10-06-2015 - Regular Meeting - MinutesCITY OF WEST COVINA
CITY COUNCIL
TUESDAY OCTOBER 6, 2015, 6:00 PM
REGULAR MEETING - CLOSED SESSION
CITY MANAGER'S CONFERENCE ROOM
1444 W. GARVEY AVENUE
WEST COVINA, CALIFORNIA 91790
MINUTES
Mayor Sykes called to order the regular closed session meeting of the West Covina City Council
at 6:15 p.m. in the City Manager's Conference Room at City Hall, 1444 W. Garvey Avenue,
West Covina.
ROLL CALL
Present: Mayor Sykes, Mayor Pro Tern Toma
Councilmembers Spence (arrived at 6:45 p.m.), Warshaw, Wong
Others Present: Freeland, Bokosky, Barlow
PUBLIC COMMENTS ON ITEMS ON THE AGENDA
►Ore"l a
CLOSED SESSION
Mayor Sykes commenced the closed session at 6:08 p.m. to discuss the following matter(s):
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code § 54957
Title: City Manager
Tuesday October 6, 2015
CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Freeland, Bokosky, Barlow
• Employee Organizations
- Confidential Employees
- Maintenance & Crafts Employees
- W.C. Police Officers' Association
General Employees
Mid -Management Employees
W.C. Police Management Association
- W.C. Firefighters' Management Assoc.
- W.C. Firefighters' Association, UA.F.F., Local 3226
- Department Heads
ADJOURNMENT
Mayor Sykes adjourned the meeting at 6:55 p.m.
Submitted by:
�,_, D
R salia A. Conde, NI
Assistant City Clerk
Ja es Toma
ayor
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CITY OF WEST COVINA
CITY COUNCIL
TUESDAY OCTOBER 6, 2015, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
MINUTES
CALL TO ORDER — Mayor Fredrick Sykes called the meeting to order at 7:09 p.m.
INVOCATION — Led by Reverend Leslie Jena], Citrus Valley Hospice
PLEDGE OF ALLEGIANCE — Led by Mayor Pro Tern Toma
ROLLCALL
Present: Mayor Sykes, Mayor Pro Tern Toma,
Councilmembers Spence, Wong
Absent: Councilmember Warshaw
REPORTING OUT FROM CLOSED SESSION
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code $ 54957
Title: City Manager
CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code 5 54957.6
City Negotiators: Freeland, Bokosky, Barlow
0 Employee Organizations
Tuesday October 6, 2015
- Confidential Employees - General Employees
- Maintenance & Crafts Employees - Mid -Management Employees
- W.C. Police Officers' Association - W.C. Police Management Association
- W.C. Firefighters' Management Assoc.
- W.C. Firefighters' Association, I.A.F.F., Local 3226
- Department Heads
City Attorney Barlow stated direction was given to staff, there was no reportable action taken.
CHANGES TO THE AGENDA
None
PRESENTATIONS
Mayor Sykes called forward Police Chief Faulkner and recognized Sgt. Mike Barron who is
retiring with over 29 years of service.
Mayor Sykes called forward City Manager Chris Freeland who introduced the Special Olympics
host town donors and committee members.
ORAL COMMUNICATIONS - Five (5) minutes per sneaker
Miriam Nakamura, West Covina resident, offered suggestions to the City in regards to standards
for Wireless Telecommunication Facilities in public right-of—ways.
Sheena Heng, West Covina resident, spoke in support of standards for Wireless
Telecommunication Facilities in public right -of ways.
Lola Finley, West Covina resident, congratulated Chris Freeland on his appointment to City
Manager, thanked City staff for improvement in the City and spoke on various concerns within the
City.
Trudy Saltmarsh, West Covina resident, address gun violence and need for procedures when a
shooting incident takes place.
Elsie Messman, West Covina resident, addressed findings of the State audit and several issues
presented on the agenda.
Lloyd Johnson, West Covina resident, spoke on waiving City Council benefits if elected to the
Council at the next election.
John Shewmaker, West Covina resident, addressed his concerns with proposed audit committee.
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Tuesday October 6, 2015
William Elliott, West Covina resident, spoke on gun violence, congratulated Chris Freeland on his
appointment to City Manager, and expressed his opinions of the candidates in the upcoming
election.
Marie Powell, West Covina resident, addressed homelessness issues.
