10-18-2011 - Regular Meeting - MinutesMINUTES
REGULAR JOINT MEETING OF THE
WEST COVINA CITY COUNCIL
WEST COVINA COMMUNITY DEVELOPMENT COMMISSION
WEST COVINA PUBLIC FINANCING AUTHORITY
October 18, 2011
Mayor/Chairman Herfert called to order the regular joint meeting of the West Covina City Council,
Community Development Commission, and Public Financing Authority at 7:05 p.m. in the City Hall
Council Chambers, 1444 W. Garvey Avenue, West Covina.
INVOCATION Reverend Mary Hollifield
West Covina United Methodist Church
PLEDGE OF ALLEGIANCE Councilmember Sanderson
ROLL CALL Mayor Herfert, Mayor Pro Tern Touhey
Councilmembers Armbrust, Lane, Sanderson
CHANGES TO THE AGENDA City Manager Pasmant announced that a supplemental report was
provided pertaining to Item #4 — EECBG Grant Amendment and
Award of Bid Approval — to make a minor change to an account
number in the report.
PRESENTATIONS Mayor Herfert presented Don Fernald of West Covina Rotary with a
Proclamation designating October 23 through 31, 2011 as Red
Ribbon Week.
Mayor Herfert along, with Police Chief Frank Wills introduced
retired West Covina Police Officer Rudy Lopez who is retiring with
28 years of service.
Mayor Herfert along with Police Chief Frank Wills introduced
retired West Covina Police Officer John Cloud who is retiring with
25 years of service.
ORAL COMMUNICATIONS
Travis Tibbets Travis Tibbets on behalf of, and president of, the Police Officers
Association, stated the Police Officers Association has endorsed the
re-election of Mayor Herfert and election of Councilmember
Armbrust, stating that the Police Officers Association feel they will
make the right decisions for the City and residents.
George Ogden George Ogden, West Covina resident, speaking on behalf of the
League of Women Voters, announced upcoming Candidates Forum
on Thursday, October 20 for both the School Board and City Council
at City Hall Council Chambers. The School Board Forum will begin
at 6:00 p.m. and City Council Forum will begin at 7:30 p.m.
Debra Ashby Debra Ashby, representing the South Coast Air Quality Management
District, announced the Mow -Down Air Pollution event on Saturday,
October 29 at Faith Community Church, 1211 E. Badillo.
Joanne Wilner Joanne Wilner, West Covina resident, spoke in regards to the Energy
Efficiency Conservation Block Grant Amendment and Award of Bid
Approval stating she is not opposed but addressed the imbalance of
the air at the Senior Center hoping the replacement of the HVAC
System will address the situation; stated she would like to see council
meetings back on cable.
City Council/CDC Minutes October 18, 2011
CONSENT CALENDAR
1) Approval of Meeting Minutes (receive & file)
Minutes Joint Council/CDC Minutes of October 18, 2011
2) Commission Summary of Actions (receive & file)
Planning Commission October 11, 2011
Ordinance for Adoption
3) Code Amendment No. 11-04
Tattooing Tattooing
Recommendation is that the City Council adopt the following
ordinance:
Ordinance No. 2222 ORDINANCE NO. 2222 - AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING CHAPTER 26 (ZONING) OF THE WEST COVINA
MUNICIPAL CODE RELATED TO PERMANENT MAKEUP
AND BODY PIERCING AND ESTABLISHING STANDARDS
FOR TATTOOING USES
City Manager Pasmant announced at the beginning of the meeting a
change to an account number as noted in recommendation 5 below.
Award of Bid
4) EECBG Grant Amendment and Award of Bid Approval
EECBG Buildings Retrofit Grant Recommendation is that the City Council take the following actions:
1 Approve EECBG program Amendment 1 dated June 7, 2011,
and authorize the addition of project no. BP-12303 "EECBG-11-
Buildings Retrofit" to the City's Capital Improvement Program.
2. Authorize the Public Works Director/City Engineer to begin
construction of the project's energy -efficiency improvements per
California Energy Commission's Energy Efficiency Study,
prepared by Servidyne Systems LLC, dated April 2011.
3. Accept the bid of Allison Mechanical, Inc. in the amount of
$166,125 as submitted at the bid opening on October 6,, 2011,
and authorize the Public Works Director/City Engineer and City
Clerk to execute the contract to replace inefficient heating,
ventilation and cooling HVAC) equipment at the West Covina
Senior Citizens Center with new high -efficiency units.
