12-06-2016 - Regular Meeting - MinutesCITY OF WEST COVINA
CITY COUNCIL
TUESDAY DECEMBER 06, 2016, 6:00 PM
REGULAR MEETING - CLOSED SESSION
CITY MANAGER'S CONFERENCE ROOM
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
MINUTES
Mayor Warshaw called the order the regular closed session meeting of the West Covina City
Council at 6:00 p.m. in the City Manager's Conference Room at City Hall, 1444 W. Garvey
Avenue, West Covina, California.
ROLL CALL
Present: Mayor Corey Warshaw, Mayor Pro Tern Mike Spence
Councilmen Lloyd Johnson, James Torna, Tony Wu
Other Present: City Manager Chris Freeland, City Attorney Kimberly Hall Barlow, Deputy City
Manager Laura Minnich, Human Resources Director Tom Bokosky
PUBLIC COMMENTS ON ITEMS ON THE AGENDA
None
CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL —EXISTING LITIGATION
Pursuant to Government Code § 54956.9(d)(1)
Sanchez v. City of West Covina
(Los Angeles Superior Court Case No. 13C634674)
Tuesday December 6, 2016
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Pursuant to Government Code § 54956.9(d)(3)
Number of Cases: Two (2)
CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Freeland, Bokosky, Barlow
• Employee Organizations
- Confidential Employees
- Maintenance & Crafts Employees
- W.C. Police Officers' Association
- W.C. Firefighters' Management Assoc.
- W.C. Firefighters' Association, I.A.F.F., Local 3226
• Unrepresented Employee Group
- Department Heads
—
ADJOURNMENT
Mayor Warshaw adjourned the meeting at 6:50 p.m.
- General Employees
- Mid-Management Employees
- W.C. Police Management Association
Rjosalia ABliffel-M !"d\-
Assistant Citklerk:
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CITY OF WEST COVINA
CITY COUNCIL
TUESDAY DECEMBER 06, 2016, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
MINUTES
CALL TO ORDER — Mayor Corey Warshaw called the meeting to order at 7:02 p.m.
INVOCATION — Led by Pastor Samuel Martinez, Christian Faith Center
PLEDGE OF ALLEGIANCE — Led by Mayor Corey Warshaw
ROLL CALL
Present: Mayor Corey Warshaw, Mayor Pro Tern Mike Spence
Councilmen Lloyd Johnson, James Toma, Tony Wu
Staff present: City Manager Chris Freeland, City Attorney Kimberly Hall Barlow, Finance
Director Christa Buhagiar, Community Services Director Nikole Bresiani, Deputy City Manager
Laura Minnich, Public Works Director Delfmo "Chino" Consunji, Human Recourses Director Tom
Bokosky, Planning Director Jeff Anderson, Police Chief Dave Faulkner, Fire Chief Larry
Whithorn, and Assistant City Clerk Rosalia A. Butler
REPORTING OUT FROM CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL —EXISTING LITIGATION
Pursuant to Government Code ,S 54956.9(d)(1)
Sanchez v. City of West Covina, Los Angeles Superior Court Case No. BC634674
Tuesday December 06, 2016
CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Freeland, Bokosky, Barlow
• Employee Organizations
- Confidential Employees - General Employees
- Maintenance & Crafts Employees - Mid-Management Employees
- W.C. Police Officers' Association - W.C. Police Management Association
- W.C. Firefighters' Management Assoc.
- W.C. Firefighters' Association, I.A.F.F., Local 3226
• Unrepresented Employee Group
. - Department Heads
City Attorney Barlow reported that direction was given by the Council but no reportable action was
taken in closed session.
CHANGES TO THE AGENDA
City Manager Freeland requested to reorder the Successor Agency Agenda to follow the City
Council Consent Calendar.
PRESENTATIONS
Mayor Warshaw and Mayor Pro Tern Spence presented a Certificate of Recognition to Dr. Denise
Patton, Executive Director and Erin Shiroma, Principal of San Jose Charter Academy to recognize
the school being awarded the title of a 2016 National Blue Ribbon School.
