06-21-2016 - Regular Meeting - MinutesCITY OF WEST COVINA
CITY COUNCIL
TUESDAY JUNE 21, 2016, 6:00 PM
REGULAR MEETING - CLOSED SESSION
CITY MANAGER'S CONFERENCE ROOM
1444 W. GARVEY AVENUE
WEST COVINA, CALIFORNIA 91790
MINUTES
Mayor Toma called to order the regular closed session meeting of the West Covina City Council
at 6:01 p.m. in the City Manager's Conference Room at City Hall, 1444 W. Garvey Avenue, West
Covina.
ROLL CALL
Present:
Absent:
Others Present:
Mayor James Toma, Mayor Pro Tern Corey Warshaw
Councilmember Lloyd Johnson
Councilmembers Mike Spence, Tony Wu
City Manager Chris Freeland, City Attorney Kimberly Hall Barlow,
Deputy City Manager Laura Minnich
PUBLIC COMMENTS ON ITEMS ON THE AGENDA
None
CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION
Pursuant to Government Code § 54956.9(d)(1)
John Caropino v. City of West Covina (Case No. WCWC-0939
Tuesday June 21, 2016
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Pursuant to Government Code § 54956.9(d)(3)
Number of Cases: One (1)
ADJOURNMENT
Mayor Toma adjourned the meeting at 6:16 p.m.
Submitted by:
Rofsalia A. Iliker,y
Assistant CitY.Clerjc
• : r
n
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CITY OF WEST COVINA
CITY COUNCIL
TUESDAY JUNE 21, 2016, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
MINUTES
CALL TO ORDER — Mayor James Toma called the meeting to order at 7:02 p.m.
INVOCATION — Led by Pastor Grace Wabuke from Faith Community Church
PLEDGE OF ALLEGIANCE — Led by Councilman Lloyd Johnson
ROLL CALL
Present: Mayor James Toma, Mayor Pro Tern Corey Warshaw
Councilman Lloyd Johnson
Absent: Councilmen Mike Spence, Tony Wu
REPORTING OUT FROM CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL —EXISTING LITIGATION
Pursuant to Government Code §_ 54956.9(d)(1)
John Caropino v. City of West Covina (Case No. WCWC-0939)
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Pursuant to Government Code § 54956.9(d)(3)
Number of Cases: One (1)
Tuesday June 21, 2016
City Attorney Kim Hail Barlow stated there was no reportable action taken.
CHANGES TO THE AGENDA
City Manager Freeland stated that Exhibit D of Attachment 1 to Agenda Item #4, Calling Special
Election fOr Ballot Measure on Discontinuance of Use of Sunset Field in Order to Sell Property for
Hospital Expansion, has been amended to include the APN number of the property for clarity.
PRESENTATIONS
Mayor Toma recognized West Covina Fire Department Paramedic Ryan Schwartz for saving the
life of a runner during the 25 th Anniversary Brea 8K race.
Mayor Toma called forward Public Works Director Chino Consunji who introduced the new
Public Works Superintendent Micah Martin.
Mayor Toma recognized the South Hills High School Baseball CIF Champions and presented the
team members with Certificates of Recognition. Cesar Cervantes, representing Assemblymember
Hernandez's office presented the team with a Resolution of Recognition.
RECESS — Mayor Toma recessed the meeting at 7:21 p.m. The City Council reconvened at 7:24
p.m. with all members present.
ORAL COMMUNICATIONS - Five (5) minutes per speaker
Forrest Wilkins, West Covina resident, addressed citizen involvement, expressed concerns with
public safety benefits and addressed Athens Services contract.
Jennifer Wilkins Anderson, West Covina resident, spoke on the history and incorporation of the
City of West Covina.
Herb Redholtz, West Covina resident, announced activities being held by the West Covina
Historical Society, shared the Historical Society's concern of the Farmer's Market location, and
expressed concerns with the use of illegal fireworks.
Laura Jimenez, West Covina resident, spoke in support of a Bike Friendly Master Plan for the city.
