03-07-2017 - Regular Meeting - MinutesCITY OF WEST COVINA
CITY COUNCIL
TUESDAY MARCH 07, 2017, 6:00 PM
REGULAR MEETING - CLOSED SESSION
CITY MANAGER'S CONTERENCE ROOM
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
MINUTES
Mayor Warshaw called to order the regular closed session meeting of the West Covina City Council
at 6:05 p.m. in the City Manager's Conference Room at City Hall, 1444 W. Garvey Avenue, West
Covina, California.
ROLL CALL
Present: Mayor Corey Warshaw, Mayor Pro Tern Mike Spence
Councilmen Lloyd Johnson, James Toma, Tony Wu
Other Present: City Manager Chris Freeland, City Attorney Kimberly Hall Barlow, Deputy City
Manager Laura Minnich, Human, Resources Director Torn Bokosky, Finance
Director Christa Buhagiar
PUBLIC COMMENTS ON ITEMS ON TI-IE AGENDA
None
CLOSED SESSION
Councilman Toma recused himself from participation in CONFERENCE WITH LEGAL
COUNSEL — EXISTING LITIGATION due to a conflict with his position with the State's General
Attorney's Office.
.47
Rosalia A.
Assistant City Clerk
Tuesday March 07, 2017
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION
Pursuant to Government Code § 54956.9(d)(1)
City of Gardena v. Regional Water Quality Control Board, etc.
OCSC Case No. 30-2016-00833722 and Related Case — The Cities of Duarte & Huntington Park
v. State Water Resources Control Board, etc.
OCSC Case No. 30-2016-00833614
CONFERENCE WITH LEGAL COUNSEL — INITIATION OF LITIGATION
Pursuant to Government Code § 54956.9(d)(4)
Number of Cases: One (1)
CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Freeland, Bokosky, Hall Barlow
Employee Organizations
- Confidential Employees - General Employees
- Maintenance & Crafts Employees - Mid-Management Employees
- W.C. Police Officers' Association - W.C. Police Management Association
- W.C. Firefighters' Management Assoc.
- W.C. Firefighters' Association, I.A.F.F., Local 3226
Unrepresented Employee Group
- Department Heads
ADJOURNMENT
Mayor Warshaw adjourned the meeting at 6:47 p.m.
Submitted by:
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CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY/
HOUSING AUTHORITY
TUESDAY MARCH 07, 2017, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
MINUTES
CALL TO ORDER — Mayor Corey Warshaw called the meeting to order at 7:06 p.m.
INVOCATION — Led by Community Relations Pastor at Faith Community Church and West
Covina Police Chaplain Kelly Dupee
PLEDGE OF ALLEGIANCE — Led by Mayor Corey Warshaw
ROLL CALL
Present: Mayor Corey Warshaw, Mayor Pro Tern Mike Spence
Councilmen Lloyd Johnson, James Toma, Tony Wu
Staff present: City Manager Chris Freeland, City Attorney Kimberly Hall Barlow, Finance
Director Christa Buhagiar, Community Services Director Nikole Bresiani, Deputy
City Manager Laura Minnich, Public Works Director Delfino "Chino" Consunji,
Human Recourses Director Torn Bokosky, Planning Director Jeff Anderson, Police
Chief Dave Faulkner, Fire Chief Larry Whithom, Management Analyst Kelly
McDonald, and Assistant City Clerk Rosalia A. Butler.
Tuesday March 07 2017
REPORTING OUT FROM CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION
Pursuant to Government Code § 54956.90)(1)
City of Gardena v. Regional Water Quality Control Board, etc.
OCSC Case No. 30-2016-00833722 and Related Case — The Cities of Duarte & Huntington Park
v. State Water Resources Control Board, etc.