4. Authorize the Public Works Director/City Engineer to purchase
new energy efficiency equipment and construction materials for
the new project using State Procurement Agreements when
available, in an amount not to exceed $40,000.
5. Authorize the transfer of $200,000 remaining grant funds from
EECBG expenditure Account Nos. 226.83.8037.7900 and
226.83.8036.7900 to new Account No. 226.83.8222.7500 and
appropriate the transfer of $125,000 from the Construction Tax
fund (161) to ARRA fund (226), Account No. 226.83.8222.7900
7530.
5) Finance Department — Miscellaneous
Budget Update 2010-11 and 2011-12 Fiscal Years Budget Update
Recommendation is that the City Council receive and file the budget
update.
Human Resources — Miscellaneous
6) Approval of Revised Classification Specification for Maintenance
Class Specs - Mtc 'Ops Manager Operations Manager
Recommendation is that the City Council adopt the following
resolution:
2
City Council/CDC Minutes October 18, 2011
Resolution No. 2011-53 RESOLUTION NO. 2011-53- A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING THE REVISED CLASSIFICATION
SPECIFICATION FOR MAINTENANCE OPERATIONS
MANAGER
Police Department — Miscellaneous
7) Asset Forfeiture Funds for Police Vehicles, Overtime, and Supplies
Purchase of Police Vehicles Recommendation is that the City Council:
1. Find that the Los Angeles County RFB#IS-11201188-1 for Ford
Police Interceptors satisfies West Covina's bid process and
authorize the purchase of a total of three (3) vehicles per
specifications, directly from Wondries Fleet Group of Alhambra
for $74,215.50 including taxes and fees.
2. Appropriate a total of $450,000 in federal asset forfeiture funds
from the fund balance of Fund 117, as follows:
- $350,000 into 117.31.3120.5113 for supplemental, unbudgeted
overtime for staffing shortages, neighborhood crime responses,
targeted enforcement, and emergency SWAT deployments;
- A total of $93,580.50 into 117.31.3120.7170 for the purchase
($74,215.50) and equipping ($19,365), of three (3) patrol
vehicles, including conversion costs, warranties, etc. utilizing
the City's currently authorized conversion vendor (West Coast
Lights & Sirens), and police patrol warranty vendor (Wondries
Ford);
- $6,419.50 into 117.31.3130.6220 for Special Enforcement
Team and Detective supplies.
CONSENT CALENDAR ACTION Motion by Lane and second by Armbrust to approve all items listed
on the Consent Calendar as presented. Motion carried by 5 — 0.
PUBLIC HEARINGS
Public Hearing
General Plan Amendment No. I 1-02
Zone Change No. 11-02
Mitigated Negative Declaration of Environmental Impact
Applicant: Tom Lau, Charles Company
8) Location: 301 S. Glendora Avenue
Mixed -Use Dev. —Glendora Ave. Mayor Pro Tem Touhey announced he has a conflict of interest due
to his employment with Charles Company although not in West
Covina. He then recused himself at this time and left the dais at 7:29
p.m.
Mayor Herfert announced the hearing matter and Assistant
City Clerk Rush verified that proper legal notice had been given.
Mayor Herfert then proceeded to open the hearing and Planning
Director Jeff Anderson gave a detailed report on the project. He
described the development of a mixed -use project consisting of 412
residential condominium units and 20,000 square feet of commercial
floor area which would entail a change to the land use designation
from "Regional Commercial" (RC) to "Mixed Use", and a zone
change from "Regional Commercial" (RC) to "Specific Plan No. 24"
(Lakes District Specific Plan) for property located at 301 South
Glendora Avenue. Mr. Anderson also described the changes
proposed for both residential and commercial uses in the area which
is located in the former Wickes site at the west side of Glendora
Avenue and south of the theater building on Lakes Drive. His report
included information on the amenities such as residential and
commercial parking facilities; access to the retail shops and he also
displayed the different views and layout of the area in a slide
presentation. He then offered to answer any questions.
City Council/CDC Minutes October 18, 2011
Council discussion Councilmember Armbrust inquired as to which PDF District the park
fees would go into. Public Works Director Yauchzee responded that
the fees would be put into PDF District #D, the central area around
Cameron Park.
Mayor Herfert inquired about the entrance to the area from
Glendora Avenue northbound and notification provided to existing
residents in the area. Both Planning Director Anderson and Public
Works Director Yauchzee stated a left turn pocket was not required
but are working to include it for access in that area. Anderson
responded that notices were mailed to all property owners within the
300 foot radius required.
Planning Director Anderson answered questions regarding
the jobs the development would create and senior housing
availability.
