06-21-2011 - Regular Meeting - MinutesMINUTES'
REGULAR JOINT MEETING OF THE
WEST COVINA CITY COUNCIL
WEST COVINA COMMUNITY DEVELOPMENT COMMISSION
June 21, 2011
Mayor/Chairman Herfert called to order the regular joint meeting of the West Covina City Council and
Community Development Commission at 7:06 p.m. in the City Hall Council Chambers, 1444 W.
Garvey Avenue, West Covina.
INVOCATION Reverend Alexandra Conrads
St. Martha's Episcopal Church
PLEDGE OF ALLEGIANCE Councilmember Sanderson
ROLL CALL Mayor/Chairman Herfert, Mayor Pro Tem/Vice Chair Touhey
Councilmembers/Commissioners Armbrust, Lane, Sanderson
CHANGES TO THE AGENDA None
PRESENTATIONS
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REPORTING OUT FROM CLOSED SESSION
City Attorney Arnold Alvarez-Glasman reported the following:
Prior to convening into closed session, all items on the City
Council/Community Development Commission agenda were
announced for inclusion in the closed session discussion. All
members were present.
Items on the agenda:
Conference with Labor Negotiators — Employee
Organizations: W.C. Police Officers' Association, W.C. Police
Management Association, W.C. Firefighters Association, I.A.F.F.,
Local 3226, W.C. Firefighters Management Association,
Confidential Employees, Maintenance & Craft Employees, Non -
Sworn Safety Support Employees, General Employees, Mid -
Management Employees; Miscellaneous Unrepresented
Management Employees: Assistant City Clerk, Assistant City
Manager, Community Development Dir., Community Services
Dir., Deputy City Manager, Finance Director, Fire. Chief, Dir.
Human Resources, Planning Director, Police Chief, Public Works
Dir/City Engineer, Dir. Risk Management — City Council received
a briefing from the City's Negotiators with no final action taken
and nothing further to report.
Conference with Real Property Negotiators — Property:
2121 West Garvey Avenue — The City Council and CDC received a
briefing with respect to the property at 2121 West Garvey Avenue,
direction was provided with no final action taken and nothing
further to report.
ORAL COMMUNICATIONS
Armando Sanchez Armando Sanchez, West Covina resident, commented on a
councilmember's comments at the last meeting that were directed
towards Assemblyman Hernandez representative after he read a letter
during Oral Communications; addressed the short fall in the City's
City Council/CDC Minutes June 21, 2011
budget and expressed his opposition to the development of a golf
course.
Shirley Buchannan Shirley Buchannan, West Covina resident, addressed transparency
issues brought forth at the last meeting; commented on the
development of a golf course and requested the Item #3 be removed
from the Agenda.
Irene Fleck Irene Fleck, West Covina resident, announced upcoming events at
the West Covina Library.
East San Gabriel Valley Japanese A representative of the ESGV Japanese Community Center
Community Center Representative announced a Family Health Fair that will be held on July 23.
CONSENT CALENDAR Councilmerriber Karin Armbrust requested that Item #3 —
Agreement between the City of West Covina and West Covina
Community Development Commission for the Development of a
Golf Course at the West Covina Sportsplex Site — be removed
from the Consent Calendar for separate discussion.
1) Approval of Meeting Minutes (receive & file)
Minutes Special Joint City Council/CDC Minutes of June 7, 2011
Regular Joint City Council/CDC Minutes of June 7, 2011
2) Commission Summary of Actions (receive & file)
Summary of Actions Human Resources Commission —April 13, 2011
The following Item #3 was removed from Consent Calendar for
separate discussion.
Community Development Commission - Miscellaneous
Agreement between the City of West Covina and West Covina
Community Development Commission for the Development of a
3) Golf Court at the West Covina Sportsplex Site
City/CDC Agreement Recommendation is that the Community Development
Commission ("CDC") Board and the City Council approve an
Implementation Agreement by and between the CDC and the City
Council to develop a golf course at the West Covina Sportsplex
site.