Steve Shackelford, West Covina resident, addressed concerns of a housing issue on Hollybrook Dr.
John Shewmaker, West Covina resident, addressed the proposed sale of Sunset Field, park
utilization, Maintenance District funds and increases, lack of ability to search for documents on the
website, number of staff going on trip to Japan, and the Athens Services contract.
Sage Newman, on behalf of Valley Light Industries, addressed the proposed award of contract for
the cleaning of City bus shelters and spoke in support of Valley Light retaining the contract.
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Tuesday June 21, 2016
James, Grivich, West Covina resident, addressed the budget document and the format.
Fredrick Sykes, West Covina resident, spoke on AB 2788 which relates to wireless communication
facilities, stated his opposition of a ballot measure to sell parkland,
Jefferson DeRoux, West Covina resident, expressed concerns of the upcoming fireworks show and
the use of illegal fireworks in the City.
Bruce Leinbach, West Covina resident, addressed budget for upgrades to the chamber telecast
system and use of PEG funds.
Matthew Pruszyski, Valley Light Industries employee, spoke on concerns of change of bus cleaning
contract and in support of the work Valley Light Industries has done.
Gilbert Venegas, Valley Light Industries employee, spoke in support of Valley Light Industries and
the proposed change in bus shelter cleaning contract.
City Manager Freeland and City Attorney Hall Barlow responded to comments by speakers.
CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote.
There will be no separate discussion of these items unless members of the City Council/Community Development
Commission request specific items to be removed from the Consent Calendar for separate diSCUSSI011 01 action.
APPROVAL OF MEETING MINUTES (receive & file)
1) March 1, 2016 City Council Meeting Minutes
March 15, 2016 City Council Meeting Minutes
Motion by Warshaw and seconded by Toma to receive and file the minutes as presented. Motion
carried 3-0 by the following vote:
AYES: Johnson, Warshaw, Toma
NOES: None
ABSENT: Spence, Wu
COMMISSION SUMMARY OF ACTIONS (receive & file)
2) April 11, 2016 Special Audit Committee Meeting Summary of Actions
Motion by Warshaw and seconded by Toma to received and file the minutes as presented. Motion
carried 3-0 by the following vote:
AYES: Johnson, Warshaw, Toma
NOES: None
ABSENT: Spence, Wu
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Tuesday June 21, 2016
CLAIMS AGAINST THE CITY
3) Government Tort Claim Denial
It is recommended that the City Council deny the following Government Tort Claims and
the claimant be notified:
• Carina Sims vs. City of West Covina
• Hannah Smith vs. City of West Covina
Motion by Warshaw and seconded by Toma to deny the Government Tort Claims and notify the
claimants. Motion carried 3-0 by the following vote:
AYES: • Johnson, Warshaw, Toma
NOES: None -
ABSENT: Spence, Wu
CITY ATTORNEY'S OFFICE
4) Calling Special Election for Ballot Measure on Discontinuance of Use of Sunset Field
in Order to Sell Property for Hospital Expansion
It is recommended that the City Council take the following actions:
I. Adopt the following ordinance calling a special election to be conducted for the
abandonment of the current use of Sunset Field:
ORDINANCE NO. 2297 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, CALLING FOR A SPECIAL ELECTION ON
WHETHER TO DISCONTINUE USE OF SUNSET FIELD AS A PUBLIC PARK
2. Adopt the following resolutions:
RESOLUTION NO. 2016-51 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, REQUESTING THE BOARD OF
SUPERVISORS OF THE COUNTY OF LOS ANGELES TO CONOLIDATE A SPECIAL
MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 8, 2016, WITH THE
STATEWIDE GENERAL ELECTION TO BE HELD ON THAT DATE PURSUANT TO
SECTION 10403 OF THE ELECTIONS CODE
RESOLUTION NO. 2016-52 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING COUNCILMEMBERS TO
SUBMIT ARGUMENTS, SETTING PRIORITIES FOR SELECTING ARGUMENTS TO
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Tuesday June 21, 2016
PRINT, AND DIRECTING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL
ANALYSIS RELATING TO A CITY MEASURE
RESOLUTION NO. 2016-53 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, PROVIDING FOR THE FILING OF
REBUTTAL ARGUMENTS FOR CITY MEASURES SUBMITTED AT MUNICIPAL
ELECTIONS
Motion by Warshaw and seconded by Toma to approve and adopt Ordinance No. 2297 as amended
to include APN number of the property on Exhibit D, Resolution No. 2016-51, Resolution No.