OCSC Case No. 30-2016-00833614
CONFERENCE WITH LEGAL COUNSEL — INITIATION OF LITIGATION
Pursuant to Government Code § 54956.9(d)(4)
Number of Cases: One (1)
CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Freeland, Bokosky, Hall Barlow
Employee Organizations
- Confidential Employees - General Employees
- Maintenance & Crafts Employees - Mid-Management Employees
- W.C. Police Officers' Association - W.C. Police Management Association
- W.C. Firefighters' Management Assoc.
- W.C. Firefighters' Association, I.A.F.F., Local 3226
Unrepresented Employee Group
- Department Heads
City Attorney Barlow reported that the Council took action to authorize litigation in the case title
CONFERENCE WITH LEGAL COUNSEL-INITIATION OF LITIGATION. Motion by Spence
and seconded by Johnson to initiate litigation.
CHANGES TO THE AGENDA
City Manager Freeland stated there are no changes, however requested that Consent Calendar item
#6 be pulled in order for the City Treasurer to present the report.
PRESENTATIONS
Mayor Warshaw, introduced EDT Media Inc. President James Su and Executive President Slina Su,
and recognized them for their contribution to the Shop Local After School Program and presented
West Covina Unified School District representative Gloria Duncan and Covina Valley Unified
School District representative Monica Makicwicz each with a $5,000 donation for their after school
programs.
Mayor Warshaw introduced Zareh Shahbazian, Senior Transportation Engineer and Project
Manager for CalTrans who gave a PowerPoint presentation on the status of the 1-10 San Bernardino
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Tuesday March 07 2017
Freeway High Occupancy Vehicle (HOV) Improvement Project and answered questions from the
Council.
Adjournment Motions
Mayor Pro Tern Spence requested to adjourn tonight's meeting in memory of La Puente City
Councilmember Lola Storing.
ORAL COMMUNICATIONS - Five (5) minutes per speaker
Steven Gallegos, Vice Chair of Coalition for a Tobacco Free LA County, spoke in support of
banning smoking in City parks and distributed "tobacco ribbons" to the Council.
Fredrick Sykes, West Covina resident, addressed smoking in parks and public places, and opposed
a person convicted of a drug offense the ability to serve on a City board or on Council.
Primo Castro, American Cancer Society Cancer Action Network, spoke in support of a ban on
smoking in parks.
Vivian Tiet, South Hills High School student, spoke in support of ban on smoking in the City parks.
Esther Feliciano, West Covina resident, inquired into any follow up on a police department incident
she brought before the Council.
Angie Shaw, District Representative for Senator Newman, spoke on the first annual Women of
Year event hosted within the Senators district and requested the City submit nominations.
Phillip Moreno, West Covina resident, addressed concerns with items with the CAFER (Item 20)
and specific employee benefits afforded to the Council and the previous City Manager.
Elsie Messman, West Covina resident, Thanked councilmembers Spence and Wu for supporting a
five day work week, addressed the ban on smoking and related health hazards, and expressed
concerns with the lateness of Council minutes and the Audit Committee minutes.
John Shewmaker, West Covina resident, addressed concerns with several items listed on the
agenda,
Colleen Rozatti, West Covina resident, addressed the Audit Committee meeting held in February
2017, composite of the committee and lack of public present.
Brad Manning, Relay for Life, spoke on Relay for Life and funding raising efforts and invited the
Council to their kick off for this year's campaign at the West Covina Medical Center on March 15,
2017.
Shirley Buchannan, West Covina resident, announced the West Covina Beautiful Garden Walk and
Art in Public places event to be held on Sunday, April 2, 2017 which will start at the Cameron
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Tuesday March 07 2017
Community Center and inquired about the noticing of Audit Committee meeting for public
attendance.
Marisol Torres, West Covina resident, spoke in support of smoke free parks and opposed to any
type of designated smoking area.
Lu ArTedondo, West Covina resident, thanked Councilmember Toma for speaking at West Covina
Women's Club regarding City issues, announced the upcoming Rotary Club Harlem Ambassadors
event on April 5, 2017 and Woman's Club fashion show on March 23, 2017, and spoke in support
of smoke free parks.
