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02-15-2011 - Regular Meeting - MinutesMINUTES REGULAR JOINT MEETING OF THE WEST COVINA CITY COUNCIL AND WEST COVINA COMMUNITY DEVELOPMENT COMMISSION February 15, 2011 Mayor/Chairman Herfert called to order the regular joint meeting of the West Covina City Council and Community Development Commission at 7:00 p.m. in the City Hall Council Chambers, 1444 W. Garvey Avenue, West Covina. INVOCATION Pastor Grace Wabuke Faith Community Church PLEDGE OF ALLEGIANCE Councilmember/Chairman Lane ROLL CALL Mayor/Chairman Herfert, Mayor Pro Tem/Vice Chair Touhey, Councilmembers/Commissioners Armbrust, Lane, Sanderson REPORTING OUT FROM CLOSED SESSION Deputy City Attorney Matthew Gorman reported the following: Prior to convening into closed session, all items on the City Council/CDC agenda were announced for inclusion in the closed session discussion. All Councilmembers/Commissioners were present. Items on the City Council/CDC agenda: Conference with' Labor Negotiators — Employee Organizations: W.C. Police Officers' Association, W.C. Police. Management Association, W.C. Firefighters Association, I.A.F.F., Local 3226, W.C. Firefighters Management Association, Confidential Employees, `Maintenance & Craft Employees, Non - Sworn Safety Support Employees, General Employees, Mid - Management Employees; Miscellaneous Unrepresented Management Employees: Assistant City Clerk, Assistant City Manager, Community Development Dir., Community Services Dir., Deputy City Manager, Finance Director, Fire Chief, Dir. Human Resources, Planning Director, Police Chief, Public Works Dir/City Engineer, Dir. Risk Management — All Councilmembers were present. A presentation was provided by staff and direction was given with no action taken and nothing further to report. Conference with Legal Counsel — Existing Litigation — Christopher Chung v. City of West Covina — All Councilmembers were present. A presentation was provided by staff and direction was given with no action taken and nothing further to report. CHANGES TO THE AGENDA City Manager Pasmant announced that Item #10 Public Hearing — Code Amendment No. 10-02 General Exemption Auto Repair and Businesses in Residential Zones - would be continued to the next meeting due to additional information requested that was just now provided to council. PRESENTATIONS Mayor Herfert called forward Community Services Director Michele McNeill to present certificates. of recognition to following Volunteers of the Year: Arthur Mazmanian - Recreation Services Volunteer of the Year Ruth Weir — Senior Citizens Commission Manuel Lucio — Senior Citizens Commission (unable'to attend) City Council/CDC Minutes of February 15, 2011 Mayor Herfert called forward Police Chief Wills to introduce Commander Marc Taylor and present him with a Resolution of Commendation and City Tile on his retirement from the City after 26 years of service. ORAL COMMUNICATIONS Fredrick Sykes Fredrick Sykes, West Covina resident, addressed cell towers in the City and suggested a moratorium of towers in the City; supported the concept of City initials on a hillside but opposed any tax dollars being spent; addressed auto repair and businesses in residential areas. Lloyd Johnson Lloyd Johnson, West Covina resident, spoke in support of placing City initials on a hillside . utilizing volunteers; thanked Karin Armbrust for bringing forward the concept of a dog park. Lawrence Velo Lawrence Velo, West Covina resident, addressed live internet broadcast and issues surrounding the sound of current audio streaming. Iso Nakasato Iso Nakasato, Field Representative to Assemblyman Roger Hernandez, announced the Assemblyman's office is offering his assistance to the residents of West Covina. Dana Sykes Dana Sykes, West Covina resident, expressed concerns with the proposed dog park and related issues such as barking dogs and fleas, and addressed trash in the streets of West Covina. Alfred Williams Alfred Williams, West: Covina resident, thanked Deputy City Manager' Chris Freeland and Assistant City Clerk Sue Rush for responding to a previous inquiry; addressed the exchange of Park Dedication Funds between Parks and inquired when funds will be returned to the district which