Public testimony Mayor Herfert then proceeded to open the public testimony portion
of the hearing and asked for public comment.
In Favor Royall Brown, West Covina resident, spoke in support of the project
stating mixed use would be more successful than the existing retail.
John Shewmaker, West Covina resident, spoke in support stating it is
a concept the city needs.
In Opposition Joanne Wilner, West Covina resident, stated her support for a mixed -
use concept but not in favor of this project. Ms. Wilner recited her
points of opposition to the project, expressed concerns with the
added population and the use of resources of the city such as police
and maintenance.
Closed testimony There being no one else wishing to address Council, Mayor Herfert
closed the public comment portion of the hearing.
Council discussion Councilmember Lane commented on the benefits of the projects to
revitalize the area and expressed her support.
Councilmember Sanderson asked for clarification on parking space
for the project as a speaker expressed concern with a shortage of
parking spaces. Planning Director Anderson responded that the
development is a mix -use development so there is shared parking
between commercial and guest parking. In addition, he said 53 on
street parking spaces are being added.
Mayor Herfert inquired into the revenue projections the
project would generate.
Motion Motion by Sanderson and seconded by Lane to adopt the following
resolutions.
Assistant City Clerk Rush presented:
Resolution No. 2011-54 RESOLUTION NO. 2011-54 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
CERTIFYING THE MITIGATED NEGATIVE DECLARATION
OF ENVIRONMENTAL IMPACT FOR GENERAL PLAN
AMENDMENT NO. 11-02, ZONE CHANGE NO. 11-02,
PRECISE PLAN NO. 11-05, AND TENTATIVE TRACT MAP
NO. ' 71644 PURSUANT TO THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT OF 1970, AS AMENDED
Resolution No. 2011-55 RESOLUTION NO: 2011-55 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING GENERAL PLAN AMENDMENT NO. 11-02
Motion carried by 4 — 0.
►'
City Council/CDC Minutes October 18, 2011
Assistant City Clerk presented:
Ordinance introduction AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, APPROVING ZONE CHANGE
NO. 11-02
Motion Motion by Herfert and seconded by Lane to introduce the ordinance.
Motion carried 4 - 0 by the following Roll Call vote.
AYES: Armbrust, Lane, Sanderson, Herfert
NOES: None ,
Mayor Pro Tern Touhey returned to the dais at 8:06 p.m.
DEPARTMENTAL REGULAR MATTERS (Council/CDC/PFA)
Finance Department
9) Letter of Credit Substitution for the 2004 Lease Revenue Refunding
Letter of Credit 2004 Lease Bonds Series A & B
Mayor Herfert announced the item and asked for a brief staff report.
City Manager Pasmant stated that this was a substitution of a
Letter of Credit, substituting the current rate of 1.5% with a new rate
of .9% with a three year guarantee which would save the City
approximately $72,000.
Motion Motion by Armbrust and seconded by Sanderson to adopt the
following City Council and Public Financing Authority resolutions.
Motion carried by 5 — 0.
Resolution No. 2011-56 RESOLUTION NO. 2011-56 - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AUTHORIZING THE EXECUTION AND DELIVERY BY THE
CITY OF A REIMBURSEMENT AGREEMENT, APPROVING A
REOFFERING MEMORANDUM AND THE TAKING OF
OTHER CERTAIN ACTIONS IN CONNECTION THEREWITH
(City Council Action)
Resolution No. 21 RESOLUTION NO. 21 — A RESOLUTION OF THE PUBLIC
FINANCING AUTHORITY OF THE CITY OF WEST COVINA,
CALIFORNIA, AUTHORIZING THE EXECUTION AND
DELIVERY BY THE AUTHORITY OF A FIRST AMENDMENT
TO INDENTURE AND A REMARKETING AGREEMENT,
AUTHORIZING THE DISTRIBUTION OF A REOFFERING
MEMORANDUM REGARDING WEST COVINA PUBLIC
FINANCING AUTHORITY VARIABLE . RATE LEASE
REVENUE BONDS, 2064 SERIES A AND SERIES B (GOLF
COURSE PROJECT), AND THE TAKING OF OTHER CERTAIN
ACTIONS IN CONNECTION THEREWITH (Public Financing
Authority Action)
ADJOURNMENT Motion by Armbrust and seconded by Herfert to adjourn the meeting
at 8:16 p.m. Motion carried by 5 — 0,
Sub 1 ted by:
ssistan City dlerk Susan Rush
Mayor teve erfert
G