01-08-2018 - Special Meeting - MinutesCITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
MONDAY JANUARY 08, 2018, 7:00 PM
SPECIAL MEETING
CITY COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
MINUTES
CALL TO ORDER — Mayor Mike Spence called the meeting to order at 7:08 p.m.
PLEDGE OF ALLEGIANCE — Led by Councilmember James Toma.
ROLL CALL
Present: Mayor Mike Spence, Mayor Pro Tem Lloyd Johnson
Councilmembers James Toma, Corey Warshaw, Tony Wu
Staff present: City Manager Chris Freeland, City Attorney Kimberly Hall Barlow, Assistant City
Manager Nikole Bresciani, Deputy City Manager Laura Minnich, Planning
Director Jeff Anderson, Public Works Director Delfino "Chino" Consunji, Interim
Finance Director Nicole Lugotoff, Police Chief Marc Taylor, Police Captain Doug
Murray, Assistant Fire Chief Vincent Capelle, and Assistant City Clerk Rosalia A.
Butler
Monday January 08, 2018
ORAL COMMUNICATIONS
Jerri Potras spoke on concerns pertaining to the Glendora Avenue project.
Phil Kaufman inquired on the need for space for City events to be held. He also expressed
concerns about West Covina Beautiful using funds to provide buses and also asked that funds be
kept within the City.
Phil Moreno shared concerns about cell towers and how they are an issue to the City.
Steve Bennett expressed his concerns with the Glendora Avenue project.
Gary Gileno spoke on Agenda Item No. 6 pertaining to the Goals and Objectives for the City
Council regarding the City's choice on sustainability
John Shewmaker expressed his concerns with the City's finances and overall budget.
Sheena Heng spoke on Senate Bill 649 regarding Wireless Telecommunications Facilities and its
effect on the City.
CITY MANAGER MATTERS
1) Examine Cost of Special Events & Allocating General Funds to Reinstate City
Sponsored Events
It is recommended that the City Council provide City staff direction.
Assistant City Manager/Community Services Director Nikole Bresciani gave the report on
Item No. I.
Councilman Wu requested that the City look into hosting its own independent parade and
also made a motion and Mayor Pro Tern Johnson seconded to reserve $150,000 from the
Athens funds of $300,000 for future City events beginning with the current fiscal year.
City Manager Freeland indicated that the City Council could move forward with
approving the listed special events by a vote and if there is a request for other events,
those events would be brought back for Council consideration and approval.
After a thorough discussion between the City Council and City staff, a motion was made
by Councilman Wu and seconded by Mayor Pro Tern Johnson to approve and move
forward with the following special events:
• MLK Jr. Day
• Cherry Blossom
• Egg Celebration
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Monday January 08, 2018
• Community Service Day
• Memorial Day
• Movies in the Park
• Summer Concerts
• 4th of July
• Pumpkin Run/Health Fitness Expo
• Red Ribbon Rally
• Ghoster Park
• Dog Spooktacular
• Veterans Day
• Breakfast with Santa
Motion was passed by a vote of 4-1 with Mayor Spence in opposition.
