12-20-2011 - Regular Meeting - MinutesMayor/Chairman Tou
Community Developi
Garvey Avenue, West
INVOCATION
PLEDGE OF
ROLL CALL
Absent:
MINUTES
REGULAR JOINT MEETING OF THE
WEST COVINA CITY COUNCIL
COVINA COMMUNITY DEVELOPMENT COMMISSION
December 20, 2011
called to order the regular joint meeting of the West Covina City Council and
r Commission at 7:05 p.m. in the City Hall Council Chambers, 1444 W.
Covina.
Andrew Pasmant
City Manager
Councilmember Fred Sykes
Mayor/Chairman Touhey, Councilmember/Commissioner Herfert,
Sanderson (arrived 7:45 p.m.), Sykes
Mayor Pro Tem/Vice Chairman Lane
REPORTING OUT FROM CLOSED SESSION
City Attorney Alvarez-Glasman reported the following:
Prior to convening into closed session, all items on the City
Council agenda were announced for inclusion in the closed session
discussion; all members of the Council were present with the
exception of Mayor Pro Tern Lane and Councilmember Sanderson.
Items on the agenda:
Conference -with Labor Negotiators — Employee Organizations:
Confidential Employees, Maintenance & Craft Employees, Non -
Sworn Safety Support Employees, General Employees, Mid -
Management Employees, W. C. Police Management Association,
W.C. Police Officers Association, W.C. Firefighters' Management
Association, W.C. Firefighters' Association, I.A.F.F, Local 3226,
Miscellaneous Unrepresented Management Employees: Assistant
City Clerk, Assistant City Manager, Community Development Dir.,
Community Services Dir., Deputy City Manager, Finance
Director, Fire Chief, Dir. Human Resources, Planning Director,
Police Chief, Public Works Dir/City Engineer, Dir. Risk
Management — City Council received a briefing from the City's
Negotiators with no final action taken and nothing further to
report.
Public Employment: City Manager — City Council received
a briefing with no action taken and stated that there was a report
under Open. Session regarding this matter that needs to be
addressed.
CHANGES TO THE AGENDA City Manager Andrew Pasmant announced that there are
corrections to Items #12 and #14, Ca1PERS resolutions —
Providing for Paying and Reporting the Value of Employer Paid
Member Contributions to -the California Public Employees'
Retirement System and Tax Deferral of Member Paid
Contributions to the California Public Employees' Retirement
System - that have been provided to the Council.
ANNOUNCEMENT Mayor Touhey announced that he would request the council
consensus to hear Items # 18 and # 19 at the same time as they are
related and that anyone wishing to speak on either item would be
allowed to speak after the public hearing is opened.
City Council/CDC
December 20, 2011
PUBLIC
18)
19)
DDA/1607 West
PRESENTATIONS
1 71
Ray Hernandez
Tom O'Donnell
Following his announcement, Mayor Touhey stated that Mayor Pro
Tern Lane could not attend the meeting and Councilmember
Sanderson was expected at 8:30 p.m. Mayor Touhey requested
comments from the City Attorney.
City Attorney Alvarez-Glasman stated that the two items
involve land entitlements and recommended that as a better
practice the matter be heard with all councilmembers present due
to its judicial nature. If this matter is continued to a future date
both councilmembers not present would need to review all
previous recordings and testimony.
Mayor Touhey called forward applicant Peichin Lee of
CMG Development who stated it was acceptable to her to continue
the matter for a full council.
City Attorney stated that the public hearing would need to
be opened for the council to take action to continue the matter.
Appeal Hearing
General Plan Amendment No. 11-01
Zone Change No. 11-01
Appeal of Precise Plan No. 41-04
Appeal of Tree Removal Permit No. 11-04
Appeal of Variance No. 11-08
Appeal of Tentative Tract Map No. 71595
Negative Declaration of Environmental Impact
Location: 1607 West Covina Parkway (Southeast corner of West
Covina Parkway and West Garvey Avenue South -
Civic Center)
Applicant: Peichin Lee (CGM Development, Inc.)
TTERS
Community Development Commission
Disposition and Development Agreement with CGM
Parkway , Development, Inc.
Mayor Touhey opened the public hearing matter [Item 18 & 19].
�TIONS
Motion by Herfert and seconded by Sykes to continue both items
to January 10, 2012 at 7:00 p.m.
Motion carried 3-0.
