07-17-2012 - Regular Meeting - MinutesMINUTES
REGULAR MEETING OF THE
WEST COVINA CITY COUNCIL
. July 17, 2012
Mayor Touhey called to order the regular meeting of the West Covina City Council at 7:01 p.m. in the
City Hall Council Chambers, 1444 W. Garvey Avenue, West Covina.
INVOCATION Andrew Pasmant, City Manager
PLEDGE OF ALLEGIANCE Councilmember Sotelo
ROLL CALL Mayor Pro Tern Sanderson,
Councilmembers Herfert, Sotelo, Sykes
Absent: Mayor Touhey
REPORTING OUT FROM CLOSED SESSION
Deputy City Attorney Gorman reported the following:
Prior to convening into closed session, all items on the City
Council agenda were announced for inclusion in the closed session
discussion; all members of the Council were present except Mayor
Touhey.
Items on. the agenda:
CITY COUNCIL Conference with Labor Negotiators '' - Employee
Organizations: Confidential Employees, Maintenance & Craft
Employees, Non -Sworn Safety Support Employees, General
Employees, Mid -Management Employees, W. C. Police
Management Association, W. C. Police Officers Association, W. C.
Firefighters' Management Association, W.C.° Firefighters'
Association, I.A.F.F., Local 3226, Miscellaneous Unrepresented
Management Employees: Assistant City Clerk, Dili Assistant City
Manager, Community Development Dir., Community Services
Dir., Deputy City Manager, Finance Director, Tire Chief, Dir.
Human Resources, Planning Director, Police Chief, Public Works
Dir/City Engineer, Dir. Risk. Management — �A. report with
direction was provided to Council with no action taken and nothing
further to report on this item.'
SUCCESSOR AGENCY Conference with Real Property Negotiators — Property..'
Assessor Parcel Numbers 8735-001-013, 8735-001-014, 8735-
001-015, 8735-001-933 & 8735-001-934 — Deputy City Attorney
Gorman stated that Councilmembers Herfert, Sotelo, and Sykes
were present for this item. A report with direction was provided to
Council; however, there was noactiontaken and nothing further to
report.
CHANGES TO THE AGENDA No changes.
PRESENTATIONS Mayor Pro Tern Sanderson called forward Finance Director
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Thomas Bachman who introduced City Controller, Dennis Swink
who is retiring from the City with thirteen years of service and
presented him with a Resolution of Commendation:,,
Mayor Pro Tern Sanderson called forward Mark Olson,
Representative for the Citrus Pest and Disease Prevention Program
who provided a PowerPoint presentation on Asian citrus pysillid
and HLB in Los Angeles County that kills trees.
City Council Minutes of July 17, 2012
ORAL COMMUNICATIONS
Lloyd Johnson Lloyd . Johnson, West Covina resident, presented a replica of a
veterans' memorial for Council's consideration that Mr. Johnson
would be willing to put together free of labor costs.'
Shirley Buchannan Shirley Buchannan, West Covina resident, complimented the
City's 4t" of July event and thanked the Greater West Covina
Business Association; addressed Big League Dreams and repeated
requests for a financial report.
Councilmember Herfert responded that the City has an
agreement.with Big League Dreams and asked staff to provide a
response.
Staff responded referring to the City's `agreement and
referenced the City's share of revenues. Ms..Buchanan had further
questions which Mayor Pro Tern Sanderson offered to assist her
with by arranging a meeting with staff.
Carolyn Arndt Carolyn Arndt, West Covina resident, announced a recent Boy
Scout Day and recited several verses on leadership
Forrest Wilkens Forrest Wilkens, West Covina resident, addressed the Athens
Services evergreen contract stating there are other trash companies
in the area who also can meet mandates at lower costs.
John Honell John Honell, West Covina resident, inquired as to recent
promotions in the Police Department and how promotions are
funded and whether the Council must approve promotions..
City Manager Pasmant addressed Mr. Honell's questions.
Bill Roe Bill Roe, West Covina resident, announced an upcoming concert
Rise Up America in La Puente inviting the Council' and introduced
Ruben Treviso with United Veterans of America.