ORAL COMMUNICATIONS - Five (5) minutes per speaker
Thomas Stannton, West Covina resident, expressed concerns with the Traffic Committee decision
regarding permit parking on Randall Way as described in Agenda Item #3B.
Gary Gileno, West Covina resident, expressed concerns with Agenda Items #12, #16 and #17 as
listed on the agenda.
Colleen Rozatti, President of West Covina Beautiful, announced the Home for the Holidays Tour
on December 16, 2016, reminded everyone to save the date for the City's Birthday celebration on
February 15, 2017 and announced West Covina Beautiful's website as westcovinabeautiful.org .
Elsie Messman, West Covina resident, addressed soccer field expenditures, consultant
expenditures, election districts, and returning to a five day workweek.
Daniel Luevanos, City Ambassador for One Legacy Donate Life, addressed his organization
regarding organ transplants.
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Tuesday December 06, 2016
John Shewmaker, West Covina resident, addressed the ramifications of the California Voters Right
Act (CVRA) lawsuit.
Lola Finely, West Covina resident, commented on the cell tower lease agreement at BKK, the
purchase of Successor Agency assets at the BKK landfill, by-district elections and supported a
rotating mayor process, the proposed restrictions on campaign contributions, Councimembersl role
in upholding the Brown Act, and decision making of the council.
Trudy Saltmarsh, West Covina resident, addressed the CVRA lawsuit, the mayor process options
for by-district voting, and by-district election boundaries.
Fredrick Sykes, West Covina resident, spoke in support of no smoking in City parks, spoke in
support of voting districts and rotating mayor,
Armando Sanchez, West Covina resident, spoke in support of voting districts.
Jerri Potras, West Covina resident, spoke in support of an at-large elected mayor, felt consultant
fees for bike lanes could be better used for traffic enforcement, commented on the ambulance
subscription program, and supported revising food truck regulations.
Thomas Richardson, West Covina resident, addressed the parking issues on Randall Way and the
proposed parking permit process.
Jim Grivich, West Covina resident, spoke in opposition to the closure of Glendora Avenue to
personal vehicles with the Glendora Avenue revitalization project.
Dana Sykes, West Covina resident, spoke in support of by-district elections and a rotating mayor,
and supported a smoking ban in City parks.
Gloria Gandara, West Covina resident, spoke in support of by-district elections and an at-large
mayor.
George Ogden, West Covina resident, addressed Councilman Torna's comments at the previous
meeting in which he addressed Councilman Spence's personal issues and reasons for Councilman
Spence to not rotate into the Mayor Pro Tern position, commented on an electronic voting system
in the council chambers, and voting elections and mayor process.
William Elliott, West Covina resident, commented on the district elections and mayor process and
supported the issue by decided by a vote of the residents.
Gayle Mason, West Covina resident, spoke in opposition to district elections.
Jefferson DeRoux, West Covina resident, addressed the removal of trees in Cameron Park and need
to replace the trees.
Carrie Buckingham, West Covina resident, addressed the parking issues on Randall Way.
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Tuesday December 06, 2016
City Manager Freeland addressed several of the speakers' comments.
CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call
vote. There will be no separate discussion of these items unless members of the City Council/Community
Development Commission request specific items to be removed fi-om the Consent Calendar for separate discussion or
action.
ORDINANCES FOR ADOPTION
1) An Ordinance Moving the Date of West Covina's Municipal Elections to Coincide with
the Statewide General Election
It is recommended that the City Council waive further reading and adopt the following
ordinance:
ORDINANCE NO. 2303 — AN ORDINANCE OF THE CITY OF WEST COVINA,
CALIFORNIA, REPLEAING AND REPLACING ORDINANCE NO. 2212 AND
MOVING THE CITY'S GENERAL MUNICIPAL ELECTIONS FROM NOVEMBER OF
ODD-NUMBERED YEARS TO THE FIRST TUESDAY AFTER THE FIRST MONDAY
IN NOVEMBER OF EACH EVEN-NUMBERED YEAR BEGINNING IN
NOVEMEBER OF 2018
This item was pulled from the Consent Calendar by Mayor Pro Tern Spence and he stated his
opposition to changing the date to November 2018 and felt the City should continue to have the
election in November 2017 and remain on the current election cycle until required to change by
State mandate.
