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01-16-2018 - Regular Meeting - MinutesCITY OF WEST COVINA CITY COUNCIL TUESDAY JANUARY 16, 2018, 6:00 PM REGULAR MEETING - CLOSED SESSION CITY MANAGERS CONFERENCE ROOM 1444 W. GARVEY AVENUE SOUTH WEST COVINA, CALIFORNIA 91790 MINUTES Mayor Spence called to order the regular closed session meeting of the West Covina City Council at 6:10 p.m. in the City Manager's Conference Room at City Hall, 1444 W. Garvey Avenue South, West Covina, California. ROLL CALL Present: Mayor Mike Spence, Mayor Pro Tem Lloyd Johnson, Councilmembers Lloyd Johnson, James Toma, and Tony Wu Other Present: City Manager Chris Freeland, City Attorney Kimberly Hall Barlow, Assistant City Manager Nikole Bresciani, Deputy City Manager Laura Minnich, Human Resources Director Edward Macias PUBLIC COMMENTS ON ITEMS ON THE AGENDA CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code § 54956.8 Property: Armel Drive between Eckerrnan Avenue and Rowland Avenue Agency Negotiator: Freeland, Bresciani, Hall Barlow RosahaA. Bu le MMC Assistant`64Y1Clerl , Tuesday January 16, 2018 Negotiating Parties: City of Covina Under Negotiation: Price and Terms of Payment CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code § 54956.8 Property: 1340 East Puente Avenue Agency Negotiator: Freeland Negotiating Parties: City of West Covina Under Negotiation: Price and Terms of Payment CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code 54957.6 City Negotiators: Freeland, Macias, Bresciani, Hall Barlow Employee Organizations - Confidential Employees - General Employees - Maintenance & Crafts Employees - Mid-Management Employees - Non-Sworn W.C. Police Management Association - W.C. Police Officers' Association - W.C. Firefighters' Management Assoc. - W.C. Firefighters' Association, I.A.F.F., Local 3226 Unrepresented Employee Group - Department Heads ADJOURNMENT Mayor Spence adjourned the meeting at 6:50 p.m. 2 CITY OF WEST COVINA CITY COUNCIL/SUCCESSOR AGENCY TUESDAY JANUARY 16, 2018, 7:00 PM REGULAR MEETING CITY HALL COUNCIL CHAMBERS 1444 W. GARVEY AVENUE SOUTH WEST COVINA, CALIFORNIA 91790 MINUTES CALL TO ORDER — Mayor Mike Spence called the meeting to order at 7:06 p.m. INVOCATION — Led by Pastor Mason Okubo from the Immanuel First Lutheran Church PLEDGE OF ALLEGIANCE — Led by Councilmember Corey Warshaw ROLL CALL Present: Councilmember Toma, Councilmember Warshaw, Councilman Wu, Mayor Pro Tern Johnson and Mayor Spence Staff present: Police Chief Marc Taylor, Deputy City Manager Laura Minnich, City Manager Chris Freeland, City Attorney Kimberly Hall Barlow, Asst. City Manager/Community Services Director Nikole Bresciani, Police Chief Marc Taylor, Public Works Director Delfino Chino" Consunji, Planning Director Jeff Anderson, Interim Finance Director Nicole Lugotoff, Assistant City Clerk Rosalia Butler, Captain Richard Bell, Assistant Fire Chief Mike Fountain, Community Economic Development Manager Paulina Morales, Management Analyst Russell Narahara Tuesday January 16, 2018 REPORTING OUT FROM CLOSED SESSION City Attorney Hall Barlow indicated that the City Council gave direction to staff to cease efforts and to not move forward with relocating Fire Station No. 3 to Palm View Park. CHANGES TO THE AGENDA City Manager Freeland stated there were no changes to the agenda. PRESENTATIONS Proclamation proclaiming Religious Freedom Day Proclamation proclaiming Homeowners Exemption Awareness Month Presentation from Police Chief Marc Taylor providing update on the Police Department ORAL COMMUNICATIONS - Five (5) minutes per speaker Mayor Spence announced that an individual may submit an orange Agenda Item Position Slip with their name and position on the agenda item rather than speaking and the positions will be read into the record when the item is discussed on the agenda. Alice Nichols spoke in favor of the ambulance subscription program David Hido spoke in favor of the ambulance subscription program John Shewmaker asked for more fee information with respect to the ambulance subscription program. He also expressed concern regarding the size of the West Covina City Police Department in comparison to other surrounding police departments and also requested that the City's documents be updated on the City's website. Elsie Messman expressed concerns regarding the cost of stairway enclosures and staffing within City Hall. William Elliott spoke in favor of Councilman Wu's Night Market idea for the City of West Covina, and asked for LED stop signs on Merced, Lark Ellen, and all major intersections within the City. Gary Gileno shared his concerns regarding the City's Code Enforcement Department. Herb Redholtz spoke about the Glendora Avenue Project and expressed