 8474-007-940
Agency Negotiator: Freeland, Bresciani, Morales, Hall Barlow
Negotiating Parties: Starwood Retail Partners LLC
Under Negotiation: Price and Terms of Payment
CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code ,S 54957.6
City Negotiators: Freeland, Macias, Bresciani, Hall Barlow
Employee Organizations
- Confidential Employees - General Employees
- Maintenance & Crafts Employees - Mid-Management Employees
- Non-Sworn - W.C. Police Management Association
- W.C. Police Officers' Association
W.C. Firefighters' Management Assoc.
- W.C. Firefighters' Association, I.A.F.F., Local 3226
Unrepresented Employee Group
- Department Heads
CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code S 54956.8
Property: APN's: 8735-002-906, 8735-002-909, 8735-002-910, 8735-002-018
Agency Negotiator: Freeland, Bresciani, Morales, Hall Barlow
Negotiating Parties: Singpoli, LLC
Under Negotiation: Price and Terms of Payment
ADJOURNMENT
Mayor Spence adjourned the meeting at 6:52 p.m.
Tuesday March 20, 2018
RO-saqa)1. B iiat(MMC
Assistant City Clerk
CITY OF WEST COVINA
CITY COUNCIL
TUESDAY MARCH 20, 2018, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Mike Spence
Mayor Pro Tern Lloyd Johnson
Councilmember James Toma
Councilmember Corey Warshaw
Councilman Tony Wu
MINUTES
CALL TO ORDER — Mayor Mike Spence called the meeting to order at 7:09 p.m.
INVOCATION — Led by Reverend Tracey C. Johnson from Murph-Chapel St. Paul A.M.E.
Church
PLEDGE OF ALLEGIANCE - Led by Mayor Pro Tern Lloyd Johnson
ROLL CALL
Present: Councilmember Toma, Councilman Wu, Mayor Pro Tern Johnson and Mayor Spence
Staff Present: City Manager Chris Freeland, Assistant City Manager/ Community Services
Director Nikole Bresciani, Deputy City Manager Laura Biery, Police Captain Richard Bell,
Tuesday March 20, 2018
Public Works Director Chino Consunji, Planning Director Jeff Anderson, Financial Consultant/
Interim Finance Director Judy Lancaster, Fire Chief Larry Whithorn, Assistant City Clerk Rosalia
Butler, Police Captain Doug Murray, Lieutenant Ken Plunkett, Community Services Manager
Kelly McDonald
REPORTING OUT FROM CLOSED SESSION
City Attorney Hall Barlow indicated that there were no reportable action was taken.
CHANGES TO THE AGENDA
City Manager Freeland stated that there were no changes to the agenda.
PRESENTATIONS
Introduction of West Covina Police Officer George Ledesma
Introduction of Interim Finance Director Judy Lancaster
Mayor Spence gave adjournment motion in memory of Debris Bennett
ORAL COMMUNICATIONS - Five (5) minutes per speaker
Mike Browne spoke on behalf of the West Covina Fire Fighters Association Event and shared
that there would be a "Tip a Firefighter" event held on March 29, 2018 from 5 p.m. to 9 p.m. at
the Chili's located in the Eastland Center.
Herb Redholtz expressed concerns regarding the West Covina app and suggested that it be
updated to reflect the change in department names from Community Enhancement to Code
Enforcement.
Greg Macon expressed his concerns regarding the closure of South Armel Drive.
Elsie Messman shared her concerns regarding the drought tolerant landscaping project that is
being implemented in all Maintenance Districts, and expressed her dissatisfaction regarding the
current records retention schedule of City Hall.
Jamie Lee expressed her concerns regarding the current Accessory Dwelling Unit (ADU) laws
and asked the City Council to consider her position when the issue in question is introduced at a
later date.
Chris Miller spoke on Item No. 9 regarding the SAFER Grant and expressed his concerns
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Tuesday March 20, 2018
pertaining to the new Request for Proposal (RFP) issued on historical home surveys.
Nancy Jolley spoke on behalf of Donate Life One Legacy and shared information regarding the
benefits of organ donation and how one can become a donor.
Daniel Luevanos spoke on behalf of Donate Life One Legacy and shared that there will be a 16 th
Annual Donate Life Walk held on April 28, 2018 at California State University Fullerton. He also
asked the City Council to declare the month of April to be DMV Donate California Month and
requested Mayor Spence to make a proclamation declaring so.
City Manager Freeland gave responses to speaker inquiries.
Planning Director Anderson gave further responses to Mayor Spence's inquiries regarding ADU' s
and the process required to implement changes.
