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01-08-2018 - Special Meeting - MinutesCITY OF WEST COVINA CITY COUNCIL/SUCCESSOR AGENCY MONDAY JANUARY 08, 2018, 7:00 PM SPECIAL MEETING CITY COUNCIL CHAMBERS 1444 W. GARVEY AVENUE SOUTH WEST COVINA, CALIFORNIA 91790 MINUTES CALL TO ORDER — Mayor Mike Spence called the meeting to order at 7:08 p.m. PLEDGE OF ALLEGIANCE — Led by Councilmember James Toma. ROLL CALL Present: Mayor Mike Spence, Mayor Pro Tem Lloyd Johnson Councilmembers James Toma, Corey Warshaw, Tony Wu Staff present: City Manager Chris Freeland, City Attorney Kimberly Hall Barlow, Assistant City Manager Nikole Bresciani, Deputy City Manager Laura Minnich, Planning Director Jeff Anderson, Public Works Director Delfino "Chino" Consunji, Interim Finance Director Nicole Lugotoff, Police Chief Marc Taylor, Police Captain Doug Murray, Assistant Fire Chief Vincent Capelle, and Assistant City Clerk Rosalia A. Butler Monday January 08, 2018 ORAL COMMUNICATIONS Jerri Potras spoke on concerns pertaining to the Glendora Avenue project. Phil Kaufman inquired on the need for space for City events to be held. He also expressed concerns about West Covina Beautiful using funds to provide buses and also asked that funds be kept within the City. Phil Moreno shared concerns about cell towers and how they are an issue to the City. Steve Bennett expressed his concerns with the Glendora Avenue project. Gary Gileno spoke on Agenda Item No. 6 pertaining to the Goals and Objectives for the City Council regarding the City's choice on sustainability John Shewmaker expressed his concerns with the City's finances and overall budget. Sheena Heng spoke on Senate Bill 649 regarding Wireless Telecommunications Facilities and its effect on the City. CITY MANAGER MATTERS 1) Examine Cost of Special Events & Allocating General Funds to Reinstate City Sponsored Events It is recommended that the City Council provide City staff direction. Assistant City Manager/Community Services Director Nikole Bresciani gave the report on Item No. I. Councilman Wu requested that the City look into hosting its own independent parade and also made a motion and Mayor Pro Tern Johnson seconded to reserve $150,000 from the Athens funds of $300,000 for future City events beginning with the current fiscal year. City Manager Freeland indicated that the City Council could move forward with approving the listed special events by a vote and if there is a request for other events, those events would be brought back for Council consideration and approval. After a thorough discussion between the City Council and City staff, a motion was made by Councilman Wu and seconded by Mayor Pro Tern Johnson to approve and move forward with the following special events: • MLK Jr. Day • Cherry Blossom • Egg Celebration 2 Monday January 08, 2018 • Community Service Day • Memorial Day • Movies in the Park • Summer Concerts • 4th of July • Pumpkin Run/Health Fitness Expo • Red Ribbon Rally • Ghoster Park • Dog Spooktacular • Veterans Day • Breakfast with Santa Motion was passed by a vote of 4-1 with Mayor Spence in opposition. AYES: Johnson, Tama, Wu, Warshaw NOES: Spence ABSENT: None HEARINGS PUBLIC HEARINGS 2) Issuance of California Statewide Communities Development Authority Transportation Revenue (Installment Sale) Certificates of Participation, Series 2018A (T.R.I.P. - Total Road Improvement Program) Bonds for Glendora Avenue Revitalization a) Verification b) Open hearing c) Staff report d) Open testimony e) Council discussion 1) Recommendation: It is recommended that the City Council take the following actions: 1) Adopt the following resolution: RESOLUTION NO. 2018-01 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE EXECUTION AND DELIVERY OF CALIFORNIA STATEWIDE COMMUNITIES DEVELOPMENT AUTHORITY TRANSPORTATION REVENUE (INSTALLMENT SALE) CERTIFICATES OF PARTICIPATION, SERIES 2018A (T.R.I.P. - TOTAL ROAD IMPROVEMENT PROGRAM PURSUANT TO A TRUST AGREEMENT, AUTHORIZNG THE EXECUTION AND DELIVERY OF A TRUST AGREEMENT, CERTIFICATE PURCHASE AGREEMENT AND AN INSTALLMENT SALE AGREEMENT, AUTHORIZING THE DISTRIBUTION OF AN OFFICIAL 