10-03-2017 - Regular Meeting - MinutesCITY OF WEST COVINA
CITY COUNCIL
TUESDAY OCTOBER 3, 2017, 6:00 PM
REGULAR MEETING - CLOSED SESSION
CITY MANAGER'S CONFERENCE ROOM
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
MINUTES
Mayor Warshaw called to order the regular closed session meeting of the West Covina City
Council at 6:07 p.m. in the City Manager's Conference Room at City Hall, 1444 W. Garvey
Avenue, West Covina, California.
ROLL CALL
Present: Mayor Corey Warshaw, Mayor Pro Tern Mike Spence, Councilmen Lloyd
Johnson, James Toma, and Tony Wu
Other Present: City Manager Chris Freeland, City Attorney Kimberly Hall Barlow, Deputy City
Manager Laura Minnich, Assistant City Manager/Community Services Director Nikole Bresciani
and Human Resources Director Edward Macias.
PUBLIC COMMENTS ON ITEMS ON THE AGENDA
None
CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION
Pursuant to Government Code § 54956.9(d)(1)
Freeman, etal. vs. City of West Covina (U.S. District Court Case No. 2:17-cv-03738)
Tuesday October 03, 2017
Jackson, et al. vs. City of West Covina (U.S. District Court Case No. CV-8963-MWF-MRW)
Sanchez v. West Covina, Los Angeles Superior Court Case No. BC634674
CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code 54957.6
City Negotiators: Freeland, Macias, Hall Barlow
Employee Organizations
- Confidential Employees - General Employees
- Maintenance & Crafts Employees - Mid-Management Employees
- W.C. Police Officers' Association - W.C. Police Management Association
- W.C. Firefighters' Management Assoc,
- W.C. Firefighters' Association, I.A.F.F., Local 3226
Unrepresented Employee Group
- Department Heads
REPORTING OUT
None
ADJOURNMENT
Mayor Warshaw adjourned the meeting at 6:34 p.m.
Submitted
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CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY/WEST COVINA
COMMUNITY SERVICES FOUNDATION
TUESDAY OCTOBER 03, 2017, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
MINUTES
CALL TO ORDER — Mayor Corey Warshaw called the meeting to order at 7:01 p.m.
INVOCATION — Led by Pastor Samuel Martinez from Christian Faith Center
PLEDGE OF ALLEGIANCE — Led by Councilman Johnson
ROLL CALL
Present: Mayor Warshaw, Mayor Pro Tern Mike Spence, Councilmen Lloyd Johnson,
James Toma and Tony Wu
Staff present: City Manager Chris Freeland, City Attorney Kimberly Hall Barlow, Assistant
City Manager/Community Services Director Nikole Bresciani, Deputy City Manager Laura
Minnich, Planning Director Jeff Anderson, Public Works Director Delimo "Chino" Consunji,
Human Resources Director Edward Macias, Information Technology Manager Shawn Granger,
Senior Planner Ron Garcia, Police Chief Richard Bell and Assistant City Clerk Rosalia A. Butler.
REPORTING OUT FROM CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION
Tuesday October 03, 2017
Pursuant to Government Code § 54956.9(d)(1)
Freeman, et al. vs. City of West Covina (U.S. District Court Case No. 2:17-cv-03738)
Jackson, et al. vs. City of West Covina (U.S. District Court Case No. CV-8963-MWF-MRW)
Sanchez v. West Covina, Los Angeles Superior Court Case No. BC634674
CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Freeland, Macias, Hall Barlow
Employee Organizations
- Confidential Employees - General Employees
- Maintenance & Crafts Employees - Mid-Management Employees
- W.C. Police Officers' Association - W.C. Police Management Association
- W.C. Firefighters' Management Assoc.
W.C. Firefighters' Association, I.A.F.F., Local 3226
Unrepresented Employee Group
- Department Heads
City Attorney Barlow reported that there was no reportable action taken during closed session
discussion.