Sandra Taylor, West Covina resident, addressed donation from the Woman's Club for the Coty's
Veterans Memorial which has not yet been recognized, expressed concern with the Dial-a-Ride
policies, thanked Councilmember Toma's attendance at their meeting, and announced the San
Gabriel Valley Woman's District annual musical competition scholarship event on March 10, 2017
at the Covina Woman's Club.
Dana Sykes, West Covina resident, addressed the lack of participation of the After School Program
at all school districts, and spoke in opposition to smoking in the parks.
Claudia Goytia, representing the American Heart Association, addressed heath hazards of smoking
and requested the proposed ban on smoking in parks ordinance include e-cigarettes,
George Ogden, West Covina resident, spoke in support of no smoking in parks, support the
proposed Hidden Heroes resolution recognizing military and veteran caregiver, and commented on
the use of audio/visual equipment by members of the public in the Council Chambers.
Fabiola Wong, West Covina resident, spoke in support of smoke free parks and opposed smoking
designated areas, does not want the city to revisit allowing Fireworks during the fourth of July
holiday, and supported the preparation of a comprehensive bicycle Master Plan.
Phil Kaufman, West Covina resident, spoke on concerns with the CalTrans work on the 1-10
freeway in the City and lack of responsiveness from CalTrans for questions and supported smoke
free parks.
Robert Tones, West Covina resident, spoke in support of smoke free parks.
Ben Wong, West Covina resident, requested the Council take the formal position to oppose SB 57
(Stern) — Natural Gas Storage: Moratorium.
RECESS — Mayor Warshaw called for a recess at 8:58 p.m. Mayor Warshaw reconvened the City
Council at 9:11 p.m. with all members present.
City Manager Freeland and City Attorney Barlow responded to several comments from the
speakers.
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Tuesday March 07 2017
CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call
vote. There will be no separate discussion of these items -unless members of the City Council/Community
Development Commission request specific items to be removedfrom the Consent Calendar for separate discussion or
action.
APPROVAL OF MEETING MINUTES (receive & file)
1) • October 17, 2016 Special City Council/Planning Commission Meeting Minutes
- Glendora Avenue Redesign Project Workshop
• October 18, 2016 Regular City Council Closed Session Meeting Minutes
• October 18, 2016 Regular City Council/West Covina Community Services
Foundation Meeting Minutes
• November 1, 2016 Regular City Council/Successor Agency Closed Session
Meeting Minutes
• November 1, 2016 Regular City Council Meeting Minutes
• November 1, 2016 Regular Successor Agency Meeting Minutes
• November 15, 2016 Regular City Council Closed Session Meeting Minutes
• November 15, 2016 Regular City Council Meeting Minutes
• February 13, 2017 Special City Council/Planning Commission Meeting
Minutes - Special Downtown Plan Training Session
Motion by Johnson and seconded by Toma to receive and file. Motion carried 5-0 by the following
vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
CLAIMS AGAINST THE CITY
2) Government Tort Claim Denial
It is recommended that the City Council deny the following Government Tort Claim and
the claimant be notified:
Jordan Arutian vs. The City of West Covina
Motion by Johnson and seconded by Toma to approve as recommended. Motion carried 5-0 by the
following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
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Tuesday March 07 2017
ORDINANCES FOR ADOPTION
3) Ordinance Amending West Covina Municipal Code Regarding Restriction of
Campaign Contributions by City Contractors, Subcontractors, and Vendors doing
Business with the City, and Entitlement Applicants
It is recommended that the City Council adopt the following ordinance:
ORDINANCE NO. 2312 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, AMENDING CHAPTER 2, ARTICLE VIII OF THE
WEST COVINA MUNICIPAL CODE RELATING TO CAMPAIGN CONTRIBUTIONS
BY CONTRACTORS, SUBCONTRACTORS, VENDORS AND APPLICANTS FOR
ENTITLEMENT
This item was pulled from the Consent Calendar by Mayor Pro Tern Spence due to the fact that the
ordinance does not contain an amendment approved by the Council for the City to maintain a list
of the contractors, subcontractors, etc. that are not allowed to make campaign contributions. City
Attorney Barlow stated that it was the intent of staff to implement as a direction to staff but to not
include in the ordinance.