Motion by Toma and seconded by Johnson to approve as presented and adopt Ordinance No. 2303
as presented. Motion carried 3-2 by the following vote:
AYES: Johnson, Toma, Warshaw
NOES: Wu, Spence
ABSENT: None
2) California Voting Rights Act - Proposed Ordinance of the City Of West Covina,
California, to Establish By-District Election of Council Members and a Directly
Elected Mayor
It is recommended that the City Council waive further reading and adopt the following
ordinance:
ORDINANCE NO. 2304 - AN ORDINANCE OF THE CITY OF WEST COVINA,
CALIFORNIA, TO ESTABLISH BY-DISTRICT ELECTION OF FOUR COUNCIL
MEMBERS, A DIRECTLY ELECTED MAYOR, AND REPEALING AND REPLACING
SECTION 2-21 OF ARTICLE II, DIVISION 1, OF THE MUNICIPAL CODE AND
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Tuesday December 06, 2016
RENUMBERING SECTION 2-20 OF ARTICLE II, DIVISION 1 OF THE MUNICIPAL
CODE
This item was pulled from the Consent Calendar by Councilman Johnson.
Motion by Johnson and seconded by Toma to reconsider the proposed Ordinance to establish by-
district elections of four councilmembers and one directly elected mayor. Motion failed 2-2-1 by
the following vote:
AYES: Johnson, Toma
NOES: Wu, Warshaw
ABSENT: Spence
Mayor Pro Tern Spence stated his opposition to districts. Council discussion included CVRA
litigation and the associated costs which has driven the ordinance and whether adopting the
ordinance will settle the litigations.
Motion by Torna and seconded by Warshaw to adopt Ordinance No. 2303 as presented. Motion
failed 2-3 by the following vote:
AYES: Toma, Warshaw
NOES: Johnson, Spence, Wu
ABSENT: Spence
TRAFFIC COMMITTEE MEETING MEVUTES (accept & file)
3) Traffic Committee Minutes - Meeting of November 16, 2016
It is recommended that the City Council receive and file the attached minutes of the Traffic
Committee meeting held on November 16, 2016:
A) East Cameron Ave and South Lark Ellen Avenue Congestion and Queuing
The Traffic Committee approved replacement of the "No Right Turn On Red" signs
with "No Right Turn" with the same hours (7- 8 AM 2:30 - 3:30 PM School Days)
B) Randall Way from Sunset Avenue to Shadydale Avenue Permit Parking Request
The Traffic Committee approved the request for the permit parking and has sent out
notices to the residences within 300' of the study area, informing them that this item
will be on the December 6, 2016 City Council Agenda.
C) Bromley Avenue Speed Hump Request and Safety Concerns
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Tuesday December 06, 2016
The Traffic Committee denied the request for speed humps, but recommended that
further evaluation be conducted to implement additional signing and striping measures
to enhance traffic safety on Bromley Avenue and Walnut Creek Parkway.
D) 301 South Glendora Avenue Angle Parking Concerns
The item was carried over to the next Traffic Committee meeting.
E) East Aroma Drive and Galster Way Bicycle Lanes
The Traffic Committee recommended removal of the parking on the southerly side of
Aroma Drive from Rose Court/Donna Beth Avenue to Galster Way.
This item was pulled from the Consent Calendar by Mayor Pro Tern Spence for discussion and
inquired on how it is decided the number of parking permits per residences (Item 3B).
Public Work Director Consunji presented a brief reports on the permit process.
Mayor Pro Tern Spence also inquired as to the removal of the parking on the southerly side of
Aroma Dr. from Rose Court/Donna Beth Avenue to Galster Way in favor of a bicycle lane with no
notification to residents (Item 3E).
