05-16-2017 - Regular Meeting - MinutesCITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
TUESDAY MAY 16, 2017, 6:00 PM
REGULAR MEETING - CLOSED SESSION
CITY MANAGER'S CONFERENCE ROOM
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
MINUTES
Mayor Warshaw called to order the regular closed session meeting of the West Covina City Council
at 6:00 p.m. in the City Manager's Conference Room at City Hall, 1444 W. Garvey Avenue, West
Covina, California.
ROLL CALL
Present: Mayor Corey Warshaw, Mayor Pro Tem Mike Spence
Councilmen Lloyd Johnson, James Toma, Tony Wu
Other Present: City Manager Chris Freeland, City Attorney Kimberly Hall Barlow, Deputy City
Manager Laura Minnich, Human, Resources Director Tom Bokosky, Fire Chief
Larry Whithom, Finance Director Christa Buhagiar, Economic Development and
Housing Manager Paulina Morales, and
PUBLIC COMMENTS ON ITEMS ON THE AGENDA
Ziad Alhassen addressed the City Council under Public Comments.
CLOSED SESSION
CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code 54956.8
Property: APN: 8735-002-906, 8735-002-909, 8735-002-910, 8735-002-018
Tuesday May 16, 2017
Agency Negotiator: Freeland, Hall Barlow, Morales
Negotiating Parties: None
Under Negotiation: Price and Terms of Payment
CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code § 54956.8
Property: APN: 8468-016-901
Agency Negotiator: Freeland, Flail Barlow
Negotiating Parties: MLC Holdings
Under Negotiation: Price and Terms
CONFERENCE WITH LEGAL COUNSEL — ANATICIPATED LITIGATION
Pursuant to Government Code § 54956.9(d)f2)
Number of Cases: Two (2)
LIABILITY CLAIMS
Pursuant to Government Code § 54956.9(d)f2)
Claimant: Joe Torres
Date of Claim: March 21, 2017
CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Freeland, Bokosky, Hall Barlow
Employee Organizations
- Confidential Employees - General Employees
- Maintenance & Crafts Employees - Mid-Management Employees
- W.C. Police Officers' Association - W.C. Police Management Association
- W.C. Firefighters' Management Assoc.
- W.C. Firefighters' Association, I.A.F.F., Local 3226
Unrepresented Employee Group
- Department Heads
REPORTING OUT
City Attorney Barlow reported that in regards to the Anticipated Litigation, one case was re-
agendized to cure any possible Brown Act violation; and in regards to Conference with Real
Property Negotiations, with a motion by Wu and seconded by Johnson, the City Council voted to
extend the ENA with Singpoli to September 1,2017, by a vote of 4-1 with Toma dissenting.
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Rosalia A. BlitleMMC
Assistant City Clerk
Tuesday May 16, 2017
ADJOURNMENT
Mayor Warshaw adjourned the meeting at 7:15 p.m.
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Submitted bY:
e&Vi OCkA112 Corey Warthaw
Mayor
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CITY OF WEST COVINA
CITY COUNCIL/SUCCESSSOR AGENCY
TUESDAY MAY 16, 2017, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
MINUTES
CALL TO ORDER — Mayor Corey Warshaw called the meeting to order at 7:22 p.m.
INVOCATION — Led by Community Relations Pastor at Faith Community Church and West
Covina Police Chaplain Kelly Dupee
PLEDGE OF ALLEGIANCE — Led by Mayor Corey Warshaw
ROLL CALL
Present: Mayor Corey Warshaw, Mayor Pro Tern Mike Spence
Councilmen Lloyd Johnson, James Toma, Tony Wu
Staff present: City Manager Chris Freeland, City Attorney Kimberly Hall Barlow, Finance
Director Christa Buhagiar, Community Services Director Nikole Bresiani, Deputy
City Manager Laura Minnich, Public Works Director Delfino "Chino" Consunji,
Police Chief Dave Faulkner, and Assistant City Clerk Rosalia A. Butler.