Motion by Spence and seconded by Johnson to read by title only and introduce Ordinance No. 2312
entitled "AN ORDINANCE OF THE CITTY COUCNIL OF THE CITY OF WEST COVINA,
CALIFORNIA, AMENDING CHAPTER 2, ARTICLE VIII OF THE WEST COVINA
MUNICIPAL CODE RELATING TO CAMPAIGN CONTRIBUTIONS BY CONTRACTORS,
SUBCONRACTORS, VENDORS AND APPLICANTS FOR ENETITLEMENT," as amended to
include the maintaining of a list of contractors, subcontractors, etc. and those who are not allowed
to make campaign contributions on the City's website and to update every thirty days. Motion
carried 4-1 by the following vote:
AYES: Johnson, Toma, Wu, Warshaw
NOES: Spence
ABSENT: None
4) Code Amendment No. 14-04
Instructional Tasting of Alcoholic Beverages
General Exemption
It is recommended that the City Council adopt the following ordinance:
ORDINANCE NO. 2313 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, APPROVING CODE AMENDMENT NO. 14-04,
RELATED TO THE INSTRUCTIONAL TASTING OF ALCOHOLIC BEVERAGES AT
OFF-SALE RETAIL LICENSED BUSINESSES
Motion by Johnson and seconded by Tama to approve as recommended. Motion carried 5-0 by the
following vote:
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Tuesday March 07 2017
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
5) Ordinance Amending West Covina Municipal Code Regarding Prohibiting Smoking
in Public Parks and Places Except those Areas Designated as Smoking Areas
It is recommended that the City Council adopt the following ordinance:
ORDINANCE NO. 2314 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, AMENDING SECTIONS 16-17 AND 16-18 OF
THE WEST COVINA MUNICIPAL CODE TO PROHIBIT SMOKING 11\1 PUBLIC
PARKS AND PUBLIC PLACES
This item was pulled from the consent Calendar by Councilman Toma and spoke in support of
prohibiting smoking in parks and to eliminate smoking is designated areas only as amended at the
prior meeting.
Motion by Toma and seconded by Johnson to read by title only, waive further reading and introduce
Ordinance No. 2314 entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, AMENDING SECTIONS 16-17 AND 16-18 OF THE WEST
COVINA MUNICIPAL CODE TO PROHIBIT SMOKINIG INPUBLIC PARKS ANDN PUBLIC
PLACES:" as amended to eliminate the inclusion of smoking only in designated areas.
Council discussion included the rights of those who smoke to continue using the parks, legal use
of tobacco and enforcement issues.
Motion failed 2-3 by the following vote:
AYES: Johnson, Toma
NOES: Spence, Wu, Warshaw
ABSENT: None
Council discussion included whether the determination of the designated smoking areas and change
of signage will be completed within the 30 period before the proposed ordinance becomes effective.
City Attorney Barlow stated the provisions of the adopted ordinance will not be enforced until the
designated smoking areas and new signage are complete.
Motion by Warshaw and seconded by Wu to adopt Ordinance No. 2314 as presented and
recommended. Motion carried 3-2 by the following vote:
AYES: Toma, Wu, Warshaw
NOES: Johnson, Spence
ABSENT: None
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Tuesday March 07 2017
INVESTMENT REPORT (receive & file)
6) City Investment Report for the Month Ended January 31, 2017
It is recommended that the City Council receive and file the Investment Report for the
month ended January 31, 2017.
This item was pulled from the Consent Calendar to allow City Treasurer Rozatti to present the
report.