Public Works Director Consunji stated that normal notification (three locations at City Hall) were
provided.
Councilman Spence requested to table the report for more information of the parking restriction
permit process (3B) and to make sure affected residents on Aroma Dr. were properly notified of no
parking (3E).
Motion by Spence and seconded by Johnson to hold over items 3B, for more information on the
parking permit process, and 3E, for more information on the no parking notification process on
Aroma Dr., of the Traffic Committee minutes of the meeting held on November 16, 2016.. Motion
carried 5-0 by the following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
CITY INVESTMENT REPORT(receive & file)
4) City Investment Report for the Month Ended October 31 2016
It is recommended that the City Council receive and file the Investment Report for the
month ended October 31, 2016.
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Tuesday December 06, 2016
This item was pulled from the consent Calendar by Councilman Johnson to allow City Treasurer
Rozatti to present the report.
Motion by Johnson and seconded by Wu to receive and file the Investment Report for the month
ended October 31, 2016. Motion carried 5-0 by the following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
CITY CLERK'S OFFICE
5) Biennial Review of the City's Conflict Of Interest Codes
It is recommended that the City Council adopt the following resolutions amending the
Conflict of Interest Codes for the City of West Covina, the West Covina Community
Development Commission and the Successor Agency to the West Covina Redevelopment
Agency:
RESOLUTION NO. 2016-83 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, AMENDING THE CONFLICT OF
INTEREST CODE FOR THE CITY OF WEST COVINA
RESOLUTION NO. 2016-84 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, AMENDING THE CONFLICT OF
INTEREST CODE FOR THE WEST COVINA COMMUNITY DEVELOPMENT
COMMISSION
RESOLUTION NO. 2016-85 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, AMENDING THE CONFLICT OF
INTEREST CODE FOR THE SUCCESSOR AGENCY TO THE WEST COVINA
REDEVELOPMENT AGENCY
Motion by Toma and seconded by Wu to approve as presented and adopt Resolution No, 2016-83,
Resolution No. 2016-84 and Resolution No. 2016-85. Motion carried 5-0 by the following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
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Tuesday December 06, 2016
CITY MANAGER'S OFFICE
6) Cell Tower Lease Agreement - BICK Tower
It is recommended that the City Council approve the First Amendment to the
Communications Site Lease Agreement between the City of West Covina and T-Mobile for
the addition of cell tower antennas on the BKK Tower.
Motion by Toma and seconded by Wu to approve as presented. Motion carried 5-0 by the following
vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
FINANCE DEPARTMENT
7) Revenue Audit & Consulting Services
It is recommended that the City Council authorize the City Manager to:
1) Execute a three-year agreement with two one-year renewal options with HdL Coren &
Cone to provide property tax auditing services in an amount not to exceed $135,000;
and
2) Execute a three-year agreement with two one-year renewal options with Hinderliter,
de Llamas & Associates to provide sales & use tax and transient occupancy tax services
in an amount not to exceed $198,000.
Motion by Toma and seconded by Wu to approve as presented. Motion carried 5-0 by the following
vote:
AYES: Johnson, Spence, Torna, Wu, Warshaw
NOES: None
ABSENT: None
8) Fiscal Year 2015-16 and Fiscal Year 2016-17 Budget Amendments
It is recommended that the City Council approve the proposed Fiscal Year (FY) 2015-16
Budget Amendments:
1) Appropriate expenditures in the amount of $109,392 in the Retirement Health Savings
Plan Fund to Personnel Services (Acct # 368.13.1350.5167) for FY 2015-16 retiree
lump sum payments; and
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Tuesday December 06, 2016
2) Decrease revenue in the amount of $486,763 in the General Fund to Sales Tax Comp
(Acct 4 110.00.4111) and increase revenue in the amount of $560,945 in the
Community Facilities District Fund to Sales and Use Taxes (Acct # 853.00.4110); and
3) Appropriate expenditures in the Integrated Waste Management Fund in the amount of
$4,485 to Legal Services (Acct # 120.41.4182.6111) and expenditures in the amount
of $9,112.50 to Professional Services (Acct # 120.41.4182.6110) for costs related to
the review of the Athens contract.
