03-15-2011 - Regular Meeting - MinutesMINUTES
REGULAR JOINT MEETING OF THE
WEST COVINA CITY COUNCIL
WEST COVINA COMMUNITY DEVELOPMENT COMMISSION
March 15, 2011
Mayor/Chairman Herfert called to order the regular joint meeting of the West Covina City Council and
Community Development Commission at 7:10 p.m. in the City Hall Council Chambers, 1444 W.
Garvey Avenue, West Covina.
INVOCATION Andrew Pasmant
City Manager
PLEDGE OF ALLEGIANCE
ROLL CALL Mayor/Chairman Herfert, Mayor Pro Tem/Vice Chair Touhey
Councilmembers/Commissioners Armbrust, Lane, Sanderson
(arrived 7:15 p.m.)
REPORTING OUT FROM CLOSED SESSION
Deputy City Attorney Gorman reported the following:
Prior to convening into closed session, all items on the
Joint City Council/CDC agenda were announced for inclusion in
the closed session discussion. Councilmember/Commissioner
Sanderson was not present for any discussed items.
Items on the agenda:
Conference with Labor Negotiators — Employee
Organizations: W.C. Police Officers' Association, W.C. Police
Management Association, W.C. Firefighters Association, I.A. F. F.,
Local 3226, W.C. Firefighters Management Association,
Confidential Employees, Maintenance & Craft Employees, Non -
Sworn Safety Support Employees, General Employees, Mid -
Management Employees; Miscellaneous Unrepresented
Management Employees: Assistant City Clerk, Assistant City
Manager, Community Development Dir., Community Services
Dir., Deputy City Manager, Finance Director, Fire Chief, Dir.
Human Resources, Planning Director, Police Chief, Public Works
Dir/City Engineer, Dir. Risk Management — A briefing was
provided to the City Council on this matter with no action taken
and nothing further to report.
Conference with Real Property Negotiators — Property:
880 Pad — APN#8735-002-018 and 908 — A presentation was
provided by staff and direction given by Commission with no final
action and nothing further to report.
Conference with Real Property Negotiators — Property:
2001 S. Brentwood — Councilmember Touhey did not participate.
A report was provided by staff, direction was given to staff with no
final action and nothing further to report.
Conference with Real Property Negotiators — Property:
2650 E. Shadow Oak Drive — Councilmember Touhey did not
participate. Direction was provided to staff with no final action
and nothing further to report.
Conference with Legal Counsel — Existing Litigation -
Mendoza vs. City of West Covina — A report was provided by staff,
direction was provided by Council to staff with no final action and
nothing further to report.
Conference with Legal Counsel — Existing Litigation —
Guadalupe A. Avalos vs. City of West Covina - A report was
provided by staff, direction was provided by Council to staff with
no final action and nothing further to report.
City Council/CDC Minutes of March 15, 2011
CHANGES TO THE AGENDA None
PRESENTATIONS None
ORAL COMMUNICATIONS
Lloyd Johnson Lloyd Johnson, West Covina resident, thanked Shannon Yauchzee
for his assistance with a sinkhole and expressed his disappointment
with a sign posted at the corner of West Covina Parkway and Garvey
Avenue advertising for development and opposed the selling of the
property.
CONSENT CALENDAR
1) Approval of Meeting Minutes (receive & file)
Minutes Special City Council Minutes of March 1, 2011
Regular Joint City Council/CDC Minutes of March 1, 2011
2) Commission Summary of Actions (receive & file)
Summary of Actions Community Services Commissions — 02/22/11
3)
Summary of Actions Senior Citizens Commission — 10/28/10 & 12/09/10
4) Claims Against the City of West Covina
Claims Government Tort Claim Denials (deny ¬ify claimant)
Recommendation is that the following Government Tort Claims be
denied and the claimants and/or their respective attorneys be so
notified.