concerns pertaining to the City Council's credibility regarding the project. JD complemented Chief Taylor on his presentation and also shared his approval regarding 2 Tuesday January 16, 2018 transparency within the West Covina Police Department. Erik from Craft Hill Restaurant discussed the speed and efficiency of the West Covina Graffiti app, and spoke about Craft Hill's new menu items and upcoming events. Lucas Purse11 spoke in favor of new LED stop signs at intersections near his residence. City Manager Freeland gave responses to speaker inquiries. CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council/Community Development Commission request specific items to be removed from the Consent Calendar for separate discussion or action. APPROVAL OF MEETING MINUTES (receive & file) 1) September 12, 2017 Special Closed Session Meeting Minutes September 19, 2017 Regular Closed Session Meeting Minutes September 19, 2017 Regular Meeting Minutes A motion was made by Councilrnember Toma and seconded by Councilmember Warshaw to approve the aforementioned meeting minutes. Motion was carried by a vote of 5-0. AYES: Johnson, Toma, Warshaw, Wu, Spence NOES: None ABSENT: None CLAIMS AGAINST THE CITY 2) Government Tort Claim Denial It is recommended that the City Council deny the following Government Tort Claim and the claimant be notified: Mercury Insurance ASO Michael Gonzales vs. The City of West Covina A motion was made by Councilmember Toma and seconded by Councilmember Warshaw to deny the aforementioned claim and notify the claimant. Motion was carried by a vote of 5-0. AYES: Johnson, Tom, Warshaw, Wu, Spence NOES: None ABSENT: None 3 Tuesday January 16, 2018 ORDINANCES FOR ADOPTION 3) Approving Zone Change No. 17-01, Related to the Updating of Two Parcels within the City It is recommended that the City Council adopt the following ordinance: ORDINANCE NO. 2329 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING ZONE CHANGE NO. 17-01, RELATED TO THE UPDATING OF TWO PARCELS WITHIN THE CITY A motion was made by Councilmember Torna and seconded by Councilmember Warshaw to adopt Ordinance No. 2329. Motion was carried by a vote of 5-0. AYES: Johnson, Toma, Warshaw, Wu, Spence NOES: None ABSENT: None 4) Establish Speed Limits on Rowland Avenue between Lark Ellen Avenue and Azusa Avenue; Vine Avenue between Glendora Avenue and Citrus Street; and Workman Avenue between Lark Ellen Avenue and Azusa Avenue It is recommended that the City Council adopt the following ordinance: ORDINANCE NO. 2330 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, TO ESTABLISH SPEED LIMITS ON ROWLAND AVENUE BETWEEN LARK ELLEN AVENUE AND AZUSA AVENUE; VINE AVENUE BETWEEN GLENDORA AVENUE AND CITRUS STREET; AND WORKMAN AVENUE BETWEEN LARK ELLEN AVENUE AND AZUSA AVENUE A motion was made by Councilmember Toma and seconded by Couneilmember Warshaw to adopt Ordinance No. 2330. Motion was carried by a vote of 4-1 with Mayor Spence in opposition. AYES: Johnson, Toma, Warshaw, Wu NOES: Spence ABSENT: None 5) Ordinance Establishing Local Regulations Regarding Use and Operation of Unmanned Aerial Devices within the City of West Covina Limits It is recommended that the City Council adopt the following ordinance: ORDINANCE NO. 2331 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADDING CHAPTER 15, ARTICLE I, SECTION 15-20 OF THE WEST COVINA MUNICIPAL CODE TO ESTABLISH COMMUNITY- 4 Tuesday January 16, 2018 BASED SAFETY REQUIREMENTS ON THE OPERATION OF MODEL AIRCRAFT AND TO IMPOSE RESTRICTIONS CONSISTENT WITH CERTAIN FEDERAL AVIATION RULES ON THE OPERATION OF BOTH MODEL AIRCRAFT AND CIVIL UNMANNED AIRCRAFT SYSTEMS (UAS), COMMONLY KNOWN AS DRONES A motion was made by Couneilmember Toma and seconded by Councilmember Warshaw to adopt Ordinance No. 2331. Motion was carried by a vote of 3-2 with Councilman Wu and Mayor Spence in opposition. AYES: Johnson, Toma, Warshaw NOES: Wu, Spence ABSENT: None INVESTMENT REPORT (receive & file) 6) City Investment Report for the Month Ended November 30, 2017 It is recommended that the City Council receive and file the Investment Report for the month ended November 30, 2017. A motion was made by Councilmember Toma and seconded by Councilmember Warshaw to receive and file the Investment Report for the month ended November 30, 2017. Motion was carried by a vote of 5-0. AYES: Johnson, Toma, Warshaw, Wu, Spence NOES: None ABSENT: None 7) Successor Agency Investment Report for the Month Ended November 30, 2017 It is recommended that the Chair and Board Members of the Successor Agency to the former West Covina Redevelopment Agency, receive and file the Investment Report for the month ended November 30, 2017. It is recommended that the Successor Agency receive and file the