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07-18-2017 - Regular Meeting - MinutesCITY OF WEST COVINA CITY COUNCIL TUESDAY JULY 18, 2017, 6:00 PM REGULAR MEETING - CLOSED SESSION CITY MANAGER'S CONFERENCE ROOM 1444 W. GARVEY AVENUE SOUTH WEST COVINA, CALIFORNIA 91790 MINUTES Mayor Warshaw called to order the regular closed session meeting of the West Covina City Council at 6:05 p.m. in the City Manager's Conference Room at City Hall, 1444 W. Garvey Avenue, West Covina, California. ROLL CALL Present: Mayor Corey Warshaw, Mayor Pro Tern Mike Spence Councilmen Lloyd Johnson, James Toma, Tony Wu Other Present: City Manager Chris Freeland, City Attorney Kimberly Hall Barlow, Deputy City Manager Laura Minnich, Assistant City Manager/Community Services Director Breseiani, Economic Development and Housing Manager Paulina Morales, Human Resources Management Analyst Eva Sahagun, and A. Mendoza. PUBLIC COMMENTS ON ITEMS ON THE AGENDA None CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code § 54956.8 Property: APN: 8735-002-906, 8735-002-910, 8735-002-018 Tuesday July 18, 2017 Agency Negotiator: Freeland, Hall Barlow, Morales Negotiating Parties: Singpoli Under Negotiation: Price and Terms of Payment CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION Pursuant to Government Code § 54956.9(d)(1) Freeman, et al. vs. City of West Covina (U.S. District Court Case No. 2:17-cv-03738) Ioannidis vs. City of West Covina (L.A. Superior Court Case No. BC634990) Matt Jackson, et al. vs. City of West Covina (U.S. District Court Case No. CV-8963-MWF- MRW) CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Pursuant to Government Code § 54956.9(d)(2) Number of Cases: Two (2) CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code § 54957.6 City Negotiators: Freeland, Sahagun, Hall Barlow Employee Organizations - Confidential Employees - General Employees - Maintenance & Crafts Employees - Mid-Management Employees W.C. Police Officers' Association - W.C. Police Management Association - W.C. Firefighters' Management Assoc. - W.C. Firefighters' Association, I.A.F.F., Local 3226 Unrepresented Employee Group - Department Heads RECESS — Mayor Warshaw recessed the special closed session meeting at 7:20 p.m. in order to call to order the regular meeting of the City Council, and reconvened the closed session meeting at 12:00 a.m. with all members present. REPORTING OUT None ADJOURNMENT Mayor Warshaw adjourned the meeting at 12:34 a.m. 2 Tuesday July 18, 2017 Submitted. by L - J ( Corey arshaw Mayor 3 CITY OF WEST COVINA CITY COUNCIL/SUCCESSSOR AGENCY TUESDAY JULY 18, 2017, 7:00 PM REGULAR MEETING CITY HALL COUNCIL CHAMBERS 1444 W. GARVEY AVENUE SOUTH WEST COVINA, CALIFORNIA 91790 MINUTES CALL TO ORDER — Mayor Corey Warshaw called the meeting to order at 7:27 p.m. INVOCATION — Led by Pastor Jim Brooking from West Covina United Methodist Church PLEDGE OF ALLEGIANCE — Led by Councilmember Wu ROLL CALL Present: Mayor Corey Warshaw, Mayor Pro Tern Mike Spence Councilmen Lloyd Johnson, James Toma, Tony Wu Staff present: City Manager Chris Freeland, City Attorney Kimberly Hall Barlow, Assistant City Manager/Community Services Director Nikole Bresciani, Deputy City Manager Laura Minnich, Planning Director Jeff Anderson, Public Works Director Del Imo "Chino" Consunji, Management Police Captain Doug Murray, Management Analyst Kelly McDonald, Economic Development and Housing Manager Paulina Morales, and Assistant City Clerk Rosalia A. Butler. REPORTING OUT FROM CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code 54956.8 Tuesday July 18, 2017 Property: APN: 8735-002-906, 8735-002-910, 8735-002-018 Agency Negotiator: Freeland, Hall Barlow, Morales Negotiating Parties: Singpoli Under Negotiation: Price and Terms of Payment CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION Pursuant to Government Code § 54956.9(d)(1) Freeman, et al. vs. City of West Covina (U.S. District Court Case No. 2:17-cv-03738) Ioannidis vs. City of West Covina (L.A. Superior Court Case No. BC634990) Matt Jackson, et al. vs. City of West Covina (U.S. District Court Case No. CV-8963-MWF- MRW) CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Pursuant to Government Code § 54956.9(d)(2) Number of Cases: Two (2) CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code § 54957.6 City Negotiators: Freeland, Sahagun, Hall Barlow Employee Organizations - Confidential Employees - General Employees - Maintenance & Crafts Employees - Mid-Management Employees - W.C. Police Officers' Association - W.C. Police Management Association - W.C. Firefighters' Management Assoc. W.C. Firefighters' Association, I.A.F.F., Local 3226 Unrepresented Employee Group - Department Heads City Attorney Barlow reported that direction was given, the City Council recessed the closed session meeting and will reconvene the closed session meeting at the conclusion of the regular meeting, no reportable action is expected but will be reported at the close of the meeting if there is any to report. CHANGES TO THE AGENDA City Manager Freeland announced the following changes: • Minutes of April 18, 2017, Item #16 Award of Contract for Service Area 2 Towing, to be corrected to reflect that Councilmember Toma voted in the affirmative (not as presented) and that Mayor Warshaw voted no (not in the affirmative as presented) regarding to the contract for towing in Service Area 2 with Royal Coaches. • Item #4, Investment Report, will be pulled from the Consent Calendar to allow City Treasurer Rozatti to present the report, • item #7, Authorization to purchase property to expand Cortez Park, will be pulled from Tuesday July 18, 2017 the agenda as staff does not want to move forward with the purchase at this time and to bring back at a later date, • Item #9, Approval of Professional Services Agreement with 5 Bars, LLC for Wireless Telecommunications Facilities Consulting Services in the public right-of-way and City- owned building and facilities, will be removed from the agenda and rescheduled for the August 15, 2017 meeting, and • Item #25, Athens Services rolling contract term provision, will be pulled from the agenda and rescheduled for the August 2, 2017 special meeting. PRESENTATIONS Mayor Warshaw presented Assistant City Manager/Community Services Director Bresciani with a proclamation recognizing July 2017 as "Parks Make Life Better?" month. Mayor Warshaw called forward Mr. Carter Spruill, President of the San Gabriel Valley NAACP (SGV NAACP) who invited the City Council to attend the 53' anniversary of the SGV NAACP to be held on Saturday, August 19, 2017, at the West Covina Senior Center at 11:00 a.m., announced the Freedom Fund Banquet to be held on October 19, 2017 to be held at Mountain Meadows Golf Course in Pomona beginning at 5:30 p.m., and presented Heather Sayers of the Community Services Department with the SGV NAACP Presidents Award. Adjournment Motions Mayor Warshaw requested tonight's meeting be adjourned in memory of West Covina Police Department Reserve Officer Larry Wong and longtime West Covina resident Frank Anzalone. ORAL COMMUNICATIONS - Five (5) minutes per speaker Johns Shewmaker, West Covina resident, addressed the Citrus Valley Health Partners lease agreement for the use of Sunset Field, City customer service and the City's budget. Dennis Wright, representing SCORE Association, spoke on the partnership of SCORE Association with the City of West Covina, Mary Lou Stocking, West Covina resident, addressed the condition of the restrooms at Cortez Park. Carole Mullner, West Covina resident, addressed the renting of bedrooms in neighborhood homes and the effects of parking. Jerri Potras, West Covina resident, addressed the issue of coyotes in neighborhoods. Alvin Love, West Covina resident, spoke on a recent traffic committee meeting. Elsie Messman, West Covina resident, addressed several budget amendments as listed on the agenda, City Hall hours, and several agenda items. 3 Tuesday July 18, 2017 Sandra Delahoussaye-Bonds, West Covina resident, spoke on the lease agreement with Citrus Valley Health Partners for the use of the former Sunset Field, bike patrol for homeless outreach, and council voting districts. Wen Wen Zhang, West Covina library manager, spoke on upcoming library events. Birdie Azpeitia, West Covina resident, addressed the Baldwin Park Animal Shelter, military discounts for pet adoptions and the shelters involvement in National Night Out. Fredrick Sykes, West Covina resident, addressed the recent traffic committee meeting, Shadow Oak Park crosswalks, and City's open bidding process. Lola Finley, West Covina resident, addressed the recent interim City Police Chief appointment, traffic committee meeting minutes and crosswalk at Shadow Oak Park, expansion of Cortez Park, Gingrich Park updates, and Citrus Valley Health Partners lease agreement. Armando J. Sanchez Sr., West Covina resident, addressed tree trimming issues in his neighborhood. Alfred L. Williams, West Covina resident, addressed the expansion of Cortez Park, Council voting districts, regulations of drones, and Athens rolling contract provisions. RECESS — Mayor Warshaw called for a recessed the City Council meeting at 8:34 p.m. and reconvened the City Council meeting at 8:44 p.m. with all members present. City Manager Freeland and staff responded to speakers comments. CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council/Community Development Commission request specific items to be removed from the Consent Calendar for separate discussion or action. APPROVAL OF MEETING MINUTES (receive & file) 1) April 18, 2017 Regular City Council/Successor Agency Closed Session Meeting Minutes April 18, 2017 Regular City Council Meeting Minutes April 19, 2017 Special Community Budget Workshop Meeting Minutes Motion by Johnson and seconded by Toma to approve as recommended and amended as discussed under Changes to the Agenda. Motion carried 5-0 by the following vote: AYES: Johnson, Spence, Toma, Wu, Warshaw NOES: None ABSENT: None 4 Tuesday July 18, 2017 CLAIMS AGAINST THE CITY 2) Government Tort Claim Denials It is recommended that the City Council deny the following Government Tort Claims and the claimants be notified: William Doovas vs. The City of West Covina Ramon Rivera vs. The City of West Covina Motion by Johnson and seconded by Toma to approve as recommended. Motion carried 5-0 by the following vote: AYES: Johnson, Spence, Toma, Wu, Warshaw NOES: None ABSENT: None TRAFFIC COMMITTEE MEETING MINUTES (accept & file) 3) Traffic Committee Meeting Minutes from June 21, 2017 It is recommended that the City Council receive and file the minutes of the Traffic Committee meeting held on June 21, 2017. This item was removed from the Consent Calendar by Mayor Pro Tern Spence who expressed concerns with the installation of a marked crosswalk on Shadow Oak Drive at Shadow Oak Park. Public Works Director Consunji reviewed the results of the crosswalk analysis in which it was determined due to vehicle and pedestrian volumes; a marked crosswalk with flashing beacons is warranted. Motion by Toma and seconded by Wu to approve as recommended. Motion carried 4-1 by the following vote: AYES: Johnson, Toma, Wu, Warshaw NOES: Spence ABSENT: None INVESTMENT REPORT (receive & file) 4) City Investment Report for the Month Ended May 31, 2017 It is recommended that the City Council receive and file the Investment Report for the month ended May 31, 2017. This item was removed from the Consent Calendar to allow City Treasurer Rozatti to present the report. 5 Tuesday July 18, 2017 Motion by Johnson and seconded by Wu to approve as recommended. Motion carried 5-0 by the following vote: AYES: Johnson, Spence, Torna, Wu, Warshaw NOES: None ABSENT: None 5) Successor Agency Investment Report for the Month Ended May 31, 2017 It is recommended that the Chair and Board Members of the Successor Agency to the former West Covina Redevelopment Agency receive and file the Investment Report for the month ended May 31, 2017. Motion by Johnson and seconded by Toma to approve as recommended. Motion carried 5-0 by the following vote: AYES: Johnson, Spence, Tama, Wu, Warshaw NOES: None ABSENT: None CITY MANAGER'S OFFICE 6) Lease Agreement with West Covina Car Stop, LLC to Utilize the City Yard/Auto Shop It is recommended that the City Council take the following actions: 1. Concur the Planning Commission's determination that the project conforms with the General Plan and that the project is exempt from the California Environmental Quality Act (CEQA); and 2. Authorize the City Manager and City Attorney to negotiate a lease agreement between the City of West Covina and West Covina Car Stop, LLC (dba Ford of West Covina) to utilize the City Yard/Auto Shop for the repair of City and private vehicles. This item was removed from the Consent Calendar by Councilman Wu who expressed concerns with the proposed term of seven years with no renewal options. City Manager Freeland presented an overview of the proposed lease agreement. Mr. Hildago from West Covina Ford was invited to the podium to answer questions and confirmed that West Covina Ford would entertain the option of two five years extensions to the lease agreement. Motion by Wu' and seconded by Johnson to approve as recommended with the addition of two five year extension option. Contract will be brought back for City Council approval. Councilman Toma voiced his opposition of support at this time. Motion carried 4-1 by the following vote: 6 Tuesday July 18, 2017 AYES: Johnson, Spence, Wu, Warshaw NOES: Toma ABSENT: None 7) Authorization to Purchase Property to Expand Cortez Park It is recommended that the City Council take the following actions: 1. Authorize the City Manager to execute the documents necessary for the property purchase of 2445 East Rio Verde Drive, West Covina, for the expansion of Cortez Park, at a cost not to exceed $500,000; and 2. Adopt the following budget amendment resolution: RESOLUTION NO. 2017-68 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2017, AND ENDING JUNE 30, 2018 (Cortez Park Expansion) This item was removed from the agenda by the City Manager and will be brought to a future meeting if the City moves forward with the purchase. 