It is recommended that the City Council approve the proposed Fiscal Year 2016-17 Budget
Amendments:
1) Appropriate revenues in the amount of $610,000 in the General Fund to Claims
Settlements (Acct # 110.00.4826) and expenditures in the amount of $610,000 to
General Fund Transfers Out (Acct # 110.95.9500.9160) and appropriate revenues in
the amount of $610,000 to Capital Projects Transfers In (Acct # 160.00.9110) for one-
time revenues received from the settlement associated with the CalTrans eminent
domain lawsuit for Interstate 10; and
2) Appropriate revenue in the amount of $199,356 in the Redevelopment Obligation
Retirement Fund to Property Taxes (Acct 4 810.00.4010) and appropriate expenditures
in the amount of $199,356 in the Redevelopment Obligation Retirement Fund to
Principal — County Deferral (Acct # 810.22.9000.6488); and
3) Accept the FY 2015 Fire Homeland Security Grant and appropriate revenue in the
amount of $30,000 to Federal Grants (Acct # 218.32.4551) and expenditures in the
amount of $21,000 to Other Equipment (Acct #218.32.3214.7160) and expenditures
in the amount of $9,000 to Fire Training Costs (Acct #218.32.3214.6551); and
4) Decrease the revenue budget in the amount of $563,725 in the Sewer Maintenance
Fund from Sewer Assessments (Acct # 189.41.4622) to reflect the residential and
commercial refunds; and
5) Appropriate revenue in the amount of $129,100.23, $41,667.26 and $125,932.67 in the
Los Angeles County Park Bond Fund to County Grants (Acct 4 143.51.4540); and
6) Appropriate expenditures in the amount of $310 in the Waste Management
Enforcement Grant Fund to Other Contractual Services (Acct # 145.41.4182.6120), to
cover the costs of transitioning to a new vendor to assist with Local Enforcement
Agency (LEA) regulatory compliance at the BKK Landfill.
Motion by Toma and seconded by Wu to approve as presented. Motion carried 5-0 by the following
vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
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Tuesday December 06, 2016
ABSENT: None
9) First Quarter Financial Report for Fiscal Year 2016-17
It is recommended that the City Council receive and file the First Quarter Financial Report
for Fiscal Year 2016-17.
Motion by Toma and seconded by Wu to approve as presented. Motion carried 5-0 by the following
vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES.: None
ABSENT: None
POLICE DEPARTMENT
10) Addition of Two Sworn Police Positions Funded by the Los Angeles County Taskforce
for Regional Autotheft Prevention (TRAP)
It is recommended that the City Council:
1) Authorize the City Manager to enter into an agreement with the Los Angeles County
Taskforce for Regional Autotheft Prevention (TRAP); and
2) Authorize the addition of two sworn positions in the Police Department (a Detective
Corporal and a Detective Officer), to exist as long as the TRAP agreement in in effect;
and
3) Create a new Taskforce for Regional Autotheft Prevention Fund (Fund 233) and
appropriate expenditures in the amount of $193,332 into Full Time Salaries (Acct#
233.31.3130.5110) and revenues totaling the same amount into County Grants (Acct#
233.31.4540) for these two new positions for the remainder of this fiscal year. Future
appropriations (increasing to an estimated $393,525 annually) will be incorporated into
future budgets.
This item was pulled from the Consent Calendar by Councilman Wu for the presentation of a report.
Police Chief Faulkner presented a brief overview of the addition of the two police officers and the
funding and answered questions from the Council.