REPORTING OUT FROM CLOSED SESSION
CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code § 54956.8
Property: APN: 8735-002-906, 8735-002-909, 8735-002-910, 8735-002-018
Tuesday May 16, 2017
Agency Negotiator: Freeland, Hall Barlow, Morales
Negotiating Parties: None
Under Negotiations: Price and Terms of Payment
CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code § 54956.8
Property: APN: 8468-016-901
Agency Negotiator: Freeland, Hall Barlow
Negotiating Parties: MLC Holdings
Under Negotiations: Price and Terms
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LIGATION
Pursuant to Government Code § 54956.9(d)(2)
Number of Cases: Two (2)
LIABILITY CLAIMS
Pursuant to Goverment Code § 54956.9(d)(2)
Claimant: Joe Torres
Date of Claim: March 21,2017
CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Freeland, Bokosky, Hall Barlow
Employee Organizations
- Confidential Employees - General Employees
- Maintenance & Crafts Employees - Mid-Management Employees
- W.C. Police Officers' Association - W.C. Police Management Association
- W.C. Firefighters' Management Assoc.
W.C. Firefighters' Association, I.A.F.F., Local 3226
Unrepresented Employee Group
- Department Heads
City Attorney Barlow reported that in regards to the Anticipated Litigation, one case was re-
agendized to cure any possible Brown Act violation; and in regards to Conference with Real
Property Negotiations, with a motion by Wu and seconded by Johnson, the City Council voted to
extend the ENA with Singpoli to September 1, 2017, by a vote of 4-1 with Torna dissenting.
CHANGES TO THE AGENDA — NONE
PRESENTATIONS
• Recognition of the following West Covina High School Students: Academic Decathlon Team
for placing 2nd in the Super Quiz-Division 3; Dance Drill Team for being recognition as the
2017 USA Nations Champions in the Small Military category; Hip Hop Team for their success
as the 2017 USA National Champions in the Large, Medium and Small Hip Hop; Robotics
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Tuesday May 16, 2017
Team for placing 55th in their division at the 2017 First FRC World Championship; and ASB
— Student Leadership for receiving the highest honor for the California Association for Student
Leaders (CASL) as a 2017 Outstanding Leadership Program.
• Recognition of South Hills High School for being awarded the California Gold Ribbon Award
• Recognition of Rowland Avenue Elementary, Traweek Middle School, Grovecenter
Elementary and South Hills High School for being awarded the 2016 California Honor Roll
Award
• Presentation by Los Angeles County on the Los Angeles Community Choice Energy Joint
Powers Association by Bill Carnahan, Interim Executive Director
ORAL COMMUNICATIONS - Five (5) minutes per speaker
Lola Finley, West Covina resident, addressed the rejection of bids of the Shadow Oak restroorn
building, spoke in support of opposing AB 1250, commented on the police chief recruitment,
announced a neighborhood watch meeting in her area on June 3, 2017 and requested further
information on the extension of the ENA to Singpoli awarded during closed session.
Ed Valenzuela, West Covina resident, expressed concerns with excessive speeding in the City, use
of illegal fireworks on the July 4 th, and an increase of burglaries in the City.
John Shewmaker, West Covina resident, expressed concerns with the City budget.
Bobbie Griffith, Marketing Director for West Covina Medical Center, announced upcoming blood
drive on June 21, 2017.
Robert, Ring, representing Jan's Towing, spoke on the award of contract for the tow contract.
Jan Quakenbush, representing Jan's Towing, spoke in support of Jan's Towing and bid process.
Duane Hillberg, West Covina resident, addressed towing contract and spoke in support of rebidding
the contract.
Frank Williams, West Covina resident, addressed creating revenue sources to support youth sports
programs.
Bruce Leinbach, West Covina resident, announced the upcoming Night on the Town event on
Wednesday, May 24, 2017 at the Edwards Cinemas from 5:00 p.m. — 8:00 p.m. and upgrades to
Council Chamber.
RECESS — Mayor Warshaw recessed the City Council meeting at 9:19 p.m. The meeting was
reconvened at 9:28 p.m. with all members present.
City Manager Freeland and City Attorney Barlow responded to comments from the speakers.
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Tuesday May 16, 2017
CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call
vote. There will be no separate discussion of these items unless members of the City Council/Community
Development Commission request specific items to be removed from the Consent Calendar for separate discussion or
action.