Motion by Johnson and seconded by Warshaw to approve as recommended. Motion carried 5-0 by
the following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
7) Successor Agency Investment Report for the Month Ended January 31, 2017
It is recommended that the Chair and Board Members of the Successor Agency to the former
West Covina Redevelopment Agency, receive and file the Investment Report for the month
ended January 31, 2017.
Motion by Johnson and seconded by Warshaw to approve as recommended. Motion carried 5-0 by
the following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
CITY MANAGER'S OFFICE
8) First Amendment to the Retainer Agreement for City Attorney Services
It is recommended that the City Council authorize the City Manager to execute the First
Amendment to the Retainer Agreement for City Attorney Services between the City of West
Covina and the law firm of Jones & Mayer extending the term of the agreement to August
19, 2019.
Mayor Pro Tern Spence stated for the record his dissenting vote.
Motion by Johnson and seconded by Tama to approve as recommended. Motion carried 4-1 by the
following vote:
AYES: Johnson, Toma, Wu, Warshaw
NOES: Spence
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Tuesday March 07 2017
ABSENT: None
FINANCE DEPARTMENT
9) Minutes for Special Audit Committee Meeting
It is recommended that the City Council receive and file the Minutes for the Special Audit
Committee meeting held on June 14, 2016.
Motion by Johnson and seconded by Toma to approve as recommended. Motion carried 5-0 by the
following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
10) Fiscal Year 2016-17 Budget Amendments
It is recommended that the City Council approve the proposed Fiscal Year 2016-17 Budget
Amendments:
1. Appropriate revenues in the amount of $49,507.06 to the General Fund miscellaneous
reimbursements (Acct4 110.32.4647) and expenditures in the amount of $49,507.06 to
Fire Overtime (Acct4 110.32.3210.5113) for reimbursements received from the State
of California Department of Forestry and Fire Protection for the Fire Department's
assistance in the "Goose," "Chimney" and "Willard" fires; and
2. Authorize the necessary appropriations to close the Integrated Waste Management
Fund (Fund 120) into the General Fund.
Motion by Johnson and seconded by Toma to approve as recommended. Motion carried 5-0 by the
following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
11) Information Technology Grant
It is recommended that the City Council:
1. Authorize the City Manager to enter into an agreement with the cathode ray tubes
(CRT) Settlement Fund for an information technology grant; and
2. Establish Project 417040 and appropriate revenue in the amount of $36,060 to the State
Grant (Acct4 17040.162.200) and expenditures in the amount of $36,060 for Senior
Center Lab upgrades and City Hall WiFi (Acct4 17040.162.7900).
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Tuesday March 07 2017
Motion by Johnson and seconded by Toma to approve as recommended. Motion carried 5-0 by the
following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
FIRE DEPARTMENT
12) Ratify the Agreement and Increase the Compensation Amount with MAK Fire
Protection Engineering and Consulting and PE Consulting Group for Fire Plan
Review Services
It is recommended that the City Council take the following actions:
1. Ratify the three-year agreement with MAK Fire Protection Engineering and
Consulting dated July 1, 2015; and
2. Ratify the three-year agreement with PE Consulting Group dated July 1, 2015; and
3. Authorize the City Manager to execute an amendment to the three-year agreement with
MAK Fire Protection Engineering & Consulting to provide fire plan review services
and increase the not to exceed amount from $30,000 to $50,000 per year; and
4. Authorize the City Manager to execute an amendment to the three-year agreement with
PE Consulting Group to provide fire plan review services and increase the not exceed
amount from $30,000 to $50,000 per year; and
5. Authorize the City Manager to appropriate revenue in the amount of $40,000 to Fire
Plan Check/Inspection Fees (Acct# 110.32.4200.4630) and expenditures in the amount
of $40,000 to Professional Services (Aectlf 110.32.3230.6110) for fire plan review
services.
