06-18-2013 - Regular Meeting - Minutes1,1110208OW
REGULAR MEETING OF THE
WEST COVINA CITY COUNCIL
June 18, 2013
Mayor Sanderson called to order the regular meeting of the West Covina City Council at 7:02 p.m. in
the City Hall Council Chambers, 1444 W. Garvey Avenue, West Covina.
INVOCATION Pastor Kelly Dupee
Faith Community Church
PLEDGE OF ALLEGIANCE Mayor Pro Tern Steve Herfert
ROLL CALL Mayor Sanderson, Mayor Pro Tern Herfert,
Councilmembers McIntyre, Sotelo, Sykes
REPORTING OUT FROM CLOSED SESSION
Deputy City Attorney Nichols reported the following:
Prior to convening into closed session, all items on the City
Council agenda were announced for inclusion in the closed session
discussion; all members of the City Council were present.
Items on the City Council agenda:
Conference with Labor Negotiators — Employee .
Organizations: Miscellaneous Unrepresented . Management
Employees; Assistant City Clerk, Assistant City Manager,
Community Development Commission Director, Community
Services Director, Deputy" City Manager, Fire Chief, Finance
Director, Planning Director, Police Chief, Public Works
Director/City Engineer — Council gave staff recommendation on
negotiations with no reportable action taken by Council.
Conference with Legal Counsel - Anticipated Litigation —
Nichols reported that staff and City Attorney provided. information
to Council and Council provided direction to staff . with no
reportable action taken.
Public Employee Release — Council was briefed by staff
and Council gave staff direction with no action taken and nothing
further to report.
PRESENTATIONS Mayor Sanderson presented Dennis Chiappetta of Athens Services
with a certificate of recognition for their Clean -Up Saturday's
Program where over 700 tons of waste was collected.
Mayor Sanderson presented Barbara Roddy with a certificate of
recognition for being recognized by the Los Angeles County
Commission for Older Adults as volunteer of the year for her
volunteerism at the West Covina Senior Center.
CHANGES TO THE AGENDA
City Manager Chris Chung announced that Item #5 — Award of Bid
for City of West Covina Fixed Route and Dial -A -Ride Transit
Service - is being pulled off the agenda.
Chung also stated appellant. Leonard Radomskiy has
requested that Item 412 — Appeal of Planning Commission
Denial/Subcommittee for Design Review No. 12-03/Categorical
Exemption, Applicant/Appellant: Leonard Radomskiy, Location:
Adjacent to Summerplace Village condominium complex, at the
end of S. Dryden Lane on the east side of the street/(Assessor's
Identification Number 8743-002-036 — be continued to July 16,
2013. Deputy City Attorney Nichols reported that no further
notice is required to be given if continued — only the date to which
the matter is to be continued if continuance is approved.
City Council Minutes of June 18, 2013
12)
Appeal of Planning Commission
Denial — S. Dryden Lane
City Manager Chung suggested moving forward Agenda Item # 12.
Deputy City Attorney Nichols advised that it was the
Council's decision to either honor the applicant's request to
continue to a future meeting or move the item forward.
Appeal Hearings
Appeal of Planning Commission Denial of
Subcommittee for Design Review No. 12-03
Categorical Exemption
Applicant/Appellant: Leonard Radomskiy
Location: Adjacent to Summerplace Village condominium
complex, at the end of S. Dryden Lane on the east side of the street
(Assessor's Identification Number 8743-002-036)
Motion Motion by Herfert and seconded by Sykes to continue the matter to
July 16, 2013 per the applicant's/appellant's request.
Motion carried by 5 — 0.
ORAL COMMUNICATIONS
Alfred Williams Alfred Williams, West Covina resident, thanked Community
Services Director Chris Freeland for the current video camera
system upgrades; addressed an item from a previous meeting
regarding a study for County Fire & ' Paramedic Services and
thanked Council for their decision to move forward with the study.
James Toma - James Toma, West Covina resident, addressed the Civic
Center/Library project, which many residents opposed, the tax
payors' funds that have been spent on attorneys fees and inquired
why the City is now appealing the Court's decision knowing the
County will oppose the project and requested the Council drop the
appeal and the project.
Carolyn Arndt Carolyn Arndt, West Covina resident, addressed her comments
regarding Planning Commissioners' review of items at a previous
meeting and her restored confidence during the June meeting she
also attended. She encouraged residents to get involved.