8) Closure of LA Works Joint Powers Authority It is recommended that the City Council receive and file the informational report. Motion by Johnson and seconded by Toma to approve as recommended. Motion carried 5-0 by the following vote: AYES: Johnson, Spence, Toma, Wu, Warshaw NOES: None ABSENT: None 9) Approval of Professional Services Agreement with 5 Bars, LLC for Wireless Telecommunications Facilities Consulting Services in the Public Right-of-Way and City-Owned Buildings and Facilities It is recommended that the City Council take the following actions: I. Waive formal contract procedures, in accordance with Municipal Code Chapter 2, Article VII, Division 2, Sec. 2-333 (i)(2), which states that when successful bidder for a contract with another county, city, special district or other local agency makes the same written bid to the city, and the purchasing officer finds that the other local agency originally obtained the bid pursuant to formal contract procedures at least as rigorous as those of the city, that the formal contract procedures may be waived; and 2. Authorize the City Manager, subject to City Attorney approval, to execute a professional services agreement with 5 BARS. LLC for an initial term of five years 7 Tuesday July 18, 2017 (with four renewals of five-years each term for a potential of 25 years) to provide wireless telecommunications facilities consulting services in the public right-of-way and City-owned buildings and facilities. This item was removed from the agenda and rescheduled for the August 15, 2017 City Council meeting. 10) Designation of Voting Delegate for League of California Cities 2017 Annual Conference & Expo It is recommended that the City Council designate Mayor Pro Tern Mike Spence as the City's voting delegate for the League of California Cities 2017 Annual Conference & Expo. This item was removed from the Consent Calendar by Councilman Toma for clarification as to whether the items being voted on at the League of California Cities (League) have been brought to the City Council for a City vote. Deputy City Manager Minnich stated that the Resolutions that will be presented at the Leagues' annual conference will be submitted to member cities for review and a Council vote, if they so choose, prior to the conference. Motion by Johnson and seconded by Wu to approve as recommended. Motion carried 5-0 by the following vote: AYES: Johnson, Spence, Toma, Wu, Warshaw NOES: None ABSENT: None COMMUNITY AND ECONOMIC DEVELOPMENT 11) Renewal of SCORE Office Use Agreement It is recommended that the City Council authorize the City Manager to execute a renewal to extend the Office Use Agreement with SCORE Association. Motion by Johnson and seconded by Toma to approve as recommended. Motion carried 5-0 by the following vote: AYES: Johnson, Spence, Toma, Wu, Warshaw NOES: None ABSENT: None 12) Penske Audi Soundwall It is recommended that the City Council take the following actions: 1. Authorize the City Manager to execute a fourth extension (180-day) to the 8 Tuesday July 18, 2017 Agreement for Construction and Maintenance of a Soundwall between the City of West Covina and P.T. Enterprises, LLC; and 2. Waive the Planning and Engineering entitlement/permit fees for the Penske masonry wall. Motion by Johnson and seconded by Toma to approve as recommended. Motion carried 5-0 by the following vote: AYES: Johnson, Spence, Toma, Wu, Warshaw NOES: None ABSENT: None COMMUNITY SERVICES DEPARTMENT 13) Citrus Valley Health Partners (CVHP) Lease Agreement for Use of the Former Sunset Field It is recommended that the City Council take the following actions: 1. Authorize the City Manager to execute a lease agreement, subject to minor revisions by the City Attorney, with Citrus Valley Health Partners (CVHP) for use of the former Sunset Field in the amount of $1,700 per month for an initial period of six (6) months continuing month-to-month as needed to finalize the sale of the property; and 2. Adopt the following resolution: RESOLUTION NO. 