loaned the funds; supported the airing of City Council meetings on cable. Bruce Leinbach Bruce Leinbach, West Covina resident, 'addressed the West Covina High School CIP Championship game and the availability of the DVD; thanked the Council for airing the game; addressed lack of video of council meetings; -addressed audio acoustics . in the Chamber. CONSENT CALENDAR 1) Approval of Meeting Minutes (receive & file) Minutes Special City Council/CDC Minutes of January 26, 2011 Special City Council/CDC Minutes of February 01, 2011 Regular Joint City Council/CDC Minutes of February 02, 2011 2) Commission Summary of Actions (receive & file) Summary of Actions Joint Planning/Community Services Commissions — 01/25/11 Award of Bid 3) Award of Bid for Public Lighting Retrofits— "Recovery Act Repair Lighting Retrofits Funded" (Project No. BP- 10306) Recommendation is that the City Council: 1. Accept `the bid of J: Kim Electric, Inc., in the amount of $226,865 as submitted at the bid opening on December 22, 2010, and authorize the Public Works Director/City Engineer and City Clerk. to execute the contract to replace or rebuild inefficient lighting fixtures and lamps at City facilities with new high -efficiency units. 2. Appropriate $253,000 of Department of Energy AARA funds to Account No. 226.83.8036.7900: 2 City Council/CDC Minutes of February 15, 2011 4) Propane Fueled Trucks 5) Cooperation Agreement w/CDC Award of Bid for the Purchase of Two Propane Trucks with Air Quality Management District (AQMD) Funds Recommendation is that the City Council authorize the purchase of one propane -fueled Ford F250'. pickup truck and one propane - fueled Ford F350 truck with a utility bed from Tuttle Click Ford of Irvine for a total cost of $86,606.99, including sales tax, options, and warranties. Community Development Commission — Miscellaneous Cooperation Agreement between, the City of West Covina and Community Development . Commission for Payment of Approproximately $460,840,000 for Costs Associated with Certain Community Development Commission Funded Capital Improvement, Public Improvement and Affordable Housing Projects Located within the Currently Designated Redevelopment Project Areas Recommendation is that the City Council adopt the following resolution: Resolution No. 2011-6 RESOLUTION NO. 2011-6 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY'OF WEST COVINA, CALIFORNIA, APPROVING AND AUTHORIZING THE EXECUTION OF A COOPERATION AGREEMENT WITH THE CITY OF WEST COVINA AND MAKING CERTAIN FINDINGS IN CONNECTION WITH THE PROVISION OF PUBLIC IMPROVEMENTS, THE IMPLEMENTATION OF CERTAIN HOUSING AND OTHER ACTIVITIES AND AUTHORIZING SUCH IMPROVEMENTS IN CONNECTION THEREWITH Recommendation that the Community Developinent Commission adopt the following resolution: Resolution No. 611 RESOLUTION NO. ' 611 - A RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING AND AUTHORIZING THE EXECUTION OF A COOPERATION AGREEMENT WITH THE CITY OF WEST COVINA AND MAKING CERTAIN FINDINGS` IN CONNECTION WITH THE PROVISION OF ' PUBLIC' IMPROVEMENTS, THE IMPLEMENTATION OF CERTAIN HOUSING AND OTHER ACTIVITIES AND AUTHORIZING SUCH IMPROVEMENTS IN CONNECTION THEREWITH Finance Department — Miscellaneous 6) 2010-11 Fiscal Year Mid -Year Budget Update Budget Update Recommendation is .that the City Council' receive' and file this report. Public Works — Miscellaneous Request for Reallocation of Property Taxes Los Angeles County Sanitation District No. 21 (Reorganization No. 1-2000) 7) Location: 2701 S. Woodgate Drive (Existing Church) Reallocation of Property Taxes Recommendation is that the City Council adopt the following resolution: Resolution No..2011-7 RESOLUTION NO. 2011-77 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING THE JOINT RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES,' THE BOARD OF DIRECTORS OF COUNTY SANITATION 3 City Council/CDC Minutes of February 15, 2011 DISTRICT NO. 21 OF THE COUNTY OF. LOS ANGELES, AND THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING AND ACCEPTING NEGOTIATED EXCHANGE OF PROPERTY TAX REVENUES RESULTING FROM AN ANNEXATION TO COUNTY SANITATION DISTRICT NO. 21, BEING REORGANIZATION NO. 1-2000 CONSENT CALENDAR ACTION Motion by Sanderson and seconded