CLAIMS AGAINST THE CITY
1) Government Tort Claim Denials
It is recommended that the City Council deny the following Government Tort Claims and
the claimants be notified:
Sarah Perez vs. The City of West Covina
Zamara Soto vs. The City of West Covina
Motion by Warshaw and seconded by Wu to approve as recommended. Motion carried 5-0 by the
following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
CITY ATTORNEY'S OFFICE
2) Brown Act Violation Claim from Steven Herfert
It is recommended that the City Council take the following actions:
1. Consider claim of Steven Herfert that a Brown Act Violation occurred in connection
with the South Hills Plaza Public Hearing and a related closed session on March 21,
2017; and
2. Determine that any claimed violation as to the March 21, 2017 closed session has been
cured by reagendizing the matter for closed session on May 16, 2017; and
3. Determine that no action is required to be taken in response to Steven Herferes claims
with respect to the March 21, 2017 public hearing; and
4. Direct staff to notify Steven Herfert of City Council's determinations.
Motion by Warshaw and seconded by Wu to approve as recommended. Motion carried 5-0 by the
following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
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Tuesday May 16, 2017
FINANCE DEPARTMENT
3) Fiscal Year 2017-18 Investment Policy
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. 2017-36 — A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, APPROVING AND ADOPTING THE
UPDATED STATEMENT OF INVESTMENT POLICY FOR FISCAL YEAR 2017-18
This item was removed from Consent Calendar by Mayor Pro Tern Spence who inquired into the
use of foreign banks. Finance Director Buhagiar responded that foreign banks are an allowable
investment as utilized by Chandler Asset Management.
Motion by Spence and seconded by Warshaw to approve as recommended. Motion carried 5-0 by
the following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
4) Award of Contract for Collection Agency Services
It is recommended that the City Council authorize the City Manager to execute a three-year
agreement with two one-year renewal options with C B Merchant Services, to provide
collection services for unpaid and delinquent accounts for the City.
This item was removed from the Consent Calendar by Councilman Wu who requested further
information as to how much revenue is generated and how much unpaid debt is recovered. Finance
Director Buhagiar presented a brief staff report and engaged in Council discussion.
Motion by Wu and seconded by Warshaw to approve as recommended. Motion carried 5-0 by the
following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
5) Award of Contract for Bond and Disclosure Counsel Services
It is recommended that the City Council authorize the City Manager to enter into a three-
year agreements with two one-year renewal options with Norton Rose Fulbright US LLP;
Stradling Yocca Carlson & Rauth; and Jones Hall; subject to City Attorney approval, to
provide as needed bond and disclosure counsel services.
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Tuesday May 16, 2017
This item was removed from the Consent Calendar by Councilman Wu for further information on
costs. Finance Director Buhagiar responded that costs are based on a cases by case basis of
refinancing and type of service needed. City Manager Freeland provide scope of services provided
to the city by each of the bond counsel services followed by Council discussion.
Motion by Toma and seconded by Warshaw to approve as recommended. Motion carried 5-0 by
the following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
6) Third Quarter Financial Report for Fiscal Year 2016-17
It is recommended that the City Council:
1. Receive and file the Third Quarter Financial Report for Fiscal Year 2016-17; and
2. Adopt the following resolution:
RESOLUTION NO. 2017-46 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT
FOR THE FISCAL YEAR COMMENCING JULY 1, 2016, AND ENDING JUNE 30,
2017 (Third Quarter Financial Report)
Motion by Warshaw and seconded by Wu to approve as recommended. Motion carried 5-0 by the
following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
7) Proposition A Exchange - City of Hawaiian Gardens
It is recommended that the City Council approve the Proposition A Local Return Fund
Exchange with the City of Hawaiian Gardens and authorize the City Manager to execute
the Assignment Agreement.
Motion by Warshaw and seconded by Wu to approve as recommended. Motion carried 5-0 by the
following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
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Tuesday May 16, 2017
8) Proposition A Exchange - Foothill Transit
It is recommended that the City Council approve the Proposition A Local Return Fund
Exchange with Foothill Transit and authorize the City Manager to execute the Assignment
Agreement.
Motion by Warshaw and seconded by Wu to approve as recommended. Motion carried 5-0 by the
following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
FIRE DEPARTMENT
9) Authorization for Fireworks Shows
Pursuant to the West Covina Municipal Code (WCMC), Section 10-27, it is recommended
that the City Council grant the following fireworks shows:
1. Edgewood High School Graduation Ceremony on June 5, 2017; and
2. West Covina 1-Egh School Graduation Ceremony on June 6, 2017; and
3. City of West Covina Independence Day Celebration on July 4, 2017.
This item was removed from the Consent Calendar by Councilman Johnson who inquired into the
revenue generated from the issuance of the permits and use of fire personnel at the events. City
Manager Freeland responded that the permit fee revenues are utilized to cover the cost of staff at
the events.
