03-15-2016 - Regular Meeting - MinutesCITY OF WEST COVINA
CITY COUNCIL
TUESDAY MARCH 15, 2016, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
MINUTES
CALLED TO ORDER — Mayor James Toma called the meeting to order at 7:13 p.m.
INVOCATION — Led by Pastor Kelly Dupee
West Covina Police Chaplain
PLEDGE OF ALLEGIANCE — West Covina Police Explorer Espinoza
ROLL CALL
Present: Mayor James Toma, Mayor Pro Tern Corey Warshaw
Councilmen Lloyd Johnson, Mike Spence, Tony Wu
Absent: None
REPORTING OUT FROM CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION
Pursuant to Government Code & 54956.9(d)(1)
State of California Department of Transportation v. West Covina Successor Agency, et al.
[Plaza West Covina]
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Pursuant to Government Code § 54956.9(d)(3)
Number of Cases: One (1)
CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Freeland, Bokosky, Barlow
• Employee Organizations
Confidential Employees - General Employees
Maintenance & Crafts Employees - Mid -Management Employees
W.C. Police Officers' Association - W.C. Police Management Association
W.C. Firefighters' Management Assoc.
W.C. Firefighters' Association, I.A.F.F., Local 3226
Department Heads
City Attorney Kimberly Hall Barlow stated direction was given to staff, however, there was no
reportable action taken.
CHANGES TO THE AGENDA
City Manager Chris Freeland stated that there was an addendum to Consent Calendar Item No. 13
and requested that City Council pull the item for further discussion. Mr. Freeland also reported
that the two presentations including the "Check Presentation by West Covina Improvement
Association for Veterans' Memorial" and "Certificate of Recognition for Outstanding Community
Service" would be rescheduled..
PRESENTATIONS
Recognition of West Covina Police Department Explorers
Presentation of the 2016 Healthy Play Action Grant Award
ORAL COMMUNICATIONS - Five (5) minutes per speaker
Fredrick Sykes, West Covina resident, spoke in favor of Agenda Item No. 6 regarding the
Opposition of Senate Bill 876 (Homelessness) and also spoke on his concern of smoking in
public parks.
2
Ben Wong, West Covina resident, spoke on his concerns regarding Agenda Item No. 14
pertaining to an election recount ordinance and past election vote recounts conducted by the
County of Los Angeles Register Recorders Office.
William Elliott, West Covina resident and member of the Concealed Carry Weapon (CCW)
group, commented on the posting of a video on a previous City Council meeting and also spoke
on his support in favor of Concealed Weapons Permits.
Keith Reeves, La Verne resident, commented on the topic of CCW permits and expressed his
support in the issuances of these permits.
Carolyn Arndt, West Covina resident, voiced her concern regarding a past City Councilmember.
Forrest Wilkins, West Covina resident, spoke in favor of audits.
Daniel Luevanos, member of One Legacy/Donate Life, spoke on his support in organ donations.
Richard Hopkins, Board Member of the East San Gabriel Valley Coalition for the Homeless,
spoke on the Coalition and the services provided to the homeless.
Bruce Leinbach, West Covina resident, gave recommendations to improve the sound system and
hearing devices for the Council Chambers.
James Gardner, Rowland Heights resident, spoke in favor of the East San Gabriel Valley
Coalition for the Homeless.
Colleen Rozatti, West Covina resident and President of the West Covina Beautiful group,
commented on the various upcoming event brought forth by West Covina Beautiful.
City Manager Freeland responded to speakers concerns and comments.
CONSENT CALENDAR
APPROVAL OF MEETING MINUTES (receive & file)
1) January 12, 2016 Joint City Council/Planning Commission Special Meeting Minutes
General Plan Update
A motion was made by Councilman Spence and seconded by Mayor Pro Tern Warshaw to receive
and file the meeting minutes presented. Motion carried by a vote of 5-0.
AYES:
Johnson, Spence, Warshaw, Wu, Toma
NOES:
None
ABSENT:
None
3
COMMISSION SUMMARY OF ACTIONS (receive & file)
2) February 3, 2016 Human Resources Commission Special Meeting Summary of
Actions
A motion was made by Councilman Spence and seconded by Mayor Pro Tern Warshaw to receive
and file the summary of actions presented. Motion carried by a vote of 5-0.