CONSENT CALENDAR
APPROVAL OF MEETING MINUTES (receive & file)
I) March 6, 2018 Regular City Council Closed Session Meeting Minutes
March 6, 2018 Regular City Council/Successor Agency Meeting Minutes
A motion was made by Mayor Pro Tern Johnson and seconded by Councilman Wu to
approve the aforementioned meeting minutes. Motion was carried by a vote of 4-0 with
Councilmember Warshaw absent.
AYES: Toma, Wu, Johnson, Spence
NOES: None
ABSENT: Warshaw
CITY CLERK'S OFFICE
2) Update of the City of West Covina's Records Retention Schedule
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. 2018-22 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADOPTING A REVISED RECORDS
RETENTION SCHEDULE AND RESCINDING THE PREVIOUS RECORDS
MANAGEMENT MANUAL AND RETENTION SCHEDULE DATED JULY 1, 2004
A motion was made by Mayor Pro Tern Johnson and seconded by Councilman Wu to
adopt Resolution No. 2018-22. Motion was carried by a vote of 4-0 with Councilmember
Warshaw absent.
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Tuesday March 20, 2018
AYES: Toma, Wu, Johnson, Spence
NOES: None
ABSENT: Warshaw
3) Destruction of Documents as Prescribed by Law
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. 2018-21 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF
CERTAIN DOCUMENTS AS PRESCRIBED BY LAW
A motion was made by Mayor Pro Tern Johnson and seconded by Councilman Wu to
adopt Resolution No. 2018-21. Motion was carried by a vote of 4-0 with Councilmember
Warshaw absent.
AYES: Toma, Wu, Johnson, Spence
NOES: None
ABSENT: Warshaw
CITY MANAGER'S OFFICE
4) Computer Network Firewall Replacement and Installation
It is recommended that the City Council authorize the City Manager, or his designee, to
execute an agreement with Technology Integration Group (TIG), subject to City Attorney
approval, to purchase new and replacement computer network firewalls, including one
year of maintenance, for the City Hall Building Data Center, all Fire Stations, Community
Centers/Daycare locations and the Police Department Building for an amount not to
exceed $131,930.
A motion was made by Mayor Pro Tern Johnson and seconded by Councilman Wu to
execute an agreement with Technology Integration Group (TIG), subject to City Attorney
approval, to purchase new and replacement computer network firewalls, including one
year of maintenance, for the City Hall Building Data Center, all Fire Stations, Community
Centers/Daycare locations and the Police Department Building for an amount not to
exceed $131,930. Motion was carried by a vote of 4-0 with Councilmernber Warshaw
absent.
AYES: Toma, Wu, Johnson, Spence
NOES: None
ABSENT: Warshaw
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Tuesday March 20, 2018
POLICE DEPARTMENT
5) Reducing Crime and Keeping California Safe Act of 2018
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. 2018-23 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVfNA, CALIFORNIA, SUPPORTING THE REDUCING CRIME
AND KEEPING CALIFORNIA SAFE ACT OF 2018
Mayor Spence pulled Item No. 5 for further discussion.
Captain Bell gave an additional report regarding this item and provided a brief overview
on the Reducing Crime and Keeping California Safe Act of 2018.
A motion was made by Mayor Pro Tem Johnson and seconded by Mayor Spence to adopt
Resolution No. 2018-23. Motion was carried by a vote of 4-0 with Councilmember
Warshaw absent.
AYES: Toma, Wu, Johnson, Spence
NOES: None
ABSENT: Warshaw
PUBLIC WORKS
6) Acceptance of Public Improvements for Fire Station No. 4 Emergency Generator
Replacement (Project No. BP-17012)
It is recommended that the City Council take the following actions:
1) Accept the Fire Station No. 4 Emergency Generator Replacement improvements for
Project No, BP-17012; and
2) Authorize recordation of Notice of Completion with the Los Angeles County Recorder;
and
3) Authorize the release of retention funds 35 'days after recordation of the Notice of
Completion.
A motion was made by Mayor Pro Tern Johnson and seconded by Councilman Wu to take
all actions listed. Motion was carried by a vote of 4-0 with Councilmember Warshaw
absent.
