10-17-2017 - Regular Meeting - MinutesCITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
TUESDAY OCTOBER 17, 2017, 6:00 PM
REGULAR MEETING - CLOSED SESSION
CITY MANAGER'S CONFERENCE ROOM
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
MINUTES
Mayor Warshaw called to order the regular closed session meeting of the West Covina City
Council at 6:04 p.m. in the City Manager's Conference Room at City Hall, 1444 W. Garvey
Avenue, West Covina, California.
ROLL CALL
Present: Mayor Corey Warshaw, Mayor Pro Tern Mike Spence, Councilmen Lloyd
Johnson, James Toma (arrived at 6:07 p.m.), and Tony Wu
Other Present: City Manager Chris Freeland, City Attorney Kimberly Hall Barlow, Deputy City
Manager Laura Minnich, Assistant City Manager/Community Services Director Nikole Bresciani.
Human Resources Director Edward Macias, Police Chief Marc Taylor, Police Captain Richard
Bell, Special Counsel Derek Straatsma and Harold Potter
PUBLIC COMMENTS ON ITEMS ON THE AGENDA
None
CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION
Pursuant to Government Code 54956.9(d)(1)
Tuesday October 17, 2017
Freeman, et al. vs. City of West Covina (U.S. District Court Case No. 2:17-cv-03738)
Ioannidis vs. City of West Covina (L.A. Superior Court Case No. BC634990)
Jackson, et al. vs. City of West Covina (U.S. District Court Case No. CV-8963-MWF-MRW)
Volasgis vs. City of West Covina (L.A. Superior Court Case No. BC677342)
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Pursuant to Government Code 54956.9(d)(2)
Number of Cases: One (1)
CONFERENCE WITH LEGAL COUNSEL — LIABILITY CLAIMS
Pursuant to Government Code § 54956.95
Sean Carmon vs City of West Covina (WCWD-2352)
CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957:6
City Negotiators: Freeland, Macias, Hall Barlow
Employee Organizations
- Confidential Employees - General Employees
- Maintenance & Crafts Employees - Mid-Management Employees
- W.C. Police Officers' Association - W.C. Police Management Association
W.C. Firefighters' Management Assoc.
- W.C. Firefighters' Association, I.A.F.F Local 3226
Unrepresented Employee Group
- Department Heads
REPORTING OUT
None
ADJOURNMENT
Mayor Warshaw adjourned the meeting at 7:12 p.m.
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CITY OF WEST COVINA
CITY COUNCIL
TUESDAY OCTOBER 17, 2017, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
MINUTES
CALL TO ORDER — Mayor Corey Warshaw called the meeting to order at 7:15 p.m.
INVOCATION — Led by Community Relations Pastor at Faith Community Church and West
Covina Police Chaplain Kelly Dupee
PLEDGE OF ALLEGIANCE — Led by Mayor Pro Tern Mike Spence
ROLL CALL
Present: Mayor Warshaw, Mayor Pro Tern Mike Spence, Councilmen Lloyd Johnson,
James Toma and Tony Wu
Staff present: City Manager Chris Freeland, City Attorney Kimberly Hall Barlow, Assistant
City Manager/Community Services Director Nikole Bresciani, Deputy City Manager Laura
Minnich, Planning Director Jeff Anderson, Public Works Director Delfino "Chino" Consunji,
Human Resources Director Edward Macias, Police Chief Marc Taylor, Economic Development
and Housing Manager Paulina Morales, and Assistant City Clerk Rosalia A. Butler.
REPORTING OUT FROM CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION
- Pursuant to Government Code 54956.9(d)(1)
Tuesday October 17, 2017
Freeman, et al. vs. City of West Covina (U.S. District Court Case No. 2:17-cv-03738)
loannidis vs. City of West Covina (L.A. Superior Court Case No. BC634990)
Jackson, et al. vs. City of West Covina (U.S. District Court Case No. CV-8963-MWF-MRW)
Volasgis vs. City of West Covina (L.A. Superior Court Case No. BC677342)
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Pursuant to Government Code § 54956.90)(2)
Number of Cases: One (1)
CONFERENCE WITH LEGAL COUNSEL — LIABILITY CLAIMS
Pursuant to Government Code 54956.95
Sean Carmon vs City of West Covina (WCWD-2352)
CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code ,S 54957.6
City Negotiators: Freeland, Macias, Hall Barlow
Employee Organizations
- Confidential Employees - General Employees
- Maintenance & Crafts Employees - Mid-Management Employees
W.C. Police Officers' Association - W.C. Police Management Association
- W.C. Firefighters' Management Assoc.