- Felicia Shelton vs. City of.West Covina
- Patricia Dolores Stevens vs. City of West Covina
5) City Clerk's Office — Miscellaneous
Destruction of Documents As Prescribed by Law
Destruction of Documents Recommendation is that the City Council adopt the following
resolution authorizing the destruction of specific records:
Resolution No. 2011-18 RESOLUTION NO. 2011-18 - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AUTHORIZING THE DESTRUCTION OF CERTAIN
DOCUMENTS AS PRESCRIBED BY LAW
6) Public Works Department — Miscellaneous
Authorization to Proceed with the Infill of City Hall First Floor
(Project No. BP-09303)
Infill of First Floor City Hall Recommendation is that the City Council take the following
actions:
1. Authorize expenditure of Castucci Foundation Grant.
2. Direct staff to design, bid, and build the City Hall first floor
infill.
3. Appropriate $30,000 of grant funds from Fund 160 for the
preparation of construction design documents and the project
bid package.
4. Appropriate an additional $40,000 of grant funds from Fund
160 and authorize the remodel of the existing employee break
room at the Police Department.
7) Pavement Management System Data Collection
(Project No. SP-11109)
Pavement Management System Recommendation is that the City Council take the following
actions:
1. Establish and approve Project No. SP-11109 Pavement
Management System Date Collection.
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City Council/CDC Minutes of March 15, 2011
2. Authorize the appropriation of $80,000 of Fund 224 (Measure
"R") to Project No. SP-11109, Account No. 224.81.8140.7200.
3. Accept the proposal from Nichols Consulting Engineers, Chtd.
(NCE) in the amount of $57,800 and authorize the Public
Works Director/City Engineer and City Clerk to execute a
consultant agreement for the work to be done.
CONSENT CALENDAR ACTION Mayor Herfert and Mayor Pro Tern Touhey stated that due to a
conflict of interest , based upon being trustees of the Castucci
Foundation, they would abstain from Item 6.
Motion by Sanderson and seconded by Touhey to approve
all items on the Consent Calendar as listed with the exception of
Item No. 6 Authorization to Proceed with the Infill of City Hall
First Floor.
Motion carried by 5 — 0 with Touhey and Herfert abstaining
on Item No. 6.
HEARINGS
8) Public Hearing
Authorization to Draft FY 2911-2012 Community Development
Block Grant (CDBG) Action Plan
CDBG FY 2011-12 Action Plan Mayor Herfert announced the hearing matter and Assistant City
Clerk Rush verified that proper legal notice had been given.
Mayor Herfert then proceeded to open the hearing and
Management Analyst Kelly McDonald gave a brief report stating
that staff is seeking Council's authorization to develop a draft FY
2011-2012 CDBG Action Plan for which there is no fiscal impact
and to develop the draft based on the needs and priorities identified
in the approved FY 2010-2015 Consolidated Plan.
Open Testimony Mayor Herfert proceeded to open the public comment portion of
the hearing and called for comments including any correspondence
received.
Close testimony There being no one wishing to address Council, Mayor Herfert
closed the public testimony portion of the meeting.
Council discussion Councilmember Touhey requested that City emulate the program
in El Monte to require banks to maintain properties that are in
foreclosure in good condition to prevent detriment to the other
neighborhood properties.
Mayor Herfert asked that a report be brought back on this
matter.
Motion Motion by Touhey and seconded by Lane to direct staff to develop
a draft FY 2011-2012 CDBG Action Plan based on the needs and
priorities identified in the approved FY 2010-2015 Consolidated
Plan:
Motion carried by 5 — 0.
CITYCOUNCIL/COMMUNITY DEVELOPMENT COMMISSION COMMENTS
Mayor Herfert commented on the devastation in Japan and asked
all to keep the people in their thoughts.
Mayor Herfert requested an update on the budget by the City
Manager.
The City Manager gave a brief description of the current
status including the possible take-aways by the State.
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City Council/CDC Minutes of March 15, 2011
ADJOURNMENT Motion by Herfert and seconded by Touhey to adjourn the meeting
at 7:15 p.m. in memory of the following West Covina residents
who have passed away:
• Barney McBride, former Community Services Commissioner
• Tom Jacobo, resident West Covina Youth Pony Baseball
manager
Motion carried by 5 — 0.
Submitted by:
tgnVCity erk Susan Rush
Mayor Steve
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