07-02-2013 - Regular Meeting - MinutesMINUTES
REGULAR MEETING OF THE
WEST COVINA CITY COUNCIL
July 2, 2013
Mayor Sanderson called to order the regular meeting of the West Covina City Council at 7:02 p.m. in
the City Hall Council Chambers, 1444 W. Garvey Avenue, West Covina.
INVOCATION Officer Jeff Mosley
.West Covina Police Department
PLEDGE OF ALLEGIANCE Councilmember Andrew McIntyre
ROLL CALL Mayor Sanderson, Mayor Pro Tem Herfert,
Councilmembers McIntyre, Sotelo, Sykes
REPORTING OUT FROM CLOSED SESSION
City Attorney Alvarez-Glasman reported the following:
Prior to convening into closed session; all items on the City
Council agenda were announced for inclusion in the closed session
discussion; all members of the City Council were present except
Mayor Shelley Sanderson.
Items on the City Council agenda: .
Public Employee Performance Evaluation — City Manager
— City Attorney reported that Council will bring back this item to
the July 16, 2013 Council meeting with no other action taken on
this item.
Conference with Property Negotiators — Property: 1615 W.
Merced Avenue, West Covina — Alvarez-Glasman reported that
Council received a briefing and provided direction to staff with no
final action taken and nothing further to report.
PRESENTATIONS Mayor Sanderson called forward Community Services Director
Chris Freeland to accept a Proclamation for Parks and Recreation
Month — July 2013.
CHANGES TO THE AGENDA None.
ORAL COMMUNICATIONS
Carolyn Arndt Carolyn Arndt, West Covina resident, addressed the City Council
regarding Notice of Intent to Circulate Petition regarding the sale
of public land at the. Civic Center reading the Notice and proposed
text.
Lloyd Johnson Lloyd Johnson, West Covina resident, addressed a project
approved by the Planning Commission on June 25, 2013 stating
the developer is an unlicensed contractor; inquired as to why
names on the petition submitted at the Planning Commission
meeting are not recorded in the minutes; inquired as to a lunch
meeting between Mayor Pro Tern Herfert and three Planning
Commissioners; addressed a proposed department head employee
agreement and inquired into when he will receive a response to
previously asked questions from the City Manager.
George Ogden George Ogden, West Covina resident, provided a progress report
on the accident sustained by employee Rudy Lopez.
Philip Moreno Philip Moreno; West Covina resident, addressed the proposed
department employee agreement and how they affect
Councilmembers' benefits.
City Council Minutes of July 2, 2013
Jerri Potras Jerri Potras, West Covina resident addressed the change in West
Covina's density and felt the City doesn't have the resources to
maintain continued growth in the number of residences.
John Shewmaker John Shewmaker, West Covina resident, addressed the salaries and
benefits of elected officials in the City versus the salaries of the
elected officials in the West Covina Unified School District.
Elsie Messman Elsie Messman, West Covina resident, addressed the Planning
Commission minutes of June 25, 2013 and the approved project on
San Bernardino Road; addressed the proposed department head
employee agreement and traffic congestion in West Covina:
Bruce Leinbach Bruce Leinbach, West Covina resident, addressed the upcoming 41h
of July holiday; various City businesses/projects; and the decision
to change police and fire service.
John Hughes John Hughes, West Covina resident, addressed the upcoming 0 of
July; thanked Council for their support of the event; spoke in
support of the Greater West Covina Business Association.
Betty Valles Betty .Valles, West Covina resident, expressed her support of the
City Council and staff and addressed negative speaker comments.
In response to issues of housing density, Planning Director
Jeff Anderson addressed the State -mandated housing requirements.
City Manager Chung stated the request by a resident for
response is being prepared and will be followed up on.
City Attorney Alvarez-Glasman and Jeff Anderson
responded to questions brought forth regarding the content of the
Planning Commission Summary of Actions and clarified that the
document is a summary of the meeting and not minutes that
contain more detail.
Councilmember Sykes requested clarification on how the
public can obtain information on the minutes and City Attorney.
responded that they are available in the City Clerk' office.
City Manager Chung addressed a comment regarding
Council benefits tied into department head benefits.