2017-75 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2017, AND ENDING JUNE 30, 2018 (Citrus Valley Health Partners Lease Agreement) This item was removed from the Consent Calendar by Councilman Wu who expressed concerns with leasing the property and removing the existing facilities prior to finalizing the sale of the property. Council discussion included the current purchase agreement with CVHP, ongoing illicit activity at the existing facilities, including homeless encampments, pending CEQA analysis and sale falling through. Motion by Spence and seconded by Johnson to approve as recommended. Motion carried 4-1 by the following vote: AYES: Johnson, Spence, Toma, Warshaw NOES: Wu ABSENT: None 9 Tuesday July 18, 2017 HUMAN RESOURCES 14) Annual Premiums for Fiscal Year 2017-18 Excess General Liability, Excess Workers' Compensation and Property Insurance with the Big Independent Cities Excess Pool (BICEP) It is recommended that the City Council adopt the following resolution: RESOLUTION NO. 2017-74 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2017, AND ENDING JUNE 30, 2018 (Annual BICEP Premium) Motion by Johnson and seconded by Toma to approve as recommended. Motion carried 5-0 by the following vote: AYES: Johnson, Spence, Toma, Wu, Warshaw NOES: None ABSENT: None POLICE DEPARTMENT 15) Private Grant (Kaiser Foundation Hospitals) for Police Explorers It is recommended that the City Council take the following actions: 1. Accept the new $4,000 Kaiser Foundation Hospitals grant for West Covina Police Department (WCDP) Explorers: and 2. Adopt the attached resolution authorizing the necessary budget amendments: RESOLUTION NO. 2017-70 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2017, AND ENDING JUNE 30, 2018 (Kaiser Grant for WCPD Explorers) Motion by Johnson and seconded by Toma to approve as recommended. Motion carried 5-0 by the following vote: AYES: Johnson, Spence, Toma, Wu, Warshaw NOES: None ABSENT: None 16) Supplemental Funding for Police Officer Bike Team Homeless Outreach Overtime It is recommended that the City Council adopt the following resolution: 10 Tuesday July 18, 2017 RESOLUTION NO. 2017-71 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2016, AND ENDING JUNE 30, 2017 (Overtime for Bike Team Homeless Outreach) Motion by Johnson and seconded by Toma to approve as recommended. Motion carried 5-0 by the following vote: AYES: Johnson, Spence, Toma, Wu, Warshaw NOES: None ABSENT: None PUBLIC WORKS 17) Accept Used Oil Payment Program Block Grant It is recommended that the City Council take the following actions: 1. Accept Used Oil Payment Program Block Grant Cycle OPP7 in the amount of $30,029; and 2. Adopt the following resolution: RESOLUTION NO. 2017-69 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY h 2016, AND ENDING JUNE 30, 2017 (Accept Used Oil Payment Program Block Grant Cycle Opp7) Motion by Johnson and seconded by Toma to approve as recommended. Motion carried 5-0 by the following vote: AYES: Johnson, Spence, Toma, Wu, Warshaw NOES: None ABSENT: None 18) Professional Services Agreement with Onward Engineering for the Design of Fiscal Year 2016-17 Residential Streets Rehabilitation Program (Project No. SP-17029) It is recommended that the City Council authorize the City Manager to execute a professional services agreement with Onward Engineering in the amount of $37,664 including 10% contingencies for the design of Fiscal Year 2016-17 Residential Streets Rehabilitation Program, Project No. SP-17029. 11 Tuesday July 18, 2017 Motion by Johnson and seconded by Toma to approve as recommended. Motion carried 5-0 by the following vote: AYES: Johnson, Spence, Toma, Wu, Warshaw NOES: None ABSENT: None 19) Acceptance of Public Improvements for Residential Streets Rehabilitation in Community Development Block Grant (CDBG) Eligible Areas (Project No. SP- 17038) It is recommended that the City Council take the following actions: 1. Accept the public improvements construction for Project No. SP-17038; and 2. Authorize recordation of Notice of Completion with the Los Angeles County Recorder; and 3. Authorize release of retention funds 35 days after recordation of the Notice of Completion. Motion by Johnson and seconded by Toma to approve as recommended. Motion carried 5-0 by the following vote: AYES: Johnson, Spence, Toma, Wu, Warshaw NOES: None ABSENT: None 20) Acceptance of Work for Installation of Catch Basin Inserts at Various Locations (Project No. 17008) It is recommended that the City Council take the following actions: 1. Accept work for installation