Motion by Wu and seconded by Toma to approve as presented. Motion carried 5-0 by the following
vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
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Tuesday December 06, 2016
PUBLIC WORKS
11) Acceptance of Public Improvements Project No. BP-16022 Roofing Repairs at
Cameron Park Community Center
It is recommended that the City Council take the following actions:
1) Accept the public improvements construction for Project No. BP-16022; and
2) Authorize recordation of Notice of Completion with the Los Angeles County Recorder;
and
3) Authorize the release of retention funds 35 days after recordation of the Notice of
Completion.
Motion by Toma and seconded by Wu to approve as presented. Motion carried 5-0 by the following
vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
12) Agreement with Willdan Engineering to Prepare the Citywide Engineering and
Traffic Surveys
It is recommended that the City Council authorize the City Manager to execute an
agreement with Willdan Engineering in the amount not to exceed $52,525 (Account No.
17031.224.7800) to prepare the Engineering and Traffic Surveys at various locations in the
City.
This item was pulled from the Consent Calendar by Mayor Pro Tern Spence who inquired whether
the City Council will be able approve recommendations of speed changes as a result of traffic
surveys.
Public Works Director Consunji presented a brief overview of the report and stated that any change
to speed as a result of a traffic survey is by resolution which is approved by the City Council.
Motion by Johnson and seconded by Toma to approve as presented. Motion carried 5-0 by the
following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
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Tuesday December 06, 2016
13) WAXIE Sanitary Supply Master Purchase Order for the Remaining of Fiscal Year
2016-17
It is recommended that the City Council take the following actions:
1) Approve a master purchase order to WAXIE Sanitary Supply in the amount of $40,000
to furnish sanitary and janitorial supplies at City buildings and facilities; and
2) Confirm the Finance Department/Purchasing Officer's findings that the purchases and
delivery of all orders from WAXTF, sanitary supply through the National Cooperative
Purchasing Alliance (NCPA) satisfies West Covina's bid process as stated in the West
Covina Municipal Code Chapter 2, Article VII, Division 2, Article VII, Division 2,
Section 2-333 (i) (2).
Motion by Toma and seconded by Wu to approve as presented. Motion carried 5-0 by the following
vote:
AYES: Johnson, Spence, Tom a, Wu, Warshaw
NOES: None
ABSENT: None
14) Contract for Landscape Maintenance Services for City Parks and Civic Center
It is recommended that the City Council take the following actions:
1) Authorize the City Manager to execute a contract with Merchants Landscape Services,.
Inc. in the total amount of $2,133,960 ($426,792 per year) for a three-year contract
with the option of two one-year extensions to provide landscape maintenance services
for all City Parks and Civic Center; and
2) Appropriate $39,396 from the General Fund balance surplus to Service Contracts
(Acct# 110.41.4142.6130).
Motion by Toma and seconded by Wu to approve as presented. Motion carried 5-0 by the following
vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
EIND OF CONSENT CALENDAR
The Successor Agency Agenda was reordered on the Agenda to following the City Council Consent
Calendar.
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Tuesday December 06, 2016
SUCCESSOR AGENCY
Mayor Torna recessed the City Council meeting at 9:10 p.m. to convene the Successor Agency
meeting. The City Council meeting reconvened at 9:11 p.m. with all members present.
DEPARTMENTAL REGULAR MATTERS
FIRE DEPARTMENT
15) Ambulance Subscription Program Update
It is recommended that the City Council continue the Ambulance Subscription Program
which provides unlimited emergency ambulance transportation to the subscriber and all
family members living in the household.
Fire Chief Whithom presented the staff report. Chief Whithom responded to questions regarding
billing the subscribers insurance if they have insurance and profitability of the program.
Motion by Johnson and seconded by Toma to approve as presented. Motion carried 4-1 by the
following vote:
AYES: Johnson, Toma, Wu, Warshaw
NOES: Spence
ABSENT: None
PUBLIC WORKS
16) Approve Concept Plans for the Design of the Glendora Avenue Revitalization Project
It is recommended that the City Council take the following actions:
1) Approve 35% level concept plans and roadway alignment for Alternative 2, "Greenbelt
with Great Lawn" alignment, for the Glendora Avenue Revitalization Project; and
2) Direct Kreuzer Consulting Group to proceed with final roadway design for Glendora
Avenue; and
3) Direct City staff, as part of parallel and on-going process, to proceed with development
of the "Urban Eclectic" thematic concept for the revitalization of the Glendora Avenue
Downtown area.