Motion by Johnson and seconded by Toma to approve as recommended. Motion carried 5-0 by the
following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
PUBLIC WORKS
13) Award of Contract for Purchase and Installation of Catch Basin Inserts at Various
Locations (Project No. 17008)
It is recommended that the City Council take the following actions:
I. Authorize the City Manager to execute a contract with Bio-Clean, A Forterra
Company, in the amount of $35,179 for the purchase and installation of catch basin
inserts at various locations in the City; and
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Tuesday March 07 2017
2. Approve the Bio Clean catch basin inserts as the standard storm water capture devices
for City owned drainage facilities until June 30, 2022.
This item was pulled from the Consent Calendar by Councilman Toma for a presentation of a staff
report.
Public Works Director Delfino "Chino" Consunji presented a brief staff report and stated the
installation of the 15 proposed catch basins were chosen location, adjacent land use, frequency of
cleaning and amount of collect debris over a year's period. Council discussion included whether
this is consider a State mandated cost to comply with the MS4 period and whether the bills are filed
with the State.
Motion by Toma and seconded by Johnson to approve as recommended. Motion carried 5-0 by the
following vote:
AYES: Johnson, Spence, Ionia, Wu, Warshaw
NOES: None
ABSENT: None
14) Approval of Professional Services Agreement with Chen Ryan Associates, Inc. for
Preparation of a Comprehensive Bicycle Master Plan with a Pedestrian Element
(Project No. G-17004)
It is recommended that the City Council take the following actions:
1. Authorize the City Manager to execute a professional services agreement with Chen
Ryan Associates, Inc. in the amount of $84,318 for the preparation of a Comprehensive
Bicycle Master Plan with a Pedestrian Element; and
2. Appropriate an additional $25,000 from the Transportation Development Act (TDA)
fund balance to Bike and Pedestrian Friendly Master Plan project (Acct#
17004.128.7900) to cover the shortfall in funding.
This item was pulled from the Consent Calendar by Councilman Wu who expressed concerns with
the cost of the Master Plan.
Discussion included the requirement for future grant funding by the Federal and State government
for "complete streets' which includes bicycle paths, the study provides for the acceptable locations
for bike paths, not moving forward with the Master Plan could prevent the City from being eligible
for the future grants, consultant services including outreach and public engagement, safety issues
of bike lanes, and letter received by Council from Bike SGV in support.
Motion by Toma and seconded by Johnson to approve as recommended. Motion carried 4-1 by the
following vote:
AYES: Johnson, Toma, Wu, Warshaw
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Tuesday March 07 2017
NOES: Spence
ABSENT: None
15) Award of Bid for Cameron Avenue Sewer Main Rehabilitation Project (Project No.
U-16030)
It is recommended that the City Council take the following actions:
1. Accept the bid from Vasilj, Inc., of Irwindale, California in the amount of $635,500 as
submitted at the bid opening on February 22, 2017 and authorize the City Manager to
execute an agreement with Vasilj, Inc. for the work to be done; and
2. Appropriate expenditures in the amount of $275,000 in the Citywide Sewer Service
Charge fund to Project No. U-16030 (Acet# 16030.189.7400).
Motion by Johnson and seconded by Toma to approve as recommended. Motion carried 5-0 by the
following vote:
AYES: Johnson, Spence, Tom., Wu, Warshaw
NOES: None
ABSENT: None
16) Award of Bid for Door Access Control System at City Facilities (Project No. BP-17006)
It is recommended that the City Council take the following actions:
1. Accept the bid from VAS Security Systems, Inc., of Simi Valley, California in the
amount of $368,616.49 as submitted at the bid opening on February 22, 2017 and
authorize the City Manager to execute an agreement with VAS Security Systems, Inc.
for the work to be done; and
2. Appropriate expenditures in the amount of $147,235 from Federal Asset Forfeiture
fund balance to the Door Access Control project (Acct# 17006.117.7500).