3 Monday January 08, 2018 STATEMENT IN CONNECTION WITH THE OFFERING AND SALE OF SUCH CERTIFICATES, AND AUTHORIZING THE FILING OF A VALIDATION ACTION AND OTHER MATTERS RELATING THERETO 2) Approve the bond team as outlined in the report; and 3) Approve the form of the resolution that the California Statewide Communities Development Authority is to adopt in order to issue bonds on the City of West Covina's behalf; and 4) Authorize the City Manager to execute a professional services agreement with Urban Futures, Inc., to complete the required ongoing continuing disclosure services for the duration of the bonds, for an amount not to exceed $1,025 per year; and 5) Authorize the Mayor, City Manager and City Attorney to execute all necessary documents related to the issuance of the Glendora Avenue Revitalization Bonds. City Manager Freeland gave a PowerPoint presentation on Public Hearing Item No. 2 and shared that Urban Futures, Inc. C.E.O. Michael Bush was also available to assist with questions and also would be completing the bond package if item was approved. Mayor Spence opened the public hearing and asked for speaker comments. The following speakers spoke in favor of Public Hearing Item No. 2: Lawrence Murata Shih, Forest Tennant, Shahrzad Shishegar, Herb Redholtz, Paul Mercier, Fabiola Wong, Phil Kaufman, Debra Barrera, Robert Torres, Carolyn Arndt The following speakers spoke in opposition of Public Hearing Item No. 2: John Shewmaker, Phil Moreno, Elsie Messrnan, Gary Gileno, Steve Bennett, Chris Miller, Jim Grivich, Jeni Potras After a discussion between the City Council and City staff, a motion was made by Council Member Wu and seconded by Mayor Pro Tern Johnson to postpone the bond approval for six (6) months in order for City staff to go back to the business and property owners of the area of the project and have them form a Business Improvement District or another type of finding resource which will pay for the future additional maintenance and 24-hour security that will be needed for the project and also have performances held at the West Covina Performing Arts Square from children who attend the various schools located within West Covina in order to attract more crowds in this particular area. AYES: • Johnson, Toma, Wu NOES: Warshaw, Spence ABSENT: None Mayor Spence requested a break and reconvened the Council Meeting at 10:40 p.m. 4 Monday January 08, 2018 Mayor Spence requested that Item No. 6 (Adoption of City Council Goals & Objectives for Fiscal Year 2017-18) be heard and voted on before Item No. 3 (Coyote Management Plan) due to timing. DEPARTMENTAL REGULAR MATTERS 6) Adoption of City Council Goals & Objectives for Fiscal Year 2017-18 It is recommended that the City Council discuss and adopt the City Council Goals & Objectives for Fiscal Year 2017-2018, as outlined in the staff report. City Manager Freeland gave the report on Item No. 6. Mayor Spence inquired if the Goals and Objectives would be brought back to Council with status updates and estimated completion dates. City Manager Freeland confirmed that approved Goals and Objectives would be brought back to the City Council with updated statuses and estimated completion dates. The following changes, additions, and/or deletions were made to the current City Council Goals and Objectives (Attachnaent No. 2): 1 Build Financial Health and Economic Stability for the City Responsible Department(s) Status Completion Estimated Date Prepare a Five-Year Vehicle Replacement Plan Finance and Public Works Complete Financial Polices Recommended in State Audit Finance Implement a Pension Section 115 Trust Finance Conduct an Actuarial Analysis of City's OPEB Liability Finance Reform Employee MOUs and Implement TIN Human Resources Develop City Branding Campaign City Manager's Office Sell BKK Properties to Pay off Golf Course Bonds City Manager's Office Address DOrs Rejection of Sales Tax Reimbursement Agreement City Manager's Office Mayor Spence requested to add the seeking of reimbursement of RDA Pensions from the Department of Finance to List No. 1 (Build Financial Health and Economic Stability for the City). He also requested that List No. 1 be switched with List No. 2 (Identify Resources and Opportunities to Provide Better Public Safety (Police and Fire) Services to the Community) making List No. 2 first on the Council's Goals & Objectives. 