Investment Report for the month ended November 30, 2017. A motion was made by Councilmember Toma and seconded by Couneilmember Warshaw to receive and file the Investment Report for the month ended November 30, 2017. Motion was carried by a vote of 5-0. AYES: Johnson, Toma, Warshaw, Wu, Spence NOES: None ABSENT: None 5 Tuesday January 16, 2018 COMMUNITY & ECONOMIC DEVELOPMENT 8) Reconveyance of 2000 Financing Agreement City Liens on Successor Agency Assets It is recommended that the City Council adopt the following resolution and authorize the City Manager to execute any and all documents necessary to effectuate the reconveyances of the City liens pertaining to the 2000 Financing Agreement on the Successor Agency to the former West Covina Redevelopment Agency parcels as described: RESOLUTION NO. 2018-05 - A RESOLUTION OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE ANY AND ALL DOCUMENTS AND TAKE ALL ACTIONS IN FURTHERANCE OF THE APPROVAL OF THE RECONVEYANCES OF THE CITY LIENS REGARDING THE 2000 FINANCING AGREEMENT ON SUCCESSOR AGENCY ASSETS (APN'S: 8474- 003-915, 8474-003-918, 8474-003-940, 8474-007-928, 8474-007-929, 8474-007-931, 8447-007-932, 8474-007-933, 8474-007-934, 8474-007-935, 8467-001-901, 8451-012- 907, 8474-011-942, 8474-011-943, 8735-001-912, 8735-001-915, 8735-001-916, 8735- 001-917, 8735-001-918, 8735-001-919, 8735-001-920, 8735-001-921, 8735-001-928, 8735-001-929, 8735-001-930, 8735-001-931, 8735-001-932, 8735-001-933, 8735-00 1- 934, 8735-002-906, 8735-002-907, 8735-002-908, and 8735-002-909, 8735-002-910 A motion was made by Councilmember Toma and seconded by Councilmember Warshaw to adopt Resolution No. 2018-05. Motion was carried by a vote of 5-0. AYES: Johnson, Toma, Warshaw, Wu, Spence NOES: None ABSENT: None FINANCE DEPARTMENT 9) Approval and Transmittal of an Administrative Budget and a Recognized Obligation Payment Schedule ("ROPS") Pursuant to Health and Safety Code Section 34179.7 (0)(4 for the Period of July 1, 2018 through June 30, 2019 for the Successor Agency to the Former West Covina Redevelopment Agency It is recommended that the City Council, acting as the Successor Agency to the Former West Covina Redevelopment Agency, adopt the following resolution: RESOLUTION NO. 2018-02 - A RESOLUTION OF THE SUCCESSOR AGENCY TO THE FORMER WEST COVINA REDEVELOPMENT AGENCY OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING AND AUTHORIZING THE TRANSMITTAL OF AN ADMINISTRATIVE BUDGET AND A RECOGNIZED OBLIGATION PAYMENT SCHEDULE ("ROPS") FOR THE PERIOD OF JULY 1, 2018 THROUGH JUNE 30, 2019 6 Tuesday January 16, 2018 Councilmember Toma pulled Item No. 9 for further discussion. City Manager Freeland gave an additional report regarding this item and stated that Community Economic Development Manager Paulina Morales and Interim Finance Director Nicole Lugotoff were present to answer any questions. City Manager Freeland stated that the ROPS is an annual report to the Department of Finance for expenditures still being incurred by the City from the former Redevelopment Agency. These ROPS include a yearly payment schedule, and former bonds or former loan agreements from businesses that the City is seeking reimbursement for or repayment of. A motion was made by Councilmember Toma and seconded by Councilmember Warshaw to adopt Resolution No. 2018-02. Motion was carried by a vote of 5-0. AYES: Johnson, Toma, Warshaw, Wu, Spence NOES: None ABSENT: None PUBLIC WORKS 10) Award of Contract for the Installation of Electric Vehicle Charging Stations - Project No. GP-17002 It is recommended that the City Council take the following actions: 1) Authorize the City Manager to execute a contract with Urban Professional Builders, Inc. in the amount not to exceed $101,640 (which includes contingencies in the amount of $9,240) for the installation of Electric Vehicle (EV) Charging Stations at various locations; and 2) Adopt the following resolution: RESOLUTION NO. 2018-03 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2017, AND ENDING JUNE 30, 2018 (Installation of Electric Vehicle Charging Stations) Councilrnember Toma pulled Item No. 10 for further discussion. Public Works Director Consunji shared that the charging stations have the ability to charge using Bluetooth technology and that the City will be using the grant from the Air Quality Management District (AQMD) to pay for the charging stations. He also indicated that a total of 12-13 vehicles can be charged and the stations will be placed in three (3) locations which include City Hall, two (2) stations at the Plaza, and one (1) at Big League Dreams. Public Works Director Consunji also shared that the maximum amount of time allotted per car to charge is four (4) hours and that the Public Works Department will work with Code Enforcement to enforce said time limit. 