03-05-2013 - Regular Meeting - MinutesMINUTES
REGULAR MEETING OF THE
WEST COVINA CITY COUNCIL
March 5, 2013
Mayor Sanderson called to order the regular meeting of the West Covina City Council at 7:03 p.m. in
the City Hall Council Chambers, 1444 W. Garvey Avenue, West Covina.
INVOCATION Pastor Stephen Ichiriu
PLEDGE OF ALLEGIANCE Councilmember Sykes
Mayor Sanderson read a written statement prepared by Mayor Pro
Tem Herfert which stated his retirement from Southern California
Edison and that he will be traveling for the next few weeks and
will not be in attendance at the March 5t" meeting.
ROLL CALL Mayor Sanderson,
Councilmembers McIntyre, Sotelo, Sykes
Absent Councilmember Herfert
Motion by Sanderson and seconded by Sotelo to excuse Mayor Pro
Tem Herfert's absence. Motion carried 4-0.
REPORTING OUT FROM CLOSED SESSION
City Attorney Alvarez-Glasman reported the following:
Prior to convening into closed session, all items on the City
Council agenda were announced for inclusion in the closed session
discussion; three members of the Council were present,
Councilmembers McIntyre, Sotelo and Sykes.
Items on the agenda:
Conference with Legal Counsel — Existing Litigation — City
of West Covina vs. Yeager Skanska, Inc. and Heinbuch Golf, LLC
et. al — City Attorney Alvarez-Glasman reported that there was
discussion on this matter with direction provided to Special
Counsel by the City Council with no final action to report.
CHANGES TO THE AGENDA None.
City Manager Christopher Chung introduced Rick Genovese,
Interim Fire Chief.
ORAL COMMUNICATIONS
Irene Fleck Irene Fleck, West Covina resident, thanked the City for their
support and partnership with the recent Litfest event and
announced upcoming Library events.
Dana Sykes Dana Sykes, West Covina resident, announced Rowland Unified
School District fund raiser FOR US for local students in need.
Forrest Wilkens Forrest Wilkens, West Covina resident, addressed Mayor Pro Tem
Herfert's question to Councilmember Sykes at the February 5t"
Council meeting.
Julie Shepherd Julie Sheppard, West Covina resident, addressed a comment made
by Mayor Pro Tem Herfert at the February 5"' Council meeting.
City Council Minutes of March 5, 2013
Lisa Mayo Lisa Mayo, West Covina resident, introduced herself to the
Council stating she has submitted her application for a vacant
commission seat.
Shirley Buchanan Shirley Buchannan, West Covina resident, addressed the comment
by Mayor Pro Tern Herfert at the February 5th Council meeting.
Corey Warshaw Corey Warshaw, West Covina resident, addressed Item # 13 —
Request from Councilmember Andrew McIntyre Requesting the
City Council to Instruct City Staff to Prepare a Report on the
Creation of a Program to Provide Incentives & Educate Landlords
on the Importance of Maintaining Their Property — reporting that a
program is already in place through the Police Department and
proceeding with the current request is not a good use of time and
resources.
Mayor Sanderson responded to comments by speakers.
Councilmember Sykes responded to comments by speakers.
CONSENT CALENDAR
Approval of Meeting Minutes (receive & file)
1) Special City Council Meeting Minutes of December 4, 2012
Minutes Regular City Council Meeting Minutes of December 4, 2012
Special City Council Meeting Minutes of December 12, 2012
Commission Summary of Actions (receive & file)
2) Human Resources Commission Human Resources Commission — January 23, 2013
3) Community & Senior Services Community & Senior Services — May 8, 2012; July 10, 2012;
September 11, 2012; November 13, 2012
Claims Against the City
4) Claims Against the City Government Tort Claim Denial (deny & notify claimant)
Recommendation is that the City Council deny the following
Government Tort Claims and the claimants and/or their respective
attorneys be so notified.
• Juan Manuel Garcia vs. City of West Covina
• Joseph Jacobo vs. City of West Covina
Treasurer's Report (receive & file)
5) Treasurer's Report City Treasurer's Report for the Month of January 2013
Recommendation is that the City Council receive and file this
report.
City Manager's Office
6) City's Legislative Platform City of West Covina 2013 Legislative Platform
Recommendation is that the City Council adopt the proposed 2013
Legislative Platform to support/oppose county, state, and federal
legislation as appropriate.