Motion by Johnson and seconded by Warshaw to approve as recommended. Motion carried 5-0 by
the following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
POLICE DEPARTMENT
10) Asset Forfeiture and AB2766 A.Q.M.D. Funds for Police Weapons, Equipment,
Projects, and Electric Motorcycles
It is recommended that the City Council take the following actions:
1. In accordance with Municipal Code Chapter 2, Article VII, Division 2, Sec. 2-330 (b),
which states that the City Council can dispense with the bidding process when it will
prove impractical or counter to the public interest, authorize the purchase and trade in
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Tuesday May 16, 2017
of firearms from ProForce Law Enforcement for a total of $104,060.65, from account
117.31.3110.6220; and
2. In accordance with Municipal Code Chapter 2, Article VII, Division 2, Sec. 2-330 (b),
which states that the City Council can dispense with the bidding process when it will
prove impractical or uneconomical, waive the bid process and authorize the purchase
of five (5) public safety dispatch consoles from Motorola, totaling $447,136, from
account 117.31.3116.7130; and
3. In accordance with Municipal Code Chapter 2, Article VII, Division 2, Sec. 2-330 (b),
which states that bidding may be dispensed with when the commodity can be obtained
from only one (1) vendor, authorize the purchase of two "Zero" electric motorcycles
for the Police "bike" team from Hollywood Electrics, for a total of $36,745.30, from
account 119.80.7008.7170; and
4. Establish Project #17046 for remodeling the old Chamber of Commerce building and
establish Project #17053 for the purchase of electric motorcycles for the Police "bike"
team; and
5. Adopt the following resolution:
RESOLUTION NO. 2017-40 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT
FOR THE FISCAL YEAR COMMENCING JULY 1, 2016, AND ENDING JUNE 30,
2017 (Police Weapons, Equipment, Projects & Electric Motorcycles)
Motion by Warshaw and seconded by Wu to approve as recommended. Motion carried 5-0 by the
following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
PUBLIC WORKS
11) Release of Faithful Performance Guarantee for Precise Plan No. 13-04 (301 S.
Glendora Avenue)
It is recommended that the City Council accept all on-site and off-site improvements for
Precise Plan No. 13-04 located at 301 S. Glendora Avenue and authorize release of Faithful
Performance and Labor and Material Bonds in the amounts of $1,825,835 and $1,363,335,
respectively.
Motion by Warshaw and seconded by Wu to approve as recommended. Motion carried 5-0 by the
following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
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Tuesday May 16, 2017
12) Rejection of Bids for Construction of Restroom Building at Lower Plateau at Shadow
Oak Park, Project No. PP-16023
It is recommended that the City Council take the following actions:
1. Reject all bids for the construction of the restroom building at the lower plateau at
Shadow Oak Park; and
2. Place the project on hold until alternative funding sources are identified; and
3. Defiind Project No. PP-16023, so other park projects at Shadow Oak Park can be
completed.
This item was pulled from the Consent Calendar by Councilman Johnson for discussion and
inquired as to what the bid would be if the parking lot was eliminated and how much funding is
available for the restrooms only.
Public Works Director Consunji clarified that the project was bid for a restroom only due to funding
restrictions.
Motion by Johnson to reject all bids and put the project on hold until additional funding can be
identified.
Council discussion ensued regarding use of funds for other park projects, using future Los Angeles
County Measure A funds to assist with funding the restroom, and the size and cost of the restroom,
A second to the motion was offered by Warshaw.
Citing issues with the bid process, a substitute motion was made by Spence and seconded by Wu
to reject all bids and rebid the project.
Council discussion continued on possible increase in bid amounts received, costs involved with
rebidding, the City still lacking necessary funds for the project, and redesign to help lower projected
cost of project.
Substitute motion failed 2-3 by the following vote:
AYES: Spence, Wu
NOES: Johnson, Toma, Warshaw
A13 SENT: None
Motion to amend the original motion project by Warshaw and second by Johnson to include
bringing the project back to the Council when the fund balance reaches approximately $400,000.
Original motion with amendment carried 3-2 by the following vote:
AYES: Johnson, Toma, Warshaw
NOES: Spence, Wu
ABSENT: None
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Tuesday May 16, 2017
13) Award of Bid for Structured Cabling System - Project No. 17034
It is recommended that the City Council accept the bid from X-Act Technology Solutions,
Inc., of Encino, California in the amount of $349,000 as submitted at the bid opening on
April 11, 2017, and authorize the City Manager to execute a contract with X-Act
Technology Solutions, Inc. for the work to be done.