CHANGES TO THE AGENDA
City Manager Freeland announced no changes to the agenda.
PRESENTATIONS
Mayor Warshaw called forward Regional Coordinator Daniella Alcedo from the San Gabriel
Valley region of the Los Angeles Homeless Services Authority who provided a PowerPoint
presentation on the 2017 homeless count.
Mayor Warshaw presented Fire Chief Larry Whithorn with a Proclamation proclaiming October 8
— 14, 2017 as National Fire Prevention Week.
Mayor Warshaw presented Rowland Avenue Elementary School's Student Council and Principal
Page Christensen with a Proclamation recognizing their participation in International Walk to
School Day on October 4 th, 2017.
Adjournment Motions
Mayor Warshaw requested to adjourn tonight's meeting in memory of the 59 victims of the Route
91 Music Festival shooting in Las Vegas.
Mayor Pro Tern Spence requested to adjourn tonight's meeting in memory of Brian Jones, a 1988
Edgewood High School graduate and teacher at Vine Elementary.
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Tuesday October 03, 2017
ORAL COMMUNICATIONS - Five (5) minutes per speaker
Mayor Warshaw announced that an individual may submit an orange Agenda Item Position Slip
with their name and position on the agenda item rather than speaking and the positions will be
read into the record when the item is discussed on the agenda.
Shirley Buchannan, West Covina resident, requested further information on the expenditure for
the data network infrastructure.
Cirilo Castaneda, West Covina resident, expressed his support for the local firefighters and first
responders.
Maria Thorpe, West Covina resident, expressed her support for the West Covina firefighters.
Forrest Wilkins, West Covina resident, spoke on the homeless issues in the city and spoke in
support of the firefighters.
Lisa Mayo, West Covina resident, spoke in support of the West Covina firefighters.
Fredrick Sykes, West Covina resident, addressed above ground utility vaults, city finances, traffic
issues on Cameron Avenue, illegal activity in City parks, and council districts.
William Elliot, West Covina resident, addressed issues with the West Covina graffiti mobile app,
audio system in the Council Chambers, and traffic issues at parks.
Wen Wen Zhang, West Covina Library Manager, announced upcoming library programs.
Jessica Englebretson, West Covina resident, addressed the homeless issue in West Covina and
associated trash.
Matt Jackson, representing the West Covina Firefighters Association, addressed a no confidence
of the fire chief on behalf of the Firefighters Association.
Todd Smith, West Covina firefighter, addressed concerns with various issues within the fire
department.
Angel Chu, representing the Chinese American Association of West Covina, and spoke of the
benefits of their organization.
Maureen Hinds, West Covina resident, spoke in support of the West Covina Fire Department.
City Manager Freeland and staff responded to speakers comments.
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Tuesday October 03, 2017
CONSENT CALENDAR
All 'natters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call
vote. There will he no separate discussion of these items unless members of the City Council/Community
Development Commission request specifk items to be removed from the Consent Calendar for separate discussion or
action.
APPROVAL OF MEETING MINUTES (receive & file)
1) June 20, 2017 Regular City Council Closed Session Meeting Minutes
June 20, 2017 Regular City Council/Successor Agency Meeting Minutes
Motion by Spence and seconded by Johnson to receive and file. Motion carried 5-0 by the
following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
CLAIMS AGAINST THE CITY
2) Government Tort Claim Denials
It is recommended that the City Council deny the following Government Tort Claim and
the claimant be notified:
Raymond Swearingen v. The City of West Covina
Motion by Spence and seconded by Johnson to approve as recommended. Motion carried 5-0 by
the following vote:
AYES: Johnson, Spence, 'roma, Wu, Warshaw
NOES: None
ABSENT: None
INVESTMENT REPORT (receive & file)
3) City Investment Report for the Month Ended August 31, 2017
It is recommended that the City Council receive and file the Investment Report for the
month ended August 31, 2017.