City Manager Freeland introduced the item and stated that there have been numerous community
meetings for participation and input from the public, property owners, and business owners along
Glendora Avenue.
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Tuesday December 06, 2016
Public Works Director Consunji introduced Rick Kreuzer from Kreuzer Consulting Group and
Mike Green from Clark and Green Associates, landscape architects, then proceeded to present a
brief overview of the project. Public Works Director Consunji turned the presentation over to Mr.
Kreuzer and Mr. Green who presented ideas and issues raised at the public workshops, concepts
considered and preferred concept for Council consideration.
Mr. Kreuzer, Mr. Green and staff responded to questions from Council which included budget for
the project, whether bike lanes are included in the project, parking space allocation, funding sources
for project, projected completion date of project, on-going maintenance costs, traffic flow with
"Greenbelt with Great Lawn" alignment, review of past project plans for the area, number of
property owners and business owners involved in the workshops, stakeholders investment in the
project (business owners/property owners), trends in revitalization projects, flexible infrastructure
for future enhancements such as lighting around trees, and increased public safety. Planning
Director Anderson addressed questions and Councilmembers closed discussion with pros and cons
of the project.
Motion by Johnson and seconded by Wu to approve recommendations as presented. Motion carried
4-1 by the following vote:
AYES: Johnson, Toma, Wu, Warshaw
NOES: Spence
ABSENT: None
17) Pavement Management Program 2015-2016 Update
It is recommended that the City Council receive and file.
Public Works Director Consunji introduced Lisa Senn, Senior Project Manager of NCE, consultant
of the City's Pavement Management Program Update, and presented the staff report. Public Works
Director Consunji turned the presentation over to Ms. Senn who presented a report on the findings
and recommendations of the Citywide Pavement Management Program Update.
Council discussion included funding sources for road maintenance, priority of streets to be repaved,
development of 10 year program for rehabilitation of street maintenance, and utilizing a pavement
management program as a budgeting tool.
Motion by Spence and seconded by Johnson to receive and file the Pavement Management Program
2015-2016 Update. Motion carried 5-0 by the following vote:
AYES: Johnson, Spence, Toma, Wu, Warshaw
NOES: None
ABSENT: None
The Successor Agency Agenda was reordered on the Agenda to following the City Council Consent
Calendar.
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Tuesday December 06, 2016
MAYOR/COUNCILMEMBERS REPORTS
MAYOR COREY WARSHAW
18) Ordinance Amending West Covina Municipal Code Regarding Restriction of
Campaign Contributions by City Contractors, Subcontractors, and Vendors doing
Business with the City, and Entitlement Applicants
It is recommended the City Council provide City staff direction on this matter.
Mayor Warshaw presented a brief overview of his request to restrict campaign donations from
businesses doing business within the City of West Covina utilizing the City of Glendale ordinance
and restrictions as a model for an ordinance for West Covina.
Council discussion included concerns of funneling donations through a friend or family member of
business partner of the City, restrictions of comparable cities, lack of restricting the business from
making an unlimited independent expenditure, continued limiting of campaign restrictions,
collective donations of business and its subsidiaries, and determining ownership interest of a
company of more than 10%.
Motion by Toma and seconded by Warshaw to waive further reading and introduce Ordinance No.
2307 entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, AMENDING CHAPTER 2, ARTICLE VIII OF THE WEST COVINA
MUNICIPAL CODE RELATING TO CAMPAIGN CONTRIBUTIONS BY CONTRACTORS,
SUBCONTRACTORS, VENDORS, AND APPLICANTS FOR ENTITLEMENT."
Mayor Pro Tem Spence motioned to amend the motion to include employee unions. His motion
for an amendment failed by a lack of a second.