of catch basin inserts for Project No. 17008; and 2. Authorize recordation of Notice of Completion with the Los Angeles County Recorder; and 3. Authorize release of retention funds 35 days after recordation of the Notice of Completion. Motion by Johnson and seconded by Tama to approve as recommended. Motion carried 5-0 by the following vote: AYES: Johnson, Spence, Toma, Wu, Warshaw NOES: None ABSENT: None END OF CONSENT CALENDAR 12 Tuesday July 18, 2017 HEARINGS PUBLIC HEARINGS 21) Public Hearing Regarding West Covina Auto Plaza Business Improvement District Fiscal Year 2017-2018 Annual Report and Assessment It is recommended that the City Council adopt the following resolution: RESOLUTION NO. 2017-48 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CONFIRMING THE ANNUAL REPORT FOR THE WEST COVINA AUTO PLAZA BUSINESS IMPROVEMENT DISTRICT AREA FOR FISCAL YEAR 2017-2018 AND LEVY OF ASSESSMENT Mayor Warshaw introduced the Public Hearing matter, Assistant City Clerk Butler verified that proper legal notice was given and Mayor Warshaw opened the Public Hearing. Economic Development and Housing Manager Morales presented the staff report. Mayor Warshaw opened the Public Testimony period. With no one wishing to speak, Mayor Warshaw, therefore, closed the Public Testimony period. Motion by Spence and seconded by Toma to approve as recommended. Motion carried 5-0 by the following vote: AYES: Johnson, Spence, Toma, Wu, Warshaw NOES: None ABSENT: None 22) Fiscal Year (FY) 2017-2018 Community Development Block Grant (CDBG) Action Plan It is recommended that the City Council take the following actions: 1. Approve the proposed Fiscal Year (FY) 2017-2018 CDBG Action Plan; and 2. Adopt the following resolution: RESOLUTION NO. 2017-76 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2017, AND ENDING JUNE 30, 2018 (FY 2017-18 CDBG Action Plan) Mayor Warshaw introduced the Public Hearing matter, Assistant City Clerk Butler verified that proper legal notice was given and Mayor Warshaw opened the Public Hearing. Management Analyst McDonald presented the staff report. Council questions included funding for energy saving home improvements, the future of the 13 Tuesday July 18, 2017 CDBG program and alleged elimination, and waiting list for funds. Mayor Pro Tern Spence stated he would be opposing the Action Plan as the disbursement of funds to applicants is not a fair process. Mayor Warshaw opened the Public Testimony period. With no one wishing to speak, Mayor Warshaw, therefore, closed the Public Testimony period. Motion by Wu and seconded by Johnson to approve as recommended. Motion carried 4-1 by the following vote: AYES: Johnson, Toma, Wu, Warshaw NOES: Spence ABSENT: None 23) Public Hearing Regarding the Creation of District Boundaries for District Based City Council Elections It is recommended that the City Council hold a public hearing to receive input from the community regarding the creation of City Council District boundaries for District based City Council elections. Mayor Warshaw introduced the Public Hearing matter and stated that this if the first of four public hearings that will be held regarding the creation of City Council District boundaries, Assistant City Clerk Butler verified proper legal notice was given and Mayor Warshaw opened the Public Hearing. The staff report and PowerPoint presentation was be presented by City Attorney Barlow and Deputy City Manager Minnich. Council questions included mapping criteria, community interest, Council ability to make changes to maps, required two public hearings after district map chosen, limiting resident voting rights with districts, process of which at least one voting district must be chosen for first by- district election, utilization of census track data, and availability of blow up versions of maps with street divisions for clarity of district boundaries. Mayor Warshaw opened the Public Testimony period. Members of the public Fredrick Sykes, Alfred Williams, Jerri Potras and Herb Redholtz commented. With no one else wishing to speak, Mayor Warshaw closed the Public Testimony period. Council discussion included concerns of unequal representation of the downtown area, law requiring equal population within each district, clarity of criteria for creating districts (points of interests, barriers), use of census data, revisions of maps with future census data, and district connectivity to points of interest. 