Finance Department — Miscellaneous
4) Appropriation Limit for Fiscal Year 2011-2012
Appropriations FY2012 Recommendation is that the City Council adopt the following
resolution:
Resolution No. 2011-35 RESOLUTION NO. 2011-35 - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
SETTING THE ANNUAL APPROPRIATIONS LIMIT FOR THE
FISCAL YEAR ENDING JUNE 30, 2012
5) Award of Purchase for Computer Server Virtualization Project
Computer Hardware Recommendation is that the City Council award a purchase
contract to Accent Computer Solutions, Inc. to provide equipment
and services necessary to install replacement server hardware for
the City's computer network in the amount of $56,351.91, and
authorize the City Staff to execute the contract.
Public Works — Miscellaneous
West Covina Landscape Maintenance District No. 1 — Setting of
6) 2011-2012 Assessment Rate
MD 1 Assessment Recommendation is that the City Council adopt the following
resolution, which provides for the assessment rates to be
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City Council/CDC Minutes June 21, 2011
maintained at their current rate of 11.88 cents per 100 dollars of
assessed valuation.
Resolution No. 2011-36 RESOLUTION NO. 2011-36 - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
SETTING THE AMOUNT OF FUNDS NECESSARY TO BE
RAISED FOR WEST COVINA LANDSCAPE MAINTENANCE
DISTRICT NO. 1 AND FIXING THE TAX RATE FOR SAID
MAINTENANCE DISTRICT FOR THE FISCAL YEAR
BEGINNING JULY 1, 2011
Public Works — Miscellaneous
West Covina Landscape Maintenance District No. 2 — Setting of
7) 2011-2012 Assessment Rate
MD 2 Assessment Recommendation is that the City Council adopt the following
resolution, which provides for the assessment rates to be
maintained at their current rate of 6.30 cents per 100 dollars of
assessed valuation.
Resolution No. 2011-37 RESOLUTION NO. 2011-37 - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
SETTING THE AMOUNT OF FUNDS NECESSARY TO BE
RAISED FOR WEST COVINA LANDSCAPE MAINTENANCE
DISTRICT NO. 2 AND FIXING THE TAX RATE FOR SAID
MAINTENANCE DISTRICT FOR THE FISCAL YEAR
BEGINNING JULY 1, 2011
Risk Management — Miscellaneous
8) Placement of Property Insurance for FY 2011/12
Property Insurance Recommendation is that the City Council approve renewing the
City's property insurance coverage for FY 2011/12 with Hartford
Fire Insurance Company, at a cost of $41,916.
CONSENT CALENDAR ACTION Motion by Lane and seconded by Herfert to approve all consent
calendar items as presented except Item 3 - Agreement between
the City of West Covina and West Covina Community
Development Commission for the Development of a Golf Course
at the West Covina Sportsplex Site. Motion carried by 5 — 0.
Item 3 Agreement between the City of West Covina and West Covina
Community Development Commission for the Development of a
Golf Course at the West Covina Sportsplex Site —
City Manager Pasmant stated in brief, that the state's recent
passing of a bill to eliminate Redevelopment Agencies has the
potential to unravel, many agreements already in place and possibly
block further development. This agreement will preserve the
ability of the City to develop the golf course at the site in the
future, or any development at the site.
Community Development Commission Redevelopment
Manager Ben Kim confirmed the purpose of the report as stated by
City Manager Pasmant.
Motion Motion by Sanderson and seconded by Touhey to approve the
Implementation Agreement to the Cooperation Agreement dated
February 15, 2011 for Payment of Costs to the City of West
Covina Associated with the Development of a Golf Course.
Motion carried 5 — 0.
HEARINGS Public Hearing
9) West Covina Citywide Lighting and Maintenance District
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City Council/CDC Minutes June 21, 2011
Lighting and Maintenance Dist. Mayor Herfert announced the hearing matter and Assistant City
Clerk Rush verified that proper legal notice had been given.