Action on original motion failed 2-3 by the following vote:
AYES: Toma, Warshaw
NOES: Johnson, Spence, Wu
ABSENT: None
19) Report Regarding the Current Process for City Council Members to Submit Agenda
Items for City Council Meetings as well as Potential Alternatives
It is recommended that the City Council provide staff with direction on this item.
Mayor Warshaw presented a brief overview of his request in order to expedite the completion of
the agenda packet by eliminating late requests for reports from Councilmernbers.
Council discussion included having enough time to discuss an item with the City Manager for
inclusion on the agenda, opposition to the Mayor and Mayor Pro Tern to approve another
Councilmembers request to agendize and item, possible Brown Act violations by seeking a second
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Tuesday December 06, 2016
Councilmember to support a proposed agenda item, and allowing consensus from Councilmembers
at a meeting to put report on a future agenda.
Motion by Warshaw and seconded by Toma to allow Councilmembers to submit items to be placed
on the City Council agenda to the City Manager no later than 5:00 p.m. on the Wednesday following
the previous City Council meeting, allowing the inclusion of the item on the Mayor/Mayor Pro
Tern agenda, unless the item is deemed as urgent. Motion failed 2-3 by the following vote:
AYES: • Tama, Warshaw
NOES: Johnson, Spence, Wu
ABSENT: None
MAYOR PRO TEM MIKE SPENCE
20) Report Outlining the Current Regulations on Food Trucks in West Covina
It is recommended that the City Council direct staff accordingly.
Mayor Pro Tern Spence inquired as to the ownership of the current allowed six permits in the City
and expressed concerned with the limit of only six permits.
Planning Director Anderson presented a brief staff reporting that food trucks have previously been
in close proximity to residential neighborhood which presented a need for regulations/ City
Manager Freeland added that food trucks had often presented themselves in close proximity to
restaurant of similar cuisine creating competition which was also eliminated by current regulations.
Council discussion ensued regarding regulations.
Motion by Spence and seconded by Warshaw to amend the current Ordinance by lifting the cap of
the number of food truck permits issued.
Council discussion continued as to whether there is a problem with the current number of six
permits issues, need to increase number of issued permits and the ability of a single vendor buying
all six permits not allowing additional vendors.
Action on motion failed 2-3 by the following vote:
AYES: Spence, Warshaw
NOES: Johnson, Toma, Wu
ABSENT: None
CO UNCILIVTEMBER JAMES TOMA
21) City Council's Role in Upholding the Brown Act at City Council Meetings
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Tuesday December 06, 2016
It is recommended that City Council discuss and consider the report and provide staff with
any additional direction.
Councilmember Toma presented a brief overview of his request regarding discussion by
Councilmembers of items not on the agenda during a meeting.
Council discussion ensued regarding expectations from the public in attendance at a town hall
meeting and Councilmembers responding to public questions at such types of meetings, and
drafting town hall meeting agendas broad enough to allow for more interaction and participation
between the Council and the public.
No action taken.
A1B1234 Conference and Meeting Report (verbal, if any)
(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any
meeting/event/conference attended at City expense.)
Councilmember Toma reported on his attendance at the SCAG Economic Summit.
CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION
(Per City of West Covina Standing Rules 4.f- Requests for reports, studies, or investigations that are not readily
available must be placed on the City Council/Community Development Commission agenda as items of business and
must be approved by a majority of the City Council/Community Development Commission.)
None
CITY COUNCIL COMMENTS
Councilmember Johnson commented on mutual respect between Councilmembers and the ability
to agree to disagree and announced that a neighborhood watch meeting will be held on Saturday
November 10, 2016 at Monte Vista School beginning at 10:00 a.m.
Mayor Warshaw announced that CHiPs for Kids toy drive will be held at Red Robin on Friday
November 9, 2016 beginning at 11:00 a.m.
ADJOURNMENT
Mayor Warss107 adjOurned the meeting at 11:56 p.m.
1-7JA
RoSalia A!'Etitle AMC'
Assistant CillY'Clerk,V
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