- W.C. Firefighters' Association, I.A.F.F., Local 3226
Unrepresented Employee Group
- Department Heads
City Attorney Barlow reported that there was no reportable action taken during closed session
discussion.
CHANGES TO THE AGENDA
City Manager Freeland announced no changes to the agenda.
PRESENTATIONS
Mayor Warshaw called forward and presented Police Chief Marc Taylor, West Covina Police
Victim Advocate Diane Franklin and President and Founder of Voices Against Violence for
Women and Children Gwendolyn Odum a Proclamation proclaiming the month of October as
Domestic Violence Awareness Month.
Mayor Warshaw presented Dr. David Alfaro and Don Fernald of the West Covina Noon and
Sunrise Rotary Club a Proclamation recognizing the Red Rally Ribbon Rally during the month of
October to promote a drug and violence free community.
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Tuesday October 17, 2017
ORAL COMMUNICATIONS - Five (5) minutes per speaker
Mayor Warshaw announced that an individual may submit an orange Agenda Item Position Slip
with their name and position on the agenda item rather than speaking and the positions will be
read into the record when the item is discussed on the agenda.
Dr. Forest Tennant, West Covina resident, spoke in support of the Glendora Ave. revitalization
project.
Daniel Luevanos, representing One Legacy/Donate Life Ambassador, spoke in support of organ
donation.
Phillip Moreno, West Covina resident, spoke on tax issues and street repairs.
Lisa Mayo, West Covina resident, spoke in support of volunteerism and support of the City
Council.
Carolyn Arndt, West Covina resident, spoke in support of the Glendora Ave. revitalization
project.
Cecilia M. Yunes-Davis, West Covina resident, addressed concerns with RV parking on Aroma
Dr. and individuals living in them, lack of disability ramps at the complex she lives in and traffic
issues on Aroma Dr.
John Shewmaker, West Covina resident, addressed the Glendora Ave. project area and city
finances.
Kathy Clark, representing the Greater West Covina Business Association, spoke on behalf of
several West Covina businesses who support the Glendora Ave. revitalization project.
Matthew Smith, West Covina resident and co-owner of West Covina business Bun Street, spoke
in support of the Glendora Ave. project.
John Tanury, representing Lennar and The Colony in West Covina, spoke in support of the
Glendora Ave. project.
Douglas Fore, West Covina resident and co-owner of West Covina business Bun Street, spoke in
support of the Glendora Ave. project.
Elsie Messman, West Covina resident, spoke on concerns with city finances and levels of
staffing.
Michael Roberts, represent Prospectors Credit Union, spoke in support of the Glendora Ave.
project.
Fredrick Sykes, West Covina resident, spoke in support of Council voting districts, spoke in
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Tuesday October 17, 2017
opposition to funding for the Glendora Ave. project and expressed concerns with city finances.
Forrest Wilkins, West Covina resident, expressed concerns with the Fire Departments inability to
call private ambulance companies into the city and issues with homelessness in the City.
Doran Barnes, West Covina resident, spoke in support of the Glendora Ave. revitalization project.
Tyler Wigglesworth, representing West Covina High School, spoke on the choral department at
West Covina High School and their representation of West Covina at events.
Phil Kaufman, West Covina resident, spoke in support of the Glendora Ave. revitalization project.
Erik Intermill, owner of West Covina business Craft Hill restaurant, spoke in support of the
Glendora Ave. project.
Steve Bennett, West Covina resident, spoke in opposition to funding of the Glendora Ave.
project.
Dr. David Alfaro, West Covina business owner, spoke in support of the Glendora Ave.
revitalization project.
RECESS — Mayor Warshaw recessed the City Council meeting at 9:07 p.m. and reconvened the
City Council meeting at 9:15 p.m. with all members present.
City Manager Freeland and staff responded to speakers comments.
CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call
vote. There will be no separate discussion of these items unless members of the City Council/Community
Development Commission request specific items to be removed from the Consent Calendar for separate discussion or
action.
