05-03-2011 - Regular Meeting - MinutesMINUTES
REGULAR JOINT MEETING OF THE
WEST COVINA CITY COUNCIL
WEST COVINA COMMUNITY DEVELOPMENT COMMISSION
May 3, 2011
Mayor/Chairman Herfert called to order the regular joint meeting of the West Covina City Council and
Community Development Commission at 7:05 p.m. in the City Hall Council Chambers, 1444 W.
Garvey Avenue, West Covina.
INVOCATION Andrew Pasmant
City Manager
PLEDGE OF ALLEGIANCE Councilmember Lane
ROLL CALL Mayor/Chairman Herfert, Mayor Pro Tem/Vice Chair Touhey
Councilmembers/Commissioners Armbrust, Lane, Sanderson
CHANGES TO THE AGENDA Mayor Pro Tern Touhey requested Item 6 be held over. With no
objection, Item 6 was carried over to a future meeting.
PRESENTATIONS None
REPORTING OUT FROM CLOSED SESSION
Deputy City Attorney Scott Nichols reported the following:
Prior to convening into closed session, all items on the City
Council agenda were announced for inclusion in the closed session
discussion. All members were present.
Items on the agenda:
Conference with Labor Negotiators — Employee
Organizations: W.C. Police Officers' Association, W.C. Police
Management Association, W.C. Firefighters Association, I.A. F. F.,
Local 3226, W.C. Firefighters Management Association,
Confidential Employees, Maintenance & Craft Employees, Non -
Sworn Safety Support Employees, General Employees, Mid -
Management Employees; Miscellaneous Unrepresented
Management Employees: Assistant City Clerk, Assistant City
Manager, Community Development Dir., Community Services
Dir., Deputy City Manager, Finance Director, Fire Chief, Dir.
Human Resources, Planning Director, Police Chief, Public Works
Dir/City Engineer, Dir. Risk Management — City Manager Pasmant
and Finance Director Bachman gave reports on the various
negotiations with employee groups with no reportable action taken.
Conference with Real Property Negotiators — Property:
1515 East Amar Road — Deputy City Attorney Nichols reported
that this item and the following item are dealing with the same
property on Amar and Azusa regarding improvements to the
intersection and negotiating for a right of entry on that property. A
report was made by the City Attorney and City Engineer with no
reportable action.
Conference with Legal Counsel — Anticipated Litigation —
One Case— See comments on previous item.
City Council/CDC Minutes May 3, 2011
ORAL COMMUNICATIONS
Bruce Leinbach Bruce Leinbach, West Covina resident, addressed two active
community members who recently passed away; commented on
statements made at a recent meeting by Herb Redholtz as negative
and unnecessary; and addressed a notice received by Suburban
Water regarding a rate increase.
Mayor Pro Tern Touhey commented on the water rate increase.
Mayor Herfert stated he would write a letter opposing the water
increase. Mayor Herfert spoke in support of the comments made
by Herb Redholtz as not negative but as pointing out inaccuracies
and presenting factual information.
City Manager Pasmant stated there are certain deadlines to meet
regarding Item 6 and that Council may want to reconsider the item
this evening. Mayor Herfert stated he would call a special meeting
if necessary.
CONSENT CALENDAR
Approval of Meeting Minutes (receive & file)
1) Minutes Special City Council Minutes of April 19, 2011
Regular Joint City Council/CDC Minutes of April 19, 2011
Commission Summary of Actions (receive & file)
2) Summary of Actions Human Resources Commission - 04/14/10, 05/12/10, 07/01/10,
07/22/10, 08/11/10, 09/08/10, 09/15/10, 11/11/10, 12/02/10,
12/09/10, 01/12/11, 01/13/11, 01/20/11 & 02/28/11
3) Summary of Actions Planning Commission — 04/12/11 & 04/26/11
Treasurer's Report (receive & file)
4) City Treasurer's Report City Treasurer's Report for the Month of March 2011
5) CDC Treasurer's Report CDC Treasurer's Report for the Month of March 2011
The following Item 6 was held over to a future meeting.