AYES: Toma, Wu, Johnson, Spence
NOES: None
ABSENT: Warshaw
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Tuesday March 20, 2018
END OF CONSENT CALENDAR
HEARINGS
PUBLIC HEARINGS
7) Proposed Amendments to the Community Development Block Grant (CDBG) Fiscal
Year (FY) 2017-2018 Action Plan
a) Verification
b) Open hearing
c) Staff report
d) Open testimony
e) Council discussion
f) Recommendation: It is recommended that the City Council take the following actions:
1) Approve the proposed amendments to the CDBG FY 2017-2018 Action Plan as
detailed in Table 1; and
2) Establish CIP Project #18038 for Street Rehabilitation and appropriate expenditures in
the amount of $425,000 to the CDBG Fund (Account #18038.131.7200).
Mayor Spence opened the public hearing.
Community Services Manager McDonald gave a brief report on the CDBG Action Plan
and shared that the aforementioned plan may be amended at any time, provided that
proper notice has been given.
City Manager Freeland shared that the proposed amendments are a reprioritization of
funds that were originally intended for a fire station at Palmview Park, and would instead
be allocated to a street project that would be presented to Council at a later date.
Mayor Spence closed the Public Hearing after no public comment was given and asked
Council if they had any additional comments. No comments were made by Council.
A motion was made by Couneilmember Toma and seconded by Mayor Pro Tern Johnson
to approve the aforementioned actions. Motion was carried by a vote of 4-0 with
Councilmember Warshaw absent.
AYES: Tom, Wu, Johnson, Spence
NOES: None
ABSENT: Warshaw
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Tuesday March 20, 2018
8) Authorization to Draft the Fiscal Year (FY) 2018-2019 Community Development
Block Grant (CDBG) Action Plan
It is recommended that the City Council direct staff to develop a draft FY 2018-19 CDBG
Action Plan, based on the needs and priorities identified in the 2015-2020 Consolidated
Plan, as amended (Table 1 of the report).
Mayor Spence opened the public hearing.
Community Services Manager McDonald shared the requirements the City must continue
to meet for the new FY 2018-2019, in order to maintain eligibility for the CDBG program.
Mayor Spence requested for the 2015-2020 Consolidated Plan to be amended to switch
priority levels of the City's infrastructure and homelessness to make homelessness our
City's top priority.
After further discussion between Council and City Staff, a motion was made by Mayor
Spence and seconded by Councilmember Toma to amend staffs recommendation to
develop a draft FY 2018-19 CDBG Action Plan, based on the needs and priorities
identified in the 2015-2020 Consolidated Plan, as amended (Table 1 of the report) to
switch the priority of homelessness in the community to reflect as a top priority in the
aforementioned plan. Motion was carried by a vote of 4-0 with Councilmember Warshaw
absent.
AYES: Toma, Wu, Johnson, Spence
NOES: None
ABSENT: Warshaw
DEPARTMENTAL REGULAR MATTERS
CITY MANAGER'S OFFICE
9) Consideration to Apply for the 2017 Staffing for Adequate Fire & Emergency
Response (SAFER) Grant
It is recommended that the City Council receive and file the informational report.
City Manager Freeland gave a brief report regarding this item and stated that the City
would not be able to qualify for the SAFER Grant this year due to budget constraints,
rendering the City ineligible.
A motion was made by Mayor Pro Tem Johnson and seconded by Councilman Wu to
receive and file the informational report. Motion was carried by a vote of 4-0 with
Councilmember Warshaw absent.
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Tuesday March 20, 2018
AYES: Toma, Wu, Johnson, Spence
NOES: None
ABSENT: Warshaw
FINANCE DEPARTMENT
10) Amendment of Chapter 2, Article VII (Purchasing and Sales) of the Municipal Code
It is recommended that the City Council introduce, waive further and give first reading to
the following ordinance:
ORDINANCE NO. 2337 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, TO AMEND CHAPTER 2, ARTICLE VII OF
THE WEST COVINA MUNICIPAL CODE RELATING TO PURCHASES AND
SALES
Interim Finance Director Lancaster shared that the West Covina Municipal Code relating
to purchases and sales needed to be amended to reflect the revisions added by City Staff.
After a brief discussion by City staff and Council, a motion was made by Mayor Pro Tern
Johnson and seconded by Councilman Wu to introduce, waive further and give first
reading to Ordinance No. 2337. Motion was carried by a vote of 3-1 with Mayor Spence
in opposition and Councilmember Warshaw absent.
AYES: Toma, Wu, Johnson
NOES: Spence
ABSENT: Warshaw
AB 1234 Conference and Meeting Report (verbal, if any)
(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/
event/ conference attended at City expense.)
None
CITY COUNCIL COMMENTS
No comments were given.
ADJOURNMENT
Mayor Spence adjourned the meeting at 8:24 p.m.
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Tuesday March 20, 2018
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