This item was pulled from the Consent Calendar by Councilman Wu who inquired into funding
source and requested to freeze projects funded by the general fund due to the City's financial
situation.
City Manager Freeland provided a brief overview of the project and funding source.
Council discussion included suspending proposed project for one year, use of one-time money for
an ongoing operation, project part of the approved Information Technology (IT) master plan
upgrades, benefits to departments citywide, and using funds for public safety.
Motion by Warshaw and seconded by Torna to approve as recommended. Motion failed 2-3 by the
following vote:
AYES: Toma, Warshaw
NOES: Johnson, Spence, Wu
ABSENT: None
14) Application for California Climate Investments Urban Greening Program Grant
Funding
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. 2017-39 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, APPROVING THE APPLICATION FOR
GRANT FUNDS FOR CALIFORNIA CLIMATE INVESTMENTS URBAN GREENING
PROGRAM
This item was pulled from the Consent Calendar by Mayor Pro Tern Spence who stated the grant
funds would be utilized for the Glendora Avenue Reconfiguration Project and expressed concerns
with meeting the grant requirement to have sufficient funds to operate and maintain the project.
City Manager Freeland addressed various funding sources to fund to remaining portion of the
project. Council discussion ensued.
Motion by Warshaw and seconded by Johnson to approve as recommended. Motion carried 4-1 by
the following vote:
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Tuesday May 16, 2017
AYES: Johnson, Toma, Wu, Warshaw
NOES: Spence
ABSENT: None
15) Purchase Orders for Roofing and Flooring Improvements at Fire Station 3
It is recommended that the City Council take the following actions:
1. Authorize staff to issue a purchase order to United Riggers and Erectors in the amount
of $34,704 for roof repairs at Fire Station 3; and
2. Authorize staff to issue a purchase order to Straight Arrow Flooring and
Remodeling, Inc. in the amount of $4,000 to replace carpet at Fire Station 3; and
3. Adopt the following resolution:
RESOLUTION NO. 2017-35 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT
FOR THE FISCAL YEAR COMMENCING JULY 1, 2016, AND ENDING JUNE 30,
2017 (Roofing and Flooring Improvement at Fire Station 3)
Motion by Warshaw and seconded by Wu to approve as recommended. Motion carried 5-0 by the
following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
16) Citywide Lighting and Maintenance District Ballot
It is recommended that the City Council/Successor Agency Board take the following
actions:
1. That the West Covina City Council cast all 41,518 votes from the City of West Covina
in support of the Citywide Lighting and Maintenance District Assessment increases;
and
2. That the West Covina City Council, acting in its capacity as the Successor Agency to
the West Covina Redevelopment Agency, cast all 3,464 votes from the Successor
Agency to the West Covina Redevelopment Agency in support of the Citywide
Lighting and Maintenance District Assessment increases.
This item was pulled from the Consent Calendar by Councilman Wu requested a brief staff report
to assist residents understanding of the ballot process.
A brief staff report was presented by City Manager Freeland.
Council discussion included when the last vote to impose an assessment increase, required tree
trimming expenses, and rules to expend public fund to support such a ballot process.
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Tuesday May 16, 2017
Motion by Warshaw and seconded by Wu to approve as recommended. Motion carried 3-2 by the
following vote:
AYES: Johnson, Wu, Warshaw
NOES: Spence, Toma
ABSENT: None
END OF CONSENT CALENDAR
CITY ATTORNEY'S OFFICE
17) Ordinance No. 2318 Amending Sections 2-50 and 2-51 Regarding Rules of Decorum
It is recommended that the City Council introduce, waive further reading, and give first
reading to the following ordinance:
ORDINANCE NO. 2318 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, AMENDING WEST COVINA MUNICIPAL CODE
SECTIONS 2-50 ("DECORUM-REQUIRED") AND 2-51 ("SAME-ENFORCEMENT OF
DECORUM") OF CHAPTER 2 ("ADMINISTRATION"), ARTICLE II ("CITY
COUNCIL"), DIVISION 2 ("MEETINGS AND RULES OF PROCEDURE")
City Attorney Barlow presented the staff report.
Motion by Toma and seconded by Johnson to approve as recommended. Motion carried 5-0 by the
following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
FINANCE DEPARTMENT
18) Appointment of Audit Committee Members
It is recommended that the City Council appoint one Councilmember and one community
member to the City's Audit Committee to serve a two year term.
