07-15-2015 - Special Meeting - MinutesMINUTES
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
WEDNESDAY, JULY 15, 2015, 6:00 PM
SPECIAL MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
MINUTES
CALL TO ORDER — Mayor Sykes called the meeting to order at 6:05 p.m.
PLEDGE OF ALLEGIANCE — Led by Mayor Sykes
ROLLCALL Mayor Sykes, Mayor Pro Tem Toma
Councilmembers Spence (arrived at 6:06 p.m.), Warshaw, Wong
2015-2016 FISCAL YEAR BUDGET STUDY SESSION
1) Staff Presentation of Proposed 2015-2016 Budget
Interim City Manager Mauk made opening comments regarding the 2015-16 budget and stated the
proposed budget is a balanced General Fund budget. The budget also includes resources to address
issue that have been identified in the State audit. Mr. Mauk commended staff for their work on the
budget.
Finance Director Christa Buhagiar presented a PowerPoint presentation and an overview of the 2015-
16 Operating and Capital Improvement Program budget.
Tuesday July 15, 2015
Highlights of the presentation included an overview of revenues, expenditures, various CIP projects,
personnel changes, sales tax revenue and PERS rates and its unfunded liability.
PUBLIC COMMENTS
Mayor Sykes opened the Public Comment period.
John Shewmaker, West Covina resident, complimented the staff for their work on the budget.
With no one else wishing to speak on items on the special meeting agenda, Mayor Sykes closed the
Public Comment period.
Interim City Manager Mauk presented an overview of the City Manager's Office and City Council
proposed budget.
Council discussion included expanding the hours that City Hall is open from 4 days a week to 5 days
a week and possibly half day on Saturday, sale of city owned property, and goals and
accomplishments.
Motion by Spence and seconded by Warshaw to direct staff to bring back a report and to include
costs of expanding City Hall hours to be open on Fridays, half day on Saturday, and later hours on
City Council meeting days. Motion carried 5-0.
AYES:
Spence, Toma, Warshaw, Wong, Sykes
NOES:
None
ABSENT:
None
Motion by Spence and seconded by Sykes to have staff bring back an inventory of City owned
properties in order for Council to evaluate for possible sale for CIP projects. Motion carried 5-0.
AYES:
Spence, Toma, Warshaw, Wong, Sykes
NOES:
None
ABSENT:
None
Finance Director Buhagiar provided a brief overview of Revenues and responded to questions from
Council regarding revenues and fund balances.
Councilman Spence requested to agendire for closed session a discussion on street sweeping fees
and their use that have been collected through the sewer tax bill.
Interim City Manager Mauk, assisted by staff, presented an overview of each of the following
departments with council discussion as follows:
2
Tuesday July 15, 2015
City Clerk's Department
Council discussion/comments included the posting of FPPC forms on the website, election costs and
passport services.
Finance Department
Council discussion/comments included Purchasing Manager positions, retirement costs, and audits
Human Resources Department
Council discussion/comments included year end actuarial line item and consultant costs.
Planning Department
Council discussion/comments included staffing levels.
Police Department
Council discussion/comments included posting of post -employment liability, benefit costs, code
enforcement, asset forfeitures, graffiti abatement, school resource officers and West Covina Service
Group.
Fire Department
Council discussion/comments included response call numbers, the paramedic subscription program
and patient transport.
Motion by Spence and seconded by Wong to have staff return with analysis of costs and benefits of
ambulance subscription fees and the related costs of the program and other options to increase Fire
Department revenues. Motion carried 4-1.
AYES: Spence, "Coma, Wong, Sykes
NOES: Warshaw
ABSENT: None
Public Works Department
Council discussion/comments included part time salaries.
Community Services Department
Council discussion/comments included need to further discuss CDBG guidelines and the
Community Services Foundation Board operations.
3
Tuesday July 15, 2015
Capital Improvement Program (CIP) Projects
Interim City Manager Mauk stated the CIP program is presented by both fiscal year of the proposed
project and by type of improvement. No Council discussion.
Council engaged in discussion regarding the position salary schedules and their ranges/steps and part
time salaries and the setting of those salaries.
Council engaged in closing comments discussing multi -year projections; the state audit and
commended staff, specifically the Finance Department, for the preparation of the budget.
FINANCE AND ADMINISTRATIVE SERVICES DEPARTMENT
2) Appropriations Limit for Fiscal Year 2015-2016
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. 2015-55 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, SETTING THE ANNUAL
APPROPRIATIONS LIMIT FOR THE FISCAL YEAR ENDING JUNE 30: 2016
Councilmember Wong generated discussion regarding the method utilized to arrive at the
appropriations limit and supported using the calculation which result in a lower conservative
appropriations limit, using growth change of the City rather the County.
Motion by Wong and seconded by Toma to approve Resolution Non. 2015-55 with the amendment
to compute the appropriations limit using the change in population for the City of West Covina rather
than the County of Los Angeles. Motion carried5-0.
AYES:
Spence, "Coma, Warshaw, Wong, Sykes
NOES:
None
ABSENT:
None
3) Adoption of the City of West Covina Fiscal Year 2015-2016 Annual Operating and
Capital Improvement Program Budget
It is recommended that the City Council take the following actions:
a.) Review and approve the Fiscal Year 2015-2016 Proposed Operating and Capital
Improvement Program Budget, and take action as appropriate; and
b.) Adopt the following resolution:
RESOLUTION NO. 2015-56 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET FOR THE
CITY OF WEST COVINA, THE SUCCESSOR AGENCY TO THE FORMER WEST
COVINA REDEVELOPMENT AGENCY, THE WEST COVINA COMMUNITY
4
Tuesday July 15, 2015
SERVICES FOUNDATION, INCORPORATED, AND THE LOCAL
ENFORCEMENT AGENCY OPERATING BUDGETS AND THE CAPITAL
IMPROVEMENT PROGRAM FOR FISCAL YEAR 2015-2016
Or alternatively, adopt the following resolution:
RESOLUTION NO. 2015-57 - A RESOLUTION OF THE CITY 01, WEST COVINA,
CALIFORNIA, TO CONTINUE APPROPRIATIONS CONSISTENT WITH THE
2014-2015 FISCAL YEAR CITY OF WEST COVINA, THE SUCCESSOR AGENCY
TO THE FORMER WEST COVINA REDEVELOPMENT AGENCY. THE WEST
COVINA COMMUNITY SERVICES FOUNDATION, INCORPORATED, AND
THE LOCAL ENFORCEMENT AGENCY OPERATING BUDGETS AND THE
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2015-2016
Motion by Wong and seconded by Warshaw to adopt Resolution No. 2015-56 adopting the City of
West Covina, Successor Agency to the former West Covina Redevelopment Agency, the West
Covina Community Service Foundation and the Local Enforcement Agency operating budgets and
the Capital Improvement program for fiscal year 2015-2016. Mayor Pro Tern Toma stated that due
to his employment with the State's Attorney's Office, which oversees non -profits, he would abstain
from voting on the approval of the Community Services Foundation budget. Motion carried 5-0
with Toma abstaining from approving the Community Services Foundation budget.
AYES: Spence, Toma, Warshaw, Wong, Sykes
NOES: None
ABSENT: None
ABSTAIN: Toma on the Community Services budget only
ADJOURNMENT — Motion by Warshaw and seconded by Wong to adjourn the special meeting at
8:57 p.m.
ubmitted- '
Rosalia A. Con e; CMC
Assistant.City. Clerk
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