by Lane to approve all items on the Consent Calendar as listed. Motion carried 5 — 0. HEARINGS Mayor Herfert moved Item #11 - Public; Hearing Maverick/Ridgeriders Park Master Plan - forward to accommodate the numerous speakers. . Councilmember Sanderson recused herself from participation in the discussion of Item #11 and left the, room having declared a conflict of interest due to the proximity of her residence within 500 feet of the property. Public Hearing Maverick/Ridgeriders Park Master Plan Categorical Exemption Applicant: City of West Covina 11) Location: 300 S. Citrus Street Maverick/Ridgeriders Park Mayor Herfert announced the hearing matter and Assistant City Clerk Rush verified ' that proper legal notice had been given. Mayor Herfert then proceeded to open the hearing and Acting Planning Director Jeff Anderson began his report stating the purpose of the hearing was to establish°the Park Master Plan for Maverick/Ridgeriders Park, which has never had an adopted park master plan. He briefly explained the history of the park showing that the City's General Plan identifies the park as a "Special Facility" Park; that the park was purchased by the City in January 2001; the City conducted a community workshop in May 2007 and identified some of the goals developed for the park; that based on those goals, a list of improvements was formulated to implement the vision crafted for the park. On January 25, 2011; the Planning Commission 'and the Community Services Commission held a joint meeting to receive public input. - After deliberations at the Joint meeting, both commissions recommended approval of the Park Master Plan to the City Council. " Mr. Anderson also covered the manner ' in which- the City expends funding for the parks and informed the public that funding for any improvements would be considered as the funding becomes available. Anderson then offered to answer any questions. Mayor Herfert asked Mr. Anderson to explain the purpose of a master plan and Anderson explained that the master plan provides a guide for future improvements and development. He also briefly explained :that some parks have had master plans in place for over 15 to 20 years and are still in the process of being developed. He said the process could take years. Open Testimony Mayor Herfert proceeded to open the public comment portion of the hearing and called for comments including any correspondence received. Assistant City Clerk Rush reported that a letter from Jan Rainy was received in support of the master plan. 4 City Council/CDC Minutes of February 15, 2011 In Favor Robert Walker, West Covina resident, spoke in support of the master plan and suggested. that other parks also be considered for improvement when funding is available. Jim Schneider, West Covina resident, supports the master plan for Maverick/Ridgeriders Park and looks forward to seeing improvements as were made at Cortez Park. Marissa Patton, 15 year old West Covina resident, expressed her support and related the benefits she found throughout the years in horse riding lessons at Ridgeriders Park. Steve Brown, West Covina resident, supports the plan and attested to the community's use of both the baseball and equestrian fields. Erika Aguirre, West Covina resident, spoke in support of the master plan stating it is a good source of recreation and skill development for children. Brandon Hayward, West Covina resident, spoke in support of the master plan for Maverick/Ridgeriders park and related the positive aspects of the park in the community. 'Kevin Smith, West Covina resident, spoke in support of the master plan and the positive impact to the community and children. Michael Viera, West Covina resident, spoke in support of the master plan acknowledging I its positive impact on the City's reputation. - Larry France, West Covina resident, spoke in support of the master plan for the park and spoke of the positive effect on his family's life. Melanie Hayward,' West Covina resident, spoke in support of the master plan. Cameron Saylor, West Covina resident, spoke in support of the master plan and' was ' a participant in the original board with the City to redevelop 'Maverick Park and spoke of the community's enjoyment of the