Mayor Touhey addressed many of the residents' concerns of the
hearing being scheduled for tonight and so close to the holidays
when many were unable to attend.
Planning Director Jeff Anderson provided a brief report of
the timeline of the appeal hearing process.
Mayor Touhey called forward Adrian Williams, General Manager of
Big League Dreams, to accept a Certificate of Recognition for his
management of Big League Dreams from 2007 through 2011.
Ray Hernandez, West Covina resident, thanked Mayor Touhey for
agendizing the subject of video streaming the meetings through the
City's website. He also suggested the City look at the contract
agreement Signal Hills has with their cable company.
Tom O'Donnell, West Covina resident, commented on Adrian
Williams and his commitment to the community as the general
manager of Big League Dreams and presented Adrian with a t-shirt
signed from the West Covina Senior Softball League.
City Council/CDC Minutes December 20, 2011
Councilmember Herfert commented and attributed much of the
success of Big League Dreams to Adrian Williams.
Joanne Wilner Joanne Wilner, West Covina resident, thanked Mayor Touhey for
bringing forward web streaming of council meetings and requested
planning Commission meetings be included; stated that the increase
to legal costs is irresponsible; and expressed her support to review
development standards prior to any new development on vacant lots
[Item 15].
Bobby Reyes Bobby Reyes, West Covina resident, suggested corporate
sponsorships of vacant lots to preserve open space.
Forrest Wilkens Forrest Wilkens, West Covina resident, addressed a campaign hit
piece circulated during the recent election and alleging its connection
with Athens Services and suggested the City end the evergreen
contract with Athens Services.
Bruce Leinba.ch Bruce Leinbach, West Covina resident, addressed the retirement of
City Manager Andrew Pasmant and the success of the West Covina
High School Bulldog football team.
Councilmember Sanderson arrived at 7:45 p.m. and took her place at the dais.
CONSENT CALENDAR
1) Approval of Meeting Minutes (receive & file)
Minutes Special Joint Council/CDC Minutes of December 6, 2011
Regular Joint Council/CDC Minutes of December 6, 2011
Special City Council Meeting of December 12, 2011
Commission Summary of Actions (receive & file)
2) Community Services Commission Community Services Commission —July 12, 2011
3) Senior Citizens Commissi
4) Planning
5)
Claims Against the
6)
Traffic Signals @
7)
Senior Citizens Commission — June 23, 2011 & August 25, 2011
Planning Commission —December 13, 2011
Government Tort Claim Denials (deny & notify claimant)
Antonio Valdez vs. City of West Covina
Jack Peters vs. City of West Covina
Jose Calzadias vs. City of West Covina
Joe Garrido vs. City of West Covina
Dominga Casunuran vs. City of West Covina
Howard Castillo vs. City of West Covina
Farmers Insurance Group/Pablo Aspiazu vs. City of West Covina
Award of Bid
Award of Bid for the Traffic Signal Improvements at Cameron
Avenue and Garvey Avenue North Intersection — Project No. TP-
09503 and Federal Proiect HSIPL-5259(019)
Recommendation is that the. City Council accept the bid of Traffic
Development Service, Inc. in the amount of $176,205.00 as
submitted at the bid opening on November 15, 2011 and authorize
the Public Works Director/City Engineer and City Clerk to execute a
contract with Traffic Development Service, Inc., to perform the
work.
Award of Bid for Construction of Bus Stop Pads, Curb and Gutter
Repair, Sidewalk Repair, and the Upgrade of Wheelchair Ramps —
(Project Nos. SP-12101, SP-12102, SP-12103, and SP-12104)
3
City Council/CDC Minutes December 20, 2011
Bus Stop Pads, Curb/Gutter Repairs Recommendation is that the City Council accept the bid of. Gentry
Brothers, Inc. of Irwindale in the amount of $291,330.00 as
submitted at the bid opening on November 29, 2011 and authorize
the Public Works Director/City Engineer and City Clerk to execute
an agreement with Gentry Brothers, Inc. for the work to be done.
Traffic Committee Meeting Minutes (accept & file)
8) Meeting of November 15, 2011
Traffic Committee I. Request:
City Initiated
That a multi -way stop sign be installed at the intersection of
Durness Street and Conlon Avenue.