Ruben Treviso Ruben Treviso, addressed the upcoming concert to honor veterans
and spoke on veterans issues.
CONSENT CALENDAR
1)
Minutes
2) Human Resources Commission
3) Planning Commission
4)
Reduce Speed Limit on Vine
Approval of Meeting Minutes (receive & file)
Special City Council Meeting Minutes of April 17, �2012
Regular City Council Meeting Minutes of April 17,+! 2012
Special City Council Meeting Minutes of May 1, 2012 .
Regular City Council Meeting Minutes of May 1, 2012
Commission Summary of Actions (receive & file)
Human Resources Commission — February 8, 2012
Planning Commission — May 22, 2012, .Tune 12, 2012, July 10,
2012
Ordinances for Adoption
Ordinance to Reduce Speed Limit on Vine Avenue from Azusa
Avenue to Hollenbeck Street from 40 Miles Per Hour to 35 Miles
Per Hour
Recommendation is that the City Council adopt the following
ordinance:
Ordinance No. 2233 ORDINANCE NO. 2233 — AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA,'"CALIFORNIA,
AMENDING SECTION 22-131 AND 22-132 OF THE WEST
COVINA MUNICIPAL CODE RELATING TO INCREASE OF
STATE LAW MAXIMUM SPEEDS (VINE AVENUE)
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City Council *Minutes of July 17, 2012
Traffic Committee Minutes (accept & file)
5) Traffic Committee Minutes of June 19, 2012
Traffic Committee Recommendation is that the City Council accept and file the
Traffic Committee Minutes of June 19, 2012:
L Request:
Mike Torres, West Covina Resident
That a "Keep Clear" pavement message and 12-inch, wide solid
white stripes be installed on westbound Francisquito Avenue at
Siesta Avenue.
Traffic Committee Recommendation:
That a "Keep Clear" pavement message and 12-inch wide solid
white stripes be installed on westbound Francisquito Avenue at
Siesta Avenue. I .
IL Request:
Roberta Azpeitia, West Covina Resident
That U-turns on westbound Badillo Street be prohibited at the
intersection of Badillo Street and David Court.
Traffic Committee Recommendation:
Install No Turn. signs (R3-3) for the westbound approach on
Badillo Street at David Court.
Remove the westbound left -turn pocket with yellow painted
markings.
IIL Request:
City Initiated
That channelization on northbound Azusa Avenue between Garvey
Avenue North and Interstate .10 freeway westbound off -ramp be
reviewed.
Traffic Committee Recommendation:
That additional painted striping be added to createa 12-foot wide
through lane and an exclusive right turn lane on northbound Azusa
Avenue north of Interstate 10 freeway westbound off -ramp.
That advance warning signs and pavement markings be installed
on northbound Azusa Avenue north of Interstate 10 freeway
westbound off -ramp.
Community Services Department
6) Amendment to the West Covina Municipal Code Establishing
Splashpads &Dog Park Regulations Rules and Regulations at Splashpads and Dog Parks
Recommendation is that the City Council introduce the following
ordinance establishing rules and regulations at West Covina
Splashpads and Dog Parks:
AN ORDINANCE OF THE CITY COUNCIL OF'iJHE CITY .OF
WEST COVINA, CALIFORNIA, AMENDING SECTION 18 OF
CHAPTER 16 OF THE WEST COVINA MUNICIPAL CODE
ADDING RULES AND REGULATIONS AT ,SPLASHPADS
AND DOG PARKS
Finance Department
7) Taxable Tax Revenue Anticipation Notes
Tax Revenue'Anticipation Notes Recommendation is that the City Council adopt the following
resolution:
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City Council Minutes of July 17, 2012
Resolution No. 2012-51 RESOLUTION NO. 2012-51 - A RESOLUTION OF THE CITY
COUNCIL OF THE WEST COVINA, CALIFORNIA,
AUTHORIZING THE ISSUANCE AND SALE OF 2012-13
TAXABLE TAX AND REVENUE ANTICIPATION NOTES,
AUTHORIZING THE FORMS AND AUTHORIZING THE
EXECUTION AND DELIVERY OF AN OFFICIAL
STATEMENT, A NOTE PURCHASE CONTRACT, . AND A
CONTINUING DISCLOSURE CERTIFICATE, AND
AUTHORIZING THE TAKING OF NECESSARY ACTIONS
AND THE EXECUTION OF NECESSARY DOCUMENTS AND
CERTIFICATES RELATING TO SUCH NOTES "
8) Prop A Fund Exchange=City of Industry
Prop A Fund Exchange — Industry Recommendation is that the City Council approve the agreement
authorizing the additional sale of Prop A Funds,, to the City of
Industry.