AYES:
Johnson, Spence, Warshaw, Wu, Toma
NOES:
None
ABSENT:
None
ORDINANCES FOR ADOPTION
3) An Ordinance Adding Sections 15-63 through 15-72 to Article III (Fireworks) of
Chapter 15 (Miscellaneous Provisions Relating to Public Health and Safety) of the
West Covina Municipal Code Imposing Penalties for the Improper Use of Fireworks
This ordinance was introduced at the West Covina City Council meeting of March 1,
2016. The purpose of Ordinance No. 2294 is to add sections to Article III (Fireworks) of
Chapter 15 of the West Covina Municipal Code establishing administrative citations with
fines for the discharge or storage of fireworks within City limits.
The ordinance will take effect 30 days after its adoption on March 15, 2016.
It is recommended that the City Council waive further reading and adopt the following
ordinance:
ORDINANCE NO. 2294 - ADDING SECTIONS 15-63 THROUGH 15-72 TO ARTICLE
III (FIREWORKS) OF C1 APTER 15 (MISCELLANEOUS PROVISIONS RELATING
TO PUBLIC HEALTH AND SAFETY) OF THE WEST COVINA MUNICIPAL CODE
IMPOSING PENALTIES FOR THE IMPROPER USE OF FIREWORKS
This item was pulled from the Consent Calendar by Councilman Spence for further discussion.
Councilman Spence spoke on the broadness of the ordinance and asked to table the item in order
to receive more information. Mayor Pro Tent Warshaw requested to have ordinance amended to
the original ordinance.
A motion was made by Mayor Pro Tern Warshaw and seconded by Mayor Toma to waive further
reading and adopt Ordinance No. 2294. Motion carried by a vote of 4-1 with Councilman Spence
in opposition.
AYES:
Johnson, Warshaw, Wu, Toma
NOES:
Spence
ABSENT:
None
4
COMMUNITY SERVICES DEPARTMENT
4) Approval of Joint Use Agreement with the West Covina Unified School District for
Parking
It is recommended that the City Council approve the five (5) year Joint Use Agreement for
parking with the West Covina Unified School District (WCUSD).
This item was pulled from the Consent Calendar by Mayor Toma for filrther discussion.
Community Services Director Nikole Bresciani provided more information on the item.
A motion was made by Mayor Toma and seconded by Councilman Johnson to approve the five
(5) year Joint Use Agreement for parking with the West Covina Unified School District
(WCUSD). Motion carried by a vote of 5-0.
AYES: Johnson, Spence, Warshaw, Wu, Toma
NOES: None
ABSENT: None
5) Heritage Park Improvements
It is recommended that the City Council approve the request from the West Covina Rose
Float Committee Foundation (WCRFF) for City Staff to prepare a Request for Proposal
(RFP) for design and development of Heritage Park improvements.
A motion was made by Councilman Spence and seconded by Mayor Pro Tern Warshaw to
approve the request from the West Covina Rose Float Committee Foundation (WCRFF) for City
Staff to prepare a Request for Proposal (RFP) for design and development of Heritage Park
improvements. Motion carried by a vote of 5-0.
AYES: Johnson, Spence, Warshaw, Wu, Toma
NOES: None
ABSENT: None
6) Opposition to Senate Bill 876 (Homelessness)
It is recommended that the City Council oppose Senate Bill - 876 (I-tomelessness).
A motion was made by Councilman Spence and seconded by Mayor Pro Tem Warshaw to oppose
Senate Bill - 876 (Homelessness). Motion carried by a vote of 5-0.
AYES: Johnson, Spence, Warshaw, Wu, Toma
NOES: None
ABSENT: None
5
FINANCE DEPARTMENT
7) FY 15/16 Budget Amendments
It is recommended that the City Council approve the proposed FY 15/16 Budget
Amendments:
1.) Approve the closing of the Self Insurance - Uninsured Loss Fund to the Self -Insurance
General/Auto Liability Fund and the required budget amendments to accomplish this; and
2.) Appropriate fund balance in the amount of $220,000 to Patrol Full Time Salaries
(Acct# 110.31.3120.5110) for the FY 15/16 retro portion of the previously approved POA
Contract Amendment; and
3.) Appropriate fiord balance of $25,000 for Professional Services (Acct#
110. 11. 1120.6120) for a Citizen Survey.
A motion was made by Councilman Spence and seconded by Mayor Pro Tern Warshaw to
approve the aforementioned recommendation. Motion carried by a vote of 5-0.
AYES:
Johnson, Spence, Warshaw, Wu, Toma
NOES:
None
ABSENT:
None
FIRE DEPARTMENT
S) Authorized Agent for Office of Emergency Services Grants
It is recommended the City Council adopt the following resolution:
RESOLUTION NO. 2016-22 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE CITY MANAGER,
FINANCE DIRECTOR, AND/OR THE FIRE CHIEF TO ENTER AND EXECUTE THE
APPLICATIONS AND DOCUMENTS, AS THE AUTHORIZED AGENT, FOR ALL
PRE AND POST DISASTER FUNDING
A motion was made by Councilman Spence and seconded by Mayor Pro Tem Warshaw to adopt
Resolution No. 2016-22. Motion carried by a vote of 5-0.