APPROVAL OF MEETING MINUTES (receive & file)
1) June 22, 2017 Special City Council/Successor Agency/Public Finance Authority
Meeting Minutes
July 18, 2017 Regular City Council Closed Session Meeting Minutes
July 18, 2017 Regular City Council/Successor Agency Meeting Minutes
Motion by Toma and seconded by Johnson to receive and file. Motion carried 5-0 by the
following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
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Tuesday October 17, 2017
COMMISSION SUMMARY OF ACTIONS (receive & file)
2) November 10, 2016 Human Resources Commission Meeting Summary of Actions
It is recommended that the City Council receive and file the Summary of Actions for the
Human Resources Commission Meeting of November 10, 2016.
Motion by Toma and seconded by Johnson to receive and file. Motion carried 5-0 by the
following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
3) July 11, 2017 Community and Senior Services Commission Meeting Summary of
Actions
It is recommended that the City Council receive and file the Summary of Actions for the
Community and Senior Services Commission Meeting of July 11, 2017.
Motion by Toma and seconded by Johnson to approve as recommended. Motion carried 5-0 by
the following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
TRAFFIC COMMITTEE MEETING MINUTES (accept & file)
4) September 20, 2017 Traffic Committee Meeting Minutes
It is recommended that the City Council receive and file the minutes of the Traffic
Committee held on September 20, 2017.
Motion by Toma and seconded by Johnson to approve as recommended. Motion carried 5-0 by
the following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
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Tuesday October 17, 2017
CITY MANAGER'S OFFICE
5) Resolution of Support for the Cal Poly Pomona and Los Angeles County Fairplex
Coordinated Proposal for the Second Amazon Headquarters in North America
It is recommended that the City Council adopt the following resolution and direct staff to
send a letter of support regarding the Cal Poly Pomona and Los Angeles County Fairplex
coordinated proposal for the second Amazon Headquarters in North America:
RESOLUTION NO. 2017-101 — A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, SUPPORTING THE CAL POLY POMONA
AND LOS ANGELES COUNTY FAIRPLEX COORDINATED PROPOSAL FOR THE
SECOND AMAZON HEADQUARTERS IN NORTH AMERICA
This item was removed from the Consent Calendar by Councilman Toma regarding a timeline
and types of jobs to be created.
A brief overview was presented by City Manager Freeland as to the benefits to the San Gabriel
Valley region and stated applications for proposals for the second Amazon headquarters in North
American are due by October 19, 2017.
Motion by Toma and seconded by Warshaw to approve as recommended. Motion carried 5-0 by
the following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
COMMUNITY SERVICES DEPARTMENT
6) Approval of Amendment to Valley Light Industries, Inc. Contract for Bus Shelter
Cleaning Services
It is recommended that the City Council approve the amendment to the contract for bus
shelter cleaning services with Valley Light Industries, Inc. effective July 19, 2017,
through July 18, 2018.
This item was removed from the Consent Calendar by Councilman Toma who expressed
concerns that Valley Light Industries, being a non-profit organization, is not registered with the
Department of Justice or the Attorney General's Office.
City Attorney Barlow stated that Valley Light Industries has submitted most of the documents
required but is still deficient in some areas, and Council has the option to award the contract
subject to Valley Light becoming compliant or award the contract on a month to month basis and
continue this item until they are in full compliance.
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Tuesday October 17, 2017
Ivan Campos, Director of Work Services from Valley Light Industries, presented a summation
that they are working with the Attorney General's Office to resolve the issue.
Council discussion included length of time Valley Light Industries has been servicing the City of
West Covina and their performance of work.
Motion by Wu and seconded by Johnson to approve as recommended.
City Manager Freeland stated the City would follow-up with Valley Light Industries becoming
compliant with requirements within 30 days, and if not in compliance, would reagendize the item
for the first meeting in December.
Following Council discussion allowing Valley Light Industries to comply with legal requirements
of the law and the City being able to declare a default thereafter if they have not. Councilman
Wu amended his motion with a second by Johnson to approve as recommended with Valley Light
Industries complying with legal requirement of the law by the first West Covina Council meeting
of December.
Motion carried 5-0 by the following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
PLANNING DEPARTMENT
7) Public Art Consultant On-Call Services for the Art in Public Places Program
It is recommended that the City Council authorize the City Manager to execute an
agreement with DG Hunt and Associates to be used for Public Art Consultant On-Call
services for five (5) years ending September 19, 2022, in an amount not to exceed
$100,000 over the term of the agreement.