AYES: Johnson, Tama, Wu, Warshaw
NOES: Spence
ABSENT: None
HEARINGS
PUBLIC HEARINGS
2) Issuance of California Statewide Communities Development Authority
Transportation Revenue (Installment Sale) Certificates of Participation, Series
2018A (T.R.I.P. - Total Road Improvement Program) Bonds for Glendora Avenue
Revitalization
a) Verification
b) Open hearing
c) Staff report
d) Open testimony
e) Council discussion
1) Recommendation: It is recommended that the City Council take the following actions:
1) Adopt the following resolution:
RESOLUTION NO. 2018-01 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, APPROVING THE EXECUTION AND
DELIVERY OF CALIFORNIA STATEWIDE COMMUNITIES DEVELOPMENT
AUTHORITY TRANSPORTATION REVENUE (INSTALLMENT SALE)
CERTIFICATES OF PARTICIPATION, SERIES 2018A (T.R.I.P. - TOTAL ROAD
IMPROVEMENT PROGRAM PURSUANT TO A TRUST AGREEMENT,
AUTHORIZNG THE EXECUTION AND DELIVERY OF A TRUST AGREEMENT,
CERTIFICATE PURCHASE AGREEMENT AND AN INSTALLMENT SALE
AGREEMENT, AUTHORIZING THE DISTRIBUTION OF AN OFFICIAL
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Monday January 08, 2018
STATEMENT IN CONNECTION WITH THE OFFERING AND SALE OF SUCH
CERTIFICATES, AND AUTHORIZING THE FILING OF A VALIDATION ACTION
AND OTHER MATTERS RELATING THERETO
2) Approve the bond team as outlined in the report; and
3) Approve the form of the resolution that the California Statewide Communities
Development Authority is to adopt in order to issue bonds on the City of West Covina's
behalf; and
4) Authorize the City Manager to execute a professional services agreement with Urban
Futures, Inc., to complete the required ongoing continuing disclosure services for the
duration of the bonds, for an amount not to exceed $1,025 per year; and
5) Authorize the Mayor, City Manager and City Attorney to execute all necessary
documents related to the issuance of the Glendora Avenue Revitalization Bonds.
City Manager Freeland gave a PowerPoint presentation on Public Hearing Item No. 2 and
shared that Urban Futures, Inc. C.E.O. Michael Bush was also available to assist with
questions and also would be completing the bond package if item was approved.
Mayor Spence opened the public hearing and asked for speaker comments.
The following speakers spoke in favor of Public Hearing Item No. 2: Lawrence Murata
Shih, Forest Tennant, Shahrzad Shishegar, Herb Redholtz, Paul Mercier, Fabiola Wong,
Phil Kaufman, Debra Barrera, Robert Torres, Carolyn Arndt
The following speakers spoke in opposition of Public Hearing Item No. 2: John
Shewmaker, Phil Moreno, Elsie Messrnan, Gary Gileno, Steve Bennett, Chris Miller, Jim
Grivich, Jeni Potras
After a discussion between the City Council and City staff, a motion was made by Council
Member Wu and seconded by Mayor Pro Tern Johnson to postpone the bond approval for
six (6) months in order for City staff to go back to the business and property owners of the
area of the project and have them form a Business Improvement District or another type of
finding resource which will pay for the future additional maintenance and 24-hour
security that will be needed for the project and also have performances held at the West
Covina Performing Arts Square from children who attend the various schools located
within West Covina in order to attract more crowds in this particular area.
AYES: • Johnson, Toma, Wu
NOES: Warshaw, Spence
ABSENT: None
Mayor Spence requested a break and reconvened the Council Meeting at 10:40 p.m.
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Monday January 08, 2018
Mayor Spence requested that Item No. 6 (Adoption of City Council Goals & Objectives for Fiscal
Year 2017-18) be heard and voted on before Item No. 3 (Coyote Management Plan) due to
timing.
DEPARTMENTAL REGULAR MATTERS
6) Adoption of City Council Goals & Objectives for Fiscal Year 2017-18
It is recommended that the City Council discuss and adopt the City Council Goals &
Objectives for Fiscal Year 2017-2018, as outlined in the staff report.
City Manager Freeland gave the report on Item No. 6. Mayor Spence inquired if the
Goals and Objectives would be brought back to Council with status updates and estimated
completion dates. City Manager Freeland confirmed that approved Goals and Objectives
would be brought back to the City Council with updated statuses and estimated
completion dates.
The following changes, additions, and/or deletions were made to the current City Council
Goals and Objectives (Attachnaent No. 2):
1 Build Financial Health and Economic Stability for
the City
Responsible
Department(s) Status Completion
Estimated
Date
Prepare a Five-Year Vehicle Replacement Plan Finance and Public Works
Complete Financial Polices Recommended in
State Audit
Finance
Implement a Pension Section 115 Trust Finance
Conduct an Actuarial Analysis of City's OPEB
Liability Finance
Reform Employee MOUs and Implement TIN Human Resources
Develop City Branding Campaign City Manager's Office
Sell BKK Properties to Pay off Golf Course Bonds City Manager's Office
Address DOrs Rejection of Sales Tax
Reimbursement Agreement City Manager's Office
Mayor Spence requested to add the seeking of reimbursement of RDA Pensions from the
Department of Finance to List No. 1 (Build Financial Health and Economic Stability for
the City). He also requested that List No. 1 be switched with List No. 2 (Identify
Resources and Opportunities to Provide Better Public Safety (Police and Fire) Services to
the Community) making List No. 2 first on the Council's Goals & Objectives.