John Shewmaker John Shewmaker, West Covina resident, inquired about
Community Services' Dial -A -Ride program; information in
Discover article regarding the appeal of the Civic Center Project
and elimination of the Redevelopment Agency (RDA); and posed
additional questions about the City's budget cuts in relation to the
elimination' of the RDA; and commented on Athens' Clean -Up
Saturdays program.
.Lloyd Johnson Lloyd - Johnson, West Covina resident, addressed Item #10
encouraging Council' to approve the cooperative agreement with
L.A. County to improve the traffic signal at the intersection of
Badillo Street and Orange Avenue;. requested information on upper
management pay cuts due to budget constraints; inquired of
redevelopment staffing; whether former Councilmember Michael
Touhey is being paid for representing the City on the Oversight
Board despite a possible. conflict of interest due to his being on the
Water Board; and; requested a response in writing on how much
has been spent to date on the Ziad Alhassen lawsuit.
Birdie Azpeitia Birdie Azpeitia, West Covina resident, spoke in support of Item
#10 to improve the intersection of Badillo Street and Orange
Avenue'.
2.
City Council Minutes of June 18, 201.3
Jeanette Heitniann Jeanette Heitmann, West Covina resident, provided information on
the Service Center for Independent Living outlining the services
available to the elderly and the community.
Donna Lee
CONSENT CALENDAR
1)
Minutes
2)
Summary of Actions
Donna Lee, Southern California Edison, addressed a resource
manual on Emergency Information and a Field Guide distributed to
Council and offered to answer any questions.
Mayor Sanderson referred speakers' questions to staff for follow
UP.
Approval of Meeting Minutes (receive & file)
Regular Council Meeting Minutes of May 7, 2013
Commission Summary of Actions
Planning Commission — June 11, 2013
Ordinances for Adoption
3) Code Amendment No. 13-01
Pylon Signs Code Amendment Pylon (Freestanding) Signs
General Exemption
Recommendation is that the City Council adopt the following
ordinance:
Ordinance No. 2246 ORDINANCE NO. 2246 AN .ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING CHAPTER 26 (ZONING) OF THE WEST
COVINA MUNICIPAL CODE RELATED TO PYLON SIGNS
FOR COMMERCIAL USES
Ordinance for Adoption
Code Amendment No. 13-02
4) Vehicle Sales
Vehicle Sales Code Amendment General Exemption
Recommendation is that the City Council adopt the following
ordinance:
Ordinance No. 2247 ORDINANCE, NO. 2247 AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING CHAPTER 26 (ZONING) OF THE WEST
COVINA MUNICIPAL CODE RELATED TO VEHICLES
SALES
The following item was removed from the . Agenda to a future
meeting.
Community Services Department
Award of Bid
5) Award of Bid for City of West Covina Fixed Route and Dial -A -
Dial -A -Ride Ride Transit Service
Recommendation is that the City Council:
1. Accept the bid of MV Transportation, Inc. in the amount
$5,060,339 (cumulative) for a five-year period commencing on
August 1, 2013;
2. Authorize an increase in fares to utilize the Fixed Route and
Dial -A -Ride services from 50 cents to $1.00 for one-way
travel, beginning on August 1, 2013;
3. Authorize the City Manager, to negotiate the final terms for the
transit service agreement with MV Transportation, Inc.; and
4. Authorize the City Manager and City Clerk to execute a transit
service agreement for the services outlined in the Request for
Proposals..
3
City Council Minutes of June 18, 2013
6)
Appropriations Limit
Resolution No. 2013-38
7)
2013 BJA Justice Assistance Grant
Finance Department
Appropriations Limit for Fiscal Year 2013-2014
Recommendation_ is that the City Council adopt the following
resolution:
RESOLUTION NO. 2013-38 -'A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
SETTING THE ANNUAL APPROPRIATIONS LIMIT FOR THE
FISCAL YEAR ENDING JUNE 30,.2014
Police Department
2013 BJA Justice Assistance Grant
Recommendation .is that the City Council approve the 2013 BJA
Justice Assistance Grant and, authorize the appropriation of an
estimated $23,168 for future grant purchases, as follows:
• $5,000 into 130.31.3112.5113 for supplemental overtime for
enforcement
• $11,168 into 130.31.3112.6220 for law enforcement supplies
• $7,000 into 130.31.3112.6215 for police computer supplies
Public Works
8) West.Covina Landscape Maintenance District No. 1
LMD No. 1 Setting of 2013-2014 Assessment Rate
Recommendation is that the City � Council adopt the following
resolution, 'which provides for the assessment rates to be
maintained at their current rate of 11.88 cents per 100 dollars of
assessed valuation.