Park. Neutral Dana Sykes, West Covina resident, addressed a problem with parking during a softball tournaments and suggested that participants and families park in the gravel area to minimize the problem. Close testimony There being no one else wishing to address Council, Mayor Herfert closed the public testimony portion.of the meeting. Council discussion Mayor Pro Tern Touhey spoke in support of the master plan and addressed the benefits to children and their families and the development of parks with the assistance of parents and participants. He also addressed the development of a work plan to assist with the procurement of grants. Councilmember Lane spoke .in support of the master plan and the need for the plan to make the improvements for the future preservation of this park and all the parks in the City. Councilmember Armbrust also supports the master plan and spoke on the community's efforts to help preserve the parks. 5 City Council/CDC Minutes of February 15, 2011 Mayor Herfert also spoke in support of the master plan and spoke of his pride in preserving the parks for the participants. Assistant City Clerk Rush presented: Resolution No. 2011-8 RESOLUTION NO.. 2011-8. = A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING MAVERICK/RIDGERIDERS PARK MASTER PLAN. Motion Motion by Touhey and seconded by Lane to adopt the resolution. Motion carried by 4 — 0 with Councilmember Sanderson not participating in the vote: Councilmember Sanderson returned to the dais. Public Hearing Palmview Park Master Plan Amendment No. 3 Categorical Exemption Applicant: City of West Covina 8) Location: Palmview Park, 1340 E. Puente Avenue Palmview Park Master Plan Mayor Herfert announced the hearing matter and Assistant City Clerk Rush verified that proper legal notice had been given. Mayor Herfert then proceeded to open the hearing and Acting Planning Director Jeff Anderson presented the staff report briefly outlining the request by Steve Bennett, president of Pacific Coast Little League to extend the evening use of baseball field lighting from 9:00 p.m. to 10:00 p.m. due to his concern about safety if the lights turn off before a baseball game is finished. In addition, Mr. Bennett said the league participants and number of games have increased and the'league needs to be able to accommodate this increase. Anderson also reported on the actions of the Joint meeting of the Planning ` Commission and Community Services Commission to approve the Palmview Park master plan Amendment No. 3 with a condition to review the extended use of the field lighting at the conclusion of the 2011 season. Anderson then offered to answer any questions. Open Testimony Mayor Herfert proceeded to open the public comment portion of the hearing and called for comments. In Favor Brent Reinecker, West Covina resident, addressed the growth of the league and the need to accommodate that growth. Jim Lenoue, West Covina resident, requested council's support and addressed the need to approve the plan in order to avoid the lights turning off during games creating hazards during play. Steve Bennett, West Covina resident and president of Pacific Coast Little League, requested approval of the extension of lights to 10:00 p.m. Due to the growth. of the league; the extension is necessary to complete the additional games. Mr: Bennett further stated that lights would not necessarily' stay on until 10:00 p.m. but long 'enough to ensure safe completion of the games. Opposed Joyce Huskey, West Covina resident, opposed the . extension of lights to 10:00 p.m. and expressed concern that the request may become permanent; that PCLU conducts Winter Ball and hosts tournaments and feels the extension will be beyond the requested 3 month period. She stated concerns over the additional noise, lights, and traffic that will disturb the neighbors. 