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Monday January 08, 2018
2
Identify Resources and Opportunities to Provide
Better Public Safety (Police and Fire) Services to
the Community
Responsible
Department(s) Status
Estimated
Completion
Date
Hire Additional Police Officers Police
Identify New Partnerships/Funding for Additional
Officers Police
Identify New Roles for Police Volunteers (Code
Enforcement) Police
Promote Taking Back Our Community (Effects of AB
109, etc.) Police
Develop New Staffing Model for Fire Department Fire
Restructure Fire Prevention Bureau Fire
Analyze Ambulance Transport Service Fire and Finance
Upgrade Police Department and City Hall with Key
Card Security System Police and Finance
Promote West Covina Service Group Police
Rewrite CAD/RMS Software Police
Mayor Spence requested to add a Town Hall Meeting on Taking Back Our Community for
the public under List No. 2.
Councilmember Toma motioned and Councilmember Warshaw seconded to add the
analyzing of a tax measure such as a Utility Users Tax and/or Sales Tax in order to assist
with the hiring of additional Police Officers. Motioned failed on a vote of 2-3 with Mayor
Pro Tern Johnson, Councilman Wu, and Mayor Spence in opposition.
Mayor Spence requested to add a Town Hall Meeting on Active Shooter Training for the
public under List No. 2.
Councilmember Warshaw inquired about promoting a West Covina service group. City
Manager Freeland indicated this item could not currently be discussed, however it would
be brought back to Council at a later date for further discussion.
3 Complete Enhanced Infrastructure Finance District
(EIFD)
Responsible
Department(s) Status
Estimated
Completion
Date
Develop EIFD Plan for each District City Manager's Office
Obtain County Support of EIFD City Manager's Office
Councilmember Warshaw motioned and Councilman Wu seconded to keep as a Council
Goal & Objective the development of an EIFD plan for the BKK site, and also obtain
County support for the EIFD. Motion failed on a vote of 2-3 with Mayor Pro Tern
Johnson, Councilmember Toma and Mayor Spence in opposition.
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Monday January 08, 2018
Mayor Spence indicated that List No. 4 (Optimize Developable Land for the Brownfields
(BKK) Land was now List No. 3 due to no alternative motion given by Council.
4 Optimize Developable Land for the Brownfields
(BKK) Land
Responsible
Department(s) Status
Estimated
Completion
Date
Sell Water Tank Properties City Manager's Office
Sell AAA Pad City Manager's Office
Promote Development of Grand Hotel and Resort
with Golf Course or Alternate Development City Manager's Office
Develop Park Space on Landfill with County of Los
Angeles
City Manager's Office and
Community Services
Mayor Pro Tern Johnson motioned and Councilman Wu seconded to remove the item
listed as "Develop Park Space on Landfill with County of Los Angeles." Motion carried
by a vote of 3-2 with Councilmembers Toma and Warshaw in opposition.
Councilman Wu motioned and Councilmember Johnson seconded to have the City
coordinate with Los Angeles County to receive their assistance in adding trails and
connectivity to L.A. Counties system of trails. Motion carried on a vote of 4-1 with
Mayor Spence in opposition.
Mayor Spence along with the Councilmembers agreed to change the title of "Promote
Development of Grant Hotel and Resort with Golf Course or Alternate Development" to
"Consider Development of Grand Hotel."
5 Update the City's Municipal Code Responsible
Department(s) Status
Estimated
Completion
Date
Comprehensive Zoning Code Update Planning
City Manager Freeland indicated that the updating of the City's Municipal Code would be
a 2-year project with the cost of around $1 million.
City Attorney Hall Barlow gave an explanation on the process of updating the Code which
can increase the cost.
Councilmember Tom motioned and Mayor Pro Tem Johnson seconded to remove List
No. 5 from the Council Goals & Objectives. Motion carried on a vote of 5-0.