7 Tuesday January 16, 2018 City Attorney Kimberly Hall Barlow stated that the 4 hours maximum sign must be posted in order for the Police Department to enforce this regulation. Councilmember Warshaw inquired if the City is eligible to receive any funding from Southern California Edison to install additional charging stations as needed and also requested for an amendment to the recommendation to be implemented to clarify who is responsible for payment of the charging stations at the Plaza. In addition, Councilmember Warshaw requested to hold Item No. 10 over until more information regarding the price of chargers that the Police Department could monitor could be obtained from the consultant; to compile information on adding maintenance contracts; and to obtain information on payment for the electricity that will serve these charging stations at Big League Dreams and the Plaza. A motion was made by Councilmember Warshaw and seconded by Councilmember Wu to hold Item No. 10 over to obtain more information pertaining to charging stations. Motion was carried by a vote of 5-0. AYES: Johnson, Warshaw, Torna, Wu, Spence NOES: None ABSENT: None 11) Release of Faithful Performance Bond for Suburban Water Company Reservoir It is recommended that the City Council accept all on-site improvements for Conditional Use Permit No. 14-06 located at 1745 South Lark Ellen Avenue and authorize release of Faithful Performance Bond in the amount of $241,284. A motion was made by Councilmember Toma and seconded by Councilmember Warshaw to accept all on-site improvements for Conditional Use Permit No. 14-06 located at 1745 South Lark Ellen Avenue and authorize release of Faithful Performance Bond in the amount of $241,284. Motion carried by a vote of 5-0. AYES: Johnson, Toma, Warshaw, Wu, Spence NOES: None ABSENT: None RECESS — Mayor Spence recessed the City Council meeting at 9:08 p.m. and reconvened the City Council meeting at 9:14 p.m. with all members present. END OF CONSENT CALENDAR 8 Tuesday January 16, 2018 DEPARTMENTAL REGULAR MATTERS FIRE DEPARTMENT 12) Ambulance Subscription Program Enhancements It is recommended that the City Council take the following actions: 1) Continue the Ambulance Subscription Program and enhance the program for the benefit of the community as outlined in the report; and 2) Approve the second amendment with Wittman Enterprises, LLC to manage the Ambulance Subscription Program. Management Analyst Narahara and Assistant Fire Chief Fountain made a PowerPoint presentation and provided a brief overview of the ambulance subscription program and shared their suggestions on how to improve and enhance said program. Councilmember Toma requested that the yearly fee be reduced to $69 from $70. After a discussion between the City Council and City staff, a motion was made by Mayor Pro Tern Johnson and seconded by Councilman Wu to approve item as recommended, with the addition of reducing the price of the program by one dollar. Motion was carried by a vote of 5-0. AYES: Johnson, Toma, Warshaw, Wu, Spence NOES: None ABSENT: None MAYOR/COUNCILMEMBERS REPORTS COUNCILMAN TONY WU 13) Report Regarding Request from Councilman Tony Wu for City Council to Discuss Short-Term Rentals in West Covina It is recommended that the City Council discuss short-term rentals (i.e. AirBrib, VRBO, FlipKey, 1-lomeAway, etc.) in West Covina and provide any applicable direction accordingly. Deputy City Manager Minnich gave a brief report on the short-term housing rentals in the City of West Covina and discussed the fees that could be implemented by the City on short-term rentals. She also stated that the City would need to make changes to the City's Municipal Code in order to approve these fees and the application and permit process for short-term rentals. 9 Tuesday January 16, 2018 Councilmember Warshaw requested to continue the ban on short-term rentals within the City. Councilman Wu requested that City staff look into the potential for growth of short-term rentals in the future, but for now would like to continue the ban on short-term rentals. A motion was made by Councilman Wu and seconded by Councilmember Warshaw to receive and file Item No. 13. Motion was carried by a vote of 5-0. AYES: Johnson, Toma, Warshaw, Wu, Spence NOES: None ABSENT: None AB1234 Conference and Meeting Report (verbal, if any) (In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense.) Mayor Spence shared that he attended a League of Cities presentation regarding earthquakes and risk assessment. CITY COUNCIL COMMENTS No comments were given. ADJOURNMENT Mayor Spence adjourned the meeting at 10:27 p.m. Rosalia A. BtitleiNMC Assistant City Cl6rk 10