Jerri Potras, West Covina resident, spoke on her support of a resolution supporting Proposition 13
and the formation of an audit committee.
Forrest Wilkins, West Covina resident, spoke in support of gun possession at military recruitment
centers.
Dana Sykes, West Covina resident, spoke on concerns of mail theft in her Shadow Oak
neighborhood.
Luciano Curuchet, West Covina resident, also addressed mail theft and need to comply with leash
laws.
Bruce Leinbach, West Covina resident, addressed audio issues with the City's cable channel.
Council Members and staff addressed concerns brought forth by residents.
CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered lobe routine and can be acted on by one roll call vote.
There will be no separate discussion of these items unless members of the City Council/Community Development
Commission request specific items to be removed from the Consent Calendar for separate discussion at, action.
APPROVAL OF MEETING MINUTES (receive & file)
1) March 17, 2015 Regular City Council Closed Session Meeting Minutes
March 17, 2015 Regular City Council Meeting Minutes
March 31, 2015 Special City Council Meeting Minutes
April 7, 2015 Regular City Council Closed Session Meeting Minutes
April 7, 2015 Regular City Council Meeting Minutes
Motion by Spence and seconded by Toma to receive and file. Motion canned 4-1-1 as follows
with Councilmember Wong abstaining since he was not on the Council on the dates submitted:
AYES:
Spence, Toma, Sykes
NOES:
None
ABSENT:
Warshaw
ABSTAIN:
Wong
TRAFFIC COMMITTEE MEETING MINUTES (accept & file)
2) Traffic Committee Minutes - Meeting of September 15, 2015
Tuesday October 6, 2015
L Request. -
David Saucedo, West Covina Resident
That Parking on the south side of Workman Avenue from 247 N. Phillips
Avenue to 1950 E. Workman Avenue be restricted to permit only parking from
Sunday through Saturday, from 12:00 a.m. to 6:00 p.m.
Trafftc Committee Recommendation:
That Parking on the south side of Workman Avenue from 247 N. Phillips
Avenue to 1950 E. Workman Avenue be restricted to permit only parking from
Sunday through Saturday, from 12:00 a.m. to 6:00 p.m.
Motion by Spence and seconded by Toma to accept and file. Motion carried 4-1 as follows:
AYES: Spence, Toma, Wong, Sykes
NOES: None
ABSENT: Warshaw
CITY MANAGER'S OFFICE
3) Cancellation of November 3, 2015 City Council Meeting
It is recommended that the City Council cancel the November 3, 2015 City Council meeting
due to the West Covina Municipal Election.
Motion by Spence and seconded by Toma to approve. Motion carried 4-1 as follows:
AYES: Spence, Toma, Wong, Sykes
NOES: None
ABSENT: Warshaw
PLANNING DEPARTMENT
4) Agreement with Architerra and David Evans and Associates for Landscape and
Irrigation Plan Check Services
It is recommended that the City Council take the following actions:
1. Authorize the City Manager to execute the agreement with Architerra Design Group in
an amount not to exceed $30,000 annually to provide landscape and irrigation plan check
services; and
2. Authorize the City Manager to execute the agreement with David Evans and Associates,
Inc. in an amount not to exceed $30,000 annually to provide landscape and irrigation
plan check services.
This item was removed from the Consent Calendar for separate consideration.
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Tuesday October 6, 2015
Councilmember Wong inquired as to staffs proposed amount for contract when historically
expenditures have been much less. Planning Director Anderson stated that the City is considering
the State's requirement for Water Efficient Landscaping for the increase which may require
additional plan checking time and exceeding the amount during the lifespan of the contract.
Council and staff discussion including threshold of contract amount over 5-year period; contract
amount being within the City Manager's authority, and option to approver lower amount and
ability to amend if necessary.
Motion by Toma and seconded by Spence to reduce contract amount $30,000 to $15,000 annually
and to take the following actions:
1. Authorize the City Manager to execute the agreement with Architerra Design Group in an
amount not to exceed $15,000 annually to provide landscape and irrigation plan check
services.
2. Authorize the City Manager to execute the agreement with David Evans and Associates,
Inc. in an amount not to exceed $15,000 annually to provide landscape and irrigation plan
check services.