9)
CA Emergency Management
Agency Grants
Resolution No. 2012-52
10)
Ca1PERS Employee Contributions
Fire Department
Authorized Agent for California Emergency Management Agency
Grants
Recommendation is that the City Council adopt the following
resolution:
RESOLUTION NO. 2012-52 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, ';CALIFORNIA,
AUTHORIZING THE CITY MANAGER, FINANCE
DIRECTOR, AND/OR THE FIRE CHIEF TO h ENTER AND
EXECUTE THE. APPLICATIONS AND DOCUMENTS, AS THE
AUTHORIZED AGENT, FOR ALL PRE AND POST DISASTER
FUNDING
Human Resources
Employer Paid Member Contributions to the California Public
Employees' Retirement System
Recommendation is that the City Council adopt the following
resolution related to employer paid member contributions to .the
California Public Employees' Retirement System (CalPERS):
Resolution No. 2012-53 RESOLUTION NO. 2.012-53 — A RESOLUTION° OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
REGARDING EMPLOYER PAID MEMBER
CONTRIBUTIONS TO THE CALIFORNIA PUBLIC
EMPLOYEES' RETIREMENT SYSTEM
11) Tax Deferral of Member Paid Contributions to the California
Tax Deferral of Employee Public Employees' Retirement System
Contributions to CAPERS Recommendation is that that the City Council adopt the following
resolution to tax defer member paid contributions to the California
Public Employees' Retirement System (Ca1PERS):
Resolution No. 2012-54 RESOLUTION NO. 2012-54 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA,';CALIFORNIA,
TO TAX DEFER MEMBER PAID CONTRIBUTIONS TO THE
CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT
SYSTEM
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City Council Minutes of July 17, 2012
12)
MOUs — Firefighters% Fire
Management, Police Officers', &
Police Management Associations,
and Department Heads
Resolution No. 2012-55
Resolution No. 2012-56
Adopting New Memorandum of Understanding (MOU) for
Firefighters' Association, Fire Management Association, Police
Officers' Association, and Police Management Association and
Amending Compensation/Benefits for Classes Represented by the
Firefighters' Association, Fire Management Association, Police
Officers' Association, Police Management Association and
Department Heads
Recommendation is that the City Council adopt the following
resolutions:
RESOLUTION NO. 2012-55 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
ADOPTING A NEW MOU FOR THE FIREFIGHTERS'
ASSOCIATION AND AMENDING BENEFITS FOR CLASSES
REPRESENTED'BY THE FIREFIGHTERS' ASSOCIATION
RESOLUTION NO. 2012-56 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY, OF WEST COVINA, CALIFORNIA,
ADOPTING A NEW MOU FOR THE FIRE MANAGEMENT
ASSOCIATION AND AMENDING BENEFITS FOR CLASSES
REPRESENTED BY THE FIRE MANAGEMENT
ASSOCIATION
Resolution No. 2012-57 RESOLUTION NO. 2012-57 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
ADOPTING A NEW MOU FOR THE POLICE OFFICERS'
ASSOCIATION AND AMENDING BENEFITS FOR CLASSES
REPRESENTED BY THE POLICE OFFICERS' ASSOCIATION
Resolution No. 2012-58 RESOLUTION NO. 2012-58 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
ADOPTING A NEW MOU FOR THE POLICE MANAGEMENT
ASSOCIATION AND AMENDING BENEFITS FOR CLASSES
REPRESENTED BY THE POLICE MANAGEMENT
ASSOCIATION
Resolution No. 2012-59 RESOLUTION NO. 2012-59 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING RESOLUTION NO. 2007-65 RELATING TO
MANAGEMENT BENEFITS FOR DEPARTMENT HEADS
Public Works