Mayor Pro Tern Herfert also addressed Council benefits;
responded to question regarding a lunch and stated that the city is
not looking to contract services for the police department as a
speaker stated.
CONSENT CALENDAR
1) Approval of Meeting Minutes (receive & file)
Minutes Special Council Meeting Minutes of June 4, 2013
Commission Summary of Actions
2) Community/Senior Services Community and Senior Services Commission — March 12, 2013
3) Planning Commission Planning Commission — June 25, 2013
City Manager's Office
4) Agreement to Lease an Office at City hall for the Greater West
Lease Space to GWC Covina Business Association
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City Council Minutes of July 2, 2013
Recommendation is that the City Council approve the attached
lease agreement leasing 240 square feet of office space to the
Greater West Covina Business Association at City Hall.
Finance/Administrative Services
FY 2013-2013 Department Heads' Employment Agreement —
5) Salary and Benefits
Department Heads Salary Recommendation is that the City Council adopt the following
resolution:
Resolution -No. 2013-45 RESOLUTION NO. 2013-45 A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING SALARIES AND BENEFITS FOR DEPARTMENT
HEADS
6) , Placement of Property Insurance Coverage for Fiscal Year 2013-14
Property Insurance Recommendation is that the City Council approve placement of the
City's property insurance coverage for FY 2013-14 with the
Hanover Insurance Group & Casualty Cos., at a cost of $40,404
annually.
Public Works
Adoption of . Western Riverside Council of Governments
(WRCOG) California HERO Program allowing city property
7) owners access to energy efficiency loans
HERO Program Recommendation is that the City Council adopt the following
resolution:
Resolution No. 2013-46 RESOLUTION NO: 2013-46 - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
CONSENTING . TO THE INCLUSION OF PROPERTIES
WITHIN THE CITY'S JURISDICTION IN THE CALIFORNIA
HERO PROGRAM TO FINANCE DISTRIBUTED
GENERATION RENEWABLE ENERGY SOURCES, ENERGY
AND WATER EFFICIENCY IMPROVEMENTS AND
f ELECTRIC VEHICLE CHARGING INFRASTRUCTURE AND
APPROVING THE AMENDMENT TO A CERTAIN JOINT
POWERS AGREEMENT RELATED THERETO
8) Five -Year Extension of Landscape Maintenance Contract for
LMD Nos. 1, 2 and 4 Maintenance District Nos. 1, 2, and 4.
Recommendation is that the City Council take the following
actions:
1. Approve a five-year contract extension to Azteca Landscape
effective July 1, 2013, with no increase in the current contract
amount for landscape maintenance services.
2. Authorize the Public. Works Director/City Engineer and City
Clerk to execute such contract.
9) Change Order to Residential Street Rehabilitation
Residential Street Rehab Project No. SP-13104 (Annual Program)
Recommendation is that the City Council take the following
actions:
1. Approve the proposed extra work done by Gentry Brothers,
Inc.;' in the amount of $2,150,000 and authorize the Public
Works Director/City Engineer to execute a change order for
the proposed additional work.
2. Transfer $354,296 from the approved Fiscal Year 2013-2014
CIP Project (S-8) to. Project No. SP-13105 (Account No.
124.81.8322.7200).
City Council Minutes of July 2, 2013
3. Transfer $535,000 from the approved Fiscal Year 2013-2014
CIP Project (S-7) to Project No. SP-13104 (Account No.
124:81.8321.7200).
4. Authorize the Public Works Director to enter into a contract
agreement with Pacifica Services, Inc., of Pasadena, for an
amount not to exceed $50,000 for project inspection.
CONSENT CALENDAR ACTION Motion by Herfert and seconded by Sotelo to approve all items
listed on the Consent Calendar as presented.
Motion carried by 5 — 0.
ADJOURNMENT Motion by Sykes and seconded by Herfert to adjourn the meeting
at 8:02 p.m. in memory of the nineteen firefighters who lost their
lives in the Arizona Yarnell Hill fire.
Motion carried by 5 — 0.
Submitted by:
Assistant City: Ierk Susan Rush
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