2016-52 and Resolution No. 2016-53.. Motion carried 3-0 by the following vote:
AYES: Johnson, Warshaw, Toma
NOES: None
ABSENT: Spence, Wu
CITY MANAGER'S OFFICE
5) Fiscal Years 2015-2017 Department Heads' Employment Agreement - Salary and
Benefits
It is recommended that the City Council approve the following actions:
1. Adopt the following resolution approve a two-year employment agreement with City of
West Covina Department Heads:
RESOLUTION NO. 2016-57 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, AMENDING COMPENSATION AND
BENEFITS FOR THE WEST COVINA DEPARTMENT HEADS
2. Appropriate $69,000 from the General Fund fund balance and other Special Funds as
deemed appropriate, to cover the costs to implement this employment agreement for
Fiscal Year 2015-2016.
Motion by Warshaw and seconded by Toma to adopt Resolution No. 2016-57 and approve
appropriations as presented. Motion carried 3-0 by the following vote:
AYES: Johnson, Warshaw, Toma
NOES: None
ABSENT: Spence, Wu
COMMUNITY SERVICES DEPARTMENT
6) Approval of Joint Use Parking Agreement with Citrus Valley Health Partners for
Parking
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Tuesday June 21, 2016
It is recommended that the City Council approve the five (5) year Joint Use Agreement for
parking with Citrus Valley Health Partners (CVHP).
Motion by Warshaw and seconded by Toma to approve as presented. Motion carried 3-0 by the
following vote:
AYES: Johnson, Warshaw, Toma
NOES: None
ABSENT: Spence, Wu
FINANCE DEPARTMENT
7) Appropriations Limit for Fiscal Year 2016-2017
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. 2016-54 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, SETTING THE ANNUAL
APPROPRIATIONS LIMIT FOR THE FISCAL YEAR ENDING JUNE 30, 2017
Motion by Warshaw and seconded by Toma to approve as presented and adopt Resolution No.
2016-54. Motion carried 3-0 by the following vote:
AYES: Johnson, Warshaw, Toma
NOES: None
ABSENT: Spence, Wu
8) Fiscal Year 2015-16 Budget Amendments
It is recommended that the City Council approve the proposed FY 2015-16 Budget
Amendments:
• Appropriate revenue in the amount of $59,067.33 and $20,000 to the L.A. County Park
Bond Fund in county grants (Aect# 143.51.4540); and
• Appropriate revenues and expenditures to the Communities Facilities District (CFD)
Fund as detailed in the staff report; and
• Appropriate expenditures in the amount of $12,000 to the AB 939 Fund in professional
services (Acct# 129.41.4188.6110); and
• Establish the Information Technology (IT) Fund and create IT Upgrades Project No.
16051 for infrastructure upgrades and equipment and appropriate expenditures in the
aniount of $203,890.59 to the General Fund transfers out (Accti7 110.95.9500.9162),
decrease General Fund expenditures in the amount of $203,890.59 in data processing
equipment (Acct# 110.13.1340.7130), appropriate revenues in the amount of
$203,890.59 to the IT Fund transfers in (Acct# 162.00.9110) and appropriate
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Tuesday June 21, 2016
expenditures in the amount of $203,890.59 to Project No. 16051 (Acct#
16051.162.7900).