5 Monday January 08, 2018 2 Identify Resources and Opportunities to Provide Better Public Safety (Police and Fire) Services to the Community Responsible Department(s) Status Estimated Completion Date Hire Additional Police Officers Police Identify New Partnerships/Funding for Additional Officers Police Identify New Roles for Police Volunteers (Code Enforcement) Police Promote Taking Back Our Community (Effects of AB 109, etc.) Police Develop New Staffing Model for Fire Department Fire Restructure Fire Prevention Bureau Fire Analyze Ambulance Transport Service Fire and Finance Upgrade Police Department and City Hall with Key Card Security System Police and Finance Promote West Covina Service Group Police Rewrite CAD/RMS Software Police Mayor Spence requested to add a Town Hall Meeting on Taking Back Our Community for the public under List No. 2. Councilmember Toma motioned and Councilmember Warshaw seconded to add the analyzing of a tax measure such as a Utility Users Tax and/or Sales Tax in order to assist with the hiring of additional Police Officers. Motioned failed on a vote of 2-3 with Mayor Pro Tern Johnson, Councilman Wu, and Mayor Spence in opposition. Mayor Spence requested to add a Town Hall Meeting on Active Shooter Training for the public under List No. 2. Councilmember Warshaw inquired about promoting a West Covina service group. City Manager Freeland indicated this item could not currently be discussed, however it would be brought back to Council at a later date for further discussion. 3 Complete Enhanced Infrastructure Finance District (EIFD) Responsible Department(s) Status Estimated Completion Date Develop EIFD Plan for each District City Manager's Office Obtain County Support of EIFD City Manager's Office Councilmember Warshaw motioned and Councilman Wu seconded to keep as a Council Goal & Objective the development of an EIFD plan for the BKK site, and also obtain County support for the EIFD. Motion failed on a vote of 2-3 with Mayor Pro Tern Johnson, Councilmember Toma and Mayor Spence in opposition. 6 Monday January 08, 2018 Mayor Spence indicated that List No. 4 (Optimize Developable Land for the Brownfields (BKK) Land was now List No. 3 due to no alternative motion given by Council. 4 Optimize Developable Land for the Brownfields (BKK) Land Responsible Department(s) Status Estimated Completion Date Sell Water Tank Properties City Manager's Office Sell AAA Pad City Manager's Office Promote Development of Grand Hotel and Resort with Golf Course or Alternate Development City Manager's Office Develop Park Space on Landfill with County of Los Angeles City Manager's Office and Community Services Mayor Pro Tern Johnson motioned and Councilman Wu seconded to remove the item listed as "Develop Park Space on Landfill with County of Los Angeles." Motion carried by a vote of 3-2 with Councilmembers Toma and Warshaw in opposition. Councilman Wu motioned and Councilmember Johnson seconded to have the City coordinate with Los Angeles County to receive their assistance in adding trails and connectivity to L.A. Counties system of trails. Motion carried on a vote of 4-1 with Mayor Spence in opposition. Mayor Spence along with the Councilmembers agreed to change the title of "Promote Development of Grant Hotel and Resort with Golf Course or Alternate Development" to "Consider Development of Grand Hotel." 5 Update the City's Municipal Code Responsible Department(s) Status Estimated Completion Date Comprehensive Zoning Code Update Planning City Manager Freeland indicated that the updating of the City's Municipal Code would be a 2-year project with the cost of around $1 million. City Attorney Hall Barlow gave an explanation on the process of updating the Code which can increase the cost. Councilmember Tom motioned and Mayor Pro Tem Johnson seconded to remove List No. 5 from the Council Goals & Objectives. Motion carried on a vote of 5-0. 