Mayor Herfert then proceeded to open the hearing and Public
Works Director Shannon Yauchzee gave a brief staff report. Staff
is recommending a 2% increase in current rates that would prevent
reserves from being depleted by 2016. The increase would
represent approximately 92 cent per year for a typical single family
home.
Assistant City Clerk Rush verified that no written comments have
been received on this matter.
Public testimony Mayor Herfert opened the public testimony portion of the hearing
and called for public comments.
Testimony closed There being no one wishing to address the Council, Mayor Herfert
closed the public testimony portion of the hearing.
Motion Motion by Lane and seconded by Sanderson to adopt the
resolution. Motion carried by 5 — 0.
Resolution No. 2011-38 RESOLUTION NO. 2011-38 — A RESOLUTION OF THE CITY
OF THE CITY OF WEST COVINA, CALIFORNIA,
CONFIRMING THE ENGINEER'S REPORT AND THE
PLANS, SPECIFICATIONS, ESTIMATES, DIAGRAM AND
ASSESSMENTS CONTAINED THEREIN; ORDERING
LIGHTING FIXTURES AND ELECTRICAL CURRENT TO BE
FURNISHED FOR LIGHTING FIXTURES AND TO ORDER
STREET TREES TO BE INSTALLED AND MAINTAINED IN
THE WEST COVINA CITYWIDE LIGHTING AND
MAINTENANCE DISTRICT FOR FISCAL YEAR BEGINNING
JULY 1, 2011
Public Hearing
Code Amendment No. 11-03
10) Vehicle Storage in the "Service Commercial" Zone
Commercial Vehicle Storage Mayor Herfert announced the hearing matter and Assistant City
Clerk Rush verified that proper legal notice had been given.
Mayor Herfert then proceeded to open the hearing and Acting
Planning Director Jeff Anderson gave a brief staff report stating
the Planning Department received a request from Penske and
Mercedes-Benz of West Covina to consider allowing the storage of
vehicles on two employee parking lots on the west side of
Hollenbeck Street. The Planning Commission recommended
allowing the storage of new vehicles in conjunction with an
automobile dealership with the approval of an administrative use
permit.
Public testimony Mayor Herfert opened the public testimony portion of the hearing
and called for public comments.
Testimony closed There being no one wishing to address the Council, Mayor Herfert
closed the public testimony portion of the hearing.
Motion Motion by Touhey and seconded by Armbrust to introduce the
following ordinance. Motion carried by 5 — 0.
Ordinance Introduction AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, AMENDING CHAPTER 26
(ZONING) OF THE WEST COVINA MUNICIPAL CODE
RELATED TO VEHICLE STORAGE IN THE "SERVICE
COMMERCIAL" (S-C) ZONE
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City Council/CDC Minutes June 21, 2011
Public Hearing
West Covina Auto Plaza Business Improvement District 2011-
11) 2012 Annual Report and Assessment
Auto Plaza BID Mayor Herfert announced the hearing matter and Assistant City
Clerk Rush verified that proper legal notice had been given.
Mayor Herfert then proceeded to open the hearing and
Redevelopment Manager Ben Kim gave a brief staff report. Mr.
Kim stated that confirming the Annual Report by resolution
adoption places direct assessment on the auto dealers in the auto
plaza. The assessment revenue is used for various operation and
maintenance costs for the electronic readerboard sign located in the
West Covina Auto ,Plaza, as well as recover the operation and
maintenance costs for the entry statement to the Auto Plaza. He
stated that the Auto Plaza Business Improvement District Advisory
Board approved the Annual Report on April 18, 2011. Mr. Kim
responded to questions from Concil.
Assistant City Clerk Rush verified that no written communications
had been received on this matter.
Public testimony Mayor Herfert opened the public testimony portion of the hearing
and called for public comments.
Testimony closed There being no one wishing to address the Council, Mayor Herfert
closed the public testimony portion of the hearing.