Motion by Warshaw and seconded by Toma to approve as presented. Motion carried 3-0 by the
following vote:
AYES: Johnson, Warshaw, Toma
NOES: None
ABSENT: Spence, Wu
HUMAN RESOURCES
9) Employee Benefit Broker Services
It is recommended that the City Council authorize the City Manager to execute a
Professional Services Agreement with Alliant Employee Benefits to provide Health
Benefits Consulting Services and the Total Works employee benefit administration system,
for a three year term, with up to two additional one (1) year options, for an amount not to
exceed $50,000 per year.
Motion by Warshaw and seconded by Toma to approve as presented. Motion carried 3-0 by the
following vote:
AYES: Johnson, Warshaw, Toma
NOES: None
ABSENT: Spence, Wu
PLANNING DEPARTMENT
10) Agreement with UltraSystems for CEQA Environmental Services for Precise Plan No.
16-02 (Porto's Bakery & Café)
It is recommended that the City Council authorize the City Manager to execute the
agreement with UltraSystems Environmental, Inc. in the amount of $53,250.00 to complete
an environmental analysis in compliance with the California Environmental Quality Act
(CEQA) for Porto's Bakery & Café.
Motion by Warshaw and seconded by Torna to approve as presented. Motion carried 3-0 by the
following vote:
AYES: Johnson, Warshaw, Toma
NOES: None
ABSENT: Spence, Wu
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Tuesday June 21, 2016
POLICE DEPARTMENT
11) Award of Bid - Toyota Pickup Trucks for Police Department
It is recommended that the City Council take the following actions:
1. Find that Penske Toyota of West Covina is the lowest responsible bidder for the three
Toyota pickup trucks for the Police Department; and
2. Approve a purchase order agreement with Penske Toyota of West Covina totaling
$85,300.44, from Acct# 117.31.3120.7170.
Motion by Warshaw and seconded by Toma to approve as presented. Motion carried 3-0 by the
following vote:
AYES: Johnson, Warshaw, Toma
NOES: None
ABSENT: Spence, Wu
PUBLIC WORKS
12) Award of Contract for Pressure Washing and General Cleaning at and around City-
owned Bus Shelters
It is recommended that the City Council authorize the City Manager to execute an
agreement with Fleetwash, Inc. in the amount of $64,284.48 to provide general cleaning
and power washing of City-owned bus shelters.
This item was removed from the Consent Calendar by Councilman Johnson for separate
consideration who had several questions regarding the evaluation process of the received proposals
vs. the evaluation process of the proposals received for award of bid in January 2016 in which
Council rejected the bids and requested a new RFT.
Public Works Director Consunji provided a brief staff report and answered questions regarding the
evaluation process.
Council discussion included various components of the evaluation process; complaints, if any, of
current contractor; experience of proposed vendors and support of Valley Light Industries since
they are the current vendor with experience in the City.
Motion by Toma and seconded by Warshaw to award the contract to the current vendor Valley
Light Industries in the amount of $61,395.88 to provide general cleaning and power washing of
City-owned bus shelter. Motion carried 3-0 by the following vote:
AYES: Johnson, Warshaw, Toma
NOES: None
ABSENT: Spence, Wu
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Tuesday June 21, 2016
13) Construction Oversight Services for Orangewood Park Soccer Field Improvements
(Project No. PP-16018)
It is recommended that the City Council authorize the City Manager to enter into an
agreement with David Volz Design in the amount of $44,800 for construction oversight
services for the Orangewood Park Soccer Field Improvement Project.
Motion by Warshaw and seconded by Toma to approve as presented. Motion carried 3-0 by the
following vote:
AYES: Johnson, Warshaw, Toma
NOES: None
ABSENT: Spence, Wu
14) Acceptance of Public Improvements for Project No. GP-15402 - Veterans Memorial
Project
It is recommended that the City Council take the following actions:
1. Accept the public improvements construction for Project No. GP-15402; and
2. Authorize recordation of Notice of Completion with the Los Angeles County Recorder;
and
3. Authorize the release of retention funds 35 days after recordation of the Notice of
Completion.