6 City Council/CDC Minutes of February 15, 2011 Rebuttal Steve Bennett stated they are not looking to extend the time for an hour every night, but long. enough to complete Ahe game stating that lights can cease at, 9:15, p.m. or 9:30 p.m., not always 10:00 Mr. Bennett responded to, questions regarding Winter Ball and additional Tournaments stating they would have to make a separate request to use the field for those events, which this request does not include; and also addressed traffic problems. Close Testimony There being. no one else wishing to address Council, the Mayor closed the public testimony portion of the hearing. Council discussion It was the consensus of the Council.to support the extension of the lighting. Mayor Pro Tem Touhey did not support the extension on a trial basis, stating that most sport field lighting in the city is available until 10:00 p.m. Assistant City Clerk presented: Resolution No.2011-9 RESOLUTION NO. 2011-9 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING PALMVIEW PARK MASTER PLAN, AMENDMENT NO. 3 Motion Motion by Sanderson and seconded by' Touhey to approve the Planning Commission and Community Services recommendation and approve resolution 2011-9. Motion carried by 5'= 0: Public Hearing Fees and Charges 9) (Child Care and Cameron Gym) Child Care Fees Mayor Herfert announced the hearing matter and Assistant City Clerk Rush verified -that proper legal notice had been ' given. Mayor Herfert then proceeded to open the hearing and Community Services Director Michelle McNeill gave the report outlining the purpose of the hearing was to 'establish new fees for the operation of a new licensed pre-school at Palmview Center and to consider lowering basketball drop -in -rates at Cameron Park Community Center to remain competitive with local cities due to the decline in participation. Ms. McNeill offered to answer any questions. Open Testimony Mayor Herfert proceeded to open the public comment portion of the hearing and called for comments. Close Testimony There being no one else wishing to address Council, the Mayor closed the public testimony portion of the hearing. Assistant City Clerk Rush presented: Resolution No. 2011-10 RESOLUTION NO. 201140 - A RESOLUTION OF: THE CITY COUNCIL OF THE CITY OF WEST COVINA; CALIFORNIA, SETTING AND DECREASING CERTAIN FEES Motion Motion by Sanderson and seconded by Armbrust to adopt the resolution setting and decreasing certain fees. Motion carried by 5 — 0. 7 City Council/CDC Minutes of February 15, 2011 10) Auto Repairs in Residential Zones 11) Maverick/Ridegriders Park Public Hearing Code Amendment No. 10-02 General Exemption Auto Repair and .Businesses -in' Residential Zones Applicant: City ofWest Covina Location: Citywide' Mayor Herfert announced that this hearing .was carried over to the next meeting as announced under Changes to the Agenda at the beginning of the meeting. Public Hearing Maverick/Ridgeriders Park Master Plan Categorical Exemption Applicant: City of West Covina Location: 300 S. Citrus Street This item was moved forward and discussed and acted on at the beginning of Public Hearings on the agenda. MAYOR/COUNCILMEMBER/COMMISSIONER REPORTS Mayor Steve Herfert 12) Placement of the City's Initials on a West Covina Hillside City Initial on a Hillside Mayor Herfert stated that the item entails a volunteer committee responsible for finding a location and raising necessary funding for the project. Motion Motion by Herfert and seconded 'by Lane to approve the concept of the construction of a "WC" on a hillside in West Covina and the formation of 'a volunteer committee responsible for finding a location and raising necessary funding for the project. Motion carried by 5 0.. CITY COUNCIL/COMMUNITY DEVELOPMENT COMMISSION REQUESTS FOR REPORTS, STUDIES OR INVESTIGATIONS 13) Dog Park Motion ADJOURNMENT Sub 'tted by:, Assistant'Cit y=lerk Susan.Ri Councilmember Karin Armbrust Request from Councilmember Karin Armbrust Seeking the City Council's Consensus to Instruct City Staff 'to Apply for Proposition 84 Fundina for a Dos Park in West Covina Councilmember Armbrust explained that constituents. had approached her to request a, dog park and she is seeking Council's approval to seek Proposition 84 funding for the dog park. Motion by Armbrust and seconded by Sanderson to seek Proposition 84 funding for the dog park. Motion carried by 5 — 0. Mayor Herfert moved to adjourn the meeting at 8:58 p.m. in memory of the following: • Hank Warren, long-term resident, • Michael Hughes, brother of Senior Commissioner John Hughes, • -Salvador Bolanos, father. of City employee Maria DeLira. Motion carried by 5 - 0.