Human Resources Department
7) Limited Service Employees Approval of Terms and Conditions of Employment for Limited
Service Employees
Recommendation is that the City Council adopt the following
resolution:
Resolution No. 2013-10 RESOLUTION NO. 2013-10 — A RESOLUTIN OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
IDENTIFYING THE TERMS AND CONDITIONS OF
EMPLOYMENT FOR LIMITED SERVICE EMPLOYEES
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City Council Minutes of March 5, 2013
Planning Department
8) Housing Element Consultant Consultant Agreement for Housing Element Update (5"' Cycle)
Recommendation is that the City Council authorize the execution
of an agreement with Environmental Science Associates in the
amount of $29,000 to provide consulting services associated with
updating the Housing Element of the General Plan.
Public Works Department
Renewal of the Citywide Lighting and Maintenance District and
Landscape Maintenance Districts Nos. 4, 6, and 7 — Ordering of
Engineer's Reports
Recommendation is that the City Council . adopt the following
resolutions:
Resolution No. 2013-11 RESOLUTION NO. 2013-11 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
ORDERING THE CITY ENGINEER TO PREPARE AND FILE
A REPORT IN ACCORDANCE WITH PROPOSITION 218
AND ARTICLE 4, CHAPTER 1, PART 2, "LANDSCAPING
AND LIGHTING ACT OF 1972", BEING DIVISION 15,
STREETS AND HIGHWAYS CODE OF THE STATE OF
CALIFORNIA, ORDERING CERTAIN LANDSCAPING AND
LIGHTING MAINTENANCE IN THE CITY OF WEST
COVINA, CALIFORNIA, FOR THE FISCAL YEAR
COMMENCING JULY 1, 2013 — WEST COVINA LIGHTING
AND MAINTENANCE DISTRICT (2013-2014)
Resolution No. 2013-12 RESOLUTION NO. 2013-12 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
INITIATING PROCEEDINGS FOR THE CITY OF WEST
COVINA, CALIFORNIA, INITIATING PROCEEDINGS FOR
THE CONFIRMATION OF THE WEST COVINA LANDSCAPE
MAINTENANCE DISTRICT NO. 4 LEVY AND COLLECTION
OF ASSESSMENT WITHIN THAT DISTRICT PURSUANT TO
PROPOSITION 218 AND THE LANDSCAPING AND
LIGHTING ACT. OF 1972 FOR FISCAL YEAR 2013-2014 —
WEST COVINA LANDSCAPE MAINTENANCE DISTRICT
NO. 4 (2013-2014
Resolution No. 2013-13 RESOLUTION NO. 2013-13 A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
INITIATING PROCEEDINGS FOR THE CITY OF WEST
COVINA, CALIFORNIA, INITIATING PROCEEDINGS FOR
THE CONFIRMATION OF THE WEST COVINA LANDSCAPE
MAINTENANCE DISTRICT NO. 6 LEVY AND COLLECTION
OF ASSESSMENT WITHIN THAT DISTRICT PURSUANT TO
PROPOSITION 218 AND THE LANDSCAPING AND
LIGHTING ACT OF 1972 FOR FISCAL YEAR 2013-2014 -
WEST COVINA LANDSCAPE MAINTENANCE DISTRICT
NO. 6 (2013-2014
Resolution No. 2013-14 RESOLUTION NO. 2013-14 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
INITIATING PROCEEDINGS FOR THE CITY OF WEST
COVINA, CALIFORNIA, INITIATING PROCEEDINGS FOR
THE CONFIRMATION OF THE. WEST COVINA LANDSCAPE
MAINTENANCE DISTRICT NO. 7 LEVY AND COLLECTION
OF ASSESSMENT WITHIN THAT DISTRICT PURSUANT TO
PROPOSITION 218 AND THE LANDSCAPING AND
LIGHTING ACT OF 1972 FOR FISCAL YEAR 2013-2014 —
WEST COVINA LANDSCAPE MAINTENANCE DISTRICT
NO. 7 (2013-2014
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City Council Minutes of March 5, 2013
CONSENT CALENDAR ACTION Motion by Sotelo and seconded by Sykes to approve all items
listed on the Consent Calendar as presented.
Motion carried by 4 — 0.
PUBLIC HEARINGS Public Hearing
Authorization to Draft the FY 2013-2014 Community
Development Block Grant (CDBG) Action Plan
Mayor Sanderson announced the hearing matter and Assistant City
Clerk Rush verified that proper legal notice had been given.