Motion by Warshaw and seconded by Toma to approve as presented. Motion carried 3-0 by the
following vote:
AYES: Johnson, Warshaw, Toma
NOES: None
ABSENT: Spence, Wu
15) Acceptance of Public Improvements for Project No. SP-I6002 - Pavement
Preservation Project
It is recommended that the City Council take the following actions:
1. Accept the public improvements construction for Project No. SP-16002; and
2. Authorize recordation of Notice of Completion with the Los Angeles County Recorder;
and
3. Authorize release of retention funds 35 days after recordation of the Notice of
Completion.
Motion by Warshaw and seconded by Toma to approve as presented. Motion carried 3-0 by the
following vote:
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Tuesday June 21, 2016
AYES: Johnson, Warshaw, Toma
NOES: None
ABSENT: Spence, Wu
16) Acceptance of Public Improvements for Project No. PP-16019 - Park Shelter
Improvements at Cortez Park
It is recommended that the City Council take he following actions:
1. Accept the public park improvements construction for Project No. PP-16019; and
2. Authorize recordation of Notice of Completion with the Los Angeles County Recorder;
and
3. Authorize the release of retention funds 35 days after recordation of the Notice of
Completion.
Motion by Warshaw and seconded by Toma to approve as presented. Motion carried 3-0 by the
following vote:
AYES: Johnson, Warshaw, Toma
NOES: None
ABSENT: Spence, Wu
17) Contract for Fire Department Fleet Maintenance Services
It is recommended that City Council authorize the City Manager to execute a three (3) year
contract with two (2) one-year renewal options with Performance Truck Repair Inc. of
Azusa, California to provide Fire Department fleet maintenance services.
Motion by Warshaw and seconded by Toma to approve as presented. Motion carried 3-0 by the
following vote:
AYES: Johnson, Warshaw, Toma
NOES: None
ABSENT: Spence, Wu
END OF CONSENT CALENDAR
HEARINGS
PUBLIC HEARINGS
18) FY 2016-2017 Community Development Block Grant (CDBG) Public Service Project
Funding
It is recommended tha:t the City Council take the following actions:
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Tuesday June 21, 2016
1. Appropriate $123,087 in CDBG funds to the Public Service Projects as outlined in
Table 1 of the staff report; and
2. Authorize the appropriation of 15% of any additional program income received
through the end of the FY 2015-2016 amongst Project No. 5-12 in Table 1 based on a
relative percentage of their FY 2015-2016 award.
Mayor Toma introduced the Public Hearing Matter, Assistant City Clerk Butler verified proper
legal notice was given and Mayor Toma opened the Public Hearing. Management Analyst Kelly
McDonald presented the staff report.
Council discussion included public noticing for awareness of available CDBG funds, application
requirements and process, and concerns that more needing organizations don't come forward for
funding.
Mayor Toma opened the Public Testimony period. There was no one wishing so speak, therefore,
Mayor Toma closed the Public Testimony period.
Council continued discussion which included how the projected numbers of how many people will
be served is calculated.
Motion by Warshaw and seconded by Johnson to approve as presented. Motion carried 3-0 by the
following vote:
AYES: Johnson, Warshaw, Toma
NOES: None
ABSENT: Spence, Wu
19) West Covina Landscape Maintenance District No. 7 - Public Hearing
It is recommended that the City Council adopt the following resolution, which provides for
the assessment rates to be increased by 2% to $464.06 per developed lot and $139.22 per
undeveloped lot:
RESOLUTION NO. 2016-47 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, CONFIRMING THE ENGINEER'S REPORT
AND THE ASSESSMENT CONTAINED IN THAT REPORT FOR LANDSCAPE
MAINTENANCE DISTRICT NO. 7; ORDERING LANDSCAPING MAINTENANCE,
RENOVATION, AND REPLACEMENT AND APPURTENANCES TO BE
MAINTAINED FOR FISCAL YEAR BEGINNING JULY 1, 2016
Mayor Toma introduced the Public Hearing matter stating this Public Hearing was continued from
June 7, 2016, Assistant City Clerk Butler verified proper legal notice was given and Mayor Toma
opened the Public Hearing. Public Works Director Chino Consunji presented the staff report.