Motion by Spence and seconded by Johnson to receive and file as recommended. Motion carried
5-0 by the following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
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Tuesday October 03, 2017
4) Successor Agency Investment Report for the Month Ended August 31, 2017
It is recommended that the Chair and Board Members of the Successor Agency to the
former West Covina Redevelopment Agency receive and file the Investment Report for
the month ended August 31, 2017.
Motion by Spence and seconded by Johnson to approve as recommended. Motion carried 5-0 by
the following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
FINANCE DEPARTMENT
5) Data Network Upgrade
It is recommended that the City Council authorize the City Manager, subject to City
Attorney approval, to execute a professional services agreement with VectorUSA of
Rancho Cucamonga, California in the amount not to exceed $183,029.81 for the
replacement of existing data network infrastructure.
This item was removed from the Consent Calendar by Councilman Wu for further information.
Staff report was presented by Information Technology Manager Shawn Granger.
Council discussion included warranty timeline, and future expected budget expenses.
Motion by Wu and seconded by Toma to approve as recommended. Motion carried 5-0 by the
following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
HUMAN RESOURCES
6) Approval of Job Title Change for Community Enhancement Officer Position
Classification Specification
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. 2017-98 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, APPROVING THE CLASSIFICATION
SPECIFICATION FOR CODE ENFORCEMENT OFFICER AND AMENDING THE
FULL-T1ME EMPLOYEE SALARY SCHEDULE TO REFLECT THE TITLE
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Tuesday October 03, 2017
CHANGE FROM COMMUNITY ENHANCEMENT OFFICER TO CODE
ENFORCEMENT OFFICER
Motion by Spence and seconded by Johnson to approve as recommended. Motion carried 5-0 by
the following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
. ABSENT: None
PLANNING DEPARTMENT
7) General Plan Annual Report for 2016
It is recommended that the City Council receive and file the report.
This item was pulled from the Consent Calendar by Mayor Pro Tern Spence for further
information and clarification of status terms 'pending', 'in progress' and 'continuing' within the
policy chart.
Planning Department Senior Planner Ron Garcia presented the staff report.
Council discussion included the enhancement of the City's tax base and status within the policy
chart as 'in progress' and the fact that the Council has not yet considered a utility tax.
Motion by Spence to receive, and not approve the report, with correction to item A2.2 of the
policy chart to reflect status as pending and not in progress. Motion dies for a lack of a second.
Motion by Warshaw and seconded by Johnson to receive and file the report as recommended with
change to item A 2.2 of the policy chart to reflect status as pending and not in progress. Motion
carried 4-1 by the following vote:
AYES: Johnson, Toma, Wu, Warshaw
NOES: Spence
ABSENT: None
PUBLIC WORKS
8) Grant of Easement for Utility Purposes in Favor of Southern California Edison
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. 2017-96 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE A GRANT OF EASEMENT IN FAVOR OF SOUTHERN
CALIFORNIA EDISON
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Tuesday October 03, 2017
Motion by Spence and seconded by Johnson to approve as recommended. Motion carried 5-0 by
the following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
9) Acceptance of Palm View Park Soccer Field Improvements (Project No. PP-16008)
It is recommended that the City Council take the following actions:
1. Accept the soccer field improvements for Project No. PP-16008; and
2. Authorize the recordation of Notice of Completion with the Los Angeles County
Recorder; and
3. Authorize the release of retention funds 35 days after recordation of the Notice of
Completion.
Motion by Spence and seconded by Johnson to approve as recommended. Motion carried 5-0 by
the following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
END OF CONSENT CALENDAR
DEPARTMENTAL REGULAR MATTERS
COMMUNITY SERVICES DEPARTMENT
10) West Covina Community Services Foundation Fiscal Year 2016-17 Annual Report
It is recommended that the City Council provide staff direction regarding current balances
in the West Covina Community Services Foundation.