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Monday January 08, 2018
6 Seek Opportunities to Add Park and Recreational
Space in the Community
Responsible
Department(s) Status
Estimated
Completion
Date
Sell Sunset Field City Manager's Office and
Community Services
Seek Funding Opportunities for Greenway Network City Manager's Office and
Community Services
Utilize Funds to Purchase New Park Land and
Provide New Amenities
City Manager's Office and
Community Services
Councilmember Warshaw motioned and Councilmember Toma seconded to keep the item
of "Seek Funding Opportunities for Greenway Network" on List No. 6 of Council Goals
& Objectives. Motioned failed on a vote of 2-3 with Mayor Pro Tern Johnson,
Councilman Wu and Mayor Spence in opposition.
City Manager Freeland asked for clarification on this project since Council had previously
approved this project in the adoption of the General Plan and Downtown Plan, and the
City has also accepted a grant for the design work.
Council agreed to remove this project from the Council Goals & Objectives.
7 Develop an Active Transportation Plan (ATP) Responsible
Department(s) Status
Estimated
Completion
Date
Complete ATP Planning and Public Works
City Manager Freeland explained that this particular goal was being wrapped up and was a
continuation from Council's previous Goals & Objectives.
8 Evaluate Future Uses for the Equestrian Center Responsible
Department(s) Status
Estimated
Completion
Date
, Host community meeting on potential uses for
property Community Services
Issue RFP to redesign Equestrian Center Community Services
Mayor Pro Tern Johnson motioned and Councilman Wu seconded to have List No. 8
(Evaluate Future Uses for the Equestrian Center) removed from the Council's Goals &
Objectives. Motion carried on a vote of 5-0.
Mayor Spence requested that this item be kept on the list for next year so that it could be
revisited.
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Monday January 08, 2018
9 Complete the Glendora Avenue Specific Plan and
Street Re-Design
Responsible
Departments) Status Completion
Estimated
Date •
Complete the Design of Glendora Avenue Planning and Public Works
Work with Business and Property Owners on
Formation of a BID
Planning and City
Manager's Office
Seek funding for construction and improvements Public Works
City Manager Vreeland indicated that this specific Goal has been completed and that this
item would be brought back in six (6) months.
10 Update City's IT Infrastructure Responsible
Department(s) Status
Estimated
Completion
Date
Identify New Software Applications to Allow
Residents/Businesses to Conduct When City Hall is
Closed
All Departments
Implement New Agenda Software Program City Clerk
Implement Campaign, Form 700, and Contracts
Access Online City Clerk
Mayor Spence requested to add putting all public City Meetings on YouTube as a Goal to
List No. 10.
11 Work with Plaza West Covina and Foothill Transit
on a Transit Center
Responsible
Department(s) Status Completion
Estimated
Date
Complete Discussions with Starwood (Plaza West
Covina) on Possible Transit Center Locations City Manager's Office
City Manager Freeland gave the Council an update on List No. 11 (Work with Plaza
West Covina and Foothill Transit on a Transit Center). Seeing no issues with item from
the Council, Mayor Spence moved on to the next Goal 8z, Objective.
12 Complete Improvements to Lower Plateau of
Shadow Oak Park
Responsible
Department(s) Status
Estimated
Completion
Date
Complete the Design of SOP Public Works
Seek funding for the project (Prop. P Funds) City Manager's Office
Dedicate Improvements Cornmunity Services
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Monday January 08, 2018
Mayor Spence seeing no issues with List No. 12 from the Council, moved on to the next
Goal & Objective.
13 Identify Resources and Programs for Homeless
Solutions
Responsible
Department(s) Status
Estimated
Completion
Date
Update City's Website Promoting Homeless
Solutions Community Services
Provide Business Community with Information to
Address Homeless on their Property Police
Apply for Homeless Planning Grant from County Community Services
Identify Funding for Part-Time or Full-Time Staffing
(Caseworker and/or Coordinator) Community Services
City Manager Freeland gave a brief explanation of List No. 13.
Mayor Spence asked how to locate information on homelessness on the City's website.
City Attorney Hall Barlow and Deputy City Manager Minnich gave suggestions as to
how to locate this content on the City's website.