13) Authorization to Submit Application for the Los Angeles County
Tree Planting Grant Program 2012 Competitive Tree Planting Grant Program
Recommendation is that the City Council adopt the following
resolution:
Resolution No. 2012-60 RESOLUTION NO. 2012-60 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, ,CALIFORNIA,
APPROVING THE APPLICATION TO THE LOS ANGELES
COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT
FOR THE FIRST SUPERVISORIAL DISTRICT EXCESS
FUNDS FOR PLANTING TREES IN PARKS AND OPEN
SPACE AREAS
Risk Management
14) Payment of FY 2012-13 Excess Workers' Compensation Insurance
Workers' Compensation Insurance Coverage
Recommendation is that the City Council authorize payment of the
City's 2012/13 Excess Workers' Compensation coverage with the
Big Independent Cities Excess Pool (BICEP), in the amount of
$76,078 to be paid from account 363.15.1530.16418.
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City.Council Minutes of July 17, 2012
Payment of FY 2012/13 Excess Liability Insurance Coverage and
Approval of Continued Membership with the Big Independent
15) Cities Excess Pool (BICEP)
City's.Liability Insurance Recommendation is that City Council:
1. Authorize payment of the City's 2012/13 excess liability
insurance coverage with the Big Independent Cities Excess
Pool (BICEP) in the amount of $341,619 to be paid from
account 361.15.1530.6411.
2. Approve West Covina's continued membership in BICEP for
an additional three years beginning July 1, 2012. .
Successor Agency
Approval and Transmittal of an Administrative Budget for the
Successor Agency to the West Covina Redevelopment Agency,
and Schedules of Distribution of Future Tax Revenues
16) (Recognized Obligations Payment Schedules "ROPS") Pursuant to
Successor. Agency ROPS Schedule ABIX26 for the Period of January 1 - June 30, 2013
Recommendation is that the City Council, acting as the Successor
Agency to. the West Covina Redevelopment Agency, adopt the
following resolution:
Resolution No. 2012-61 RESOLUTION NO. 2012-61 = 'A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
ACTING AS SUCCESSOR AGENCY TO THE WEST COVINA.
REDEVELOPMENT AGENCY APPROVING AND
- AUTHORIZING THE TRANSMITTAL OF AN
ADMINISTRATIVE BUDGET FOR THE SUCCESSOR
AGENCY TO THE WEST COVINA REDEVELOPMENT
AGENCY, AND SCHEDULES OF DISTRIBUTION OF
FUTURE TAX REVENUES (RECOGNIZED OBLIGATIONS
PAYMENT SCHEDULES "ROPS") FOR THE PERIOD
JANUARY 1 — JUNE 30, 2013 PURSUANT TO ASSEMBLY
BILL I X26 (AB 1 X26)
CONSENT CALENDAR ACTION Motion by Herfert and seconded by Sykes to approve all items
listed on the Consent Calendar as presented.
Motion carried by 4 — 0.
PUBLIC HEARINGS
Public Hearing
Code Amendment No. 11-02
17) Reasonable Accommodation Standards
Reasonable Accommodation Mayor Pro Tern Sanderson announced the hearing matter and
Standards Assistant City Clerk Rush verified that proper legal notice had
been given. Mayor Pro Tern Sanderson proceeded to open the
hearing and Planning Director Jeff Anderson briefly reported the
purpose of this item is to establish reasonable standards to assist
disabled individuals to apply for relief from City land use
standards so they may adapt their dwelling unit to address their
disability. The City staff worked closely with the City Attorney's
office in developing the ordinance to reflect the most recent
changes in law. He then briefly explained the process to apply and
offered to.answer questions.