Resolution No. 2013-39 RESOLUTION NO. 2013739 - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
SETTING THE ASSESSMENT FOR THE WEST COVINA
LANDSCAPE MAINTENANCE DISTRICT NO. 1 AND FIXING
THE TAX RATE FOR: SAID MAINTENANCE DISTRICT FOR
THE FISCAL YEAR BEGINNING JULY 1, 2013
9) West Covina Landscape Maintenance District No. 2
.LMD No. l Setting of 2013-2014 Assessment Rate
Recommendation is that the City Council adopt the following
resolution, which provides for the assessment rates to be increased
by 2.0%, from. 6.30 cents to 6.43 per 100 dollars of assessed
valuation.
Resolution No. 2013-40 RESOLUTION NO. 2013-40 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
SETTING THE ASSESSMENT FOR THE WEST COVINA
LANDSCAPE MAINTENANCE DISTRICT NO. 2 AND FIXING
THE TAX RATE FOR SAID MAINTENANCE DISTRICT FOR
THE FISCAL YEAR BEGINNING JULY 1, 2013
10) Co -Operative Agreement With the County of Los Angeles to
Co -Operative Agreement — Modify the Traffic. Signal at the Intersection of Badillo Street and
Badillo & Orange Signal Orange Avenue
Improvements (City No. TP-13502
Recommendation is that the City Council authorize the Public
Works Director/City Engineer to execute a Co -Operative
Agreement with the County of Los Angeles to modify the traffic
signal at the intersection of Badillo Street and Orange Avenue
11)' Municipal NPDES Permit Compliance
NPDES Permit Compliance Recommendation is that the City. Council take the following
actions:
rd
i
City Council Minutes of June 18, 2013
1.Authorize the Public Works Director/City Engineer to sign
and submit a Notice of Intent (NOI) to the California Regional
Water Quality Control Board, Los Angeles Region (Regional
Board) by June 28, 2013, committing the City of West Covina
to an Individual Watershed Management Plan (I-WMP).
2. Contract with the City's consultant, TECS Environmental,
which serves other cities in the region, and who has provided
a cost estimate of $60,000 to prepare an I-WMP.
CONSENT CALENDAR ACTION Motion by Herfert and seconded by Sotelo to approve all items
listed on the Consent Calendar as presented except Item #5 Award
of Bid for City of West Covina Fixed Route and Dial -A -Ride
Transit Service to be held over. to a future meeting.
Motion carried. by 5 — 0.
HEARINGS The following item was approved to be continued:
Appeal Hearings
Appeal of Planning Commission Denial of
Subcommittee for Design Review No. 12-03
Categorical Exemption
12) Applicant/Appellant: Leonard Radomskiy
Location: Adjacent to Summerplace Village condominium
Appeal of Planning Commission complex, at the end of S. Dryden Lane on the east side of the street
Denial — S. Dryden Lane (Assessor's Identification Number 8743-002-036)
This item is being continued at the request of the appellant,
Leonard Radomskiy to the July 16, 2013 Council meeting. Deputy
City Attorney Nichols reported that no further notice is required to
be given — only the date to which the matter is to be continued.
Public Hearings
13) West Covina Citywide Lighting and Maintenance District
Citywide Lighting.& MD Mayor Sanderson announced the hearing matter and Assistant City
Clerk Rush verified that proper legal notice had been given.
Mayor Sanderson then proceeded to open the hearing and Public
Works Director Shannon Yauchzee gave a brief summary of the
matter explaining that this District was formed and voter approved
in 1997 and includes a consumer price index (CPI) increase not to
exceed 2%. The District is responsible for the maintenance of
street trees and lighting citywide. He reported that this fiscal year,
a 2% increase is necessary to avoid depletion of the reserves and
inadequate funding to meet the cash flow, which will then affect
the General Fund. Staff is recommending a 2% increase to
continue to build the reserves and help cover cash flow for the
future. He then offered to answer questions.
Assistant City Clerk Rush verified that no written comments or
objections had been received.
Open testimony Mayor . Sanderson proceeded to open the public testimony portion
of the hearing and called for public comment.
Closed testimony There being no one wishing to address Council, Mayor Sanderson
closed the public comment portion of the hearing.
Motion Motion by McIntyre and seconded by Herfert to adopt the
following resolution:.