Due to a conflict of interest with his employment in the Attorney General's Office overseeing
non-profit organization, Councilman Toma stepped down from the dais, removing himself as a
member of the Foundation Board. Community and Senior Services Commissioner Phil Kaufman
took a seat at the dais as the fifth Foundation Board member as previously approved by the City
Council and the Community and Senior Services Commission.
Staff report was presented by Assistant City Manager/Community Services Director Bresciani.
Foundation Board questions included available funds from the Community Services
miscellaneous supplies funds and available projects in which to reprogram those funds, ability to
combine those funds with sponsorship funding to fund projects, deadline for sponsorship funding
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Tuesday October 03, 2017
to allow for reinstating the 4 th of July event, and Day at the Fair costs.
Motion by Spence and seconded by Wu to approve staff's recommendation to utilize Community
Services Miscellaneous Supplies funds to fund Veterans Day and memorial Day ceremonies in
FY 2017-18 at a cost of approximately $1,000, and to utilize approximately $2,000 from sports
council fines, within the Community Services Miscellaneous Supplies, for capital improvements
for youth sports facilities.
Motion carried 5-0 by the following vote:
AYES: Johnson, Kaufman, Spence, Wu, Warshaw
NOES: None
ABSENT: None
Councilman Toma returned to the dais at 9:05 p.m.
AB1234 Conference and Meeting Report (verbal, if any)
(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any
meeting/event/conference attended at City expense.)
None
CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION
(Per City of West Covina Standing Rules 4f Requests for reports, studies, or investigations that are not readily
available must be placed on the City Council/Community Development Commission agenda as items of business and
must be approved by a majority of the City Council/Community Development Commission.)
COUNCILMAN TONY WU
11) Request from Councilman Tony Wu for City Council to Discuss Establishing a Sister
City Relationship with Beijing City Fengtai District, China
It is recommended that the City Council discuss establishing a sister-city relationship with
Beijing City Fengtai District, China and provide direction accordingly.
Staff report and background of Beijing Fengtai District, China's request to form a sister-city
relationship with West Covina.
Angel Chu, representing the Chinese American Association of West Covina responded to council
question regarding sponsorship and hosting of Chinese exchange students.
Council discussion included the effect of the current sister-city relationship Wuhu, China; fiscal
impact of sister-city relationship; documentation of shared expectations; and sponsorships.
Motion by Wu and seconded by Warshaw to create the appropriate documents with the intent of
establishing a sister-city relationship with Beijing Fengtai District, China. Motion carried 5-0 by
the following vote:
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Mayor Warshaw adjourned the meeting at 9:23 p.m.
k
Submitted'by:
R salia A.:Butler, iMC
Assistant City'Clerk
Tuesday October 03, 2017
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
CITY COUNCIL COMMENTS
Councilman Wu commented on the response of the Police and Fire Departments to an accident
near his home and their professionalism.
Mayor Warshaw commented on the response of the Police and Fire Departments to an accident at
his home and thanked them, announced opening ceremony for the Orangewood Soccer Complex
to be held on Saturday, October 67, 2017 at 6:30 p.m.
City Manager Freeland announced the swearing in ceremony of new Police Chief Marc Taylor to
be held on Monday, October 16, 2017 at 10:00 a.m. at the Civic Center.
Councilman Toma announce the Health and Fitness Expo and Pumpkin 5K Run/Walk to be held
on Saturday October 14, 2017 at the West Covina Senior Center with the Expo beginning at 6:30
a.m. and the run/walk to begin at 8:00 a.m.
Mayor Warshaw announced two upcoming Community meetings regarding Council Districting to
be held on Saturday October 7, 2017, at 10:00 a.m. at the Cameron Community Center and on
Thursday, October 12, 2017 at 6:30 p.m. at the West Covina Senior Center.
ADJOURNMENT
Mike Spence
Mayor
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