7 Monday January 08, 2018 6 Seek Opportunities to Add Park and Recreational Space in the Community Responsible Department(s) Status Estimated Completion Date Sell Sunset Field City Manager's Office and Community Services Seek Funding Opportunities for Greenway Network City Manager's Office and Community Services Utilize Funds to Purchase New Park Land and Provide New Amenities City Manager's Office and Community Services Councilmember Warshaw motioned and Councilmember Toma seconded to keep the item of "Seek Funding Opportunities for Greenway Network" on List No. 6 of Council Goals & Objectives. Motioned failed on a vote of 2-3 with Mayor Pro Tern Johnson, Councilman Wu and Mayor Spence in opposition. City Manager Freeland asked for clarification on this project since Council had previously approved this project in the adoption of the General Plan and Downtown Plan, and the City has also accepted a grant for the design work. Council agreed to remove this project from the Council Goals & Objectives. 7 Develop an Active Transportation Plan (ATP) Responsible Department(s) Status Estimated Completion Date Complete ATP Planning and Public Works City Manager Freeland explained that this particular goal was being wrapped up and was a continuation from Council's previous Goals & Objectives. 8 Evaluate Future Uses for the Equestrian Center Responsible Department(s) Status Estimated Completion Date , Host community meeting on potential uses for property Community Services Issue RFP to redesign Equestrian Center Community Services Mayor Pro Tern Johnson motioned and Councilman Wu seconded to have List No. 8 (Evaluate Future Uses for the Equestrian Center) removed from the Council's Goals & Objectives. Motion carried on a vote of 5-0. Mayor Spence requested that this item be kept on the list for next year so that it could be revisited. 8 Monday January 08, 2018 9 Complete the Glendora Avenue Specific Plan and Street Re-Design Responsible Departments) Status Completion Estimated Date • Complete the Design of Glendora Avenue Planning and Public Works Work with Business and Property Owners on Formation of a BID Planning and City Manager's Office Seek funding for construction and improvements Public Works City Manager Vreeland indicated that this specific Goal has been completed and that this item would be brought back in six (6) months. 10 Update City's IT Infrastructure Responsible Department(s) Status Estimated Completion Date Identify New Software Applications to Allow Residents/Businesses to Conduct When City Hall is Closed All Departments Implement New Agenda Software Program City Clerk Implement Campaign, Form 700, and Contracts Access Online City Clerk Mayor Spence requested to add putting all public City Meetings on YouTube as a Goal to List No. 10. 11 Work with Plaza West Covina and Foothill Transit on a Transit Center Responsible Department(s) Status Completion Estimated Date Complete Discussions with Starwood (Plaza West Covina) on Possible Transit Center Locations City Manager's Office City Manager Freeland gave the Council an update on List No. 11 (Work with Plaza West Covina and Foothill Transit on a Transit Center). Seeing no issues with item from the Council, Mayor Spence moved on to the next Goal 8z, Objective. 12 Complete Improvements to Lower Plateau of Shadow Oak Park Responsible Department(s) Status Estimated Completion Date Complete the Design of SOP Public Works Seek funding for the project (Prop. P Funds) City Manager's Office Dedicate Improvements Cornmunity Services 9 Monday January 08, 2018 Mayor Spence seeing no issues with List No. 12 from the Council, moved on to the next Goal & Objective. 13 Identify Resources and Programs for Homeless Solutions Responsible Department(s) Status Estimated Completion Date Update City's Website Promoting Homeless Solutions Community Services Provide Business Community with Information to Address Homeless on their Property Police Apply for Homeless Planning Grant from County Community Services Identify Funding for Part-Time or Full-Time Staffing (Caseworker and/or Coordinator) Community Services City Manager Freeland gave a brief explanation of List No. 13. Mayor Spence asked how to locate information on homelessness on the City's website. City Attorney Hall Barlow and Deputy City Manager Minnich gave suggestions as to how to locate this content on the City's website. 