Resolution No. 2013-41 .RESOLUTION NO. 2013-41 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST, COVINA, CALIFORNIA,
CONFIRMING THE ENGINEER'S REPORT AND THE
PLANS, SPECIFICATIONS, ESTIMATES, DIAGRAM AND
5
City Council Minutes of June 18, 2011
ASSESSMENTS 'CONTAINED THEREIN; ORDERING
LIGHTING FIXTURES AND ELECTRICAL CURRENT TO BE
FURNISHED FOR LIGHTING FIXTURES AND TO ORDER
STREET TREES TO BE INSTALLED AND MAINTAINED IN
THE WEST COVINA CITYWIDE LIGHTING AND
MAINTENANCE DISTRICT FOR FISCAL YEARS
BEGINNING JULY 1, 2013,
Motion carried by 5 — 0 .
Public Hearing
14) West Covina Citywide Sewer Service Charge
Sewer Service Charge Mayor Sanderson announced the hearing matter and Assistant City
Clerk, Rush .verified that proper legal notice had been given.
Mayor Sanderson. then proceeded to open the hearing and Public
Works Director Yauchzee gave a brief presentation reporting that.
the sewer assessment pays for the maintenance and operation of
the city's sewer system, compliance with regulations of the Federal
Clean Water Act, and future sewer repairs and replacements. He
stated that staff is recommending a 2.2% increase this year to cover
future cash flow and avoid depleting the city's reserves. In
addition, it is recommended to collect fees on the County tax bill
which is the most efficient method of collection or it would cost
the city $20,000 $25,000 for mailing and collection. He then
offered to answer questions.
Assistant City Clerk Rush verified that no written comments or
objections had been received.
Open testimony Mayor Sanderson proceeded to open the public testimony portion
of the hearing and called for public comment.
Close testimony There being no one wishing to address Council, Mayor Sanderson
closed the public comment portion of the hearing.
Motion Motion by Sykes and seconded by Herfert to approve staff s
recommendation of a 2.2% rate increase for the Fiscal Year 2013-
2014 and adopt the following resolution:
Resolution No. 2013-42 RESOLUTION NO. 2013-42 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
SETTING THE RATE AND AUTHORIZING THE
COLLECTION OF THE ANNUAL SEWER SERVICE CHARGE
THROUGH THE COUNTY TAX BILL
Motion carried by 5 - 0.
15) FY 2013-2014 Community Development Block Grant (CDBG)
CDBG Public Services Public Service Project Funding
Mayor Sanderson announced the hearing matter and Assistant City
Clerk Rush verified that proper legal notice had been given.
Mayor Sanderson then proceeded to 'open the hearing and
Community Services Management Analyst Kelly McDonald gave
a summary, of the report, stating that this hearing concerns the
allocations for FY 2013-2014 CDBG funding for public services
from the US Department of Housing and Urban Development's
Annual Grant to the City totaling $822,867, which is a 6.9%
decrease from the previous year. City Council approved the FY
2013-2014 Action plan that included funding for public services to
the maximum ,allowable level. McDonald also outlined the
allocation process for public service providers and informed the
Council that staff is recommending the approval of fifteen percent
of the grant and program income, totaling $161,366, for FY 2013-
2014. He then offered to answer questions.
6
City Council Minutes of June 18, 2013
Open testimony Mayor Sanderson proceeded to open the public testimony portion
of the hearing and called for public comment.
Close testimony There being no one wishing to address Council, Mayor Sanderson
then closed the public testimony portion of the hearing.
Motion Motion by Herfert and . seconded by Sotelo to approve the
following funding allocations:
Applicant/Project
Recommendation
1. Domestic Violence Victim Advocate*
$ 20,000
2. Careship *
22,000
3. Youth Assistance Program *
5,000
4. Senior Meals Program*
60,000
5. Housing Rights Center
10,000
6. Action Food Pantry
6,561
7. ESGV Coalition for the Homeless
6,561
8. Cory's Kitchen
5,000
9. SGV YWCA — Meals on Wheels
5,000
10. SGV YWCA — Senior Citizens Assistance Program
10,061
11. Assistance League of Covina Valley
2,000
12. Love Inc
3,061
13. Project 29:11
4,561
Total
$ 161,366
* City Projects
Motion carried by 5 - 0.
Public Hearing
16)
Public Hearing Regarding West Covina Auto Plaza Business
Auto Plaza Report
Improvement District 2013-2014 Annual Report and Assessment
Mayor Sanderson announced the hearing matter and Assistant City
Clerk verified that proper legal notice had been given and that the
affidavit of publication was on file.