Traffic Committee Recommendation:
That stop signs (R1) be installed along with stop messages and
stop ahead signs (W 17) on the west and eastbound approaches of
Durness Street at Conlon Avenue based on the multi -way stop
warrant for intersections adjacent to schools and for intersections
on "safe routes to schools."
II. Request.
Jean Foresta, West Covina Resident
That no parking on street sweeping days be implemented on Coral
Tree Drive from Cameron Avenue to end of street every Wednesday
of each month from 7:00 a.m. to 3:30 p.m.
Traffic Committee Recommendation:
That no parking on street sweeping days be implemented on Coral
Tree Drive from Cameron Avenue to end of street every
Wednesday of each month from 7:00 a.m. to 3:30 p.m.
III. Request:
Mrs. Giordano, West Covina Resident
That no parking on street sweeping days be implemented
on Pioneer Drive from Phillips Avenue to end of street every
Wednesday of each month from 7:00 a.m. to 3:30 p.m.
Traffic Committee Recommendation:
That no parking on street sweeping days be implemented
on Pioneer Drive from Phillips Avenue to end of street every
Wednesday of each month from 7:00 a.m. to 3:30 p.m.
IV. Request:
Robert Marcus, West Covina Resident
That no parking on street sweeping days be implemented
on Acridge Drive from Grand Avenue to end of street every
Wednesday of each month from 7:00 a.m. to 3:30 p.m.
Traffic Committee Recommendation:
That no parking on street sweeping days be implemented
on Acridge Drive from Grand Avenue to end of street every
Wednesday of each month from 7:00 a.m. to 3:30 p.m.
V. Request:
Willie Vogel, West Covina Resident
That no parking on Street Sweeping Days be implemented on
Portner Street from Susanna Avenue to Holly Place every Monday
of each month from 7:00 a.m. to 3:30 p.m.
4
City Council/CDC Minutes December 20, 2011
9)
Professional Svcs
10) ,
Post -Retirement —
11)
Annual Report - June
12)
Employer Paid Contrit
Traffic Committee Recommendation:
That no parking on Street Sweeping Days be implemented on
Portner Street from Susanna Avenue to Holly Place every Monday of
each month from 7:00 a.m. to 3:30 p.m.
City Manager's Office - Miscellaneous
Professional Services Rate Adjustments
Adjustment Recommendation is that the City Council authorize professional
service rate adjustments and contract amendments for Liebert,
Cassidy, Whitmore and Alvarez-Glasman & Colvin, to be effective
January 1, 2012.
Post Retirement Emnlovment Agreement — City Manaaer
Manager Recommendation is that the City Council accept City Manager
Andrew Pasmant's letter of retirement and approve a post -retirement
employment agreement with Mr. Pasmant to serve as the City
Manager for a period not to exceed one calendar year.
Finance Department - Miscellaneous
Annual Report for the Year Ended June 30, 2011
2011 Recommendation is that the Community Development Commission
receive and file this report.
Human Resources Department - Miscellaneous
Providing for Paying and Reporting the Value of Employer Paid
Member Contributions to the California Public Employees'
Retirement Svstem
Recommendation is that the City Council adopt the following
resolution related to paying and reporting the value of employer paid
member contributions to the California Public Employees'
Retirement System (Ca1PERS).
Resolution No. 2011-58 RESOLUTION NO. 2011-58 - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
REGARDING PAYING AND REPORTING THE VALUE OF
EMPLOYER PAID MEMBER CONTRIBUTIONS TO THE
CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM
Tax Deferral of Member Paid Contributions to the California Public
13) Employees' Retirement System
Tax on Member Contributions Recommendation is that the City Council adopt the following
resolution to tax defer member paid contributions to the California
Public Employees' Retirement System (Ca1PERS):
Resolution No.2011-59 RESOLUTION NO. 2011-59 - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF CALIFORNIA, TO TAX DEFER
MEMBER PAID CONTRIBUTIONS TO THE CALIFORNIA
PUBLIC EMPLOYEES' RETIREMENT SYSTEM
Employer Paid Member Contributions to the California Public
14) Employees' Retirement System
Member Paid Contributions Recommendations that the City Council adopt the following
resolution related to employer paid member contributions to the
California Public Employees' Retirement System (CalPERS):
Resolution No. 2011-60 RESOLUTION NO. 2011-60 - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
REGARDING EMPLOYER PAID MEMBER CONTRIBUTIONS
TO THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT
SYSTEM
5
City Council/CDC
December 20, 2011 . .