This item was removed from the Consent Calendar by Councilman Johnson who expressed
concerns with the hiring of a consultant on an on-call basis and would like to have projects
reviewed at the time they come forward and determine at that time whether additional services are
needed.
Staff report was presented by Planning Director Anderson.
Council discussion included whether a consultant is a requirement for Art in Public Places
projects, confirmation that the consultant does not receive a retainer and there is no expenditures
unless a consultant is used, such expenditure being no more than 15% of the project itself,
requirement of park fees with development projects, use of art consultants by the developer if
they choose the art project versus paying an in-lieu fee to the city, funding source for consultant
expenditure, burden of artwork or in-lieu fee on developers, expertise of consultant versus that of
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Tuesday October 17, 2017
staff, and selection criteria of proposed consultant.
Motion by Warshaw and seconded by Toma to approve as recommended. Motion failed 2-3 by
the following vote:
AYES: Toma, Warshaw
NOES: Johnson, Spence, Wu
ABSENT: None
PUBLIC WORKS
8) Award Contract for Purchase and Installation of Full Capture Trash Devices in
Catch Basins at Various Locations (Project No. 18007)
It is recommended that the City Council take the following actions:
1. Authorize the City Manager, subject to the City Attorney approval, to execute a
contract with Bio Clean, A Forterra Company, in the amount not to exceed $60,000
for the purchase and installation of catch basin full capture trash devices at various
locations throughout the City; and
2. Authorize transfer of $10,000 in available funds from Used Oil Block Grant account
number 149.41.4180.6120 to account number 18007.149.7900 to fully fund this
project.
This item was removed from the Consent Calendar by Councilman Wu who inquired as to the
effectiveness of the catch basins and making sure that the water is clean.
A brief overview of the effectiveness of the catch basins was presented by Public Works Director
Consunji. Brief Council discussion regarding debris collection followed.
Motion by Wu and seconded by Johnson to approve as recommended. Motion carried 5-0 by the
following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
END OF CONSENT CALENDAR
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Tuesday October 17, 2017
DEPARTMENTAL REGULAR MATTERS
COMMUNITY ECONOMIC DEVELOPMENT
9) Request for Proposals (RFP) for a Citywide Branding and Marketing Strategy
It is recommended that the City Council authorize staff to release a Request for Proposals
(REP) for a branding and marketing strategy for the City of West Covina.
Staff report and PowerPoint presentation was presented by Economic Development & Housing
Director Morales.
Council discussion included importance of branding to stimulate business, retaining current logo
to reduce costs, use of marketing e-mails, estimated costs, concerns of expenditure when projects
and events have been cut from the City budget, RFP process to determine costs, concerns with
RFP response's meeting City's needs and/or vision, including an estimated budget within the
RFP, and itemizing the cost of each deliverable to enable Council and staff to determine whether
the deliverable creates a budgetary constraint.
Motion by Spence and seconded by Wu to release a Request for Proposals (REP) for a branding
and marketing strategy for the City of West Covina. Motion carried 4-1 by the following vote:
AYES: Spence, Toma, Wu, Warshaw
NOES: Johnson
ABSENT: None
PUBLIC WORKS
10) Certification of Environmental Document, Approval of Final Design Concept and
Authorization to Proceed with Exploration of Funding Options for the Glendora
Avenue Revitalization Project (Project No. 16047)
It is recommended that the City Council take the following actions:
1. Adopt the following resolution:
RESOLUTION NO. 2017-99 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, CERTIFYING THE MITIGATED
NEGATIVE DECLARATION ENVIRONMENTAL DOCUMENT FOR THE
GLENDORA AVENUE REVITALIZATION PROJECT; and
2. Approve the final Glendora Avenue Revitalization Project design concept; and
3. Authorize the City Manager to initiate the process of securing bond financing in the
total amount of $12 million for the construction, administration, construction
management and inspection of the Glendora Avenue Revitalization Project.
Tuesday October 17, 2017
City Manager Freeland stated that the design consultants of the project, Rick Kreuzer of Kreuzer
Consulting Group and Mike Green of Clark and Green Landscape Architects, were available to
answer any questions and that bond underwriters were present to discuss the bond process if
Council requested.
Staff report was presented by Public Works Director Consunji who then turned the presentation
of over to design consultant Rick Kreuzer of Kreuzer Consulting Group who presented a
PowerPoint presentation of the Glendora Avenue Revitalization Project design concept.