Mayor Sanderson then proceeded to open the hearing and
CDC Project Manager Paulina Morales reported that the purpose
of this item is to confirm the Auto Plaza Business Improvement
District (BID) Annual Report and set direct assessments that will
be placed on the L.A. County tax rolls for the coming fiscal year.
On May 2, 2013, the West Covina Auto Plaza Business
Improvement. District Advisory Board met and approved the
Annual Budget of $42,150 which included normal expenses such
as utilities, landscaping and maintenance of the electronic reader
board. The Board set next year's assessment at $2,000 for each of
the six owners within the district. Ms. Morales then offered to
answer questions.
Assistant City Clerk Rush verified that no written communications
regarding the West Covina Auto Plaza BID FY 2013-2014 and
Assessment were received.
Open testimony
Mayor Sanderson proceeded to open the public testimony portion
of the hearing and called for public comment.
Close testimony
There being no one wishing to address Council, Mayor Sanderson
closed the public testimony portion of the hearing.
Motion
Motion by McIntyre and seconded by Herfert to adopt the
following resolution:
7
City Council Minutes of June 18, 2013
Resolution No. 2013-43 RESOLUTION NO. 2013-43 —'A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
CONFIRMING THE ANNUAL REPORT FOR THE WEST
COVINA AUTO PLAZA BUSINESS IMPROVEMENT
DISTRICT AREA FOR FISCALYEAR 2013-2014
Motion carried by 5 — 0.
DEPARTMENTAL REGULAR MATTERS
Finance Department
17) Budget Adoption Adoption of the City of West Covina Fiscal Year 2013-14
Operating and Capital Improvement Program Budget
City Manager Chris Chung announced the item and credited new
Finance Director Nita McKay with a timely Budget. Ms. McKay
presented the -report itemizing each attachment on the staff report.
In addition, a PowerPoint presentation was displayed which
a identified an overview of General Fund revenues and expenditures
and their projections and the organizational chart detailing cuts in
staffing by reorganization of departments to attain savings.
Also outlined were financing plans for, fire equipment, a'
summary of the Capital Improvement Program, Fund balance
increases, the impact of the elimination of redevelopment agencies
and the State Department of Finance's demand to return scheduled
payments for outstanding debt to the City by the redevelopment
agency, consideration of caps on retiree medical benefits, and
recommendation for a financial sustainability/emergency reserve
through a formal policy to protect .the City during periods of
economic downturn or other unanticipated or emergency
expenditures. Also highlighted were future plans for a mid -year
review of the budget, looking into increasing. revenues and
reducing costs through review of fee and charge fees, and line item
service fee increases. She then offered to answer any questions.
Council discussion Mayor Pro Tern Herfert thanked Finance Director McKay on her
presentation of the budget and reported that new businesses are
opening in the City every month; spoke on the progress
accomplished so far and the effort to focus on financial stability
and the importance of implementing a reserve policy.
Councilmembers Sotelo, McIntyre, and Sykes expressed
their gratitude to staff for an easy to understand presentation of the
Budget report and for their efforts to do more with less, for their
foresight and good planning in order to sustain the City through
this difficult economy and move forward despite the State's
takeaways and without diminishing service to the residents.
Motion Motion by •Herfert and seconded by Sykes to adopt the following
resolution adopting the FY 2013-1.4 Operating and Capital
Improvement Program Budget:
Resolution No. 2013-44 RESOLUTION NO. - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, ADOPTING THE -'CITY OF WEST COVINA;
COMMUNITY DEVELOPMENT COMMISSION; SUCCESSOR
AGENCY; WEST COVINA COMMUNITY SERVICES
FOUNDATION, INCORPORATED; CAPITAL
IMPROVEMENT PROGRAM; AND LOCAL ENFORCEMENT
AGENCY OPERATING BUDGETS AND APPROVING THE
APPROPRIATIONS FOR THE FISCAL YEAR COMMENCING.
JULY 1, 2013 AND ENDING JUNE 30, 2014
Motion carried by 5 — 0.
8
City Council Minutes of June 18, 2013 .
CITY COUNCIL COMMENTS Councilmember Sykes addressed live cable and internet access to
City Council meetings and requested looking into. re -implementing
cable access.
Mayor Sanderson reported on a new business in the City and
encouraged all to support the City's small business community.
ADJOURNMENT Motion Herfert and seconded by Sykes to adjourn the meeting at
8:22 p.m.. Motion carried by 5 — 0.
Submitted by:
Mayor Sllley Sanderson
0J