Mayor Toma opened the Public Testimony period. There was no one wishing so speak, therefore,
Mayor Toma closed the Public Testimony period.
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Tuesday June 21, 2016
Mayor Pro Tern Warshaw stated he had requested this item be continued from June 7, 2016 and the
report clarifies why the administrative fees are higher for Maintenance District 7 that Maintenance
District 6 as both have relatively the same operating budget.
Motion by Warshaw and seconded by Toma to approve as presented and adopt Resolution No.
2016-47. Motion carried 3-0 by the following vote:
AYES: Johnson, Warshaw, Toma
NOES: None
ABSENT: Spence, Wu
20) West Covina Citywide Lighting and Maintenance District - Public Hearing
It is recommended that the City Council adopt the following resolution increasing the
assessment rates by 1.7%;
RESOLUTION NO. 2016-55 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, CONFIRMING THE ENGINEER'S REPORT
AND THE PLANS, SPECIFICATIONS, ESTIMATES, DIAGRAM AND
ASSESSMENTS CONTAINED THEREIN; ORDERING LIGHTING FIXTURES AND
ELECTRICAL CURRENT TO BE FURNISHED FOR LIGHTING FIXTURES AND TO
ORDER STREET TREES TO BE INSTALLED AND MAINTAINED IN THE WEST
COVINA CITYWIDE LIGHTING AND MAINTENANCE DISTRICT FOR FISCAL
YEAR BEGINNING JULY 1, 2016
Mayor Toma introduced the Public Hearing matter, Assistant City Clerk Butler verified proper
legal notice was given and Mayor Toma opened the Public Hearing. Public Works Director Chino
Consunji presented the staff report.
Council discussion included how many street trees the City currently has on residential property
and the cost to trim one tree, and staff stated that Council will be reviewing tree trimming costs at
a future meeting due to the government proposal of tree trimmers to receive prevailing wages.
Mayor Toma opened the Public Testimony period.
Forrest Wilkins, West Covina resident, inquired whether a resident is assessed for trimming if there
is no City tree in front of their house.
Dave Kilacki, commented that all trees benefit the entire community and supported assessment to
residents without City trees.
There was no one else wishing so speak, therefore, Mayor Toma closed the Public Testimony
period.
Motion by Johnson and seconded by Toma to approve as presented and adopt Resolution No. 2016-
55. Motion carried 3-0 by the following vote:
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Tuesday June 21, 2016
AYES: Johnson, Warshaw, Tom
NOES: None
ABSENT: Spence, Wu
21) West Covina Citywide Sewer Service Charge - Public Hearing
It is recommended that the City Council approve a 1.7% rate increase for the Fiscal Year
2016-2017 as outlined in Option 1 of the staff report and adopt the following resolution:
RESOLUTION NO. 2016-56 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, SETTING THE RATE AND AUTHORIZING
THE COLLECTION OF THE ANNUAL SEWER SERVICE CHARGE THROUGH THE
COUNTY TAX BILL
Mayor Torna introduced the Public Hearing matter, Assistant City Clerk Butler verified proper
legal notice was given and Mayor Toma opened the Public Hearing. Public Works Director Chino
Consunji presented the staff report.
Mayor Toma opened the Public Testimony period.
Forrest Wilkins, West Covina resident, inquired as to which local neighboring cities were used for
comparison to determine that West Covina had the lowest sewer service charges.
There was no one else wishing so speak, therefore, Mayor Toma closed the Public Testimony
period.
Motion by Warshaw and seconded by Johnson to approve as presented and adopt Resolution No.