Motion by Johnson and seconded by Toma to approve as recommended. Motion carried 5-0 by the
following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
17) Reduction of Faithful Performance and Labor and Material Bonds for Taylor
Morrison of California, LLC (Administrative Use Permits 14-15 through 14-38 and
15-03 through 15-07)
It is recommended that the City Council reduce the amount of the Faithful Performance
Bond from $636,530 to $61,488 and Labor and Material Bond from $221,250 to $61,488
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Tuesday March 07 2017
for the Taylor Morrison of California, LLC project (Administrative Use Permit 14-55
through 14-38 and 15-03 through 15-07).
Motion by Johnson and seconded by Toma to approve as recommended. Motion carried 5-0 by the
following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
18) Award of Bid for Palm View Park Soccer Field Improvements (Project No. PP-16008)
it is recommended that the City Council accept the bid from I VL Contractors, Inc. of Rialto,
California in the amount of $193,300 as submitted at the bid opening on March 1, 2017,
and authorize the City Manager to execute a contract with IVL Contractors, Inc. for the
work to be done.
This item was removed from the Consent Calendar by Councilman Wu who inquired about the
location of the fields and a breakdown of the estimated project costs.
Public Works Director Consunji presented a brief overview of the project.
Council discussion included use of open space at park, proximity of field to parking lot, use of line
and goals to become a soccer field, and priority use of users.
Motion by Wu and seconded by Spence to approve as recommended. Motion carried 5-0 by the
following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
END OF CONSENT CALENDAR
HEARINGS
PUBLIC HEARINGS
19) Authorization to Draft the FY 2017-2018 Community Development Block Grant
(CDBG) Action Plan
It is recommended that the City Council direct staff to develop a draft FY 201 7-201 8 CDBG
Action Plan, based on the needs and priorities identified in the 2015-2020 Consolidated
Plan, as amended.
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Tuesday March 07 2017
Mayor Warshaw introduced the Public Hearing matter, Assistant City Clerk Butler verified proper
legal notice was given and Mayor Warshaw opened the Public Hearing. Management Analyst
McDonald presented the staff report.
Mayor Warshaw opened the Public Testimony period. There was no one wishing to speak,
therefore, Mayor Warshaw closed the Public Testimony period.
Motion by Johnson and seconded by Warshaw to approve as recommended. Motion carried 5-0 by
the following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
DEPARTMENTAL REGULAR MATTERS
FINANCE DEPARTMENT
20) Comprehensive Annual Financial Report (CAFR) and Other Related Reports for the
Year Ended June 30, 2016
It is recommended that the City Council take the following actions:
1. Receive and file following letters and financial reports for the year ended June 30,
2016:
Comprehensive Annual Financial Report (CAM);
Government Auditing Standards Letter;
Audit Communication Letter;
Best Practices Letter;
West Covina Housing Authority Fund Financial Report;
Air Quality Improvement Fund Financial Statements; and
Agreed-Upon Procedures related to the City's calculation of the GANN Limit.
2. Consider the Audit Committee recommendations as outlined in the staff report and
provide direction to City staff.
Terry Schaff of audit firm Roger, Anderson, Malody, & Scott, LEP presented a PowerPoint
presentation of the City's annual audit and Finance Director Buhagiar presented a brief overview
of the CAFR and audit findings.
Council discussion included action taken at Audit Committee special meeting and resulting
recommendations and decrease in the reserves which is a result of a one-time approximate $6
million transfer to eliminate the deficit in the internal service fund.
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Tuesday March 07 2017
Motion by Johnson and seconded by Toma to receive and file letters and financial reports as
recommended and approved the Audit Committee recommendations to 1) Request City staff to
provide an update on the policies, mentioned in the State Audit's Finding #8, that includes who is
responsible and a planned timeline for completion; 20 Continue to resolve the State Audit's Finding
#3 related to the Athens Contract; 3) Have City staff review the change order process in the
Purchasing Policy; and 4) Have City staff resent semi-annual reviews of the State Audit until
completed.