AYES: Johnson, Spence, Warshaw, Wu, Toma
NOES: None
ABSENT: None
9) Approve Vendors for Emergency Medical Supplies and Medications (Purchasing
Specification 0116-B)
It is recommended that the City Council take the following actions:
G7
1.) Approve the following list of vendors to be used for the supply of emergency
medical supplies and medications for three years ending June 30, 2019: Life -Assist, Inc.,
Bound Tree Medical, LLC, and Midwest Medical Supply Company, LLC; and
2.) Authorize the City Manager to execute purchase orders with Life -Assist, Inc., Bound
Tree Medical, LLC, and Midwest Medical Supply Company, LLC.
A motion was made by Councilman Spence and seconded by Mayor Pro Tom Warshaw to
approve the aforementioned recommendation. Motion carried by a vote of 5-0.
AYES:
Johnson, Spence, Warshaw, Wu, Toma
NOES:
None
ABSENT:
None
HUMAN RESOURCES
10) Determination and Authorization of Industrial Disability Retirement for Local
Safety Members
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. 2016-25 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING AND DIRECTING THE
HUMAN RESOURCES COMMISSION OF THE CITY OF WEST COVINA TO
DETERMINE THE DISABILITY FOR RETIREMENT PURPOSES OF LOCAL
SAFETY MEMBERS AND REPEALING RESOLUTION NO. 4870 PURSUANT TO
SECTION 21154 AND 21157 OF THE CALIFORNIA GOVERNMENT CODE
A motion was made by Councilman Spence and seconded by Mayor Pro Tern Warshaw to adopt
Resolution No. 2016-25. Motion carried by a vote of 5-0.
AYES:
Johnson, Spence, Warshaw, Wu, Toma
NOES:
None
ABSENT:
None
PUBLIC WORKS
11) Authorization to Submit Applications to the Department of Resources Recycling and
Recovery (CalRecycle)
It is recommended that the City Council adopt the following resolutions:
RESOLUTION NO. 2016-23 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, APPROVING SUBMITTAL OF
APPLICATIONS TO THE DEPARTMENT OF RESOURCES RECYCLING AND
RECOVERY (CALRECYCLE) FOR THE USED OIL PAYMENT PROGRAM (OPP)
UNDER THE CALIFORNIA PUBLIC RESOURCES CODE SECTIONS 48690 ET
VA
SEQ. COMMENCING WITH THE FISCAL YEAR 2016-2017 TO AND INCLUDING
THE FISCAL YEAR 2020-2021
RESOLUTION NO. 2016-24 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING SUBMITTAL OF
APPLICATION FOR PAYMENT PROGRAMS AND RELATED AUTHORIZATIONS
TO THE DEPARTMENT OF RESOURCES RECYCLING AND RECOVERY
(CALRECYCLE)
A motion was made by Councilman Spence and seconded by Mayor Pro Tern Warshaw to adopt
Resolution No. 2016-23 and Resolution No. 2016-24. Motion carried by a vote of 5-0.
AYES:
Johnson, Spence, Warshaw, Wu, Toma
NOES:
None
ABSENT:
None
12) Grant Applications for the Walnut Creek Wash Improvements
It is recommended that the City Council authorize staff to apply for grants for the Walnut
Creek Wash Improvements.
A motion was made by Councilman Spence and seconded by Mayor Pro Tern Warshaw to
authorize staff to apply for grants for the Walnut Creek Wash Improvements. Motion carried by a
vote of 5-0.
AYES: Johnson, Spence, Warshaw, Wu, Toma
NOES: None
ABSENT: None
13) Award of Contract for Cameron Park Playground Improvements (Project No. PP-
16037)
It is recommended that the City Council approve the City Manager's emergency purchase
order for the completion of the Cameron Park Playground Improvement project.
This item was pulled from the Consent Calendar at the request of City Manager Freeland in
order to update the City Council on the project.
A motion was made by Mayor Pro Tern Warshaw and seconded by Councilman Wu to approve
the City Manager's emergency purchase order for the completion of the Cameron Park
Playground Improvement project. Motion carried by a vote of 5-0.
AYES:
Johnson, Spence, Warshaw, Wu, Toma
NOES:
None
ABSENT:
None
9
END OF CONSENT CALENDAR
MAYOR/COUNCILMEMBERS REPORTS
COUNCILMAN LLOYD JOHNSON
14) Review of City of West Covina Election Recount Ordinance
It is recommended that the City Council provide City staff direction on this matter.