Finance Department — Miscellaneous
6) California Communities Tax Revenue Anticipation Notes
Tax Revenue Anticipation Notes Recommendation is that the City Council adopt the following
resolution:
RESOLUTION NO. - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, AUTHORIZING AND APPROVING THE
BORROWING' OF FUNDS FOR FISCAL YEAR 2011-2012;
THE ISSUANCE AND SALE OF A 2011-2012 TAX AND
REVENUE ANTICIPATION NOTE THEREFOR AND
PARTICIPATION IN THE CALIFORNIA COMMUNITIES
CASH FLOW FINANCING PROGRAM
Public Works Department — Miscellaneous
Citywide Lighting and Maintenance District Preliminary Approval
7) of the Engineer's Report
LMD Approval -Engineer's Report Recommendation is that the City Council adopt the following
resolution:
Resolution No. 2011-24 RESOLUTION NO. 2011-24 - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
PRELIMINARILY APPROVING THE CERTIFIED
ENGINEER'S REPORT AND DECLARING ITS INTENTION
TO HOLD A PUBLIC HEARING ON JUNE 21, 2011 TO
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City Council/CDC Minutes May 3, 2011
APPROVE CITYWIDE ASSESSMENTS COMMENCING IN
FISCAL YEAR 2011-2012 TO FUND THE OPERATION AND
MAINTENANCE OF STREET LIGHTS AND STREET TREES
WITHIN THE DISTRICT
West Covina Citywide Sewer Service Charge Setting a Public
8) Hearing Date on Method of Collection and Fee Increase
Sewer Svc Charge -Set Hearing Date Recommendation is that the City Council adopt the following
resolution:
Resolution No. 2011-25 RESOLUTION NO. 2011-25 - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
DECLARING ITS INTENTION TO ADOPT A SCHEDULE OF
SEWER FEE INCREASES AND COLLECT THE ANNUAL
SEWER SERVICE CHARGE THROUGH THE COUNTY TAX
BILL AND SETTING JULY 5, 2011 FOR A PUBLIC HEARING
ON METHOD OF COLLECTION AND FEE INCREASES
Extension of Landscape Maintenance Contract for City Parks and
9) Civic Center
Mariposa Landscape Contract Recommendation is that the City Council approve a second five-
year extension to the current landscape maintenance contract for
City parks and Civic Center with Mariposa Horticultural
Enterprises, Inc. effective July 1, 2011, with a 9% reduction on the
current contract price and authorize the Public Works Director/City
Engineer and City Clerk to execute the contract.
CONSENT CALENDAR ACTION Motion by Lane and seconded by Sanderson to approve all items
on the Consent Calendar as presented except Item 6 — California
Communities Tax Revenue Anticipation Notes to be held over.
Motion carried by 5 — 0.
HEARINGS
Public Hearing
FY 2011-2012 Community Development Block Grant (CDBG)
10) Action Plan
CDBG Action Plan FY 2011-2012 Mayor Herfert announced the hearing matter and Assistant City
Clerk Rush verified that proper legal notice had been given.
Mayor Herfert then proceeded to open the hearing and
Management Analyst Kelly McDonald presented a brief report
stating that the City is required to prepare an Annual Action Plan
which details how the annual allocation of CDBG funds from the
U.S. Department.of Housing and Urban Development (HUD) will
be spent in the fiscal year.
In addition, because the CDBG grant amounts for FY 2011-
2012 are preliminary and represent a decrease of $213,983, or, a
-16.6% change from the current year allocation, staff recommends
that the budget amounts be adjusted on a percentage basis once the
City's allocation is finalized and said they would also work toward
mitigating fiscal impact to the General Fund.
Open Testimony Mayor Herfert opened the public testimony portion of the hearing
and called for public comments.
Close testimony There being no one wishing to address Council, Mayor Herfert
closed the public testimony portion of the meeting.
Council discussion Mayor Pro Tern Touhey expressed caution over use of funding and
Mayor Herfert concurred.
Motion Motion by Armbrust and seconded by Touhey to approve the
proposed FY 2011-2012 CDBG Action Plan.
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City Council/CDC Minutes May 3, 2011
CITY COUNCIL/COMMUNITY DEVELOPMENT COMMISSION REQUESTS FOR
REPORTS, STUDIES OR INVESTIGATIONS
Mayor Steve Herfert
Request from Mayor Steve Herfert Requesting the City
Council's Consensus to Instruct City Staff to Prepare a Staff
Report Seeking Support from our California Legislators to
Introduce Legislation to Require the Same Levels of
Transparency of the State of California that is Mandated on
11) Local Governments
Transparency Legislation Mayor Herfert requested a report to propose legislation that would
require that State officials have the same levels of transparency as
required of local governments.
Motion Motion by Herfert and seconded by Sanderson to direct staff to
bring back a report proposing legislation to require the same levels
of transparency of the State as are required of local government.
Motion carried by 5 — 0.
CITY COUNCIL/COMMUNITY DEVELOPMENT COMMISSION COMMENTS
ADJOURNMENT
Subniitte by:
AssistaritCity Clerk Susan Rush
Councilmember Sanderson requested a report to review any
legislative bills being adopted by the State that will have an impact
on the City.
Mayor Herfert announced that the City Council would be returning
to closed session.
Motion by Touhey and seconded by Armbrust to recess the regular
City Council meeting at 7:35 p.m. and return to closed session.
Mayor Herfert adjourned the meeting at 8:25 p.m.
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