Finance Director Buhagiar presented the staff report.
Motion by Warshaw and seconded by Johnson to appoint Doran Barnes as the community member
to the Audit Committee. Motion carried 5-0 by the following vote:
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Tuesday May 16, 2017
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
Motion by Johnson and seconded by Wu to appoint Mayor Pro Tern Spence as the
Councilmember to the Audit Committee. Motion carried 5-0 by the following vote:
AYES: Johnson, Spence, Torna, Wu, Warshaw
NOES: None
ABSENT: None
MAYOR/COUNCILMEMBERS REPORTS
MAYOR COREY WARSHAW
19) Request from Mayor Warshaw for City Council to Take a Formal Position Opposing
AB 1250 (Jones-Sawyer) - Counties and Cities: Contracts for Personal Services
It is recommended that the City Council take a formal position opposing Assembly Bill
(AB) 1250 (Jones-Sawyer), as well as, direct staff to send a letter to the author, the Chair of
Assembly Appropriations Committee, and our local legislators.
Mayor Warshaw provided an overview of the bill.
Motion by Warshaw and seconded by Johnson to take a formal position opposing Assembly Bill
(AB) 1250 and direct staff to send letters in opposition to the appropriate author and legislators.
Motion carried 5-0 by the following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
RECONSIDERATION OF ITEM 13
City Manager Freeland requested the City Council reconsider Item #13, Award of Bid for
Structured Cabling System — Project No. 17034, and stated the cabling is the backbone of the 1T
infrastructure.
Council discussion included support in delaying software implementation, financial stability,
delaying for one year, funding needed for public safety, age and failing of current system, need for
maintaining daily operations, reconsider after tomorrows budget study session.
Motion by Johnson and seconded by Warshaw to reconsider item #13, Award of Bid for Structured
Cabling System — Project No. 17034. Motion carried 3-2 by the following vote:
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Tuesday May 16, 2017
AYES: Johnson, Toma, Warshaw
NOES: Spence, Wu
ABSENT: None
Motion by Warshaw and seconded by Johnson to accept the bid from X-Act Technology Solutions,
Inc., of Encino, California in the amount of $349,000 as submitted at the bid opening on April 11,
2017, and authorize the City Manager to execute a contract with X-Act Technology Solutions, Inc.
for the work to be done. Motion carried 3-2 by the following vote:
AYES: Johnson, Tom a, Warshaw
NOES: Spence, Wu
ABSENT: None
ABI234 Conference and Meeting Report (verbal, if any)
(In accordance with AB 1234, Councihnembers shall make a brief report or file a written report on any
meeting/event/conference attended at City expense.)
Councilman Toma reported on his attendance at a recent (Southern California Association of
Governments (SCAG) meeting.
CITY COUNCIL COMMENTS
Councilman Johnson spoke on his attendance at the Upper San Gabriel Municipal Water Board
meeting this morning, requested a review of the City's Certificates of Recognition and commended
the fund raising efforts of the West Covina Relay for Life team.
Mayor Pro Tern Spence announced that the San Valley Mosquito and Control District has a new
director and would like for him to attend a future council meeting; shared concern of two CNG
facilities in close proximity with one installed on West Covina School District property and another
proposed for the City's maintenance facility and possibly having a discussion of joint use; and
requested to adjourn tonight's meeting in memory of David Spence, La Canada Councilmember.
City Attorney Barlow stated that she reviewed the two contract RFP and there is no indication that
the City would conduct a public hearing or be required to notify vendors when the award of contract
was brought forward to the Council for discussion.
Councilman Toma spoke on his attendance at the Rotary Club Heart of the Valley 5K in honor of
the recently passed Vine Elementary Principal, announced the upcoming Memorial Day event on
Monday, May 29, 2017 at 10:00 a.m. and requested to agendize for discussion a drone ordinance.
Councilman Wu spoke on his representing West Covina in a Mother's Day cooking contest and
placing 3rd out of 20 participants.
Mayor Warshaw thanked the Public Works, Police and Fire Department for the Touch a Truck
event held last weekend and thanked the American Cancer Society and Rotary Club for sponsoring
the Relay for Life event.
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Tuesday May 16, 2017
ADJOURNMENT
Mayor Warshaw adjourned the meeting at 10:49 p.m. in memory of David Spence, La Canada
Councilmernber.
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