Motion carried 4-0 as follows:
AYES: Spence, Toma, Wong, Sykes
NOES: None
ABSENT: Warshaw
I01.13.11 [yli`[e] 31141
5) Release of Faithful Performance Guarantee and Labor and Material Bond for Precise
Plan No. 12-03
Location: 501 S. Vincent Avenue
It is recommended that the City Council accept all on -site and off -site improvements for
Precise Plan No. 12-03 and authorize the release of Faithful Performance Letter of Credit
No. 661948-40 by Comerica Bank and Labor and Material Bonds No. 4391094 by SureTec
Insurance Company in the amounts of $232,734 and $18,600, respectively.
Motion by Spence and seconded by Toma to approve. Motion carried 4-1 as follows:
AYES: Spence, Toma, Wong, Sykes
NOES: None
ABSENT: Warshaw
6) Acceptance of Foothill Transit Grant for Bus Stop Enhancement Program
It is recommended that the City Council take the following actions:
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Tuesday October 6, 2015
1. Accept Foothill Transit's Bus Stop Enhancement Program (BSEP) Grant for Fiscal Year
2015-2016 in the amount of $35,000; and
2. Authorize the City Manager and City Clerk to sign an agreement with Foothill Transit
for installation of bus stop improvements at four locations in the City; and
3. Increase the revenue and expenditure budget in the City's Capital Project Fund (160) by
$35,000 to account for the reimbursable part of the grant; and
4. Appropriate $20,000 from Proposition A fund balance to provide for the City's matching
portion.
Motion by Spence and seconded by Tomato approve as presented. Motion carried 4-1 as follows:
AYES: Spence, Toma, Wong, Sykes
NOES: None
ABSENT: Warshaw
7) Sewer System Management Plan 2015 Update
It is recommended that the City Council approve a professional services agreement with
Willdan Engineering to update the City of West Covina's Sewer System Management Plan.
Councilman Spence stated for the record that he will vote no on this item. Motion by Spence
and seconded by Toma to approve. Motion carried 3-1 as follows:
AYES:
Toma, Wong, Sykes
NOES:
Spence
ABSENT:
Warshaw
END OF CONSENT CALENDAR
RECESS - Mayor Sykes called for a recess at 8:45 p.m. The City Council reconvened at 9:40
p.m. with all members present with Warshaw as absent.
HEARINGS
PUBLIC HEARINGS
8) Code Amendment No. 14-01
Adult Oriented Businesses
General Exemption
The Planning Commission and staff recommend that the City Council introduce the
following ordinance:
ORDINANCE NO. 2283 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, AMENDING CHAPTER 26 (ZONING) OF THE
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Tuesday October 6, 2015
WEST COVINA MUNICIPAL CODE RELATED TO ADULT ORIENTED
BUSINESSES
Mayor Sykes announced that the Public Hearing was continued from September 1, 2015, Assistant
City Clerk Conde verified that proper legal notice was given and Mayor Sykes opened the Public
Hearing. Planning director Anderson presented the staff report presenting an overview of the
previously presented matter and highlighted the recommended changes to the Municipal Code as
discussed at the September meeting.
Discussion ensued regarding the proposed number of adult oriented business sites allowed with
the proposed amendment; compliance with legal requirements while establishing standards
appropriate for the City and protecting First Amendment rights; and separation of businesses.
Mayor Sykes opened the Public Testimony portion of the hearing and with no one wishing to
speak, closed the Public Testimony.
Following discussion, motion by Wong and seconded by Spence to approve option 2 as presented
at the September 1, 2015 meeting [Establish a 500-foot buffer to the sensitive uses sand a 750-foot
separation between adult businesses, adult businesses would be allowed at approximately 26 sites]
and to introduce Ordinance No. 2283 as presented. Motion carried 4-0 as follows:
AYES: Spence, Toma, Wong, Sykes
NOES: None
ABSENT: Warshaw
DEPARTMENTAL REGULAR MATTERS
COMMUNITY DEVELOPMENT COMMISSION
9) West Covina Business Assistance Program
It is recommended that the City Council approve the proposed guidelines for the Economic
Development Job Creation Program.
City Manager Freeland introduced the item and then turned the presentation over to Senior Project
Manager Morales who explained the Economic Development Program through the use of funds
through the Community Development Block Grant (CDBG) Funds.
Following lengthy discussion, motion by Spence and seconded by Wong to continue this item to
October 20, 2015.