14 Complete Districting Process Responsible
Department(s) Status
Estimated
Completion
Date
Conduct Public Hearings City Manager's Office
Approve Final Map City Manager's Office
Implement District Changes for 2018 Election City Manager's Office
City Manager Freeland explained that the districting process is almost completed and the
City is currently working on implementing the district changes for the 2018 Election.
Council agreed to have item removed from Council Goals & Objectives.
15 Address NPDES Issue in Community Responsible
Department(s) Status
Estimated
Completion
Date
Install Full Capture Trash Devices in Catch Basins at
Various Locations Public Works
Submit Annual Report to Regional Board Public Works
Review NPDES IV1S4 Permit Public Works
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Monday January 08, 2018
Council agreed to add the item to List No. 15 of continuing to monitor the MS4
Litigation.
16 Sustainability Responsible
Department(s) Status
Estimated
Completion
Date
Promote Use of Solar for Public and Private
Developments
Public Works/Economic
Development
Increase Electric Vehicle Charging Stations
throughout the City Public Works
Purchase Electric and/or Alternative Fuel Vehicles
for City Fleet Public Works
Encourage Use of Drought Tolerant Landscaping
throughout City and in Residential Projects
Public
Works/Planning/Economic
Development
Councilmember Toma motioned and Councilmember Warshaw seconded to add all four
items to List No. 16 (Sustainability) as part of the City Council's Goals & Objectives.
3) Coyote Management Plan
It is recommended that the City Council approve the Coyote Management Plan.
Assis-tant City Manager Nikole Bresciani gave the report on Item No. 3.
After a discussion between the City Council and City staff, a motion was given by
Councilmenaber Warshaw and seconded by Councilman Wu to adopt the proposed Coyote
Management Plan. Motion carried on a vote of 5-0.
AYES: Johnson, Toma, Wu, Warshaw, Spence
NOES: None
ABSENT: None
4) Senate Bill (SB) 649 and Marketing Agreement for Wireless Telecommunications
Facilities
It is recommended that the City Council direct staff to continue working with XG
COMMUNITIES, LLC (doing business as 5 BARS) to implement the Marketing
Agreement executed at the August 15, 2017 City Council Meeting.
City Attorney Hall Barlow gave report on Item No. 4.
After a discussion between the City Council and City staff, a motion was given by Mayor
Spence and seconded by Councilmember Warshaw to continue working with XG
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Monday January 08, 2018
COMMUNITIES, LLC (doing business as 5 BARS) to implement the Marketing
Agreement executed at the August 15, 2017 City Council Meeting.
AYES: Johnson, Warshaw, Spence
NOES: Toma, Wu
ABSENT: None
5) Ordinance Establishing Local Regulations Regarding Use and Operation of
Unmanned Aerial Devices within the City of West Covina Limits
It is recommended that the City Council read by title only, waive further reading and
introduce the following ordinance for first reading:
ORDINANCE NO. 2331 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, ADDING CHAPTER 15, ARTICLE 1, SECTION
15-20 OF THE WEST COVINA MUNICIPAL CODE TO ESTABLISH COMMUNITY-
BASED SAFETY REQUIREMENTS ON THE OPERATION OF MODEL AIRCRAFT
AND TO IMPOSE RESTRICTIONS CONSISTENT WITH CERTAIN FEDERAL
AVIATION RULES ON THE OPERATION OF BOTH MODEL AIRCRAFT AND
CIVIL UNMANNED AIRCRAFT SYSTEMS (UAS), COMMONLY KNOWN AS
DRONES
City Attorney Hall Barlow gave report on Item No. 5.
A motion was given by Councilmember Toma and seconded by Mayor Pro Tern Johnson
to read by title only, waive further reading and introduce Ordinance No. 2331. Motion
was carried by a vote of 3-2 with Councilman Wu and Mayor Spence in opposition.
AYES: Johnson, Toma, Warshaw
NOES: Wu, Spence
ABSENT: None
ADJOURNMENT 2
Mayor Spende adjourned the meeting at 11:38 p.m.
,
Rosalia A. Butler, MMC
Assistant City Clerk
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