15)
Moratorium at South
16)
BKK Status Report
17)
OTS Sobriety Grant
CONSENT CALEND
HEARINGS
f8)
1607 W. Covina
19)
DDA CGM
CITY COUN
STUDIES OR
20)
Webcasting Council
Planning Department - Miscellaneous
Consideration of a Moratorium on the Development of 74 Vacant
Properties in the South Hills Subdivision to Study Development
Standards
Recommendation is that the City Council direct staff to schedule the
consideration of a moratorium at the meeting of January 17, 2012 on
the development of vacant lots in the South Hills area.
Public Works Department — Miscellaneous
BKK Landfill Site Status Report
Recommendation is that the City Council receive and file this report.
Police Department — Miscellaneous
2011-2012 OTS Sobriety Checkpoint Mini -Grant
Recommendation is that the City Council accept the Sobriety
Checkpoint grant from the State Office of Traffic Safety (OTS) and
appropriate the $11,039.36 grant as follows:
• $10,069.36 into . 207.31.3121.5113 (sobriety checkpoint
overtime)
• $597 into 207.31.3121.5151 (overtime Worker's Comp benefit)
• $146 into 207.31.3121.5155 (overtime Medicare benefit)
• $19 into 207.31.3121.5156 (overtime unemployment insurance
benefit)
• $217 into 207.31.3121.6220 (police checkpoint supplies)
ACTION Motion by Herfert and seconded by Sanderson to approve all items
listed on the Consent Calendar as presented.
ivic Ctr
Inc.
Motion carried by 4 — 0.
The following Items No. 18 and No. 19 were held over to a special
meeting on January 10, 2012.
Appeal Hearings
General Plan Amendment No. 11-01
Zone Change No. 11-01
Appeal of Precise Plan No. 11-04
Appeal of Tree Removal Permit No: 11-04
Appeal of Variance No. 11-08
Appeal of Tentative Tract Map No. 71595
Negative Declaration of Environmental Impact
Location: 1607 West Covina Parkway (Southeast corner of West
Covina Parkway and West Garvey Avenue South — Civic Center)
Applicant: Peichin Lee (CGM Development, Inc.)
This item was continued to January 10, 2012 earlier in the meeting.
Departmental Regular Matters
Community Development Commission
Disposition and Development Agreement with CGM Development,
Inc.
This item was continued to January 10, 2012 earlier in the meeting.
DEVELOPMENT COMMISSION REQUESTS FOR REPORTS,
Request from Mayor Michael Touhey Requesting the City Council
to Instruct City Staff to Prepare a Report on the Costs to Provide
Video Webcasts of City Council Meetings
Mayor Touhey commented that he is bringing forward this request
due to the request of others and requested that webcasting of
Planning Commission meetings be included for review. He briefly
explained that webcasting is different than cable broadcasting stating
no
City Council/CDC
December 20, 2011
Motion
Action
ADJOURNMENT
tted by:
Assistant
that webcasting uses a stationary camera whereas cable broadcasts
use a mobile camera.
Motion by Herfert and second by Sanderson to approve.
Councilmember Sykes requested clarification as to whether the
technology is for the internet only or to include cable broadcasting.
Mayor Touhey clarified that webcasting is only through the
internet and broadcasting on cable would require another type of
service and would then only be available through the City's cable
company [Charter] and not through all then other cable/tv service
providers that residents may have.
Councilmember Sykes requested the City also look into a
previous speaker's comment on Signal Hill's contract with their
cable company.
Motion carried by 4- 0.
DEVELOPMENT COMMISSION COMMENTS
Councilmember Herfert commented on the City Manager's
retirement and how Mr. Pasmant helped the City's business
community grow and thanked him for all his hard work and
leadership.
Councilmembers concurred and all thanked the City Manager
for his leadership and hard work.
Councilmember Herfert wished all Happy Holidays.
Mayor Touhey also wished all Happy Holidays.
Motion by Touhey and seconded by Lane to adjourn the meeting at
8:03 p.m. in memory of the following:
• Kenneth and Edna Baldwin, parents of Gayle Mason, Senior
Citizen Commissioner
• Candice Lau, wife of Dr. Lee Lau
• Southern California Edision shooting victims and their
families.
Motion carried by 4 - 0.
11
Rush
May r Michael Touhey
VA