City Councilmembers gave comments on the item.
A motion was made by Councilman Johnson and seconded by Councilman Wu to amend the
current ordinance which provides for reimbursement of recount costs whenever the vote
separation between the winning vote getter and the losing vote getter is one-half of one percent of
ballots cast, or less to one fourlh of one percent of ballots cast, or less. Motion carried by a vote
of 4-1 with Mayor Pro Tern Warshaw in opposition.
AYES:
Johnson, Spence, Wu, Toma
NOES:
Warshaw
ABSENT:
None
CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION
COUNCILMAN MIKE SPENCE
15) Request from Councilman Mike Spence Requesting the City Council's Consensus to
Instruct City Staff to Prepare a Report Outlining the City's Current Efforts to
Prevent Human Trafficking in the City of West Covina
It is recommended that the City Council direct staff accordingly.
A motion was made by Councilman Spence and seconded by Councilman Wu to instruct City
staff to prepare a report outlining the City's current efforts to prevent human trafficking in the
City of West Covina. Motion carried by a vote of 5-0.
AYES:
Johnson, Spence, Warshaw, Wu, Toma
NOES:
None
ABSENT:
None
AB1234 Conference and Meeting Report (verbal, if any)
(In accordance with A6 1234, Coancilmembers shall make a brief report or file a written report on any
ineeting/event/conference attended at City expense.)
None.
9
COUNCILMAN TONY WU
16) Request from Councilman Tony Wu Requesting the City Council's Consensus to
Instruct City Staff to Prepare a Report on the Procedure and Plan for Surveying
Property and Hillsides in the City of West Covina Regarding Brush Removal and
Weed Abatement
It is recommended that the City Council direct staff accordingly.
City Councilmembers and City Manager gave comments on this matter.
A motion was made by Councilman Wu and seconded by Councilman Spence to instruct City
staff to prepare a report on the procedure and plan for surveying property and hillsides in the City
of West Covina regarding brush removal and weed abatement. Motion carried by a vote of 4-1
with Mayor Pro Tem Warshaw in opposition.
AYES: Johnson, Spence, Wu, Toma
NOES: Warshaw
ABSENT: None
CITY COUNCIL COMMENTS
Councilman Johnson announced that City Treasurer Colleen Rozatti would be recognized by
Assemblymember Roger Hernandez.
Councilman Wu spoke on the City moving forward with internship program.
Mayor Toma congratulated the South Hills girls' soccer team on their winnings and also the
Edgewood High School Decathlon team. Mr. Toma also commented on the upcoming event of
the Cherry Blossom Festival.
Councilman Spence inquired on the grand opening of Blaze Pizza.
ADJOURNMENT
Mayor Toma made a motion and Mayor Pro Tern Warshaw seconded to adjourn the meeting in
memory of Caroline Reynolds at 9:07 p.m.
10
Submitted'byi
i
RosaliaA. Conde, MC
Assistant'City Clerk
11
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
TUESDAY MARCH 15, 2016, 6:00 PM
REGULAR MEETING — CLOSED SESSION
MINUTES
Mayor Toma called to order the regular closed session meeting of the West Covina City Council
at 6:04 p.m. in the City Managers Conference Room at City Hall, 1444 W. Garvey Avenue
South, West Covina.
ROLL CALL
Present: Mayor Toma (Recused himself during the discussion of Item No. 1 only),
Mayor Pro-Tem Warshaw, Councilmembers Johnson, Spence (Arrived at
6:07 p.m.), Wu
Others Present: Freeland, Minnich, Mauk, Bokosky, Hall Barlow
PUBLIC COMMENTS ON ITEMS ON THE AGENDA
None.
CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION
Pursuant to Government Code § 54956.9(d)(1)
State of California Department of Transportation v. West Covina Successor Agency, et al.
[Plaza West Covina]
Tuesday March 15, 2016
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Pursuant to Government Code & 54956.9(d)(3)
Number of Cases: One (1)
CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Freeland, Bokosky, Barlow
• Employee Organizations
Confidential Employees
Maintenance & Crafts Employees
W.C. Police Officers' Association
- W.C. Firefighters'
- W.C. Firefighters'
- Department Heads
ADJOURNMENT
General Employees
Mid -Management Employees
W.C. Police Management Association
Management Assoc.
Association, I.A.F.F., Local 3226
Mayor Toma adjourned the meeting at 7:05 p.m.
Submitted by:
Rosalia A- ,Butler: CMC
Assistant City.Clerk_
/VQ��
Ja Toma
Ma r