Mayor Sanderson then proceeded to open the hearing and
Management Analyst Kelly McDonald provided a summary
reporting that as a condition of receiving federal CDBG grant
fiends, the City is required to prepare an annual Action Plan which
details the intended use of the grant funds. The public hearing is
required to provide the public an opportunity for citizen input and
he further explained the development of the funding allocations
and the reductions that required the City to reprioritize those
allocations. Although the 2013-2014 funding has not been
announced, HUD has advised the City to move forward with the
process and roll over current priorities and amend them, if
necessary, once allocations are known. Based on the outcome of
this hearing, the staff will prepare and publish the draft action plan
which will be available for a 30-day public review and comment
period with a final draft presented on April 16, 2013 for Council
approval.
Public testimony Mayor Sanderson then proceeded to open the public testimony
portion of the hearing and called for public comment.
Close testimony There being no one wishing to address Council, Mayor Sanderson
proceeded to close the public testimony portion of the hearing.
Motion Motion by Sotelo and seconded by Sykes to direct staff to develop
a draft FY 2013-2014 CDBG Action Plan, based on the needs and
priorities identified in the staff report.
Motion carried by 4- 0.
DEPARTMENTAL REGULAR MATTERS
Finance Department
Exception to the 18-Day Wait Period to Hire Interim Finance
11) 180-Day Wait Period to Hire Director
Mayor Sanderson introduced the subject matter and asked for
Council's direction.
Assistant City Clerk Rush presented:
Resolution No. 2013-15 RESOLUTION NO. 2013-15 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AUTHORIZING AN EXCEPTION TO THE 180-DAY WAIT
PERIOD FOR EMPLOYMENT OF A RETIREE
Motion Motion by McIntyre and seconded by Sykes to adopt the
resolution. Motion carried by 4 - 0.
SUCCESSOR AGENCY Mayor Sanderson recessed the Council meeting at 7:31 p.m. to
convene the Successor Agency meeting.
The City Council reconvened at 7:32 p.m. with all members
present except Councilmember Herfert.
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City Council Minutes of March 5, 2013
MAYOR/COUNCILMEMBER REPORTS
Request from Mayor Shelley Sanderson
12) School Violence Programs City -Wide School Violence Training and Intervention Program
Mayor Sanderson introduced the subject matter and West Covina
Police Lieutenant Pat Benschop presented a report detailing the
Police Department's efforts to devise programs to protect children
in West Covina schools in response to the recent tragedy in
Connecticut. Lt. Benschop detailed the Police Department's focus
on three areas: Police Training and Campus Threat Assessments;
Training of School Staff; and Reality Based Scenario Training, and
explained how these areas will help all to work together to
diminish the danger to students at school and thanked the Council
for their support and for taking steps to address this important
issue.
Motion Motion by McIntyre and seconded by Sotelo to approve and
support. the proactive efforts of the Police Department in
addressing school violence thereby increasing the safety and
security of children in West Covina schools.
Motion carried by 4- 0.
Councilmember Sykes expressed his support and would like to see
a comprehensive study to address staffing levels and funding of
public safety.
CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATIONS
Request from Councilmember Andrew McIntyre
Request from Councilmember Andrew McIntyre Requesting the
13) City Council to Instruct City Staff to Prepare a Report on the
Private Property Maintenance Creation of a Program to Provide Incentives & Educate Landlords
on the Importance of Maintaining Their Property
Mayor Sanderson introduced the subject matter and
Councilmember McIntyre explained his view of preferably
providing reminders to property owners and felt it was not feasible
to have one Code Enforcement officer cover inspections in the
entire City. His concern was for the overall effect on property
values as well as revenues and wanted to gather ideas from staff on.
how to provide reminders to property owners on why maintaining
their properties is beneficial for all.
Council discussion ensued.
Motion Motion by Sanderson and seconded by McIntyre to approve
bringing back a report with ideas. Motion carried by 4 — 0.
CITY COUNCIL COMMENTS Councilmember Sotelo made a request to have Council and
department heads take a bus tour of the City and/or selected areas,
to see the issues being raised by residents.
ADJOURNMENT Motion by Sykes and seconded by Sotelo to adjourn the meeting at
7:53 p.m. in memory of Kim Eyo Hatakayama, former principal of
the East San Gabriel Valley Japanese Community Center. Motion
carried by 4 — 0.
Sub ted, by: _
i
o
Assistant City Cleik Susan Rush