14 Tuesday July 18, 2017 Mayor Warshaw stated that no action is required as this concludes the first public hearing, announced the next public hearing on the creation of district boundaries will be August 15, 2017 and stated more information is available at www.westcovina.org/Districts. DEPARTMENTAL REGULAR MATTERS CITY ATTORNEY'S OFFICE 24) Unmanned Aerial Vehicles (Drones) It is recommended that the City Council provide direction to Staff concerning development of a City ordinance to regulate the use of Unmanned Aerial Vehicles (drones). City Manager Freeland introduced the subject matter and turned the report presentation over to Assistant Police Chief Murray. Council questions included court decisions, freedom of the press effects, first amendments rights, police department ownership and use of drones, limits on government drones, enforcement issues, state laws pertaining to drones, and inclusion of other remote control type items. Motion by Toma and seconded by Warshaw to have staff draft an ordinance to regulate the use of unmanned aerial vehicles (drones). Motion carried 4-1 by the following vote: AYES: Johnson, Spence, Toma, Warshaw NOES: Wu ABSENT: None CITY MANAGER'S OFFICE 25) Athens Services Rolling Contract Term Provision It is recommended that the City Council discuss if it desires to exercise a notice of intent to terminate the Athens Services 25-year rolling contract (evergreen) provision. This item was removed from the agenda and rescheduled for the August 2, 2017 Special City Council meeting. PLANNING DEPARTMENT 26) Consultant Services Agreement for the Preparation of a Transportation Impact Fee Study It is recommended that the City Council take the following actions: 15 Tuesday July 18, 2017 1. Authorize the City Manager to execute an 18-month agreement with Economic and Planning Systems, Inc. (EPS)/Stantec in the amount of $97,000 to provide consulting services associated with preparing a transportation impact fee study to determine appropriate fees; and 2. Adopt the following resolution: RESOLUTION NO. 2017-73 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2017 AND ENDING JUNE 30, 2018 (Transportation Impact Fee Study) Staff report and PowerPoint presentation was presented by Planning Director Anderson. Council discussion included conducting study in-house, need for a consultant, impact fee as a Council Goal and Objective, ability to attract developers with multiple impact fees required of them, use of impact fees, developer passing fees through to business or homebuyer, cost of study, data collect fee due to City having no transportation impact data, comparative consultant fee to other cities. Motion by Johnson to reject all proposals and rebid. Motion dies due to a lack of a second. Item dies as no additional motion offered. AB1234 Conference and Meeting Report (verbal, if any) an accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense.) CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION Per City of West Covina Standing Rules 4f- Requests for reports, studies, or investigations that are not readily available must be placed on the City Council/Community Development Commission agenda as items of business and must be approved by a majority of the City Council/Community Development Commission.) None. MAYOR PRO TEM MIKE SPENCE 27) Request from Mayor Pro Tern Mike Spence Requesting the City Council Review Costs and Benefits of the City's Membership with the League of California Cities It is recommended that the City Council direct staff accordingly. Motion by Spence and seconded by Johnson review the costs and benefits of the City's membership with the League of California Cities and the costs and benefits of joining other smaller regional organizations in which other Los Angeles County cities participate in. Motion carried 3-2 by the following vote: 16 Tuesday July 18, 2017 AYES: Johnson, Spence, Wu NOES: Toma, Warshaw ABSENT: None 28) Request from Mayor Pro Tern Mike Spence Requesting the City Council Instruct City Staff to Consider Applying for the Staffing for Adequate Fire and Emergency Response (Safer) Grant It is recommended that the City Council direct staff accordingly. Motion by Spence and seconded by Wu to instruct City staff to determine if the City is eligible to apply for the SAFER Grant and to bring back to the Council for their consideration. Motion carried 4-1 by the following vote: AYES: Johnson, Spence, Toma, Wu NOES: Warshaw ABSENT: None CITY COUNCIL COMMENTS None. ADJOURNMENT Mayor Warshaw adjourned the meeting at 11:53 p.m. and reconvened to closed session agenda items in the City Manager's Conference Room. RosalixA.,Butler;Mly[C` AssistanetVt9 \ ielerk 17