14 Complete Districting Process Responsible Department(s) Status Estimated Completion Date Conduct Public Hearings City Manager's Office Approve Final Map City Manager's Office Implement District Changes for 2018 Election City Manager's Office City Manager Freeland explained that the districting process is almost completed and the City is currently working on implementing the district changes for the 2018 Election. Council agreed to have item removed from Council Goals & Objectives. 15 Address NPDES Issue in Community Responsible Department(s) Status Estimated Completion Date Install Full Capture Trash Devices in Catch Basins at Various Locations Public Works Submit Annual Report to Regional Board Public Works Review NPDES IV1S4 Permit Public Works 10 Monday January 08, 2018 Council agreed to add the item to List No. 15 of continuing to monitor the MS4 Litigation. 16 Sustainability Responsible Department(s) Status Estimated Completion Date Promote Use of Solar for Public and Private Developments Public Works/Economic Development Increase Electric Vehicle Charging Stations throughout the City Public Works Purchase Electric and/or Alternative Fuel Vehicles for City Fleet Public Works Encourage Use of Drought Tolerant Landscaping throughout City and in Residential Projects Public Works/Planning/Economic Development Councilmember Toma motioned and Councilmember Warshaw seconded to add all four items to List No. 16 (Sustainability) as part of the City Council's Goals & Objectives. 3) Coyote Management Plan It is recommended that the City Council approve the Coyote Management Plan. Assis-tant City Manager Nikole Bresciani gave the report on Item No. 3. After a discussion between the City Council and City staff, a motion was given by Councilmenaber Warshaw and seconded by Councilman Wu to adopt the proposed Coyote Management Plan. Motion carried on a vote of 5-0. AYES: Johnson, Toma, Wu, Warshaw, Spence NOES: None ABSENT: None 4) Senate Bill (SB) 649 and Marketing Agreement for Wireless Telecommunications Facilities It is recommended that the City Council direct staff to continue working with XG COMMUNITIES, LLC (doing business as 5 BARS) to implement the Marketing Agreement executed at the August 15, 2017 City Council Meeting. City Attorney Hall Barlow gave report on Item No. 4. After a discussion between the City Council and City staff, a motion was given by Mayor Spence and seconded by Councilmember Warshaw to continue working with XG . 11 Monday January 08, 2018 COMMUNITIES, LLC (doing business as 5 BARS) to implement the Marketing Agreement executed at the August 15, 2017 City Council Meeting. AYES: Johnson, Warshaw, Spence NOES: Toma, Wu ABSENT: None 5) Ordinance Establishing Local Regulations Regarding Use and Operation of Unmanned Aerial Devices within the City of West Covina Limits It is recommended that the City Council read by title only, waive further reading and introduce the following ordinance for first reading: ORDINANCE NO. 2331 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADDING CHAPTER 15, ARTICLE 1, SECTION 15-20 OF THE WEST COVINA MUNICIPAL CODE TO ESTABLISH COMMUNITY- BASED SAFETY REQUIREMENTS ON THE OPERATION OF MODEL AIRCRAFT AND TO IMPOSE RESTRICTIONS CONSISTENT WITH CERTAIN FEDERAL AVIATION RULES ON THE OPERATION OF BOTH MODEL AIRCRAFT AND CIVIL UNMANNED AIRCRAFT SYSTEMS (UAS), COMMONLY KNOWN AS DRONES City Attorney Hall Barlow gave report on Item No. 5. A motion was given by Councilmember Toma and seconded by Mayor Pro Tern Johnson to read by title only, waive further reading and introduce Ordinance No. 2331. Motion was carried by a vote of 3-2 with Councilman Wu and Mayor Spence in opposition. AYES: Johnson, Toma, Warshaw NOES: Wu, Spence ABSENT: None ADJOURNMENT 2 Mayor Spende adjourned the meeting at 11:38 p.m. , Rosalia A. Butler, MMC Assistant City Clerk 12