2016-56. Motion carried 3-0 by the following vote:
AYES: Johnson, Warshaw, Toma
NOES: None
ABSENT: Spence, Wu
DEPARTMENTAL REGULAR MATTERS
FINANCE DEPARTMENT
22) Adoption of the City of West Covina Fiscal Year 2016-17 Annual Operating and
Capital Improvement Program Budget
It is recommended that the City Council take the following actions:
1. Review and approve the Fiscal Year 2016-17 Proposed Operating and Capital
Improvement Program Budget, and take action as appropriate; and
2. Adopt the following resolutions:
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Tuesday June 21, 2016
RESOLUTION NO. 2016-58 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, APPROVING NEW JOB CLASSIFICATION
SPECIFICATIONS
RESOLUTION NO. 2016-59 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET FOR THE CITY
OF WEST COVINA, THE SUCCESSOR AGENCY TO THE FORMER WEST COVINA
REDEVELOPMENT AGENCY, AND THE LOCAL ENFORCEMENT AGENCY
OPERATING BUDGETS AND THE CAPITAL IMPROVEMENT PROGRAM FOR
FISCAL YEAR 2016-17
RESOLUTION NO. 2016-60 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, AMENDING THE FUND BALANCE
RESERVE POLICY FOR THE GENERAL FUND
OR CONTINUE APPROPRIATIONS RESOLUTION
RESOLUTION NO. 2016-61 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, TO CONTINUE APPROPRIATIONS
CONSISTENT WITH THE 2015-16 FISCAL YEAR CITY OF WEST COVINA,
SUCCESSOR AGENCY TO THE FORMER WEST COVINA REDEVELOPMENT
AGENCY, AND LOCAL ENFORCEMENT AGENCY OPERATING BUDGETS UNTIL
THE ADOPTION OF THE FISCAL YEAR 2016-17 ANNUAL BUDGET
City Manager Freeland made opening comments regarding the proposed budget for adoption and
Finance Director Christa Buhagiar announced the presentation would include discussion of the
community budget survey, budget priorities, budget challenges, budget items incorporated, budget
figures, fund balance policy and Capital Improvement Projects.
Deputy City Manager Laura Minnich presented the discussion of the community budget survey.
Finance Director Buhagiar then presented the staff report and Power Point presentation and in
closing requested direction regarding the Bike Friendly Master Plan funding estimated at $75,000
and recommended the adoption of the resolutions for the budget adoption, approving new job class
specifications and amending the fund balance reserve policy.
Council questions included anticipated date of agenda technology upgrade, gas tax fund transfers,
estimated PERS costs for the fiscal year 16/17, purpose of Prop A funds and deferred maintenance
funds, and Capital Improvement Program street rehabilitation project. Finance Director Buhagiar
added that the Community Services Foundation budget will be brought at a subsequent meeting.
Motion by Warshaw and seconded by Toma to adopt Resolution No. 2016-58, Resolution No.
2016-59, Resolution No. 2016-60 as presented and approved funding for the Bike Friendly Master
Plan estimated at $75,000. Motion eanried 3-0 by the following vote:
AYES: Johnson, Warshaw, Toma
NOES: None
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Tuesday June 21, 2016
ABSENT: Spence, Wu
MAYOR/COUNCILMEMBERS REPORTS
None
AB1234 Conference and Meeting Report (verbal, ?[any)
(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any
meeting/event/conference attended at City expense)
None
CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION
(Per City of West Covina Standing Rules 4f- Requests for reports, studies, or investigations that are not readily
available must be placed on the City Council/Community Development Commission agenda as items of business and
must be approved by a majority of the City Council/Community Development Commission)
None
CITY COUNCIL COMMENTS
Mayor Pro Tern Warshaw motioned to agendize a report on rules for commissioners and how
commissioners can be removed. Seconded by Toma. Motion carried 3-0.
Councilman Johnson wished Councilman Spence a speedy recovery and requested the Council
consider an alternate Board Member to the Mosquito and Vector Control in order for there to be
representation while Councilman Spence is unable to attend. City Attorney Barlow stated a
resolution will be brought forth at the next meeting.
Mayor Toma commented on the Cancer Society Relay for Life event that was held a few weeks
ago.
ADJOURNMENT
Mayor Toma adjourned the meeting at 9:57 p.m.
Submitted by:
Rosalia A. Butrer,N
Assistant City'Clerk..„
Corey arshaw
Mayor
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