Motion carried 5-0 by the following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
21) Second Quarter Financial Report for Fiscal Year 2016-17
It is recommended that the City Council receive and file the Second Quarter Financial
Report for Fiscal Year 2016-17.
Finance Director Buhagiar presented the staff report and PowerPoint presentation.
Motion by Johnson and seconded by Spence to approve as recommended. Motion carried 5-0 by
the following vote:
AYES: Johnson, Spence, Ton-ia, Wu, Warshaw
NOES: None
ABSENT: None
MAYOR/COUNCILMEMBERS REPORTS
MAYOR COREY WARSHAW
22) Request from Mayor Warshaw for City Council to Discuss Taking a Formal Position
Either Supporting or Opposing SB 57 (Stern) - Natural Gas Storage: Moratorium
It is recommended that the City Council discuss whether or not to take a formal position
regarding SB 57 (Stern) - Natural Gas Storage: Moratorium, and direct staff to send a letter
to the author, as well as our local legislators, if a formal position is taken.
Mayor Warshaw spoke in opposition to the bill requesting consensus of the Council to take a formal
position to oppose.
Councilmember Toma spoke in not taking a position.
Motion by Warshaw and seconded by Johnson to take a formal position in opposition to SR 57
(Stern) — Natural Gas Storage Moratorium. Motion carried 4-1 by the following vote:
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Tuesday March 07 2017
AYES: Johnson, Spence, Wu, Warshaw
NOES: Toma
ABSENT: None
MAYOR PRO TEM MIKE SPENCE
23) Request from Mayor Pro Tern Mike Spence for City Council to Sign the Hidden
Heroes Resolution Recognizing Military and Veteran Caregivers
It is recommended that the City Council discuss signing the Hidden Heroes Resolution
recognizing military and veteran caregivers (Resolution No. 2017-9) as requested by the
Elizabeth Dole Foundation.
Mayor Pro Tern Spence gave a brief overview of the Hidden Heroes programs and requested
consensus of the Council to sign the Hidden Heroes resolution as requested by the Elizabeth Dole
Foundation
Motion by Spence and seconded by Warshaw to sign the Hidden Heroes resolution as requested by
the Elizabeth Dole Foundation. Motion carried 5-0 by the following vote:
AYES: Johnson, Spence, Tama, Wu, Warshaw
NOES: None
ABSENT: None
COUNCILMEMBER JAMES TOMA
24) Policy on the Use of Council Chambers Audio/Visual Equipment by Members of the
Public
It is recommended that the City Council discuss the draft proposal for the use of Council
Chambers audio/visual equipment by members of the public and direct staff accordingly.
Councilmember Toma spoke in support of the draft policy as presented.
Council discussion included review standards.
Motion by Toma and seconded by Warshaw to approve the draft proposal for the use of Council
Chambers audio/visual equipment as presented. Motion carried 5-0 by the following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
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Tuesday March 07 2017
AB1234 Conference and Meeting Report (verbal, if any)
(In accordance with AB 1234. Councilmembers shall make a brief report or file a written report on any
meeting/event/conference attended at City expense.)
Mayor Pro Tern Spence reported on his attendance a presentation by the California Fish and
Wildlife held in the City of Glendora regarding coyotes.
Mayor Warshaw reported on his attendance at the Foothill Transit Bus Rodeo.
CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION
(Per City of West Covina Standing Rules 41- Requests for reports, studies, or investigations that are not readily
available must be placed on the City Council/Community Development Commission agenda as items of business and
must be approved by a majority of the City Council/Community Development Commission.)
None
CITY COUNCIL COMMENTS
None
ADJOURNMENT
Mayor Warshaw adjourned the meeting at 10:53 p.m.
„ ,•, s
Submitted'hy:
r"
Rbsalia A.' atitler,MMC
Assistant City Clerk
Corey Varshaw
Mayor
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