Council questions and discussion included proposed removal of parking spaces and how to
encourage patrons to utilize the parking structure, capacity of the "Great Lawn" area, parking
issues, upgrades/improvements to the theater establishment and other stakeholders in the
Glendora Avenue project area, maintenance costs, public restroorns, public art, security, possible
creation of a Business Improvement District, infrastructure of project, breakdown of project costs,
addressing the homeless issue in the area, funding sources to host events, broad band and Wi-Fi
access in area, sales tax revenue to support bonds funding, and a variety of pros and cons of the
project.
Planning Director Anderson addressed questions regarding the mitigated negative declaration
environmental report followed by Council discussion.
Motion by Warshaw and seconded by Toma to adopt Resolution No. 2017-99 as recommended.
Motion carried 3-2 by the following vote:
AYES: Toma, Wu, Warshaw
NOES: Johnson, Spence
ABSENT: None
Motion by Warshaw and seconded by Toma to approve the final Glendora Avenue Revitalization
Project design concept as recommended. Motion carried 3-2 by the following vote:
AYES: Toma, Wu, Warshaw
NOES: Johnson, Spence
ABSENT: None
City Manager Freeland introduced Thomas Jacob and John Kim of Stifel, the proposed bond
underwriting firm for the California Statewide Communities Development Authority (California
Communities) financing program, who gave a presentation on the bond process, the California
Communities funding program, Total Road Improvement Program (TRIP) financing program and
answered Council questions. City Manager Freeland addressed new transportation funding
sources available through voter approved ballot measures. Council discussion ensued.
Motion by Warshaw and seconded by Tomas to authorize the City Manager to initiate the process
of securing bond financing in the total amount of $12 million for the construction, administration,
construction management and inspection of the Glendora Avenue Revitalization Project.
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Tuesday October 17, 2017
AYES: Toma, Wu, Warshaw
NOES: Johnson, Spence
ABSENT: None
MAYOR/COUNCILMEMBERS REPORTS
MAYOR PRO TEM MIKE SPENCE
11) Report Regarding Request form Mayor Pro Tern Mike Spence for City Council to
Discuss Parking Lot Fees in the Civic Center Parking Lot
It is recommended that the City Council discuss parking lot fees in the Civic Center
parking lot and provide any applicable direction accordingly.
Mayor Pro Tern Spence requested agenda item number 11 be carried over to the following
meeting with no objection by the City Council.
AB1234 Conference and Meeting Report (verbal, if any)
(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any
meeting/event/conference attended at City expense.)
None
CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION
(Per City of West Covina Standing Rules 4f- Requests for reports, studies, or investigations that are not readily
available must be placed on the City Council/Community Development Commission agenda as items of business and
must be approved by a majority of the City Council/Community Development Commission.)
COUNCILMAN TONY WU
12) Request from Councilman Tony Wu for City Council to Discuss All City Sponsored
Events and Corresponding Budget
It is recommended that the City Council provide direction regarding the request from
Councilman Tony Wu for staff to bring back an item for discussion by City Council
regarding all City sponsored events and the corresponding budget for each event.
Councilman Wu requested the Council consensus to agendized for a future meeting a discussion
regarding City sponsored/co-sponsored events and the corresponding budget for each event.
Council discussion included including in the future report the effect to the adopted City budget if
any events are sponsored/co-sponsored and a summary of fees that have been waived.
Motion by Wu and seconded by Spence to bring a report to a subsequent meeting to discuss City
sponsored/co-sponsored events and the corresponding budget for each event, the effect to the
adopted City budget and a summary of event fees that have been waived. Hearing no abstentions
or objections, Mayor Warshaw declared the motion as passed.
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Tuesday October 17, 2017
CITY COUNCIL COMMENTS
Mayor Warshaw requested to agendize for discussion a monetary award for information leading
to an arrest and conviction relating to a fatal hit and run at Azusa Ave. and Francisquito Ave.
Mayor Pro Tern Spence requested to agendize for discussion to support the lawsuit filed by the
ex-mayor of Poway regarding the California Voters Rights Act as unconstitutional. Councilman
Toma stated he would not support.
ADJOURNMENT
Mayor Warshaw. adjourned the meeting at 12:47 a.m. n t
Submitted'bxV
Rosalia A. ButleiNMC •
Assistant City Cl'erki
Mike Spence
Mayor
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