Motion Motion by Touhey and seconded by Lane to adopt the following
resolution. Motion carried by 5 — 0.
Resolution No. 2011-39 RESOLUTION NO. 2011-39 - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
CONFIRMING THE ANNUAL REPORT FOR THE WEST
COVINA AUTO PLAZA BUSINESS IMPROVEMENT
DISTRICT AREA FOR FISCAL YEAR 2011-2012
Public Hearing
12) Fees and Charges
Fees and Charges Mayor Herfert announced the hearing matter and Assistant City
Clerk Rush verified that proper legal notice had been given.
Mayor Herfert then proceeded to open the hearing and City
Controller Dennis Swink gave a brief staff report and provided a
brief overview of the proposed changes. Mr. Swink responded to
questions regarding the change to the senior dog license discount
and Community Services Director McNeil responded to questions
regarding filing in parks.
Public testimony Mayor Herfert opened the public testimony portion of the hearing
and called for public comments.
Lloyd Johnson, West Covina resident, requested clarification of the
dog license fee and the senior discount and staff responded to his
question.
Testimony closed There being no one wishing to address the Council, Mayor Herfert
closed the public testimony portion of the hearing.
Council discussion Councilmember Lane inquired as to the success of the Ambulance
Subscription fee. Controller Swink replied there are over 300
subscribers.
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City Council/CDC Minutes June 21, 2011
Motion Motion by Armbrust and seconded by Lane to adopt the following
resolution. Motion carried by 5 — 0.
Resolution No. 2011-40 RESOLUTION NO. 2011-40 - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
SETTING AND INCREASING CERTAIN FEES
DEPARTMENTAL REGULAR MATTERS
Community Services Department
Identification of New Projects Funded by Community
13) Development Block Grant (CDBG) Funds
New CDBG Projects Community Services Director Michele McNeill proved a brief staff
report requesting the City Council consider CDBG-eligible
projects in order that the City complies with HUD's requirement
that funds be used in a timely manner. In addition, Ms. McNeill
presented three additional projects not highlighted in the staff
report which include a dog park at Palmview Park, sand volleyball
at Palmview Park and solar panel in the Senior Center. Staff also
recommended that community meetings be held to gather input
from the community in order to comply with HUD's community
input element.
Public testimony Mayor Herfert opened the public testimony portion of the hearing
and called for public comments.
Testimony closed There being no one wishing to address the Council, Mayor Herfert
closed the public testimony portion of the hearing.
Council discussion Mayor Herfert would like to see community meetings take place to
gather the residents' input and ideas.
Councilmember Lane inquired into the different splash pad
concepts. Community Services Manager Lyndel Morgan provided
a brief explanation.
Mayor Pro Tern Touhey inquired about Prop 84 Grant funding for
the parks and Community Services Director McNeill provided a
response. In addition, she reminded Council that any projects
approved by the City Council would then have to go through
HUD's review for approval.
Motion Motion by Touhey and seconded by Lane to look into splash pads
and dog parks at Palmview Park and Del Norte Park. Mayor
Herfert stated this would come back to community meetings for
input and ideas.
Motion carried by 5 — 0.
CITY COUNCIL/COMMUNITY DEVELOPMENT COMMISSION COMMENTS
Mayor Herfert reported that the Marriott Hotel at Restaurant Row
opened and that he attended the Eighth Grade Graduation at South
Hills Academy in West Covina.
Mayor Pro Tern Touhey addressed West Covina's businesses and
the impact to the City's economy.
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City Council/CDC Minutes June 21, 2011
ADJOURNMENT Motion by Herfert and seconded by Lane to adjourn in memory of
the following individuals:
Submitted:by:
ry .
ssstarit`if Jerk -Susan Rush
• Mike Kerrigan, long-time resident
• Marceline Stutt, grandmother of Community Services
Commissioner Nick Lewis
• Shirley Holmes, mother of Senior Citizens Commissioner
Sandra Taylor
Motion carried by 5 — 0.
Mayor to Her ert
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