AYES: Spence, Toma, Wong, Sykes
NOES: None
ABSENT: Warshaw
Tuesday October 6, 2015
FINANCE DEPARTMENT
10) Resolution Establishing an Audit Committee
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. 2015-73 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA ESTABLISHING THE PROCEDURES, RULES AND
REGULATIONS FOR THE AUDIT COMMITTEE
City Manager Freeland presented an overview of the item.
Council discussion included whether the committee is subject to Brown Act requirements,
staggering the terms of the appointed Councilmembers, duties of the committee in relation to
selection of the City's independent auditors, and the addition of two members of the public to the
committee.
Motion by Wong and seconded by Spence to approve Resolution 2015-73 establishing an audit
committee with an amendment to add two members of the public to the committee, terms for
Councilmembers and the members of the public to be staggering terms of two years, and change
of the duties of the committee from selecting the independent financial auditor to recommending
the independent financial auditor. Motion carried 4-0 as follows:
AYES:
Spence, Toma, Wong, Sykes
NOES:
None
ABSENT:
Warshaw
MAYOR/COUNCILMEMBERS REPORTS
None.
AB1234 Conference and Meeting Report (verbal, if any)
(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any
meeting/event/conference attended at City expense)
Councilman Spence, Council Member Wong and Mayor Pro Tern Toma reported on their
attendance at the League of California Cities conference.
(Per City of West Covina Standing Rules 4.f- Requests for reports, studies, or investigations that are not readily
available must be placed on the City Council/Community Development Commission agenda as items of business and
must be approved by a majority of the City Council/Community Development Commission.)
None
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Tuesday October 6, 2015
COUNCILMAN MIKE SPENCE
11) Request from Councilman Mike Spence Requesting the City Council's Consideration
to Adopt a Resolution Supporting Proposition 13 - People's Initiative to Limit
Property Taxation
It is recommended that the City Council direct staff accordingly.
Councilman Spence spoke in support of Proposition 13 as a protection for homeowner's and
requested the consensus of the Council to adopt a resolution supporting Proposition 13 to have the
support on record.
Councilmember Wong and Mayor Pro Tern Toma stated they would not support the motion since
there is no pending legislature action regarding the Proposition.
Motion by Spence to have the City Council's consideration to adopt a resolution supporting
Proposition 13. Motion failed due to a lack of a second.
MAYOR FREDRICK SYKES
12) Request from Mayor Fredrick Sykes Requesting the City Council's Support to
Instruct City Staff to Prepare a Staff Report Reviewing and Updating Regulations on
Political Campaign Signs
It is recommended that the City Council direct staff accordingly.
Mayor Sykes stated he would like to review regulations since candidates currently are not
following the current regulations, specifically the proper placement of signs, and to include issues
of theft within the municipal code. Discussion ensued as to whether the request is to update
regulations or to enforce the current code. City Attorney Barlow stated there are new laws
regarding signage and will bring forth proposed amendments which incorporate the law.
Motion by Sykes and seconded by Toma to have this item brought back after the upcoming
municipal election to implement sanctions for violations of the signage code section. Motion
carried 4-0 as follows:
AYES: Spence, Toma, Wong, Sykes
NOES: None
ABSENT: Warshaw
MAYOR PRO TEM JAMES TOMA
13) Request from Mayor Pro Tern James Toma to Discuss Establishing Standards for
Wireless Telecommunication Facilities in the Public Right -of -Way
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Tuesday October 6, 2015
It is recommended that the City Council direct staff accordingly.
Motion by Toma and seconded by Sykes to have staff report back as to review current ordinance
for standards for wireless telecommunication facilities in the public right of way. Motion carried
4-0 as follows:
AYES: Spence, Toma, Wong, Sykes
NOES: None
ABSENT: Warshaw
CITY COUNCIL COMMENTS
Mayor Sykes announced on channel CW "My Crazy Ex -Girlfriend", Breast Cancer Awareness
Month, and Domestic Violence Awareness Month.
ADJOURNMENT
Motion by Spence and seconded by Sykes to adjourn the meeting at 10:44 p.m. in memory of Kim
Saltmarsh Dietz, step daughter of resident Turdy Saltmarsh.
Submitted by:
osalia A -'Conde, CMC
Assistant City Clerk
vyolr
Toma
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