Open testimony Mayor Pro Tern Sanderson proceeded to open the public testimony
portion of the hearing and called for public comment.
rol
City Council Minutes of July 17, 2012
Close testimony With no one wishing to address Council, Mayor Pro Tern
Sanderson closed the public comment portion of the hearing.
Motion Motion by Herfert and seconded by Sotelo to introduce the
following ordinance:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, AMENDING CHAPTER 26
(ZONING) OF THE WEST COVINA MUNICIPAL CODE
RELATING TO REASONABLE ACCOMMODATION
STANDARDS (CODE AMENDMENT NO. 11-02)
Motion carried by the following Roll Call vote:
AYES: Herfert, Sotelo, Sykes, Sanderson
NOES: None.
ABSENT: Touhey
ABSTAIN: None
Public Hearing
18) West Covina Auto Plaza Business Improvement District 2012-
Auto Plaza BID Assessment District 2013 Annual Report and Assessment
Mayor Pro Tern Sanderson announced the hearing matter and
Assistant City Clerk. Rush verified that proper legal notice had
been given. Mayor Pro, Tem Sanderson proceeded to. open the
hearing and Deputy City Manager Chris Freeland reported that the
Advisory Board of the West Covina Auto Plaza Business
Improvement District (BID) approved the FY 2012-2013 Annual
Report and Budget. By adopting the resolution tonight, City
Council will both confirm the Annual Report and will place direct
assessments on the Auto Dealers of the Auto Plaza to operate and
maintain the electronic reader board and the entry monument sign
and landscaping located at the southwest corner of Azusa Avenue
and Garvey Avenue. Freeland also noted that the City Council
may adopt, revise, change, reduce or modify the -proposed
assessment but may not impose increases. He also reported that
the BID requested that the record reflect that two of the dealerships
are delinquent in paying their assessment and then offered to
answer any questions.
Assistant City Clerk Rush verified that no written communications
had been received regarding this item.
Open testimony Mayor Pro Tern Sanderson proceeded to open the public testimony
portion of the hearing and called for public comment.
Close testimony There being no one wishing to . address Council, Mayor Pro Tern .
Sanderson the closed the public testimony portion of the hearing.
Motion. Motion by Sotelo and seconded by Herfertto adopt the following
resolution.
Resolution No. 2012-62 RESOLUTION NO. 2012-62 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
CONFIRMING THE ANNUAL REPORT FOR THE WEST
COVINA AUTO PLAZA BUSINESS IMPROVEMENT
DISTRICT AREA. FOR FISCAL YEAR 2012-2013,
Motion carried by 4 — 0.
DEPARTMENTAL REGULAR MATTERS
City Manager's Office
Designation of Voting Delegate for League of California Cities
19) 2012 Annual Conference & Expo
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City Council Minutes of July 17, 2012
Voting Delegate Mayor Pro Tern Sanderson announced the matter regarding the
2012 Annual Conference of League of California Cities and City
Manager Pasmant stated any Councilmember attending would
need to be designated a voting delegate in order to vote on issues at
the conference.
Motion Motion by Herfertand seconded by Sotelo to receive and file this
report. Motion carried by 4 — 0.
CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATIONS
Councilmember Sykes requested a report on the nature of
discipline regarding City vehicles involved in accidents.
COUNCIL COMMENTS Councilmember Sykes inquired about the City's program for
collecting needles and sharp medical discards and whether an
individual is ever turned away if the container is full.
Public. Works Director Shannon Yauchzee stated he has
never .known of that situation but that it could possibly happen if
the containers are full. He said staff will then ask the resident to
call back to check when they can return.
Sykes asked if the program could be expanded by
contacting legislators and distributors. City Manager Pasmant
offered to provide information on the program and how it works
and then go from there.
ADJOURNMENT ' Motion by Sanderson to adjourn the meeting at 7:59 p.m. in
memory of long time resident, Art Knowles.
Motion carried by 4 — 0.
Submitted by:
Assistant City Clerk Susan Rush
Ma or Michael Touhey